Minutes_City Council Proceedings 2 15 16 CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:15 p.m. on February 15, 2016
in the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, Resnick,
Rios; City Manager Van Milligen (joined at 5:30 p.m.), City Attorney Lindahl
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session with the Dubuque Area Convention and
Visitors Bureau.
WORK SESSION
Dubuque Area Convention and Visitors Bureau
Keith Rahe, President and CEO of the Dubuque Area Convention and Visitors Bureau
introduced staff and provided a slide presentation on the activities and budget of the CVB.
Topics included:
• Mission statement
• Organizational chart
• Board of Directors membership
• Advisory Committee membership
• Staff and positions
• Awards
• Community branding; marketing radius, co-op, audience, top markets, web site
results, travel guide information, group and meeting sales, familiarization tours
• Sports & events
• Media buy mediums
• Economic impact: by year, hotel/motel tax records/occupancy, group tour sales,
sales team meetings, conventions & meetings, sports & events,
• Quality of life: Cultural vibrancy, inclusivity, legislative priorities,
• Proposed budget
Mr. Rahe responded to questions from the City Council and specifically addressed
receiving input on new offerings, working with the YM-YWCA, military reunions and the
use of social media.
There being no further business, upon motion the City Council adjourned at 6:14 p.m.
Kevin S. Firnstahl, CMC
City Clerk
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on February 15, 2016
in the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, Resnick,
Rios; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
Circles Award Presentation: Dubuque NAACP representative Miquel Jackson
presented the Dubuque Circles Initiative with the Thom Determan SCOPE (Standout
Community Organization Pursuing Equity) Award which was accepted by Circles Coach
Ermina Soler.
PROCLAMATION(S)
Rotary of Dubuque 100th Anniversary (February 18, 2016) was accepted by Rotary
Members Steve Giesz and Craig Beytien;
Rare Disease Day (February 29, 2016) was accepted by Marla Cruise, local volunteer
with the National Organization of Rare Disorders.
CONSENT ITEMS
Motion by Lynch to receive and file the documents, adopt the resolutions, and dispose
of as indicated. Seconded by Jones. Motion carried 7-0.
1 . Minutes and Reports Submitted: City Council Proceedings of 2/1 , 2/2, 2/3, 2/4, 2/8;
2/10; Community Development Advisory Commission of 1/20; Five Flags Civic Center
Advisory Commission of 1/25; Housing Commission of 1/26; Historic Preservation
Commission of 1/21 ; Investment Oversight Advisory Commission of 1/27; Library Board
of Trustees Council Update of 1/28; Zoning Advisory Commission of 2/3; Zoning Board
of Adjustment of 1/28; Proof of Publication for City Council Proceedings of 1/19. Upon
motion the documents were received and filed.
2. Notice of Claims and Suits: Rayanna Bockenstedt for vehicle damage; Eugene
Chappell for property damage; Dean Rampson for property damage. Upon motion the
documents were received, filed and referred to the City Attorney.
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3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities
Assurance Pool: Rayanna Bockenstedt for vehicle damage, Eugene Chappell for property
damage, and Dean Rampson for property damage. Upon motion the documents were
received, filed and concurred.
4. Dubuque National Service Partnership Award: City Manager transmitting information
about the Dubuque National Service Partnership's national recognition and award from
the Iowa Campus Compact. Upon motion the documents were received and filed.
5. Water in Dubuque Brochure: City Manager transmitting a public information
brochure from the Water Department regarding Dubuque's water quality and quantity.
Upon motion the documents were received and filed.
6. 2016 Federal Legislative Priorities: City Manager recommending adoption of the
2016 Federal Legislative Priorities. Upon motion the documents were received and filed.
7. Quarterly Investment Report: City Manager transmitting the Quarterly Investment
Report for December 21 , 2015. Upon motion the documents were received and filed.
8. Certified Local Government (CLG) Annual Report: City Manager transmitting the
2015 Certified Local Government (CLG) Annual Report and recommending authorization
for the Mayor to sign the report. Upon motion the documents were received, filed and
approved.
9. Urban Revitalization Property Tax Exemption Applications: City Manager
recommending approval of 15 applications for property tax exemption from the Urban
Revitalization Program for Calendar Year 2015. Upon motion the documents were
received and filed and Resolution No. 38-16 Approving property tax abatement
applications submitted by property owners in recognized Urban Revitalization Areas and
authorizing the transmittal of the approved applications to the City Tax Assessor was
adopted.
10. Partners for Places Grant Application: City Manager recommending approval to
submit a Partners for Places Grant Application in partnership with the Community
Foundation of Greater Dubuque. Upon motion the documents were received, filed and
approved.
11 . PEG Capital Grant Expenditure Request: City Manager recommending approval of
the Cable TV Commission's request for funding from the Public, Educational, and
Government (PEG) Capital Grant for Access Equipment and Facilities to reimburse the
City of Dubuque's Cable TV Division for synchronization equipment purchased for
transitioning to high definition. Upon motion the documents were received, filed and
approved.
12. Chavenelle Road Hike/Bike Trail Project Grant: City Manager recommending
approval of a resolution authorizing the City of Dubuque to submit an application for a
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Dubuque Metropolitan Area Transportation Study Transportation Alternatives Program
Grant to assist with funding a proposed Hike/Bike Trail along Chavenelle Road from the
Northwest Arterial to Seippel Road. Upon motion the documents were received and filed
and Resolution No. 39-16 Authorizing the filing of a grant application with the Dubuque
Metropolitan Area Transportation Study (DMATS) for Transportation Alternatives
Program (TAP) funding for the City of Dubuque Chavenelle Road Hike/Bike Trail Project
was adopted.
13. English Ridg, LLC - Development Agreement: City Manager recommending
approval of an agreement with English Ridge, LLC for development of a housing
subdivision. Upon motion the documents were received and filed and Resolution No. 40-
16 Approving an agreement between the City of Dubuque, Iowa and English Ridge, LLC
for the Development of property in the English Ridge Housing Urban Renewal Area was
adopted.
14. Section 8/Housing Choice Voucher Administrative Plan Amendments: City
Manager recommending approval of a resolution approving changes to the Housing
Choice Voucher/Section 8 Administrative Plan. Upon motion the documents were
received and filed and Resolution No. 41-16 Approving amendments to the Section 8
Administrative Plan was adopted.
15. Storybook Hill Children's Zoo Boosters - Request to Construct Pavilion: City
Manager recommending approval for the Storybook Hill Children's Zoo Boosters to
construct a second new open air pavilion on the ground they lease from the City at
Franklin D. Roosevelt Park. Upon motion the documents were received, filed and
approved.
16. Stone Cliff Winery License and Lease Agreement: City Manager recommending
approval of the renewal of the License Agreement with Stone Cliff Winery for a section of
the Amphitheater and approval of a new Lease Agreement for their outdoor patio pergola
through December 31 , 2016. Upon motion the documents were received, filed and
approved.
17. Award Timber Hyrst #4 North Line Sanitary Sewer Project: City Manager
recommending that the award for the Timber Hyrst Estates#4 Sanitary Sewer North Line
Project to Connolly Construction, Inc., be officially recorded in the minutes of the City
Council. Upon motion the documents were received, filed and made a Matter of Record.
18. Timber Hyrst #4 South Line Sanitary Sewer Project Award: City Manager
recommending that the award for the Timber Hyrst Estates#4 Sanitary Sewer South Line
Project to Connolly Construction, Inc. be officially recorded in the minutes of the City
Council. Upon motion the documents were received, filed and made a Matter of Record.
19. NW Arterial Fiber Optics - John F. Kennedy Road to US 52 Project Award: City
Manager recommending that the award for the Northwest Arterial Fiber Optics - JFK to
US 52 Project to Portzen Construction, Inc. be officially recorded in the minutes of the
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City Council. Upon motion the documents were received, filed and made a Matter of
Record.
20. Alcohol License Applications: City Manager recommending approval of annual
beer, liquor and wine licenses as submitted. Upon motion the documents were received
and filed and Resolution No. 42-16 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits was adopted.
ITEMS SET FOR PUBLIC HEARING
Motion by Lynch to receive and file the documents, adopt the resolutions, set the public
hearings as indicated, and direct the City Clerk to publish notice as prescribed by law.
Seconded by Jones. Motion carried 7-0.
1 . Heeb Street Retaining Wall Reconstruction Project: City Manager recommending
initiation of the public bidding process for the Heeb Street Retaining Wall Reconstruction
Project, and further recommends that a public hearing be set for March 7, 2016. Upon
motion the documents were received and filed and Resolution No. 43-16 Heeb Street
Retaining Wall Project - Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids was adopted setting
a public hearing for a meeting to commence at 6:30 p.m. on March 7, 2016 in the Historic
Federal Building.
2. 2016 Bridge Repair Maintenance Project: City Manager recommending initiation of
the public bidding procedure for the 2016 Bridge Repairs and Maintenance Project, and
further recommends that a public hearing be set for March 7, 2016. Upon motion the
documents were received and filed and Resolution No. 44-16 2016 Bridge Repairs and
Maintenance Project - Preliminary approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans, specifications, form of contract,
and estimated cost; and ordering the advertisement for bids was adopted setting a public
hearing for a meeting to commence at 6:30 p.m. on March 7, 2016 in the Historic Federal
Building.
BOARDS/COMMISSIONS
Appointments to the following commissions were made at this meeting.
1 . Community Development Advisory Commission: Two, 3-year terms through
February 15, 2019 (Expiring terms of Caldwell as LMI Area Representative and Hinke as
At-Large). Applicants: Theresa Caldwell, 1633 Elm St. (qualifies for LMI Area
Representative); Michelle Hinke, 973 Patricia Ann Dr. (qualifies for At-Large). Motion by
Connors to appoint Teresa Caldwell and Michelle Hinke to 3-year terms through February
15, 2019 with the respective LMI Area and At-Large designations. Seconded by Resnick.
Motion carried 7-0.
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2. Sister City Relationships Advisory Commission: One, 3-year term through February
1 , 2019 (Expiring term of Thum). Applicant: Louise Thum, 3037 Kaufmann Ave. Motion
by Connors to appoint Louise Thum to a 3-year term. Seconded by Jones. Motion carried
7-0.
PUBLIC HEARINGS
Upon motion the rules were suspended allowing anyone present to address the City
Council on the following items.
1 . Dubuque City Hall - Electrical Service Project: Proof of publication on notice of public
hearing to approve the construction plans, specifications, form of contract, and estimated
cost of the Dubuque City Hall Electrical Service Project and the City Manager
recommending approval. Motion by Jones to receive and file the documents and adopt
Resolution No. 45-16 Approval of plans, specifications, form of contract, and estimated
cost for the Dubuque City Hall - Electrical Service Project. Seconded by Connors. Motion
carried 7-0.
2. FY 2016 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project: Proof of
publication on notice of public hearing to consider approval of the construction plans,
specifications, form of contract and estimated cost for the FY 2016 Sanitary Sewer Cured-
in-Place Pipe (CIPP) Lining Project and the City Manager recommending approval.
Motion by Connors to receive and file the documents and adopt Resolution No. 46-16
Approval of plans, specifications, form of contract, and estimated cost for the FY16
Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project. Seconded by Lynch. City
Engineer Gus Psihoyos responded to questions from the City Council regarding the
economy and longevity of the CIPP process. Motion carried 7-0.
3. Intent to Dispose of Property - Curtiss-McEvoy Streets Lot: Proof of publication on
notice of public hearing to consider the disposal of City-owned property at Curtiss and
McEvoy Streets to Routely Construction, LLC, and the City Manager recommending
approval. Motion by Jones to receive and file the documents and adopt Resolution No.
47-16 Disposing of an interest in real property by Deed to Routely Construction, LLC.
Seconded by Resnick. Motion carried 7-0.
4. Intent to Dispose of Property - 2008 Foye Street: Proof of publication on notice of
public hearing to consider approval to dispose of City-owned property at 2008 Foye Street
to David and Ellen Rath and the City Manager recommending approval. Motion by
Connors to receive and file the documents and adopt Resolution No. 48-16 Disposing of
City Interest in real property located at 2008 Foye Street, in the City of Dubuque, Iowa.
Seconded by Lynch. City Manager Van Milligen responded to questions from the City
Council regarding the use of the International Building Code and International Property
Maintenance Code as they apply or might have applied in this case. Motion carried 7-0.
Upon motion the rules were reinstated limiting discussion to the City Council.
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ACTION ITEMS
1 . Greater Dubuque Development Corporation (LDDC): Mark Seckman, Vice
President of National Marketing for LDDC, made a brief verbal presentation about the
new economic development project, RIE Coatings locating to the Dubuque Industrial
Center Mr. Seckman addressed the history of planning the project, applicable incentives;
the success of public/private partnerships in Dubuque and thanked the Council and staff
for their support and foresight with regard to business expansion in the Dubuque Industrial
Center.
2. Historic Preservation Commission - Old Jail Sign: Historic Preservation Commission
recommending approval of the redesign and monument materials without an electronic
message center for a new limestone sign at the Old Jail Museum Office of Veteran's
Affairs and further recommends conditions should the Council feel an electronic message
center component is needed. Restated Motion by Connors to receive and file the
documents and approve the Historic Preservation Commission recommendation with the
electronic message center conditions. Seconded by Lynch. Planning Services Manager
Laura Carstens responded to questions and provided a staff report on the design of the
sign and clarified the electronic component conditions. Motion carried 5-2 with Resnick
and Del Toro voting nay.
3. Port of Dubuque Marina Annual Report 2015: City Manager transmitting the Port of
Dubuque Marina Annual Report for 2015. Motion by Lynch to receive and file the
information. Seconded by Rios. Recreation Manager Dan Kroger and Facilities
Supervisor Ben Alden with the Leisure Services Department provided a report on the
usage, marketing, and economic impact of the marina and convenience store. Motion
carried 7-0.
4. General Obligation Bonds Series 2016ABC Directing Advertisement of Sale: City
Manager recommending approval of the suggested proceedings for directing sale of the
$2,830,000 General Obligation Settlement Bonds, Series 2016A; $11 ,505,000 General
Obligation Refunding Bonds, Series 201613; $4,155,000 General Obligation Bonds,
Series 2016C, and approval of the electronic bidding procedures, and awarding the
Bonds to the best bidder. Motion by Connors to receive and file the documents and adopt
Resolution No. 49-16 Directing the advertisement for sale of $2,830,000 (dollar amount
subject to change) General Obligation Bonds, Series 2016A, and approving electronic
bidding procedures and Official Statement; Resolution No. 50-16 Directing the
advertisement for sale of $11 ,505,000 (dollar amount subject to change) General
Obligation Refunding Bonds Series 2016B, and approving the electronic bidding
procedures and Official Statement; and Resolution No. 51-16 Directing the advertisement
for sale of$4,155,000 (dollar amount subject to change) General Obligation Bonds Series
2016C, and approving the electronic bidding procedures and Official Statement.
Seconded by Jones. Motion carried 7-0.
5. Safe and Sustainable Snowfighting Award: City Manager transmitting information
on the City receiving the Safe and Sustainable Snowfighting Award from the North
American Salt Institute. Motion by Connors to receive and file the documents. Seconded
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by Resnick. Public Works Director Don Vogt read highlights of the award from the
documentation and thanked Street Maintenance Supervisor John Klosterman who was
present. City Council thanked and congratulated staff. Motion carried 7-0.
6. Insurance Services Office Rating: The City Manager transmitting information about
the City of Dubuque's Insurance Services Office (ISO) rating related to the City's fire
protection ability being upgraded to Class 2. Motion by Jones to receive and file the
documents. Seconded by Resnick. City Council thanked and congratulated staff. Motion
carried 7-0.
7. Amended Fiscal Year 2017 Budget Recommendation: City Manager recommending
the position of Training and Workforce Development Coordinator be added to the list of
frozen positions for Fiscal Year 2017. Motion by Lynch to receive and file the documents.
Seconded by Rios. Responding to questions from the City Council, City Manager Van
Milligen made the distinction between the number of full-time equivalent employees and
the total number of active employees. The City Council thanked Andre Lessears for his
work with the City. Motion carried 7-0.
8. Key West Drive Water Main Extension: City Manager recommending approval of a
water main extension along Key West Drive ahead of the previous Fiscal Year 2017
schedule. Motion by Connors to receive and file the documents and approve the
recommendation. Seconded by Jones. City Manager Van Milligen and Water Department
Manager Bob Green responded to questions from the City Council regarding the timing
of the project, the cost comparisons related to private connections now or later, and the
water quality in that area. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Del Toro asked for and received Council concurrence for an agenda
item to discuss moving the Public Input section forward in the agenda. Council Member
Lynch asked staff to provide history on public input from the last year. Staff will prepare
the item for a future agenda.
There being no further business, upon motion the City Council adjourned at 8:12 p.m.
The City Council met in a non-public meeting to discuss Collective Bargaining pursuant
to Chapter 20.17(3) Code of Iowa.
/s/Kevin S. Firnstahl, CMC
City Clerk
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