2016 Bridge Repair Maintenance Project_Public Hearing Copyright 2014
City of Dubuque Public Hearings # 6.
ITEM TITLE: 2016 Bridge Repair Maintenance Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract and
estimated cost of $399,545 for the 2016 Bridge Repairs
and Maintenance Project and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the 2016 Bridge Repairs
and Maintenance Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2016 Bridge Repairs and Maintenance Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication on Notice of Public Hearing Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2016 Bridge Repairs and Maintenance Project
CIP 30012581 FY171 74014051 7101289
DATE: February 24, 2016
City Engineer Gus Psihoyos recommends the City Council approve the plans,
specifications, form of contract and estimated cost of $399,545 for the 2016 Bridge
Repairs and Maintenance Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
T'I-IE CITY OF Dubuque
DUB E AN-AmedcaChy
Masterpiece ori the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer i
SUBJECT: 2016 Bridge Repairs and Maintenance Project
CIP 3001258, FY 17, 7401405, 7101289
DATE: February 23, 2016
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the 2016 Bridge Repairs
and Maintenance Project.
BACKGROUND
During the 2013 Bi-Annual Bridge Inspections, it was observed and noted that both the
Cedar Cross Road and Old Mill Bridges were experiencing spalled concrete sections on
each of their respective bridge decks. As part of the FY14 budget process, additional
bridge maintenance funding were approved for these repairs; however work was
postponed due to local traffic using these streets as an alternate route while the Iowa
DOT was completing the US 61/151 Catfish Creek Bridge improvements over the past
two (2) construction seasons.
Additionally, the west bridge approach pavement on the Fremont Avenue bridge has
settled, causing a significant bump, poor ride quality, and unsafe conditions for cyclists
on the west end of the bridge. These repairs were also postponed while the Iowa DOT
completed the US 61/151 Catfish Creek Bridge improvements.
The Iowa DOT's project was finished, and the City solicited bids for the bridge repair
and maintenance projects on Cedar Cross, Fremont, and Old Mill which will require
road closures and detours.
On July 9, 2015 competitive bids were received on the 2015 Bridge Repairs and
Maintenance Project. One (1) qualifying bid proposal was received, with a base bid of
$444,792.40. Based on the estimate of probable cost of $273,000, the bids were
significantly over the funding available to complete the construction improvements as
proposed.
On July 20, 2015 the City Council rejected the single bid proposal received for the 2015
Bridge Repairs and Maintenance Project due to a lack of competitive bids and
insufficient funding to proceed with the construction improvements as proposed.
At that meeting it was recommend that staff review the scope of the project, further
evaluate the estimate of probable cost based on market conditions, and prepare to re-
bid the project in 2016.
By re-bidding the project in early 2016, it is hoped that more contractors will bid on the
project and allow for a more favorable bidding environment.
DISCUSSION
The 2016 Bridge Repairs and Maintenance Project, will provide for the following
improvements:
Cedar Cross Road Bridge (Base Bid):
• Concrete bridge deck repair to extend the life of the bridge.
• Sidewalk settlement repairs and expansion joint maintenance.
Fremont Bridge (Base Bid):
• Concrete bridge deck repair to extend the life of the bridge.
• Concrete bridge deck joint repair.
• Sidewalk settlement repairs.
Old Mill Road Bridge (Base Bid):
• Concrete bridge deck repair to extend the life of the bridge.
• Sidewalk settlement repairs.
Several of the previous residential properties on Old Mill Road were historically
susceptible to frequent flooding from Catfish Creek during heavy rainfall events. As a
result, between 2002 - 2014, several of these properties were purchased by the City as
part of the FEMA Flood Mitigation buyout program. When the building structures were
removed from these properties, the water and sanitary sewer services were not
disconnected due to the street excavation that would be required and the disruption to
the traveling public. Since Old Mill Road will be closed and traffic detoured for the bridge
repair work, this is the perfect opportunity to complete the water and sanitary sewer
disconnects.
Old Mill Road Utility Disconnects:
• Remove eight (8) water services and three (3) sanitary sewer services on Old
Mill Road while the bridge and roadway are closed.
In addition to the City owned properties, three (3) adjoining properties were purchased
on Old Mill Road by a private owner for conservation preservation purposes. The
property is located within the flood plain and future development of those lots would not
be allowed. As a result, the property owner is required to disconnect the water and
sanitary sewer services. The property owner has requested and the City has agreed to
include the private utility disconnects as part of the City's project. The property owner
has agreed to fully reimburse the City for the actual costs incurred. The estimated cost
for the property owner to disconnect the water and sanitary sewer services is
approximately $33,800. If the property owner decides not to move forward with the
disconnection of his private utilities, we will delete this portion of the project from the
contract.
ALTERNATE BIDS
Since the City is still not sure of the interest on this project and the cost estimate, staff
has elected to include five (5) alternate bid items to allow for some flexibility to adjust
the scope of the project should the bids come in again higher than anticipated, thus
allowing the project to remain within the budgeted funding available.
Alternate Bids:
• Rehab Cedar Cross Bridge north approach and clean & seal deck. (Alternate Bid
No. 1)
• Rehab Cedar Cross Bridge south approach (Alternate Bid No. 2)
• Reconstruct Fremont Bridge westerly approach and clean & seal deck. (Alternate
Bid No. 3)
• Water Service Disconnects at the Old Mill Road Bridge Site. (Alternate Bid No. 4)
• Sanitary Sewer Service Disconnects at the Old Mill Road Bridge Site and clean &
seal deck. (Alternate Bid No. 5)
ROAD CLOSURES AND DETOURS
In order to complete the bridge deck and approach pavement repair work, the project
will require that Cedar Cross, Fremont, and Old Mill roads be closed and traffic detour
routes provided. The contractor will only be allowed to work on one (1) bridge at a time
in an effort to minimize disruption to motorists.
The Engineering Department has communicated with the School District and Jule
Transit in regards to upcoming road closures and detours and how that impacts
designated bus routes. Based on input received, the construction plans will specify that
the Cedar Cross Road bridge be completed first, and the Fremont Avenue bridge be
completed second. It will be the City's intention to have both Cedar Cross and Fremont
completed and open by the time school starts on August 23rd. The Old Mill Road bridge
project will occur last and is anticipated to have the longest road closure and detour due
to the amount of underground utility and street pavement replacement work required.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process February 15, 2016
Publish Public Hearing Notice on Plans &Specifications February 19, 2016
Publish Notice to Bidders, Advertise for Bids February 19, 2016
Public Hearing on Plans & Specifications March 07, 2016
Pre-Bid Construction Conference March 3, 2016
Receipt of Bid Proposals (Bid-Letting) March 10, 2016
Award Construction Contract March 21, 2016
Project Completion Date August 23, 2016
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the the 2016 Bridge Repairs and Maintenance Project through
the adoption of the enclosed resolution.
BUDGET IMPACT
The estimate of probable cost for the 2016 Bridge Repairs and Maintenance Project is
as follows:
Estimate
BASE BID - Construction Contract $ 139,000.00
ALT. 1 - Cedar Cross Bridge - North Approach / Bridge Deck 23,780.00
ALT. 2 - Cedar Cross Bridge - South Approach 32,175.00
ALT. 3 - Fremont Bridge - West Approach / Bridge Deck 43,905.00
ALT. 4 - Old Mill Road - Water Service Disconnection 50,065.00
ALT. 5 - Old Mill Rd - San. Sewer Service Disconnect / Bridge Deck 25,660.00
Contingency 31,460.00
Engineering Design, Construction Administration & Inspection 53,500.00
Total Project Cost $ 399.545.00
The project funding summary is as follows:
CIP No. Fund Description Estimate
3001258 Bridge Repair/ Maintenance (FY14, FY15, FY 16) $ 234,000.00
3001258 Bridge Repair/ Maintenance (FY17) 100,000.00
7401405 Water Main Replacement 23,705.00
7101289 General Sanitary Sewer Repair 8,005.00
Private Participation 33,835.00
Total Project Funding $ 399.545.00
The funding summary also includes the Private Participation on behalf of the property
owner for the estimated cost to disconnect the water and sanitary sewer services.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2016 Bridge Repairs and Maintenance Project through the
adoption of the enclosed resolution.
cc: Jenny Larson, Budget Director
Don Vogt, Public Works
John Klostermann, Public Works
F:\PROJECTS\BRIDGE PROJECTS\2015 Bridge Repairs&Maintenance Project\REVISED 1-25-16\Council&Staff
Documents\Initiate
RESOLUTION NO. 68-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2016 BRIDGE REPAIRS AND MAINTENANCE
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
2016 Bridge Repairs and Maintenance Project, in the estimated amount $399,545.00,
are hereby approved.
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Passed, adopted and approved this 7th day of March, 2016.
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Attest:
Kevi S. Firnstahl, C City Clerk
Roy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY fi
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CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: February 19, 2016, and for which the charge is $105.90.
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Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
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Water Service Ois- acceptable to the
CITY OF DUBUQUE; governmental' entity, •Sidewalk settlement
IOWA connects at the Old' for the faithful perfor- repairs. 'I
OFFICIAL NOTICE Mill Road Bridge Site: mance of the contract, ` Old Mill Road Bridge .I
NOTICE;OF PUBLIC (Alternate Bid'No.4) in an amount equal to (Base Bid):
HEARING ON PLANS, •Sanitary Sewer Ser-'' one hundred percent of • Concrete bridge
SPECIFICATIONS, vice;Disconnectsatthe the amount pf the deck repair to, extend
FORM OF CONTRACT, Old Mill Road Bridge contract. Th Bid the life of the bridge.
AND ESTIMATED Site and clean & seal security muste m`the •Sidewalk settlement
COST FOR THE 2016 deck. (Alternate Bid amount ofiten;percent repairs.-
BRIDGE REPAIRS AND No.5) (10%)of tlje amount of Alternate Bids:
MAINTENANCE PRO- Written comments the contrast and must` • Rehab Cedar Cross !
JECT regarding the above I be in the form of a Bridgenorth approach
NOTICE IS HEREBY public hearings may be cashier's check or and clean&seal deck.
GIVEN: The City Coun- submitted to the City certified check drawn (Alternate Bid No:`1)
cil of the City of Clerk's Office on orI on a state-chartered or • Rehab Cedar Cross .
Dubuque, `Iowa will ( before said time of I federally chartered Bridge south approach '
hold a public hearing public hearing at 50 W. bank; or a certified
p p p 13th Street,or ct clerk' (Alternate Bid No.2)
on the ro osef Plans, i y share draft drawn on a •-Reconstruct Fre,
specifications, form of @cityofdubuque.org. state-chartered or fed- mo Bridge westerly '
contract and estimated Any visual or hearing- erally chartered credit; approach and clean &
cost for the 2016 impaired persons need union; or the Bidder seal deck. (Alternate
Bridge Repairs and ing special assistance mayprovide' a Bid Bid No.3)
Maintenance Project in or persons with special Bond: with corporate .Water Service
accordance with the accessibility needs surety satisfactory to Disconnects at the Old
provisions of Chapter should contact the City the,governmental en- Mill Road,Bridge Site.
1fi3 Code of Iowa; h Clerk's office at (563) tity.The Bid Bond must (Alternate Bid No.4)
,6:30 p.m., on the 7th I (563) 20 or TDD at contain no conditions • Sanitary Sewer
day of March, 2016, in (563) 690 6675 at least" except as provided M Service Disconnects at
the Historic Federal 48 hours prior to the this section. the Old Mill "Road
Building Council Cham meeting. 120.5 Contract I Bridge Site and clean&
bers Published by order of seal deck. (Alternate
(second floor), Documents
350- West 6th Street;_ the City Council given. Copies of the Contract_ Bid No:5)
Dubuque, Iowa. Said on the 15th day.of,
q Documents may be 1209 Pre Bid Con-
proposed plans, spec!- February,2016. obtained at the Engi struction Conference
ficatlons, form of Kevin S.Firnstahl, neering Department, Each prospective
contract and estimated, CMC,City Clerk' City Hall - Second bidder,is encouraged
cost are now on file in It 2/19 Floor, 50 West 13th to attend the Pre-Bid
the office of the City NOTICE TO ON BIDDERS
Street, Dubuque, Iowa Construction Confer- u'
Clerk. At said hearing CITY OF DUBUQUE 52001: The Contract ence to be held at 1:00
any}interested persori,, Q Documents will.also be PM on March 3rd,2016,.1
may appear and file; PUBLIC available on the City's at City of Dubuque,
objections thereto. - IMPROVEAAENT , website at www cityof j City Hall Conference r
The scope of the I PROJECT tlubuque.org/bids aspx. Room A 50 W. 13th
Project'is as follows: 2016 Bridge 12epairs No plandeposit is Street,Dubuque,Iowa.
Cedar Cross Road and Maintenance required. Attendance by,is
h
Bridge ' ". Project Special Provision spective bidders`is not
Concrete bridge' 120.1 Time and Note: Contractor(s) or mandatory but highly
deck repair to extend Place for ` Filing. subcontractor(s) will recommended.
the life d ofthe e. SealeProposals
9 be,requiretl to be Iowa.. 120:10 Title:'VI =
•Sidewalk settlement Sealed Bids:'for the Department of;Trans— Discrimination Clause
repairs and expansion work'comprising each portation pre-qualified
joint maintenance. improvement as stated The City of Dubuque
II, to complete PC con- - in accordance with
Fremont Bridge: below must be filed
9 crete paving work. Title VI of the Civil
Concrete bridge before 2:00 p.m. on 120.6 Preference for Rights Act of 1964, 78
deck'repair;to extend March 10th, 2016; in louwa Products and Stat..252, 42 U.S.C.
the life of the bridge, the Office of the City Labor 9
Clerk, Cit Hall - First 2000d-2000d-4 and Title
Concrete bridge y By virtue of statutory 49, Code of -Federal
deck joint repair. Floor; 50 West 13th authority,/ .preference, Regulations, Depark
•Sidewalk settlement 5120.2 Dubuque,
Iowa.
oand will be given to pro-, merit of Transporta-
repairs. ducts .and provision"s tion, Subtitle A, Office
Oid Mill Road Placed Sealed Pro- grown and local ti the Secretary,.Part
Bridge: Opened
°Will n- produced 'within the 21, Nondiscrimination
Concrete bridge Opened and Con- State of Iowa, and to in Federally assisted li
deck:repair to extend sidered Iowa domestic labor,to,` programs of the De
the life of the bridge. Sealed proposals will the extent lawfully; program of Tthe D r
• Sidewalk settlement to opened and Bids required under Iowa I tation'issued pursuant
repairs. tabulated at 2:OOp.m. statutes, to such Act, hereby
Alternate Bids: on March 10th,2016,at 120.7 Sales Tax notifies all bidders that
• Rehab Cedar Cross City Hall - Conference The Bidder should not it will affirmatively
Bridge north approach Room A, 50 West 13th I include State of Iowa insure'" than in 'any
and clean&seal deck. Street, Dubuque, Iowa, sales tax in its Bid. A contract entered into
(Alternate Bid No.1) forconsid
eration by sales tax exemption pursuant to this ad-
• Rehab Cedar Cross the.City Council at its certificate will be avail, vertisement, minority
Bridge south approach meeting on March 7th„ able for all material ' business enterprises
(Alternate Bid No.2) 2016. The City of I purchased.in Iowa for will be afforded, full
•Reconstruct Fremont Dubuque, Iowa, re- incorporation into the o
Bride wester) a - serves the right to opportunity to submit
Bridge y p reject any and all Bids. ! Project. bids in response,to this
proach and clean &', t any Time for: 120.8 General Na- invitation and will not i,
seal 'deck (Alternate ture of Public.I be discriminated '
Bid No.3) Commencement and Improvement Project against on the.grounds
Completion of Work 22016 Bridge Repairs of race,color, national
Work on the Project and,Maintenance Pro- origin,: sex, .age, or,
must'r be commenced ject CIP#3001258 disability in cons!-
within ten (10) Galen The scope'of the deration for an award.
dar days after the Project is as follows: Published.tin the
Notice to Proceed has Cedar Cross Road Telegraph Herald on
been issued and shall Bridge(Base Bid): February 19,2016.
be fully completed by Concrete bridge it 2/19
September 2nd,2016• deck,repair to extend
120A Bid Security the life of the bridge.
Each Bidder must .Sidewalk settlement
accompany its Bid with repairs and expansion
a 'Bid security as joint maintenance.'
security i that the Fremont Bridge
successful Bidder will (Base Bid):
enter Into a contract • Concrete,bridge
for the work Bid upon deck repair to extend
and will furnish after the life of the bridge. i
the award of contract a Concrete bridge 1
corporate surety Bond, deck joint repair.
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