Heeb Street Retaining Wall Reconstruction Project-Public Hearing Copyright 2014
City of Dubuque Public Hearings # 7.
ITEM TITLE: Heeb Street Retaining Wall Reconstruction Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract and
estimated cost for the Heeb Street Retaining Wall
Reconstruction Project and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Heeb Street Retaining
Wall Reconstruction Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Heeb Street Retaining Wall Reconstruction Project- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication on Notice of Public Hearing Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Heeb Street Retaining Wall Reconstruction Project
CI P 3001029 — Heeb Street Wall
CIP 3602481 — 18th Street Wall Recon.
DATE: February 24, 2016
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $242,543.45 for the Heeb Street
Retaining Wall Reconstruction Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB All AmedceCitY
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Masterpiece ott the Mississippi u,,,,2011-201.1
TO: Michael C. Van Milligen, City Manager
FROM: Gus Cit,Psiho osEn
Y Y Engineer
ineer
DATE: February 22, 2016
SUBJECT: Heeb Street Retaining Wall Reconstruction Project
CIP 3001029 — Heeb Street Wall
CIP 3602481 — 18th Street Wall Recon.
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Heeb Street
Retaining Wall Reconstruction Project.
BACKGROUND
The Heeb Street Retaining Wall is located at the intersection of Clarke Drive and Heeb
Street. This is an existing City-owned limestone retaining wall that is showing signs of
distress. The wall height varies from 6 feet to 15 feet, with a wall length of 82 feet. The
wall supports Heeb Street (a 25-foot wide street) which has an 8-inch sanitary sewer
main in close proximity to the wall.
The City Engineering Department monitored the wall for movement between 2012 —
2013. For precaution the City placed temporary concrete barriers (summer of 2012) on
Heeb Street to protect pedestrians and vehicles.
DISCUSSION
Engineering is proposing that this project include wall reconstruction with native
Dubuque limestone.
In order to reconstruct the retaining wall, most of the street will need to be removed.
Along with this work, the sanitary sewer utility will need to be monitored during
construction. The street pavement section will be 7-inches of concrete and 25 feet in
width.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process February 15, 2016
Publish Notice to Bidders, Advertise for Bids February 19, 2016
Notice of Public Hearing on Plans & Specifications February 19, 2016
Pre-Bid Construction Conference March 3, 2016
Public Hearing on Plans & Specifications March 7, 2016
Receipt of Bid Proposals (Bid-Letting) March 10, 2016
Award Construction Contract March 21, 2016
Project Completion Date October 28, 2016
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Heeb Street Retaining Wall Reconstruction Project through
the adoption of the enclosed resolution.
BUDGET IMPACT
The estimate of probable cost for the Heeb Street Retaining Wall Reconstruction Project
is as follows:
Estimate
Construction Contract $191,733.95
Contingency (10%) 19,173.40
Construction Engineering & Inspection (15%) 31,636.10
Total Project Cost $242,543.45
The funding for the Heeb Street Retaining Wall Reconstruction Project will be as
follows:
CIP No. Fund Description Fund Amount
3001029 Heeb Street Wall $112,543.45
3602481 18th Street Wall Recon. $130,000.00
Total Project Funding $242.543.45
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Heeb Street Retaining Wall Reconstruction Project through the
adoption of the enclosed resolution.
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
Bob Green, Water Department Manager
Bob Schiesl, Assistant City Engineer
Jon Dienst, Civil Engineer 11
RESOLUTION NO. 69-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE HEEB STREET RETAINING WALL
RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Heeb Street Retaining Wall Reconstruction Project., in the estimated amount
$242,543:45, are hereby approved.
Passed, adopted and approved this 7th day of March, 2016.
Attest:
Kevin Firnstahl, C C, City Clerk
oy D. Buol, Mayor
9
STATE OF IOWA {SS:
DUBUQUE COUNTY
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CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: February 19, 2016, and for which the charge is $82.08. it
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Subscribed to before me, a Not�ry Public in and for Dubuque County, Iowa, II
this a day o . —, 20 /4
Notary Public in and for ubuque County, Iowa.
4 0 'ommkzsion
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acceptable to the"
governmental entity,,
taining wall and for thg.•faitbful perfor- I
mance of the contract,
CITY OF DUBUQUE, concrete tteoad ments in an amount equal to
IOWA` one hundred percent of
OFFICIAL NOTICE regarding the above the amount of the i
NOTICE OF PUBLIC public hearings maybe ' contract: The Bid se-
HEARING ON PLANS, submitted to the City curity must be in the
SPECIFICATIONS, Clerk's Office on or amount of ten percent
FORM OF CONTRACT,! before said time of (100/6)of the amount of
AND ESTIMATED public hearing at 50 W. he contract and must:
COST FOR THE,HEEB 13th Street,or ctyclerk the
e co the form.of a
STREET RETAINING Ccityofdubuque.org.
E Any visual or hearing cashier's: check or
WALT CE IS'T certified check drawn'<
NOTICE 7S' HEREBY impaired persons need-:
GIVEN: The City, of or federally chartered on a state-chartered or
special,
cil <of the. Cityy of or persons with special bank, or a certified'
Dubuque Iowa will accessibility needs
q share draft drawn fed_
a
hold'a public hearing should contact the City state-chartered or fed-
on the proposed plans,I Clerk's office at (563) ' erally chartered credit
specifications,form ,of 589-4120 or TDD ,at union, or the Bidder
contract and estimated (563) 690-6678 at least may provide a Bid
cost for the Heeb j 48 hours prior to;the Bond with corporate
'Street- Retaining Wall meeting. surety satisfactory to
Project in accordance Published by order of ,the governmental 1
with the provisions of the City Council given th&ent , The Bid Bond
Chapter 26, Code of on the 15th day of must contain no
Iowa,at 6:30 p.m., on February,2016. conditions except as
the 7th day of March, Kevin S.Firnstahl,, provided in this
2016, in the Historic CMC,City Clerk section.
Federal 9 Buildin Coun- It 2/19
120.5 Contract Docu-
cil Chambers ;(second NOTICETI O BIDDERS01)0ments
floor);;350 West 6th SECTION 00120 Copies of the Contract
Street;Dubu ue;Iowa. CITY OF DUBUQUE
Said proposed plans, PUBLICDocuments may: be
,specifications, form of IMPROVEMENT I obtained at• the
contract and estimated '-PROJECT i Engineering -Depart,
cost are now on file in Heeb Street SeCity Hall -
the office of the City Retaining Wall Secoo nd Floor, u West,
13th Street, Dubuque,
Clerksaid hearing Time and Place
s I Iowa 52001. The.
any interested
I for rested person for Filing I Sealed Con-
tract Documents will
may :appear and file Proposals also be available on the
objections thereto. Sealed Bids for the City's website at j
The scope of the work comprising each 'I viww.ciYywebsit que.at
Project is as follows: improvement as stated '' www. itybf.""No plan
or
Reconstruction of below must be filed g/biddepositit.required.
existing limestone re- ' before' 2:00 p.m. on Special- fired. .n
---- March 10th,2016 in the Note: Contractor(s) or-
City
of the City Clerk, subcontractorfs) will
City Hall - first Floor, be required to be Iowa
50 West 13th Street, Department of 'Trans j
Dubuque,Iowa. portation pre-qualified
120.2. Time 'and Placed Sealed Pro- to complete PC con-
posalWill. btrete paving work.
Opened and Con--pene ' ` 120.6 Preference for
OIowa Products. and
s�Sealed-proposals will Labor pective bidders.is not
be opened and Bids By virtue of statutory mandatory but highly
tabulated at 2i00p'.m. authority, preference recommended. -
on March 10th,2016,at will be given to• 120.10 ;Title VI
City Hall - Conference products and provi- Discrimination Clause
Room A, 50 West 13th sions grown and coal The City.of Dubuque
Street,Dubuque, Iowa, produced within the in accordance with
for consideration by ', State of Iowa, and to Title VI of the Civil
the City Council at its 'I Iowa domestic labor,to Rights Act of 1964, 78
meeting on March-21st, -', the 'extent lawfully Stat. 252, 42 U.S.C. j
2016. 6The City of required under Iowa 2000d-2000d-4 and Title
Dubuque, Iowa, re- statutes. 49, Code of Federal
Depart-
serves the right to 120.7 Sales Tax Regulations, Depart-
rejectany and all Bids. The Bidder should not ment of "Transpor-
120.3 Time for.Com- include State of�.lowa tation, Subtitle A, ,I
mencement and sales tax in its,Bid,�A Office of the Secretary,
Completion of Work sales -:tax exemption Part 21, :Nondiscrimin-
:Project certificate will 'be ation in , Federally
Work on the
must' be commenced available for` all assisted programs of
within ten (10)`'calen- material purchased in the Department of
dar days after the Iowa for incorporation Transportation :issued
Notice to Proceed has into the Project. pursuant to such Act,
been issued and shall 1 120.8 General Nature hereby ;notifies all
be,fully completed by of Public Improve- bidders 'that it !will
October 28th, 2016. ment Project affirmatively insure j
Once the Contractor
Heeb Street Retaining that in any contract
mobilizes onto the Wall Project CIP # entered into pursuant
Project he will be I 300IReconstruction t of minority advertisement,
business en--
required to complete
the work in a timely, existing limestone re terprises will be
taining wall and afforded full oppor-
manner. concrete roadway. tunity to submit bids in
120.4,61d Security 120.9'' Pre-Bid` Con- response to this
Each Bidder must struction Conference inf
accompany its uBid with vitation and will not
Each prospective be ) discriminated
se curity that thhee Bid security bidder is encouraged against on the n rounds
se
successful Bidder'will to attend the Pre-Bid i' of race, color, national
enter into a contract Construction . Confer-i origin, sex, age, or I for
d uon ence to be held at 10:00 11 disability ,in consid&-
andthwilWfurnB�h after " AM on March 3rd,2016, ation for an award.
the award of contract a
at City ;Hall, Confer- Published in the
corporate surety"Bond, ence Room A in Telegraph Herald on P
Dubuque, Iowa. Atten- February 19th,2016
dance by ally"pros- ,1t 2/19
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