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Burlington North RR Depot RestMEMORANDUM TO: FROM: SUBJECT: March 14, 2002 The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Burlington Northern Railroad Depot Restoration Project Sealed bids were received for the Burlington Northern Railroad Depot Restoration Project. Public Works Director Mike Koch recommends award of the selected construction contracts associated with the Burlington Northern Railroad Depot Restoration Project. The Dubuque County Historical Society is the lead agency on this project. A list of the selected construction contracts to be awarded are summarized as follows: Contract Contract Contract Contractor Amount Authority No.2 - General Demolition Tricon $38,000 City - IDOT No.5 - Steel Renaissance Restoration $65,676 City - IDOT No.7 - Finish Carpentry Renaissance Restoration $35,928 City - IDOT No.8 - Roof Rafoth $98,447 City - IDOT No.8 - Roof - Alternate 6 Rafoth $1,300 City - IDOT No.13 - HVAC Geisler Brothers $110,732 City - IDOT No.14 - Plumbing Modem Piping $36,845 City - IDOT No.15A - Electric A&G Electric $76,810 City - IDOT No.15B - Lights Morse Electric $38,800 City - IDOT Total of All Selected Contracts Awarded: $502,538 The total project statement of probable cost for the Burlington Northern Railroad Depot Restoration Project is $1,253,408. The contracts being awarded at this time total $502,538. The Dubuque County Historical Society has a TEA-21 Grant awarded by the Iowa Department of Transportation in the amount of $444,050 for the Burlington Northern Railroad Restoration Project. The projects will be funded with 20% Dubuque County Historical Society funds and 80% State/Federal funds and up to the maximum grant amount. Additionally, the Dubuque County Historical Society has received a $100,000 grant from the State Historical Preservation Office, which will be used as local match on the project. The City is the sponsor of the TEA-21 Grant but will not have any funds contributed to the project. To date, approximately $49,999 of the TEA-21 Grant funds have been allocated for Architectural - Engineering Design fees, which were approved by the State. Due to the above selected construction contracts expending all the available state funding for the project, Public Works Director Mike Koch recommends the rejection of the remaining construction contract bid proposals associated with the Burlington Northern Railroad Depot Restoration Project. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director TO: FROM: SUBJECT: CITY OF DUBUQUE, IOWA MEMORANDUM March 13, 2002 Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director Burlington Northern Railroad Depot Restoration Project INTRODUCTION The enclosed resolutions provide for the award of the selected construction contracts associated with the Burlington Northern Railroad Depot Restoration Project and rejecting the remaining construction contract bid proposals. BACKGROUND The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured a Transportation Equity Act for the 21st Century (TEA-21) Grant awarded by the Iowa Department of Transportation (Iowa DOT) and a grant from the State Historical Society for the Burlington Northern Railroad Depot Restoration Project. Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the project would be more efficiently managed and would have more local participation if the project could be bid locally through the City of Dubuque. The Iowa DOT will allow local bidding of an TEA-21 project if the project elements being bid are estimated to cost less than $100,000 each. To achieve this, the Burlington Northern Railroad Depot Restoration Project was separated into seventeen (17) individual projects. On September 17, 2001, the City entered into a supplemental agreement between the Iowa DOT for local bidding of all the individual projects through the City's bidding process. Due to the complexity of the project and the immediate proximity to the Mississippi River Discovery Center site, Conlon Construction has been hired directly by the Dubuque County Historical Society to provide construction management, coordination and inspection for all 17 projects. As stated, the project has been separated into seventeen (17) individual projects, and are summarized as follows: Contract No.1 - Masonry Demolition The masonry demolition will include the removal of the existing masonry walls and the work necessary to salvage the brick for use in the new construction. Contract No.2 - General Demolition The general demolition will include the removal of roof, walls (other than masonry walls) and flooring necessary to complete the new construction. Contract No.3 - Concrete The concrete work will include the new foundations, floors and sidewalks required for the project. Contract No.4A - Masonry The masonry work will include the material, other than the brick, and labor necessary to construct the new masonry walls. It will also include the stone for the windows sills and decorative bands. Contract No.4B - Masonry (Brick Material Supply Only) This contract is for the purchase of the unit masonry for the project. Contract No.5 - Steel The steel work will include the structural steel and steel needed for stairs, handrails and railings. It will also include steel needed for shelf angles and lintels. Contract No.6 - Rough Carpentry The rough carpentry will include the brackets and purlins for the project. the general framing for the walls, floors and roof. It will also include Contract No. 7 - Finish Carpentry The finish carpentry will include the installation of the doors and trim associated with them. It will also include the interior wood finishes. Contract No.8 - Roof The roof will include the installation of a slate shingle roof and the associated trim necessary for the installation. Contract No. 9 - Doors and Windows The doors and windows include the installation of the windows, the door hardware, and the mirrors in the project. Contract No. 10 - Finishes The finishes will include the floor, wall, and ceiling finishes and the miscellaneous items like insulation, tile floors, retractable stairs, and toilet accessories. Contract No.11 - Food Service The food service will include the equipment necessary for the kitchen and serving area. Contract No.12 - Sprinkler The sprinkler contract includes the sprinkler system throughout the building. Contract No.13 - HVAC The HVAC will include the heating, ventilation, and the air conditioning necessary for the building. Contract No.14 - Plumbing The plumbing will include the piping and fixtures necessary for the plumbing within the building. Contract No. 15A - Electric The electrical will include the lighting and power within the building but will not include the light fixtures which will be bid separately. Contract No.15B - Lights (Supply Light Fixtures Only) The lights will include the supply of the fixtures only. Project Alternate Components: Alternate No. la: Finish Floor Material Without Restrooms (Refer to Alternate 5 for possible plan changes). Base Bid: Provide vinyl composition floor tile (VCT) in the Platform area and Main Depot. Alternate Bid: In lieu of base bid, provide specified maple wood flooring. Alternate No. lb: Finish Floor Material With Restrooms (Refer to Alternate 5 for possible plan changes). Base Bid: Provide vinyl composition floor tile (VCT) in the Platform area and Main Depot, including the restrooms. Alternate Bid: In lieu of base bid, provide specified maple wood flooring. Alternate No. 2: Metal Stairs Base Bid: Provide telescoping access ladder to Storage 202. Alternate Bid: In lieu of base bid, provide the metal stair as shown, the walls to enclose the stair (include ceilings and finish painting of surfaces inside the stair, and door assemblies and finishing of doors), and the concrete floor topping for Rooms 202 and 203. Alternate No. 3: Chipping Mortar From Brick. Base Bid: Mortar left on bricks after being removed from walls will be cleaned off by volunteers so they can be used in the new construction. Alternate Bid: In lieu of base bid, this work will be the responsibility of the Contractor. Alternate No. 4a: Finish Wall and Ceiling Materials Without Restrooms. Base Bid: Provide gypsum board walls and ceilings where scheduled. Include standing and running trim at base, chair rail and door and window casings. Paint walls and ceilings, stain and varnish standing and running trim. Alternate Bid: In addition to base bid, provide bead board on walls and ceilings and the standing and running tdm that occurs above the door and window casings at the entire perimeter of Rooms 101, 102, 103 and 106. Include the exterior wall surface and ceiling area for Rooms 104 and 105 as if those rooms were not constructed (refer to Alternate No. 5). Finish bead board and standing and running trim with stain and varnish. Alternate No. 4b: Finish Wail and Ceiling Materials With Restrooms. Base Bid: Provide gypsum board walls and ceilings where scheduled. Include standing and running trim at base, chair rail and door and window casings. Paint walls and ceilings, stain and varnish standing and running trim. Alternate Bid: In addition to base bid, provide bead board on walls and ceilings and the standing and running trim that occurs above the door and window casings at the entire perimeter of Rooms 102, 103 and 106. Include the Restroom walls on both sides and the ceilings inside Rooms 104 and 105 (refer to Alternate No. 5). Finish bead board and standing and running tdm with stain and varnish. Alternate No. 5: Restrooms 104 and 105. Base Bid: Provide plumbing, HVAC and electrical rough-ins as indicated Drawings. Alternate Bid: In lieu of base bid, provide finished restrooms. on Alternate No. 6: Ridge Vent. Base Bid: Provide specified ridge vent. Alternate Bid: In lieu of base bid, provide "Ridge Roll Vent" and the finials. Comply with the specification section. BID RESULTS Sealed bids were received on the Burlington Northern Railroad Depot Restoration Project on March 6, 2002. The following is a summary of the bid proposals received for the multiple construction contract components: Estimate Bid Contract No.1 - Masonry Demolition Renaissance Restoration $47,630 $127,785 Alternate 3 - Contractor salvages brick. $6,500 Renaissance Restoration $8,562 Contract No.2 - General Demolition Tricon Renaissance Restoration Contract No.3 - Concrete Tricon Renaissance Restoration Alternate 2 - Floor topping at 2nd floor. Renaissance Restoration Tricon Contract No.4A - Masonry Tricon Renaissance Restoration Contract No.4B - Masonry (Material) Renaissance Restoration Contract No.5 - Steel Renaissance Restoration Tricon Alternate 2 - Provide metal stair. Renaissance Restoration Tricon Contract No.6 - Rough Carpentry Renaissance Restoration Tricon Alternate 2 - Provide metal stair. Tricon Renaissance Restoration Alternate 5 - Add restrooms. Renaissance Restoration Tricon Contract No. 7 - Finish Carpentry Renaissance Restoration Tricon Alternate 4A Finish wall and ceiling w/o restrooms. Renaissance Restoration Tricon $44,805 $39,700 $6,650 $93,160 $49,715 $68,890 $14,700 $96,910 $600 $350 $70,375 $27,23O $38,000 $54,424 $66,600 $96,816 $2,915 $6,000 $171,000 $256,000 $64,750 $65,676 $79,000 $28,728 $28,900 $186,966 $249,300 $1,100 $1,300 $1,370 $1,600 $35,928 $64,800 $66,262 $84,000 Alternate 4B Finish wall and ceiling w/restrooms Renaissance Restoration Tricon $4,420 $7,243 $99,700 Contract No.8 - Roof Rafoth Renaissance Restoration $78,330 $98,447 $141,168 Alternate 6 - Decorative ridge vent and finials. Rafoth Renaissance Restoration $9,825 $1,300 $3,558 Contract No. 9 - Doora and Windows Tricon Renaissance Restoration $76,685 $132,100 $134,177 Alternate 2 - Provide metal stair. Tricon Renaissance Restoration $1,600 $4,500 $5,068 Alternate 5 - Add restrooms. Tricon Renaissance Restoration $2,800 $3,000 $3,197 Contract No. 10- Finishes Renaissance Restoration Tricon $19,757 $80,651 $108,600 Alternate lA Finish floor w/o restrooms. Tricon Renaissance Restoration $19,257 $17,500 $19,969 Alternate lB Finish floor w/restmoms. Tricon Renaissance Restoration $1,389 $5OO $1,063 Alternate 2 Provide metal stair. Renaissance Restoration Tricon $1,200 $4OO $3,900 Alternate 4A Finish walland ceiling w/o restrooms$5,086 Tricon $18,800 Alternate 4B Finish wall and ceiling w/restrooms Renais, sance Restoration Tricon Alternate 5 Add restrooms Tricon Renaissance Restoration Contract No.11 - Food Service Hockenbergs Contract No. 12 - Sprinkler Tri-State Automatic Sprinkler Continental Sprinkler Contract No.13 - HVAC Geisler Brothers All Seasons Rafoth Giese Sheet Metal Alternate 5 - Add Restrooms. Rafoth All Seasons Geisler Brothers Giese Sheet Metal Contract No.14 - Plumbing Modern Piping Portzen Molo Alternate 5 - Add restrooms. Molo Modem Piping Portzen Contract No.15A- Electric A&G Electric Morse Electric Alternate 5 - Add restrooms. Morse Electric A&G Electric $4,086 $48O $78,270 $14,900 $71,700 $1,580 $58,745 $5,775 $97,400 $2,780 $2,916 $4,000 $7OO $777 $78,033.64 $38,087 $48,600 $110,732 $115,944 $121,500 $123,750 $300 $1,024 $1,492 $1,750 $36,845 $47,627 $49,900 $5,850 $6,645 $6,730 $76,810 $90,500 $3,900 $4,650 Contract No.15B- Lights Morse Electric A&G Electric $34,185 $38,800 $39,740 DISCUSSION Upon receipt of the bid proposals for the Burlington Northern Railroad Depot Restoration Project, the Dubuque County Historical Society and their Architectural - Engineering design consultant, the Durrant Group, reviewed the multiple construction bid proposals. The recommendation of the Durrant Group, which was approved by the Dubuque County Historical Society Board of Directors, is to award the selected construction contracts which are within the available funding through the TEA-21 Grant awarded by the Iowa Department of Transportation and a grant from the State Historical Preservation Office and rejecting the remaining construction contract bid proposals. Both the Durrant Group and the Dubuque County Historical Society contacted the Iowa Department of Transportation and have received verbal approval and authorization to proceed with awarding the selected construction contracts and rejecting the remaining non-funded project components. RECOMMENDATION I concur with the recommendation of the Dubuque County Historical Society Board of Directors and recommend the award of the selected construction contracts associated with the Burlington Northern Railroad Depot Restoration Project which will be funded through the TEA-21 Grant awarded by the Iowa Department of Transportation and a grant from the State Historical Preservation Office. A list of the selected construction contracts to be awarded are summarized as follows: Contract Contract Contract Contractor Amount Authority No.2 - General Demolition Tricon $38,000 City - IDOT No.5 - Steel Renaissance Restoration $65,676 City- IDOT No.7 - Finish Carpentry Renaissance Restoration $35,928 City- IDOT No.8 - Roof Rafoth $98,447 City - IDOT No.8 - Roof - Alternate 6 Rafoth $1,300 City - IDOT No.13 - HVAC Geisler Brothers $110,732 City - IDOT No.14 - Plumbing Modern Piping $36,845 City - IDOT No.15A - Electric A&G Electric $76,810 City- IDOT No.15B - Lights Morse Electric $38,800 City - IDOT Total of All Selected Contracts Awarded: $502,538 Due to the above selected construction contracts expending all the available state funding for the project, I concur with the recommendation of the Dubuque County Historical Society Board of Directors and recommend the rejection of the remaining construction contract bid proposals associated with the Burlington Northern Railroad Depot Restoration Project. A list of the remaining construction contract bid proposals to be rejected are summarized as follows: Contract No.1 - Contract No.1 - Contract No.3 - Contract No.3 - Contract No.4A - Contract No.4B - Contract No.5 - Contract No.6 - Contract No.6 - Contract No.6 - Contract No. 7 - Contract No. 7 - Contract No. 9 - Contract No. 9 - Contract No. 9 - Contract No. 10 - Contract No. 10 - Contract No. 10 - Contract No. 10 - Contract No. 10 - Contract No. 10 - Contract No. 10 - Contract No. 11 - Contract No.12 - Contract No.13 - Contract No.14 - Contract No.15A - Masonry Demolition Masonry Demolition - Alternate 3 Concrete Concrete - Alternate 2 Masonry Masonry (Material) Steel - Alternate 2 Rough Carpentry Rough Carpentry - Alternate 2 Rough Carpentry - Alternate 5 Finish Carpentry - Alternate 4A Finish Carpentry - Alternate 4B Doors and Windows Doors and Windows - Alternate 2 Doors and Windows - Alternate 5 Finishes Finishes - Alternate lA Finishes - Alternate lB Finishes - Alternate 2 Finishes - Alternate 4A Finishes - Alternate 4B Finishes - Alternate 5 Food Service Sprinkler HVAC - Alternate 5 Plumbing - Alternate 5 Electric - Alternate 5 BUDGET IMPACT The total project statement of probable cost for the Burlington Northern Railroad Depot Restoration Project is $1,253,408. The contracts being awarded at this time total $502,538. The Dubuque County Historical Society has a TEA-21 Grant awarded by the Iowa Department of Transportation in the amount of $444,050 for the Burlington Northern Railroad Restoration Project. The projects will be funded with 20% Dubuque County Historical Society funds and 80% State/Federal funds and up to the maximum grant amount. Additionally, the Dubuque County Historical Society has received a $100,000 grant from the State Historical Preservation Office, which will be used as local match on the project. The City is the sponsor of the TEA-21 Grant but will not have any funds contributed to the project. To date, approximately $49,999 of the TEA-21 Grant funds have been allocated for Architectural - Engineering Design fees, which were approved by the State. The statement of probable cost for the selected construction contracts for the Burlington Northern Railroad Depot Restoration Project is as follows: Total Contracts Awarded: Architectural- Engineering Design Cost: $ 502,538 49,999 Total Renovation Project Cost: $ 552,537 The project funding for the Burlington Northern Railroad Depot Restoration Project is as follows: Dubuque County Historical Society (Match) TEA-21 Grant State Historical Preservation Grant (Match) $ 8,487 $ 444,O5O $100,000 Total Renovation Project Funding $ 552,537 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolutions awarding the selected construction contracts associated with the Burlington Northern Railroad Depot Restoration Project and rejecting the remaining construction contract bid proposals. Prepared by Robert Schiesl, P.E., Civil Engineer CC: Pauline Joyce, Administrative Services Manager Jerry Enzler, Mississippi River Museum Mark Hantelmann, Mississippi River Museum Kevin Eipperle, Durrant Group Gary Schulte, Durrant Group Roger Walton, P.E., Local Systems Engineer, IDOT Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13m Street, Dubuque, Iowa 52001-4864 RESOLUTION NO. 165-02 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 30th day of January 2002, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Burlington Nor[hem Railroad Depot Restoration Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this 18th day of March ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schnieider, CMC, City Clerk RESOLUTION NO. 166-02 AWARDING CONTRACT Whereas, sealed proposals have been submitted by contractors for the Burlington Nor[hem Railroad Depot Restoration Project pursuantto Resolution No. 65-02 and notice to bidders published in a newspaper published in the City of Dubuque, Iowa on the 8th day of February, 2002. Whereas, said sealed proposals were opened and mad on the 6~h day of Mamh, 2002, and it has been determined that the bid of the following contractors in the amounts specified were the lowest bids for the furnishing of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Bidder Contract No. 2 - General Demolition be awarded to Tricon Construction of Dubuque, Iowa, and the Manager be and is hereby directed to execute a !contract on behalf of the City of Dubuque in the amount of $38,000 for the complete performance of the work. Section 2. That the Bidder Contract No. 5 - Steel be awarded to Renaissance Restoration, Inc. of Galena, Illinois, and the Manager be and is hereby directed to execute a contractlon behalf of the City of Dubuque in the amount of $65,676 for the complete performance of the work. Section 3. That the Bidder Contract No. 7 - Finish Carpentry be awarded to Renaissance Restoration, Inc. of Galena, Illinois, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque in the amount of $35,928 for the complete performance of the work. Section 4. That the Bidder Contract No. 8 - Roof be awarded to Rafoth Sheet Metal, Inc. of Dubuque, Iowa, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque in the amount of $98,447 for the complete performance of the work. Section 5. That the Bidder Contract No. 8, Alternate 6 - Decorative Ridge Vent and Finials be awarded to Rafoth Sheet Metal, Inc. of Dubuque, Iowa, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque in the amount of $1,300 for the complete performance of the work. Section 6. That the Bidder Contract No. 13 - HVAC be awarded to Geisler Brothers Company of Dubuque, Iowa, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque in the amount of $110,732 for the complete performance of the work. Section 7. That the Bidder Contract No. 14 - Plumbing be awarded to Modern Piping, Inc. of Dubuque, Iowa, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque in the amount of $36,845 for the complete performance of the work. Section 8. That the Bidder Contract No. 15A - Electric be awarded to A&G Electric of Dubuque, Iowa, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque in the amount of $76,810 for the complete performance of the work. Section 9. That the Bidder Contract No. 15B - Lights be awarded to Morse Electric, Inc. of Dubuque, Iowa, and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque in the amount of $38,800 for the complete performance of the work. BE IT FURTHER RESOLVED: That upon the signing of said contracts and the approval of the contractor's bonds, the City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful bidders. Passed, approved and adopted this 18th dayof March ,2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 167-02 REJECTING BIDS Whereas, sealed proposals have been submitted by contractors for the Burlington Northern Railroad Depot Restoration Project pursuantto Resolution No. 65-02 and notice to bidders published in a newspaper published in the City of Dubuque, Iowa on the 8th day of February, 2002. Whereas, said sealed proposals were opened and read on the 6th day of March, 2002, and Whereas, the City Council has deemed it advisable to reject all bids indicated below, and to re-bid the projects at a later date. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the following bids for the above improvement be rejected and the Manager is authorized and instructed to return the bid deposits of all the bidders: Contract 1 Alternate 3 Contract 3 Alternate 2 Contract 4A Contract 4B Contract 5 Alternate 2 Contract 6 Altemate 2 Alternate 5 Contract 7 Alternate 4A Alternate 4B Contract 9 Alternate 2 Alternate 5 Contract 10 Alternate lA Alternate 1B Alternate 2 Alternate 4A Alternate 4B Alternate 5 Masonry Demolition Contractor Salvages Brick Concrete Floor Topping at 2nd Floor Masonry Masonry (Material) Steel Provide Metal Stair Rough Carpentry Provide Metal Stair Add Restrooms Finish Carpentry Finish Wall & Ceiling without Restrooms Finish Wall & Ceiling with Restrooms Doors & Windows Provide Metal Stair Add Restrooms Finishes Finish Floor without Restrooms Finish Floor with Restrooms Provide Metal Stair Renaissance Restoration, Inc. Renaissance Restoration, Inc. Tricon Construction Renaissance Restoration, Inc. Tricon Construction Renaissance Restoration, Inc. Renaissance Restoration, Inc. Renaissance Restoration, Inc. Tricon Construction Renaissance Restoration, Inc. Renaissance Restoration, Inc. Renaissance Restoration, Inc. Tricon Construction Tricon Construction Tricon Construction Renaissance Restoration, Inc. Tricon Construction Tricon Construction Renaissance Restoration, Inc. Finish Wall & Ceiling without Restrooms Tdcon Construction Finish Wall & Ceiling with Restrooms Renaissance Restoration, Inc. Add Restrooms Tricon Construction Contract 11 Contract 12 Contract 13 Alternate 5 Contract 14 Alternate 5 Contract 15A Alternate 5 Food Service Sprinkler HVAC Add Restmoms Plumbing Add Restmoms Electric Add Restmoms Passed, approved and adopted this 18th day of March, 2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk Hockenbergs Equip. & Supply Tri-State Automatic Sprinkler Rafoth Sheet Metal, Inc. Molo Plumbing & Heating Morse Electric, Inc. March , 2002. MEMORANDUM January 29. 2002 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Burlington Northern Railroad Depot Restoration Project Public Works Director Mike Koch recommends initiation of the bidding process for the multiple construction contracts associated with the Burlington Northern Railroad Depot Restoration Project, and further recommends that a public hearing be set for March 18, 2002. I concur with the recommendation and respectfully request Mayor and City Council approval. chael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director TO: FROM: SUBJECT: CITY OF DUBUQUE, IOWA MEMORANDUM Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director January 29, 2002 Burlington Northern Railroad Depot Restoration Project INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the multiple construction contracts associated with the Burlington Northern Railroad Depot Restoration Project. BACKGROUND The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured a Transportation Equity Act for the 21st Century (TEA-21) Grant awarded by the Iowa Department of Transportation (Iowa DOT) and a grant from the State Historical Society for the Burlington Northern Railroad Depot Restoration Project. Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the project would be more efficiently managed and would have more local participation if the project could be bid locally through the City of Dubuque. The Iowa DOT will allow local bidding of an TEA-21 project if the project elements being bid are estimated to cost less than $100,000 each. To achieve this, the Burlington Northem Railroad Depot Restoration Project was separated into seventeen (17) individual projects. On September 17, 2001, the City entered into a supplemental agreement between the Iowa DOT for local bidding of all the individual projects through the City's bidding process. DISCUSSION As stated, the project has been separated into seventeen (17)individual projects, and are 'summarized as follows: Contract No.1 - Masonry Demolition The masonry demolition will include the removal of the existing masonry walls and the work necessary to salvage the brick for use in the new construction. Contract No.2 - General Demolition The general demolition will. include the removal of roof, walls (other than masonry walls) and floodng necessary to complete the new construction. Contract No.3 - Concrete The concrete work will include the new foundations, floors and sidewalks required for the project. Contract No.4A - Masonry The masonry work will include the material, other than the brick, and labor necessary to construct the new masonry walls. It will also include the stone for the windows sills and decorative bands. Contract No.4B - Masonry (Brick Matedal Supply Only) This contract is for the purchase of the unit masonry for the proJect. Contract No.5 - Steel The steel work will include the structural steel and steel needed for stairs, handrails and railings. It will also include steel needed for shelf angles and lintels. Contract No.6 - Rough Carpentry The rough carpentry will include the brackets and purlins for the project. the general framing for the walls, floors and roof. It will also include Contract No. 7 - Finish Carpentry The finish carpentry wil include the installation of the doors and trim associated with them. It will also include the interior wood finishes. Contract No.8 - Roof The roof will include the installation of a slate shingle roof and necessary for the installation. the associated trim Contract No. 9 - Doors and Windows The doors and windows include the installation of the windows, the door hardware, and the mirrors in the project. Contract No. 10 - Finishes The finishes will include the floor, wall, and ceiling finishes and the miscellaneous items like insulation, tile floors, retractable stairs, and toilet accessories. Contract No.11 - Food Service The food service will include the equipment necessary for the kitchen and serving area. Contract No.12 - Sprinkler The sprinkler contract includes the sprinkler system throughout the building. Contract No. 13 - HVAC The HVAC Will include the heating, ventilation, and the air conditioning necessary for the building. Contract No.14 - Plumbing The plumbing will include the piping and fixtures necessary for the plumbing within the building. Contract No. 15A- Electric The electrical will include the lighting and power within the building but will not include the light fixtures which will be bid separately. Contract No.15B - Lights (Supply Light Fixtures Only) The lights will include the supply of the fixtures only. Project Alternate Components: Alternate No. 1 a: Finish Floor Material Without Restrooms (Refer to Alternate 5 for possible plan changes). Base Bid: Provide vinyl composition floor tile (VCT) in [he Platform area and Main Depot. Alternate Bid: In lieu of base bid, provide specified maple wood flooring. Alternate No. lb: Finish Floor Material With Restrooms (Refer to Altemate 5 for possible plan changes). Base Bid: Provide vinyl composition floor tile (VCT) in the Platform area and Main Depot, including the restrooms. Alternate Bid: In lieu of base bid, provide specified maple wood flooring. Alternate No. 2: Metal Stairs Base Bid: Provide telescoping access ladder to Storage 202. Alternate Bid: In lieu of base bid, provide the metal stair as shown, the walls to enclose the stair (include ceilings and finish painting of surfaces inside the stair, and door assemblies and finishing of doors), and the concrete floor topping for Rooms 202 and 203. Alternate No. 3: Chipping Mortar From Brick. Base Bid: Mortar left on bricks after being removed from walls will be cleaned off by volunteers so they can be used in the new construction. Alternate Bid: In lieu of base bid, this work will be the responsibility of the Contractor. Alternate No. 4a: Finish Wall and Ceiling Materials Without Restrooms. Base Bid: Provide gypsum board walls and ceilings where scheduled. Include standing and running trim at base, chair rail and door and window casings. Paint walls and ceilings, stain and varnish standing and running tdm. Alternate Bid: In addition to base bid, provide bead board on walls and ceilings and the standing and running tdm that occurs above the door and window casings at the entire perimeter of Rooms 101, 102, 103 and 106. nclude the exterior wall surface and ceiling area for Rooms 104 and 105 as if those rooms were not constructed (refer to Alternate No. 5). Finish bead board and standing and running trim with stair and varnish. Alternate No. 4b: Finish Wall and Ceiling Materials With Restrooms. Base Bid: Provide gypsum board walls and ceilings where scheduled. Include standing and running trim at base, chair rail and door and window casings. Paint walls and ceilings, stain and varnish standing and running trim. Alternate Bid: In addition to base bid, provide bead board on walls and ceilings and the standing and running trim that occurs above the door and window casings at the entire perimeter of Rooms 102, 103 and 106. Include the Restroom walls on both sides and the ceilings inside Rooms 104 and 105 (refer to Alternate No. 5). Finish bead board and standing and running tdm with stain and varnish Alternate No. 5: Restrooms 104 and 105. Base Bid: Provide plumbing, HVAC and electrical rough-ins as indicated on Drawings. Alternate Bid: in lieu of base bid, provide finished restrooms. Alternate No. 6: Ridge Vent. Base Bid: Provide specified ddge vent. Alternate Bid: In lieu of base bid, provide "Ridge Roll Vent" and the finials. Comply with the specification section. Conlon Construction has been hired by the Historical Society to provide the coordination of all 17 projects. Since this is a State/Federal funded project, the City is required to submit a request to the State for concurrence and authorization to proceed. The City has submitted a final draft of the bid documents, project plans, specifications and construction cost estimates for the Burlington Northern Railroad Depot Restoration Project for Iowa DOT approval. To date, the City has received wdtten authorization to proceed on the seventeen (17) individual contract components. PROJECT SCHEDULE The schedule for the project will be as follows: Initiate Public Bidding Process Advertisement for Bids Pre-Bid Contractors Meeting Receipt of Bids Notice of Public Headng on Plans and Specifications Public Hearing Award of Contract Preconstruction Meeting Completion Date February 4, 2002 February 8, 2002 February 21, 2002 March 6, 2002 March 8, 2002 March 18, 2002 March 18, 2002 March 20, 2002 March 14, 2003 RECOMMENDATION I would recommend that the City Council establish the date for the public hearing, and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The total project statement of probable cost for the Burlington Northern Railroad Depot Restoration Project is $1,253,408. The contracts being bid at this time total $1,197,331. The Dubuque County Historical Society has a TEA-21 Grant awarded by the Iowa Department of Transportation in the amount of $444,050 for the Burlington Northern Railroad Restoration Project. The projects will be funded with 20% Dubuque County Historical Society funds and 80% State/Federal funds and up to the maximum grant amount. The City is the sponsor of the grant but will not have any funds contributed to the project. To date, approximately $49,999 of these funds have been allocated for State approved Burlington Northern Railroad Depot Restoration Project improvements, leaving a balance of approximately $394,051. Additionally, the Dubuque County Historical Society has received a $100,000 grant from the State Historical Preservation Office to be used on the project. The statement of probable cost for the Burlington Northern Railroad Depot Restoration Project is as follows: Base Bid Bid Alternate $ Value / Alt. # Contract No.1 - Masonry Demolition Alternate 3 - Contractor salvages brick. $47,630 $6,5OO / Alt. 3 Contract No.2 - General Demolition $44,805 Contract No.3 - Concrete $39,700 Alternate 2 - Floor topping at 2"~ floor. Contract No.4A - Masonry $93.160 Contract No.4B - Masonry(Material) $49 715 Contract No.5 - Steel $68 890 Alternate 2 - Provide metal stair. Contract No.6 - Rough Carpentry $96,910 Alternate 2 - Provide metal stair. Alternate 5 - Add restrooms. Contract No. 7 - Finish Carpentry $70,375 Alternate 4A - Finish wall and ceiling w/o restrooms. Alternate 4B - Finish wall and ceiling w/restrooms Contract No.8 - Roof $78,330 Alternate 6 - Decorative ridge vent and finials. Contract No. 9 - Doors and Windows $76.685 Alternate 2 - Provide metal stair. Alternate 5 - Add restrooms. Contract No. 10 - Finishes $19,757 Alternate lA- Finish floor w/o restrooms. Alternate 1B - Finish floor w/restrooms. Alternate 2 - Provide metal stair. Alternate 4A - Finish wall and ceiling w/o restrooms Alternate 4B - Finish wall and ceiling w/restrooms Alternate 5- Add restrooms Contract No.11 - Food Service $78,270 Contract No. 12 - Sprinkler $14,900 Contract No. 13 - HVAC $71,700 Alternate 5 - Add restrooms. Contract No.14 - Plumbing $58,745 Alternate 5 - Add restrooms. Contract No. 15A- Electric $97,400 Alternate 5 -Add restrooms. $6,650 1 Alt. 2 $14,700 / Alt. 2 $600 / Alt. 2 $350 / Alt. 5 $27,230 / Alt. 4A $4,420 ! Alt. 4B $9,825 / Alt. 6 $1,600 / Alt. 2 $2,800 / Alt. 5 $19,257 / Alt. lA $1,389 / Alt. lB $1,200 / Alt. 2 $5,086 / Alt. 4A $4, 086 / Alt. 4B $480 / Alt. 5 $1,580 / Alt. 5 $5,775 / Alt. 5 $2,780 / Alt. 5 Contract No.15B - Lights Contingency (15%) Total Renovation Project Cost (Alternates not included in pdce.) $34 185 $156,174 $1,197,331 The project funding for the Burlington Northern Railroad Depot Restoration Project is as follows: Dubuque County Historical Society TEA-21 Grant State Historical Preservation Grant Total Renovation Project Funding (Design fees and soft costs not included.) ACTION TO BE TAKEN $ 653,281 $ 444,050 $ 100,000 $1,197,331 The City Council is requested to establish the date for the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions. Prepared by Robert Schiesl, P.E., Civil Engineer Gary Schulte, Durrant Group cc: Pauline Joyce, Administrative Services Manager Jerry Enzler, Mississippi River Museum Mark Hanteimann, Mississippi River Museum Kevin Eipperle, Durrant Group Gary Schulte, Durrant Group Roger Walton, P.E., Local Systems Engineer, IDOT Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13TM Street, Dubuque, IA 52001-4864 RESOLUTION NO. - 02 PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Burlington Northern Railroad Depot Restoration Project, in the estimated amount of $1,197,331.00, are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, approved and adopted this day of ,2002. Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13'" Street, Dubuque, IA 52001-4864 RESOLUTION NO. - 02 FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the Burlington Northern Railroad Depot Restoration Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That on the 18th day of March, 2002, a public hearing will be held at 6:30 p.m. [n the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person 'may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, approved and adopted this __ day of .,2002. Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the Burlington Northern Railroad Depot Restoration Project. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, owa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the Burlington Northern Railroad Depot Restoration Project, in accordance with the provisions of Chapter 384. City Code of Iowa, at 6:30 p.m. on the 18th day of March 2002, in the Public Library Auditorium, 360 West 11t~ Street, in Dubuque, iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting. Published by order of the City Council g~ven on the day of ,2002. Jeanne F. Schneider, City Clerk Prepared by: Michae~ A. Koch, Public Works Director Address: 50 W. 13'" Street, Dubudue~ IA 520014864 RESOLUTION NO. - 02 ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Burlingto~ Northern Railroad Depot Restoration Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published 'n a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 6t~ day of March, 2002. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 18t~ day of March, 2002. Passed, approved and adopted this day of ,2002. Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk