Fiscal Year 2016 Sewershed 5 Sanitary Sewer Manhole Project_Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Fiscal Year 2016 Sewershed 5 Sanitary Sewer Manhole
Project
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the FY16 Sewershed 5 Sanitary Sewer
Manhole Project, and further recommends that a public
hearing be set for March 21, 2016.
RESOLUTION FY16 Sewershed 5 Sanitary Sewer
Manhole Project- preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for 3/21/16
ATTACHMENTS:
Description Type
FY16 Sewershed 5 Sanitary Sewer Manhole Project- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution & Public Notice Resolutions
Notice to Bidders Supporting Documentation
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY16 Sewershed 5 Sanitary Sewer Manhole Project
(CIP 7101335)
DATE: February 24, 2016
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the FY16 Sewershed 5 Sanitary Sewer Manhole Project, and further recommends that a
public hearing be set for March 21, 2016.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
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Masterpiece on the Mississippi _007.2012.2,,,
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: February 22, 2016
RE: FY16 Sewershed 5 Sanitary Sewer Manhole Project
(CIP 7101335)
INTRODUCTION
The purpose of this memorandum is to authorize the public bidding procedure for the
FY16 Sewershed 5 Sanitary Sewer Manhole Project.
BACKGROUND
The City of Dubuque, Iowa is under a Consent Decree according to Case
2:11-cv-01001-EJM, United States of America and the State of Iowa v. the City of
Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case Number
90-5-1-1-09339 effective June 27, 2011. The City is required to submit Corrective Action
plans for each of the Sanitary Sewersheds identified in the Consent Decree. The
FY2016 budget appropriated funds for sanitary sewer manhole improvements in the
Consent Decree Correction Action Plan for Sewershed 5.
DISCUSSION
The project involves the replacement of three (3) manholes and the rehabilitation of
thirteen (13) manholes in Sewershed 5. This will be the first in a series of three projects
to replace and/or rehabilitate sanitary sewer manholes in Consent Decree Sewersheds
5, 7, 11, and 12. The projects, as submitted under the City Council approved Corrective
Action Plans included completion dates, the following project schedule is in compliance
with those completion dates as approved by the U.S. Environmental Protection Agency
and the Iowa Department of Natural Resources.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Advertisement for Bids March 11, 2016
Notice of Hearing on Plans & Specifications March 11, 2016
Pre Bid Construction Meeting March 17, 2016
Public Hearing March 21, 2016
Receipt of Bids March 24, 2016
Award of Contract April 4, 2016
Completion Date June 30, 2016
BUDGETIMPACT
The cost estimate for the FY16 Sewershed 5 Sanitary Sewer Manhole Project is:
Estimate
Construction Contract $ 30,074.00
Contingency 3,007.40
Construction Engineering & Inspection 4,962.21
Total Project Cost $38,043.61 ,
The project will be funded as follows:
CIP No. Fund Description Fund Amount
7101335 Sanitary Sewer Manhole Replacement & Rehabilitation $122,244.0
Total Project Funding 244.0
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish March 21, 2016 as the date of the public
hearing; and hereby authorize the City Clerk to advertise for bid proposals for the FY16
Sewershed 5 Sanitary Sewer Manhole Project through adoption of the attached
resolutions.
cc: Denise Ihrig, Environmental Engineer
Deron Muehring, Civil Engineer II
Jenny Larson, Budget Director
2
RESOLUTION NO. 65-16
FY16 SEWERSHED 5 SANITARY SEWER MANHOLE PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the FY16
Sewershed 5 Sanitary Sewer Manhole Project in the estimated amount $38,043.61, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 21st day of March, 2016, at 6:30 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the
proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time
and place of such hearing to be published in a newspaper having general circulation in
the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor
more than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to theproposed plans, specifications, form of
contract, or estimated cost of the Project.
The FY16 Sewershed 5 Sanitary Sewer Manhole Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 24th day of March, 2016. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 4th day of April, 2016, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 7th day of March, 2016.
Attest:
F
Kevin(S. Firnstahl, CMC, City Clerk
CQ
,%Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE FY16 SEWERSHED 6
SANITARY SEWER MANHOLE PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the FY16 Sewershed 5 Sanitary Sewer Manhole
Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30
p.m., on the 21st day of March, 2016, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested person may appear and
file objections thereto.
The scope of the Project is as follows:
• Project involves the replacement of three manholes and the rehabilitation
of 13 manholes in Sewershed 5.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of 2016.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
FY16 SEWER SHED 6 MANHOLE PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on Thursday March 24, 2016, in the Office of the City
Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00 p.m. on Thursday
March 24, 2016, at City Hall - Conference Room B, 50 West 13th Street,
Dubuque, Iowa, for consideration by the City Council at its meeting on April 4,
2016. The City of Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by June 30,
2016.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.6 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001 . The Contract Documents will also be available on the City's website at
www.citVofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Prosect
FY16 SEWERSHED 5 MANHOLE PROJECT, CIP # 7101335
Project involves the replacement of 3 manholes and the rehabilitation of 13
manholes.
120.9 Pre-Bid Construction Meeting
Each prospective bidder is encouraged to attend the Pre-Bid Construction
Meeting to be held at 10:00 AM on March 17, 2016, at City Hall - Conference
Room B in Dubuque, Iowa. Attendance by all prospective bidders is not
mandatory but highly recommended.
120.10 Title VI — Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal
Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21 , Nondiscrimination in Federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, sex, age, or disability in consideration
for an award.
Published in the Telegraph Herald on March 11 , 2016
___= END OF SECTION 00120 =___