Burlington North RR Depot RestMEMORANDUM
TO:
FROM:
SUBJECT:
March 14, 2002
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Burlington Northern Railroad Depot Restoration Project
Sealed bids were received for the Burlington Northern Railroad Depot Restoration
Project. Public Works Director Mike Koch recommends award of the selected
construction contracts associated with the Burlington Northern Railroad Depot
Restoration Project. The Dubuque County Historical Society is the lead agency on this
project. A list of the selected construction contracts to be awarded are summarized as
follows:
Contract Contract
Contract Contractor Amount Authority
No.2 - General Demolition Tricon $38,000 City - IDOT
No.5 - Steel Renaissance Restoration $65,676 City - IDOT
No.7 - Finish Carpentry Renaissance Restoration $35,928 City - IDOT
No.8 - Roof Rafoth $98,447 City - IDOT
No.8 - Roof - Alternate 6 Rafoth $1,300 City - IDOT
No.13 - HVAC Geisler Brothers $110,732 City - IDOT
No.14 - Plumbing Modem Piping $36,845 City - IDOT
No.15A - Electric A&G Electric $76,810 City - IDOT
No.15B - Lights Morse Electric $38,800 City - IDOT
Total of All Selected Contracts Awarded:
$502,538
The total project statement of probable cost for the Burlington Northern Railroad Depot
Restoration Project is $1,253,408. The contracts being awarded at this time total
$502,538. The Dubuque County Historical Society has a TEA-21 Grant awarded by the
Iowa Department of Transportation in the amount of $444,050 for the Burlington
Northern Railroad Restoration Project. The projects will be funded with 20% Dubuque
County Historical Society funds and 80% State/Federal funds and up to the maximum
grant amount. Additionally, the Dubuque County Historical Society has received a
$100,000 grant from the State Historical Preservation Office, which will be used as local
match on the project. The City is the sponsor of the TEA-21 Grant but will not have any
funds contributed to the project. To date, approximately $49,999 of the TEA-21 Grant
funds have been allocated for Architectural - Engineering Design fees, which were
approved by the State.
Due to the above selected construction contracts expending all the available state
funding for the project, Public Works Director Mike Koch recommends the rejection of
the remaining construction contract bid proposals associated with the Burlington
Northern Railroad Depot Restoration Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 13, 2002
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Burlington Northern Railroad Depot Restoration Project
INTRODUCTION
The enclosed resolutions provide for the award of the selected construction contracts
associated with the Burlington Northern Railroad Depot Restoration Project and rejecting
the remaining construction contract bid proposals.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured a
Transportation Equity Act for the 21st Century (TEA-21) Grant awarded by the Iowa
Department of Transportation (Iowa DOT) and a grant from the State Historical Society for
the Burlington Northern Railroad Depot Restoration Project.
Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the
project would be more efficiently managed and would have more local participation if the
project could be bid locally through the City of Dubuque. The Iowa DOT will allow local
bidding of an TEA-21 project if the project elements being bid are estimated to cost less
than $100,000 each. To achieve this, the Burlington Northern Railroad Depot Restoration
Project was separated into seventeen (17) individual projects. On September 17, 2001, the
City entered into a supplemental agreement between the Iowa DOT for local bidding of all
the individual projects through the City's bidding process.
Due to the complexity of the project and the immediate proximity to the Mississippi River
Discovery Center site, Conlon Construction has been hired directly by the Dubuque County
Historical Society to provide construction management, coordination and inspection for all
17 projects.
As stated, the project has been separated into seventeen (17) individual projects, and are
summarized as follows:
Contract No.1 - Masonry Demolition
The masonry demolition will include the removal of the existing masonry walls and the work
necessary to salvage the brick for use in the new construction.
Contract No.2 - General Demolition
The general demolition will include the removal of roof, walls (other than masonry walls)
and flooring necessary to complete the new construction.
Contract No.3 - Concrete
The concrete work will include the new foundations, floors and sidewalks required for the
project.
Contract No.4A - Masonry
The masonry work will include the material, other than the brick, and labor necessary to
construct the new masonry walls. It will also include the stone for the windows sills and
decorative bands.
Contract No.4B - Masonry (Brick Material Supply Only)
This contract is for the purchase of the unit masonry for the project.
Contract No.5 - Steel
The steel work will include the structural steel and steel needed for stairs, handrails and
railings. It will also include steel needed for shelf angles and lintels.
Contract No.6 - Rough Carpentry
The rough carpentry will include the brackets and purlins for the project.
the general framing for the walls, floors and roof.
It will also include
Contract No. 7 - Finish Carpentry
The finish carpentry will include the installation of the doors and trim associated with them.
It will also include the interior wood finishes.
Contract No.8 - Roof
The roof will include the installation of a slate shingle roof and the associated trim
necessary for the installation.
Contract No. 9 - Doors and Windows
The doors and windows include the installation of the windows, the door hardware, and the
mirrors in the project.
Contract No. 10 - Finishes
The finishes will include the floor, wall, and ceiling finishes and the miscellaneous items like
insulation, tile floors, retractable stairs, and toilet accessories.
Contract No.11 - Food Service
The food service will include the equipment necessary for the kitchen and serving area.
Contract No.12 - Sprinkler
The sprinkler contract includes the sprinkler system throughout the building.
Contract No.13 - HVAC
The HVAC will include the heating, ventilation, and the air conditioning necessary for the
building.
Contract No.14 - Plumbing
The plumbing will include the piping and fixtures necessary for the plumbing within the
building.
Contract No. 15A - Electric
The electrical will include the lighting and power within the building but will not include the
light fixtures which will be bid separately.
Contract No.15B - Lights (Supply Light Fixtures Only)
The lights will include the supply of the fixtures only.
Project Alternate Components:
Alternate No. la: Finish Floor Material Without Restrooms
(Refer to Alternate 5 for possible plan changes).
Base Bid: Provide vinyl composition floor tile (VCT) in the Platform area and Main
Depot.
Alternate Bid: In lieu of base bid, provide specified maple wood flooring.
Alternate No. lb: Finish Floor Material With Restrooms
(Refer to Alternate 5 for possible plan changes).
Base Bid: Provide vinyl composition floor tile (VCT) in the Platform area and Main
Depot, including the restrooms.
Alternate Bid: In lieu of base bid, provide specified maple wood flooring.
Alternate No. 2: Metal Stairs
Base Bid: Provide telescoping access ladder to Storage 202.
Alternate Bid: In lieu of base bid, provide the metal stair as shown, the walls to
enclose the stair (include ceilings and finish painting of surfaces inside the stair, and
door assemblies and finishing of doors), and the concrete floor topping for Rooms
202 and 203.
Alternate No. 3: Chipping Mortar From Brick.
Base Bid: Mortar left on bricks after being removed from walls will be cleaned off by
volunteers so they can be used in the new construction.
Alternate Bid: In lieu of base bid, this work will be the responsibility of the
Contractor.
Alternate No. 4a: Finish Wall and Ceiling Materials Without Restrooms.
Base Bid: Provide gypsum board walls and ceilings where scheduled. Include
standing and running trim at base, chair rail and door and window casings. Paint
walls and ceilings, stain and varnish standing and running trim.
Alternate Bid: In addition to base bid, provide bead board on walls and ceilings and
the standing and running tdm that occurs above the door and window casings at the
entire perimeter of Rooms 101, 102, 103 and 106. Include the exterior wall surface
and ceiling area for Rooms 104 and 105 as if those rooms were not constructed
(refer to Alternate No. 5). Finish bead board and standing and running trim with stain
and varnish.
Alternate No. 4b: Finish Wail and Ceiling Materials With Restrooms.
Base Bid: Provide gypsum board walls and ceilings where scheduled. Include
standing and running trim at base, chair rail and door and window casings. Paint
walls and ceilings, stain and varnish standing and running trim.
Alternate Bid: In addition to base bid, provide bead board on walls and ceilings and
the standing and running trim that occurs above the door and window casings at the
entire perimeter of Rooms 102, 103 and 106. Include the Restroom walls on both
sides and the ceilings inside Rooms 104 and 105 (refer to Alternate No. 5). Finish
bead board and standing and running tdm with stain and varnish.
Alternate No. 5: Restrooms 104 and 105.
Base Bid: Provide plumbing, HVAC and electrical rough-ins as indicated
Drawings.
Alternate Bid: In lieu of base bid, provide finished restrooms.
on
Alternate No. 6: Ridge Vent.
Base Bid: Provide specified ridge vent.
Alternate Bid: In lieu of base bid, provide "Ridge Roll Vent" and the finials. Comply
with the specification section.
BID RESULTS
Sealed bids were received on the Burlington Northern Railroad Depot Restoration Project
on March 6, 2002. The following is a summary of the bid proposals received for the multiple
construction contract components:
Estimate Bid
Contract No.1 - Masonry Demolition
Renaissance Restoration
$47,630
$127,785
Alternate 3 - Contractor salvages brick. $6,500
Renaissance Restoration $8,562
Contract No.2 - General Demolition
Tricon
Renaissance Restoration
Contract No.3 - Concrete
Tricon
Renaissance Restoration
Alternate 2 - Floor topping at 2nd floor.
Renaissance Restoration
Tricon
Contract No.4A - Masonry
Tricon
Renaissance Restoration
Contract No.4B - Masonry (Material)
Renaissance Restoration
Contract No.5 - Steel
Renaissance Restoration
Tricon
Alternate 2 - Provide metal stair.
Renaissance Restoration
Tricon
Contract No.6 - Rough Carpentry
Renaissance Restoration
Tricon
Alternate 2 - Provide metal stair.
Tricon
Renaissance Restoration
Alternate 5 - Add restrooms.
Renaissance Restoration
Tricon
Contract No.
7 - Finish Carpentry
Renaissance Restoration
Tricon
Alternate 4A
Finish wall and ceiling w/o restrooms.
Renaissance Restoration
Tricon
$44,805
$39,700
$6,650
$93,160
$49,715
$68,890
$14,700
$96,910
$600
$350
$70,375
$27,23O
$38,000
$54,424
$66,600
$96,816
$2,915
$6,000
$171,000
$256,000
$64,750
$65,676
$79,000
$28,728
$28,900
$186,966
$249,300
$1,100
$1,300
$1,370
$1,600
$35,928
$64,800
$66,262
$84,000
Alternate 4B Finish wall and ceiling w/restrooms
Renaissance Restoration
Tricon
$4,420
$7,243
$99,700
Contract No.8 - Roof
Rafoth
Renaissance Restoration
$78,330
$98,447
$141,168
Alternate 6 - Decorative ridge vent and finials.
Rafoth
Renaissance Restoration
$9,825
$1,300
$3,558
Contract No. 9 - Doora and Windows
Tricon
Renaissance Restoration
$76,685
$132,100
$134,177
Alternate 2 - Provide metal stair.
Tricon
Renaissance Restoration
$1,600
$4,500
$5,068
Alternate 5 - Add restrooms.
Tricon
Renaissance Restoration
$2,800
$3,000
$3,197
Contract No. 10- Finishes
Renaissance Restoration
Tricon
$19,757
$80,651
$108,600
Alternate lA Finish floor w/o restrooms.
Tricon
Renaissance Restoration
$19,257
$17,500
$19,969
Alternate lB Finish floor w/restmoms.
Tricon
Renaissance Restoration
$1,389
$5OO
$1,063
Alternate 2 Provide metal stair.
Renaissance Restoration
Tricon
$1,200
$4OO
$3,900
Alternate 4A Finish walland ceiling w/o restrooms$5,086
Tricon $18,800
Alternate 4B Finish wall and ceiling w/restrooms
Renais, sance Restoration
Tricon
Alternate 5 Add restrooms
Tricon
Renaissance Restoration
Contract No.11 - Food Service
Hockenbergs
Contract No. 12 - Sprinkler
Tri-State Automatic Sprinkler
Continental Sprinkler
Contract No.13 - HVAC
Geisler Brothers
All Seasons
Rafoth
Giese Sheet Metal
Alternate 5 - Add Restrooms.
Rafoth
All Seasons
Geisler Brothers
Giese Sheet Metal
Contract No.14 - Plumbing
Modern Piping
Portzen
Molo
Alternate 5 - Add restrooms.
Molo
Modem Piping
Portzen
Contract No.15A- Electric
A&G Electric
Morse Electric
Alternate 5 - Add restrooms.
Morse Electric
A&G Electric
$4,086
$48O
$78,270
$14,900
$71,700
$1,580
$58,745
$5,775
$97,400
$2,780
$2,916
$4,000
$7OO
$777
$78,033.64
$38,087
$48,600
$110,732
$115,944
$121,500
$123,750
$300
$1,024
$1,492
$1,750
$36,845
$47,627
$49,900
$5,850
$6,645
$6,730
$76,810
$90,500
$3,900
$4,650
Contract No.15B- Lights
Morse Electric
A&G Electric
$34,185
$38,800
$39,740
DISCUSSION
Upon receipt of the bid proposals for the Burlington Northern Railroad Depot Restoration
Project, the Dubuque County Historical Society and their Architectural - Engineering design
consultant, the Durrant Group, reviewed the multiple construction bid proposals. The
recommendation of the Durrant Group, which was approved by the Dubuque County
Historical Society Board of Directors, is to award the selected construction contracts which
are within the available funding through the TEA-21 Grant awarded by the Iowa Department
of Transportation and a grant from the State Historical Preservation Office and rejecting the
remaining construction contract bid proposals. Both the Durrant Group and the Dubuque
County Historical Society contacted the Iowa Department of Transportation and have
received verbal approval and authorization to proceed with awarding the selected
construction contracts and rejecting the remaining non-funded project components.
RECOMMENDATION
I concur with the recommendation of the Dubuque County Historical Society Board of
Directors and recommend the award of the selected construction contracts associated with
the Burlington Northern Railroad Depot Restoration Project which will be funded through the
TEA-21 Grant awarded by the Iowa Department of Transportation and a grant from the
State Historical Preservation Office. A list of the selected construction contracts to be
awarded are summarized as follows:
Contract Contract
Contract Contractor Amount Authority
No.2 - General Demolition Tricon $38,000 City - IDOT
No.5 - Steel Renaissance Restoration $65,676 City- IDOT
No.7 - Finish Carpentry Renaissance Restoration $35,928 City- IDOT
No.8 - Roof Rafoth $98,447 City - IDOT
No.8 - Roof - Alternate 6 Rafoth $1,300 City - IDOT
No.13 - HVAC Geisler Brothers $110,732 City - IDOT
No.14 - Plumbing Modern Piping $36,845 City - IDOT
No.15A - Electric A&G Electric $76,810 City- IDOT
No.15B - Lights Morse Electric $38,800 City - IDOT
Total of All Selected Contracts Awarded:
$502,538
Due to the above selected construction contracts expending all the available state funding
for the project, I concur with the recommendation of the Dubuque County Historical Society
Board of Directors and recommend the rejection of the remaining construction contract bid
proposals associated with the Burlington Northern Railroad Depot Restoration Project. A list
of the remaining construction contract bid proposals to be rejected are summarized as
follows:
Contract No.1 -
Contract No.1 -
Contract No.3 -
Contract No.3 -
Contract No.4A -
Contract No.4B -
Contract No.5 -
Contract No.6 -
Contract No.6 -
Contract No.6 -
Contract No. 7 -
Contract No. 7 -
Contract No. 9 -
Contract No. 9 -
Contract No. 9 -
Contract No. 10 -
Contract No. 10 -
Contract No. 10 -
Contract No. 10 -
Contract No. 10 -
Contract No. 10 -
Contract No. 10 -
Contract No. 11 -
Contract No.12 -
Contract No.13 -
Contract No.14 -
Contract No.15A -
Masonry Demolition
Masonry Demolition - Alternate 3
Concrete
Concrete - Alternate 2
Masonry
Masonry (Material)
Steel - Alternate 2
Rough Carpentry
Rough Carpentry - Alternate 2
Rough Carpentry - Alternate 5
Finish Carpentry - Alternate 4A
Finish Carpentry - Alternate 4B
Doors and Windows
Doors and Windows - Alternate 2
Doors and Windows - Alternate 5
Finishes
Finishes - Alternate lA
Finishes - Alternate lB
Finishes - Alternate 2
Finishes - Alternate 4A
Finishes - Alternate 4B
Finishes - Alternate 5
Food Service
Sprinkler
HVAC - Alternate 5
Plumbing - Alternate 5
Electric - Alternate 5
BUDGET IMPACT
The total project statement of probable cost for the Burlington Northern Railroad Depot
Restoration Project is $1,253,408. The contracts being awarded at this time total $502,538.
The Dubuque County Historical Society has a TEA-21 Grant awarded by the Iowa
Department of Transportation in the amount of $444,050 for the Burlington Northern
Railroad Restoration Project. The projects will be funded with 20% Dubuque County
Historical Society funds and 80% State/Federal funds and up to the maximum grant
amount. Additionally, the Dubuque County Historical Society has received a $100,000 grant
from the State Historical Preservation Office, which will be used as local match on the
project. The City is the sponsor of the TEA-21 Grant but will not have any funds contributed
to the project. To date, approximately $49,999 of the TEA-21 Grant funds have been
allocated for Architectural - Engineering Design fees, which were approved by the State.
The statement of probable cost for the selected construction contracts for the Burlington
Northern Railroad Depot Restoration Project is as follows:
Total Contracts Awarded:
Architectural- Engineering Design Cost:
$ 502,538
49,999
Total Renovation Project Cost:
$ 552,537
The project funding for the Burlington Northern Railroad Depot Restoration Project is as
follows:
Dubuque County Historical Society (Match)
TEA-21 Grant
State Historical Preservation Grant (Match)
$ 8,487
$ 444,O5O
$100,000
Total Renovation Project Funding
$ 552,537
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions awarding the selected
construction contracts associated with the Burlington Northern Railroad Depot Restoration
Project and rejecting the remaining construction contract bid proposals.
Prepared by Robert Schiesl, P.E., Civil Engineer
CC:
Pauline Joyce, Administrative Services Manager
Jerry Enzler, Mississippi River Museum
Mark Hantelmann, Mississippi River Museum
Kevin Eipperle, Durrant Group
Gary Schulte, Durrant Group
Roger Walton, P.E., Local Systems Engineer, IDOT
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13m Street, Dubuque, Iowa 52001-4864
RESOLUTION NO. 165-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 30th day of January 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Burlington Nor[hem Railroad Depot Restoration Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
18th day of March ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schnieider, CMC, City Clerk
RESOLUTION NO. 166-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the Burlington
Nor[hem Railroad Depot Restoration Project pursuantto Resolution No. 65-02 and notice
to bidders published in a newspaper published in the City of Dubuque, Iowa on the 8th day
of February, 2002.
Whereas, said sealed proposals were opened and mad on the 6~h day of Mamh,
2002, and it has been determined that the bid of the following contractors in the amounts
specified were the lowest bids for the furnishing of all labor and materials and performing
the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Bidder Contract No. 2 - General Demolition be awarded to
Tricon Construction of Dubuque, Iowa, and the Manager be and is hereby directed to
execute a !contract on behalf of the City of Dubuque in the amount of $38,000 for the
complete performance of the work.
Section 2. That the Bidder Contract No. 5 - Steel be awarded to Renaissance
Restoration, Inc. of Galena, Illinois, and the Manager be and is hereby directed to execute
a contractlon behalf of the City of Dubuque in the amount of $65,676 for the complete
performance of the work.
Section 3. That the Bidder Contract No. 7 - Finish Carpentry be awarded to
Renaissance Restoration, Inc. of Galena, Illinois, and the Manager be and is hereby
directed to execute a contract on behalf of the City of Dubuque in the amount of $35,928
for the complete performance of the work.
Section 4. That the Bidder Contract No. 8 - Roof be awarded to Rafoth Sheet
Metal, Inc. of Dubuque, Iowa, and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque in the amount of $98,447 for the complete
performance of the work.
Section 5. That the Bidder Contract No. 8, Alternate 6 - Decorative Ridge Vent
and Finials be awarded to Rafoth Sheet Metal, Inc. of Dubuque, Iowa, and the Manager be
and is hereby directed to execute a contract on behalf of the City of Dubuque in the
amount of $1,300 for the complete performance of the work.
Section 6. That the Bidder Contract No. 13 - HVAC be awarded to Geisler
Brothers Company of Dubuque, Iowa, and the Manager be and is hereby directed to
execute a contract on behalf of the City of Dubuque in the amount of $110,732 for the
complete performance of the work.
Section 7. That the Bidder Contract No. 14 - Plumbing be awarded to Modern
Piping, Inc. of Dubuque, Iowa, and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque in the amount of $36,845 for the complete
performance of the work.
Section 8. That the Bidder Contract No. 15A - Electric be awarded to A&G
Electric of Dubuque, Iowa, and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque in the amount of $76,810 for the complete
performance of the work.
Section 9. That the Bidder Contract No. 15B - Lights be awarded to Morse
Electric, Inc. of Dubuque, Iowa, and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque in the amount of $38,800 for the complete
performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contracts and the approval of the contractor's bonds,
the City Treasurer is authorized and instructed to return the bid deposits of the
unsuccessful bidders.
Passed, approved and adopted this 18th dayof March ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 167-02
REJECTING BIDS
Whereas, sealed proposals have been submitted by contractors for the Burlington
Northern Railroad Depot Restoration Project pursuantto Resolution No. 65-02 and notice
to bidders published in a newspaper published in the City of Dubuque, Iowa on the 8th day
of February, 2002.
Whereas, said sealed proposals were opened and read on the 6th day of March,
2002, and
Whereas, the City Council has deemed it advisable to reject all bids indicated below,
and to re-bid the projects at a later date.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the following bids for the above improvement be rejected and the
Manager is authorized and instructed to return the bid deposits of all the bidders:
Contract 1
Alternate 3
Contract 3
Alternate 2
Contract 4A
Contract 4B
Contract 5
Alternate 2
Contract 6
Altemate 2
Alternate 5
Contract 7
Alternate 4A
Alternate 4B
Contract 9
Alternate 2
Alternate 5
Contract 10
Alternate lA
Alternate 1B
Alternate 2
Alternate 4A
Alternate 4B
Alternate 5
Masonry Demolition
Contractor Salvages Brick
Concrete
Floor Topping at 2nd Floor
Masonry
Masonry (Material)
Steel
Provide Metal Stair
Rough Carpentry
Provide Metal Stair
Add Restrooms
Finish Carpentry
Finish Wall & Ceiling without
Restrooms
Finish Wall & Ceiling with
Restrooms
Doors & Windows
Provide Metal Stair
Add Restrooms
Finishes
Finish Floor without Restrooms
Finish Floor with Restrooms
Provide Metal Stair
Renaissance Restoration, Inc.
Renaissance Restoration, Inc.
Tricon Construction
Renaissance Restoration, Inc.
Tricon Construction
Renaissance Restoration, Inc.
Renaissance Restoration, Inc.
Renaissance Restoration, Inc.
Tricon Construction
Renaissance Restoration, Inc.
Renaissance Restoration, Inc.
Renaissance Restoration, Inc.
Tricon Construction
Tricon Construction
Tricon Construction
Renaissance Restoration, Inc.
Tricon Construction
Tricon Construction
Renaissance Restoration, Inc.
Finish Wall & Ceiling without Restrooms Tdcon Construction
Finish Wall & Ceiling with Restrooms Renaissance Restoration, Inc.
Add Restrooms Tricon Construction
Contract 11
Contract 12
Contract 13
Alternate 5
Contract 14
Alternate 5
Contract 15A
Alternate 5
Food Service
Sprinkler
HVAC
Add Restmoms
Plumbing
Add Restmoms
Electric
Add Restmoms
Passed, approved and adopted this 18th day of March, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
Hockenbergs Equip. & Supply
Tri-State Automatic Sprinkler
Rafoth Sheet Metal, Inc.
Molo Plumbing & Heating
Morse Electric, Inc.
March , 2002.
MEMORANDUM
January 29. 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Burlington Northern Railroad Depot Restoration Project
Public Works Director Mike Koch recommends initiation of the bidding process for the
multiple construction contracts associated with the Burlington Northern Railroad Depot
Restoration Project, and further recommends that a public hearing be set for March 18,
2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
chael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
January 29, 2002
Burlington Northern Railroad Depot Restoration Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the multiple
construction contracts associated with the Burlington Northern Railroad Depot Restoration
Project.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured
a Transportation Equity Act for the 21st Century (TEA-21) Grant awarded by the Iowa
Department of Transportation (Iowa DOT) and a grant from the State Historical Society for
the Burlington Northern Railroad Depot Restoration Project.
Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the
project would be more efficiently managed and would have more local participation if the
project could be bid locally through the City of Dubuque. The Iowa DOT will allow local
bidding of an TEA-21 project if the project elements being bid are estimated to cost less
than $100,000 each. To achieve this, the Burlington Northem Railroad Depot Restoration
Project was separated into seventeen (17) individual projects. On September 17, 2001, the
City entered into a supplemental agreement between the Iowa DOT for local bidding of all
the individual projects through the City's bidding process.
DISCUSSION
As stated, the project has been separated into seventeen (17)individual projects, and are
'summarized as follows:
Contract No.1 - Masonry Demolition
The masonry demolition will include the removal of the existing masonry walls and the work
necessary to salvage the brick for use in the new construction.
Contract No.2 - General Demolition
The general demolition will. include the removal of roof, walls (other than masonry walls)
and floodng necessary to complete the new construction.
Contract No.3 - Concrete
The concrete work will include the new foundations, floors and sidewalks required for the
project.
Contract No.4A - Masonry
The masonry work will include the material, other than the brick, and labor necessary to
construct the new masonry walls. It will also include the stone for the windows sills and
decorative bands.
Contract No.4B - Masonry (Brick Matedal Supply Only)
This contract is for the purchase of the unit masonry for the proJect.
Contract No.5 - Steel
The steel work will include the structural steel and steel needed for stairs, handrails and
railings. It will also include steel needed for shelf angles and lintels.
Contract No.6 - Rough Carpentry
The rough carpentry will include the brackets and purlins for the project.
the general framing for the walls, floors and roof.
It will also include
Contract No. 7 - Finish Carpentry
The finish carpentry wil include the installation of the doors and trim associated with them.
It will also include the interior wood finishes.
Contract No.8 - Roof
The roof will include the installation of a slate shingle roof and
necessary for the installation.
the associated trim
Contract No. 9 - Doors and Windows
The doors and windows include the installation of the windows, the door hardware, and the
mirrors in the project.
Contract No. 10 - Finishes
The finishes will include the floor, wall, and ceiling finishes and the miscellaneous items like
insulation, tile floors, retractable stairs, and toilet accessories.
Contract No.11 - Food Service
The food service will include the equipment necessary for the kitchen and serving area.
Contract No.12 - Sprinkler
The sprinkler contract includes the sprinkler system throughout the building.
Contract No. 13 - HVAC
The HVAC Will include the heating, ventilation, and the air conditioning necessary for the
building.
Contract No.14 - Plumbing
The plumbing will include the piping and fixtures necessary for the plumbing within the
building.
Contract No. 15A- Electric
The electrical will include the lighting and power within the building but will not include the
light fixtures which will be bid separately.
Contract No.15B - Lights (Supply Light Fixtures Only)
The lights will include the supply of the fixtures only.
Project Alternate Components:
Alternate No. 1 a: Finish Floor Material Without Restrooms
(Refer to Alternate 5 for possible plan changes).
Base Bid: Provide vinyl composition floor tile (VCT) in [he Platform area and Main
Depot.
Alternate Bid: In lieu of base bid, provide specified maple wood flooring.
Alternate No. lb: Finish Floor Material With Restrooms
(Refer to Altemate 5 for possible plan changes).
Base Bid: Provide vinyl composition floor tile (VCT) in the Platform area and Main
Depot, including the restrooms.
Alternate Bid: In lieu of base bid, provide specified maple wood flooring.
Alternate No. 2: Metal Stairs
Base Bid: Provide telescoping access ladder to Storage 202.
Alternate Bid: In lieu of base bid, provide the metal stair as shown, the walls to
enclose the stair (include ceilings and finish painting of surfaces inside the stair, and
door assemblies and finishing of doors), and the concrete floor topping for Rooms
202 and 203.
Alternate No. 3: Chipping Mortar From Brick.
Base Bid: Mortar left on bricks after being removed from walls will be cleaned off by
volunteers so they can be used in the new construction.
Alternate Bid: In lieu of base bid, this work will be the responsibility of the
Contractor.
Alternate No. 4a: Finish Wall and Ceiling Materials Without Restrooms.
Base Bid: Provide gypsum board walls and ceilings where scheduled. Include
standing and running trim at base, chair rail and door and window casings. Paint
walls and ceilings, stain and varnish standing and running tdm.
Alternate Bid: In addition to base bid, provide bead board on walls and ceilings and
the standing and running tdm that occurs above the door and window casings at the
entire perimeter of Rooms 101, 102, 103 and 106. nclude the exterior wall surface
and ceiling area for Rooms 104 and 105 as if those rooms were not constructed
(refer to Alternate No. 5). Finish bead board and standing and running trim with stair
and varnish.
Alternate No. 4b: Finish Wall and Ceiling Materials With Restrooms.
Base Bid: Provide gypsum board walls and ceilings where scheduled. Include
standing and running trim at base, chair rail and door and window casings. Paint
walls and ceilings, stain and varnish standing and running trim.
Alternate Bid: In addition to base bid, provide bead board on walls and ceilings and
the standing and running trim that occurs above the door and window casings at the
entire perimeter of Rooms 102, 103 and 106. Include the Restroom walls on both
sides and the ceilings inside Rooms 104 and 105 (refer to Alternate No. 5). Finish
bead board and standing and running tdm with stain and varnish
Alternate No. 5: Restrooms 104 and 105.
Base Bid: Provide plumbing, HVAC and electrical rough-ins as indicated on
Drawings.
Alternate Bid: in lieu of base bid, provide finished restrooms.
Alternate No. 6: Ridge Vent.
Base Bid: Provide specified ddge vent.
Alternate Bid: In lieu of base bid, provide "Ridge Roll Vent" and the finials. Comply
with the specification section.
Conlon Construction has been hired by the Historical Society to provide the coordination of
all 17 projects.
Since this is a State/Federal funded project, the City is required to submit a request to the
State for concurrence and authorization to proceed. The City has submitted a final draft of
the bid documents, project plans, specifications and construction cost estimates for the
Burlington Northern Railroad Depot Restoration Project for Iowa DOT approval. To date, the
City has received wdtten authorization to proceed on the seventeen (17) individual contract
components.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Public Bidding Process
Advertisement for Bids
Pre-Bid Contractors Meeting
Receipt of Bids
Notice of Public Headng on Plans
and Specifications
Public Hearing
Award of Contract
Preconstruction Meeting
Completion Date
February 4, 2002
February 8, 2002
February 21, 2002
March 6, 2002
March 8, 2002
March 18, 2002
March 18, 2002
March 20, 2002
March 14, 2003
RECOMMENDATION
I would recommend that the City Council establish the date for the public hearing, and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The total project statement of probable cost for the Burlington Northern Railroad Depot
Restoration Project is $1,253,408. The contracts being bid at this time total $1,197,331. The
Dubuque County Historical Society has a TEA-21 Grant awarded by the Iowa Department
of Transportation in the amount of $444,050 for the Burlington Northern Railroad
Restoration Project. The projects will be funded with 20% Dubuque County Historical
Society funds and 80% State/Federal funds and up to the maximum grant amount. The City
is the sponsor of the grant but will not have any funds contributed to the project. To date,
approximately $49,999 of these funds have been allocated for State approved Burlington
Northern Railroad Depot Restoration Project improvements, leaving a balance of
approximately $394,051. Additionally, the Dubuque County Historical Society has received
a $100,000 grant from the State Historical Preservation Office to be used on the project.
The statement of probable cost for the Burlington Northern Railroad Depot Restoration
Project is as follows:
Base Bid
Bid Alternate
$ Value / Alt. #
Contract No.1 - Masonry Demolition
Alternate 3 - Contractor salvages brick.
$47,630
$6,5OO / Alt. 3
Contract No.2 - General Demolition $44,805
Contract No.3 - Concrete $39,700
Alternate 2 - Floor topping at 2"~ floor.
Contract No.4A - Masonry $93.160
Contract No.4B - Masonry(Material) $49 715
Contract No.5 - Steel $68 890
Alternate 2 - Provide metal stair.
Contract No.6 - Rough Carpentry $96,910
Alternate 2 - Provide metal stair.
Alternate 5 - Add restrooms.
Contract No. 7 - Finish Carpentry $70,375
Alternate 4A - Finish wall and ceiling w/o restrooms.
Alternate 4B - Finish wall and ceiling w/restrooms
Contract No.8 - Roof $78,330
Alternate 6 - Decorative ridge vent and finials.
Contract No. 9 - Doors and Windows $76.685
Alternate 2 - Provide metal stair.
Alternate 5 - Add restrooms.
Contract No. 10 - Finishes $19,757
Alternate lA- Finish floor w/o restrooms.
Alternate 1B - Finish floor w/restrooms.
Alternate 2 - Provide metal stair.
Alternate 4A - Finish wall and ceiling w/o restrooms
Alternate 4B - Finish wall and ceiling w/restrooms
Alternate 5- Add restrooms
Contract No.11 - Food Service $78,270
Contract No. 12 - Sprinkler $14,900
Contract No. 13 - HVAC $71,700
Alternate 5 - Add restrooms.
Contract No.14 - Plumbing $58,745
Alternate 5 - Add restrooms.
Contract No. 15A- Electric $97,400
Alternate 5 -Add restrooms.
$6,650 1 Alt. 2
$14,700 / Alt. 2
$600 / Alt. 2
$350 / Alt. 5
$27,230 / Alt. 4A
$4,420 ! Alt. 4B
$9,825 / Alt. 6
$1,600 / Alt. 2
$2,800 / Alt. 5
$19,257 / Alt. lA
$1,389 / Alt. lB
$1,200 / Alt. 2
$5,086 / Alt. 4A
$4, 086 / Alt. 4B
$480 / Alt. 5
$1,580 / Alt. 5
$5,775 / Alt. 5
$2,780 / Alt. 5
Contract No.15B - Lights
Contingency (15%)
Total Renovation Project Cost
(Alternates not included in pdce.)
$34 185
$156,174
$1,197,331
The project funding for the Burlington Northern Railroad Depot Restoration Project is as
follows:
Dubuque County Historical Society
TEA-21 Grant
State Historical Preservation Grant
Total Renovation Project Funding
(Design fees and soft costs not included.)
ACTION TO BE TAKEN
$ 653,281
$ 444,050
$ 100,000
$1,197,331
The City Council is requested to establish the date for the public hearing and to authorize
the City Clerk to advertise for proposals through adoption of the enclosed resolutions.
Prepared by Robert Schiesl, P.E., Civil Engineer Gary Schulte, Durrant Group
cc: Pauline Joyce, Administrative Services Manager
Jerry Enzler, Mississippi River Museum
Mark Hanteimann, Mississippi River Museum
Kevin Eipperle, Durrant Group
Gary Schulte, Durrant Group
Roger Walton, P.E., Local Systems Engineer, IDOT
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13TM Street, Dubuque, IA 52001-4864
RESOLUTION NO. - 02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Burlington Northern Railroad Depot Restoration Project, in the estimated amount of
$1,197,331.00, are hereby approved and ordered filed in the office of the City Clerk for
public inspection.
Passed, approved and adopted this day of ,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director Address: 50 W. 13'" Street, Dubuque, IA 52001-4864
RESOLUTION NO. - 02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Burlington Northern
Railroad Depot Restoration Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That on the 18th day of March, 2002, a public hearing will be held at 6:30 p.m. [n
the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and cost of
said improvement, and the City Clerk be and is hereby directed to cause a notice of
time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person 'may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this __ day of
.,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Burlington Northern Railroad Depot Restoration
Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, owa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Burlington Northern Railroad Depot Restoration Project, in accordance with
the provisions of Chapter 384. City Code of Iowa, at 6:30 p.m. on the 18th day of March
2002, in the Public Library Auditorium, 360 West 11t~ Street, in Dubuque, iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on file in
the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 589-4193 in the Human Rights Department at least 48 hours prior to
the meeting.
Published by order of the City Council g~ven on the day of
,2002.
Jeanne F. Schneider, City Clerk
Prepared by: Michae~ A. Koch, Public Works Director Address: 50 W. 13'" Street, Dubudue~ IA 520014864
RESOLUTION NO. - 02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Burlingto~ Northern Railroad Depot Restoration Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published 'n a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 6t~ day
of March, 2002. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 18t~ day of March, 2002.
Passed, approved and adopted this day of
,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk