Request for Proposal - Eagle Point Park Environmental Restoration Management Plan Copyright 2014
City of Dubuque Consent Items # 21.
ITEM TITLE: Request for Proposal - Eagle Point Park Environmental
Restoration Management Plan
SUMMARY: City Manager recommending approval to release a
Request for Proposal to create an Environmental
Restoration Management Plan for Eagle Point Park.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
RFP for Eagle Point Park Environmental Restoration City Manager Memo
Management Plan-MVM Memo
Staff Memo Staff Memo
Request for Proposal Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: RFP: Environmental Restoration Management Plan for Eagle Point Park
DATE: March 15, 2016
Planning Services Manager Laura Carstens recommends City Council approval to
release a Request for Proposal to create an Environmental Restoration Management
Plan for Eagle Point Park. The Eagle Point Park Environmental Restoration Project will
incorporate the park's historic features and landscape restoration plans with sustainable
best management practices to mitigate stormwater runoff, prevent soil erosion, and
remove invasive species throughout the cultured grounds and natural areas of Eagle
Point Park.
The estimated cost for creation of an Environmental Restoration Management Plan is
up to $50,000. The City has an agreement with the Iowa Department of Natural
Resources for Resource Enhancement and Protection (REAP) Grant funds in the
amount of $200,000 for the Eagle Point Park Environmental Restoration Project. The
remaining $150,000 in grant funds will be used for environmental restoration work
based on the Management Plan. The REAP grant will cover all project costs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Laura Carstens, Planning Services Manager
THE MY7IOFF Dubuque
D V L E All-Ame�ricaCity
Masterpiece on the Mississippi 1111.1
2007•2012-2013
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager
SUBJECT: RFP: Environmental Restoration Management Plan for Eagle Point Park
DATE: March 15, 2016
INTRODUCTION
This memo is to request City Council approval of the enclosed Request for Proposals (RFP) to
create an Environmental Restoration Management Plan for Eagle Point Park.
DISCUSSION
The Eagle Point Park Environmental Restoration Project will incorporate the park's historic
features and landscape restoration plans with sustainable best management practices (BMPs)
to mitigate stormwater runoff, prevent soil erosion, and remove invasive species throughout the
cultured grounds and natural areas of Eagle Point Park.
The first phase of this project will be for the City to retain experts in landscape architecture,
environmental engineering and ecological restoration who have expertise in the design of
ecologically sustainable BMPs in context with the park's many historic and cultural assets.
Implementation of the Management Plan is not part of this RFP.
Proposals are due on April 14, 2016. The anticipated schedule is that the City will execute a
contract with the selected consultant by June 1, 2016 and the project will be completed by
October 1, 2016.
BUDGETIMPACT
The City has an agreement with the Iowa Department of Natural Resources for Resource
Enhancement and Protection (REAP) Grant #16-R4-CZ in the amount of $200,000 for the Eagle
Point Park Environmental Restoration Project. The estimated cost to create the Management
Plan is up to $50,000. The remaining $150,000 in grant funds will be used for environmental
restoration work based on the Management Plan. The REAP grant will cover all project costs.
REQUESTED ACTION
The requested action is for City Council approval of the RFP for the Eagle Point Park
Environmental Restoration Management Plan.
Enclosure
cc: Stephen Fehsal, Park Division Manager
David Johnson, Assistant Planner
FVUSERSVLCARST ENVV4PAG RANTS`Eagle Point Pa U,PEAP 2015\M em o M VM EPP RFP.doc
Dubuque Planning services Department
THECRY OF City Hall50 West l&"Skeet
Dubuque,IA 5200111805
(563)5894210 phone
US E (563)5894221 tar,
(563)690 6698 THE,
Masterpiece on the Mississippi planning®ciwofaubunue.org
CITY OF DUBUQUE, IOWA
March 21, 2016
REQUEST FOR PROPOSALS
ENVIRONMENTAL RESTORATION MANAGEMENT PLAN
FOR EAGLE POINT PARK
INTRODUCTION
The City of Dubuque, Iowa is requesting proposals from consulting firms for creation of an
Environmental Restoration Management Plan for Eagle Point Park. Eagle Point Park is owned
by the City of Dubuque and managed by the Leisure Services Department's Park Division.
The Eagle Point Park Environmental Restoration Project strives to enhance a community asset
and a regional destination where visitors and residents can reconnect with nature by
experiencing the natural, cultural and ecological aspects of the environment through sustainably-
maintained cultured grounds and natural areas.
The first phase of this project will be for the City to retain experts in landscape architecture,
environmental engineering and ecological restoration who have expertise in the design of
ecologically sustainable best management practices (BMPs) in context with the park's many
historic and cultural assets.
The estimated cost for creation of an Environmental Restoration Management Plan is up to
$50,000. Proposals prepared in response to this Request for Proposals (RFP) are due before
5:00 p.m. on April 14, 2016. The anticipated schedule for this project is that the City of Dubuque
will execute a contract with the selected consultant by June 1, 2016 and the project will be
completed by October 1, 2016. Please review the entire RFP for specific requirements.
Subsequent phases for implementation of the Management Plan are not part of this RFP.
COMMUNITY BACKGROUND
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois
and Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its historic and
architectural beauty. The City is approximately 30 square miles in area, with a population of
nearly 60,000 persons. The City's annual operating and capital budget is over$181 million and
funds a full range of municipal services. The City's web site is www.citvofdubuque.org.
The community has a stable and diversified manufacturing base and a growing service sector.
Dubuque is the major retail, medical, education and employment center for the tri-state area.
Tourism continues to be a major economic force in the community. City government works in
collaboration with the private and non-profit sectors to promote economic development and
sustainability. Downtown, neighborhood, and riverfront planning and revitalization are long-
standing priorities of the City Council.
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RFP: Environmental Restoration Management Plan for Eagle Point Park
Eagle Point Park is a large community park located atop the limestone bluffs that overlook Lock and
Dam No. 11 on the Mississippi River on the northeast side of the city of Dubuque. Eagle Point Park
provides a spectacular view of Iowa, Illinois, and Wisconsin.With 164 acres, Eagle Point Park also
is considered a regional park because of its size,abundant recreational facilities,and many visitors
from Dubuque County and the tri-state region.
SUSTAINABLE DUBUQUE
Sustainability is defined by a community's ability to meet the environmental, economic, and
social equity needs of today without reducing the ability of future generations to meet their
needs. Sustainable Dubuque is a holistic approach to making our community sustainable. Our
model involves a three-part approach that addresses:
• Environmental and Ecological Integrity
• Economic Prosperity
• Social and Cultural Vibrancy
Each of these pieces is important individually and helps contribute to a sustainable communitythat
is viable, livable, and equitable.
In 2006 and every year since, the Mayor and City Council identified becoming a more
Sustainable City as one of their top priorities for our community. Implementation of a
community-defined sustainability plan is among the top Council priorities for this year, and each
of this year's priorities incorporate one of the parts of Dubuque's model of sustainability. Find
out more at the www.sustainabledubuque.org website.
BACKGROUND ON EAGLE POINT PARK
Eagle Point Park is an area of natural quality for outdoor recreation, with walking, viewing,
sitting, picnicking, and restroom facilities. The park has several open air and closed pavilions,
horseshoe pits, drinking fountains, a seasonal lily pond with waterfalls and goldfish, a band shell,
and tennis courts. Other features are playground equipment, barbecue grills, nature trails, flower
gardens, and spectacular views.
Eagle Point Park is one of the most outstanding parks in the Midwest, in terms of its historic,
architectural, archeological, and cultural landscape attributes. In 1973, the National Park Service
determined that Eagle Point Park was eligible for the National Register of Historic Places
(NRNP). The park has multiple historic themes, contexts, and attributes that contribute to its
significance.
The City has been awarded a 2015 Resource Enhancement and Protection (REAP) grant of
$200,000 for the Eagle Point Park Environmental Restoration Project. The REAP grant
application is enclosed. Note: Implementation of the Management Plan is not part of this RFP.
Archeological Resources
A Phase I Intensive Archaeological Survey of Eagle Point Park was prepared by Wapsi Valley
Archaeology for the City of Dubuque. The investigation included a Remnant Mound Survey.
Final Report No. 847 dated December 2015 is on file with the Iowa SHPO and the City of
Dubuque Planning Services Department. This report contains sensitive information about
archeological sites and is not for public disclosure. The City of Dubuque will avoid these historic
sites during future restoration work. The selected consultant will be provided a copy of the report
for creation of the Environmental Restoration Management Plan.
Historical Resources
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RFP: Environmental Restoration Management Plan for Eagle Point Park
Dr. Julie Schlarman, a historic preservation consultant based in Dubuque, is preparing the
National Register of Historic Places (NRNP) nomination for Eagle Point Park. The nomination
will include an intensive survey and evaluation of the park's historic themes and contexts,
historical and architectural significance of park buildings and structures, and significance of the
park's landscape and cultural resources. The draft nomination is not available for public
disclosure. Once completed, the final nomination will be made available to the selected
consultant. Dr. Schlarman may be contacted via email at lischlarman(cDgmail.com.
PROJECT SCOPE
Overtime, Eagle Point Park's multipurpose green space and natural wooded hillsides have
experienced severe erosion and loss of turf and native vegetation. Invasive plant species have
added to the stormwater management issues on the park's rolling and sometimes rugged
terrain. Environmental restoration is needed to mitigate and reverse these impacts.
The Management Plan for Environmental Restoration of Eagle Point Park will incorporate the
park's historic features and landscape restoration plans with sustainable best management
practices (BMPs) to mitigate stormwater runoff, prevent soil erosion, and remove invasive
species throughout the cultured grounds and natural areas of Eagle Point Park.
The goals of the Eagle Point Park Environmental Restoration Project are:
1. To stimulate germination and growth of desired tree, shrub and plant species.
2. To remove and prevent invasive species from seeding every year.
3. To establish a diverse mix of ground-layer plants, flowers with nectar, and a variety of
fruits, seed, leaves, stems and roots that will provide resources for wildlife.
4. To reduce and prevent erosion and stormwater runoff through sustainable best
management practices.
All of this environmental work must be done within the context of the park's rich cultural history.
Therefore, a Management Plan for Environmental Restoration must be developed for the park
that directs design of ecologically sustainable BMPs in context with the park's many historic and
cultural assets, in order to meet the project goals described above.
The National Register of Historic Places nomination for Eagle Point Park that is underway will
provide important information on the historic contexts, cultural themes, and architectural
significance of the park's buildings and landscape. The completed Phase I Archeology Survey of
the park demarks all archeologically sensitive areas. With this information, the City is prepared
to avoid any sensitive area disruption when undertaking park improvements or restoration.
Project consultants will be expected to review these reports and plan accordingly.
The development of a Management Plan for Environmental Restoration is extremely important
for Eagle Point Park. The project would allow: protection of the historical, archeological, cultural,
and natural resources we anticipate are on the property, restoration of native landscape to
improve and expand wildlife habitat and storm water management, and opportunities to expand
interpretive signage and other park amenities that will improve the visitor experience.
The Environmental Restoration Management Plan must offer valuable guidance when planning
park improvements and introducing sustainable best practices for managing stormwater, soil
erosion, and invasive species as we work to restore the park's natural environment. We
anticipate the Management Plan will be created by following these steps or a comparable process:
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RFP: Environmental Restoration Management Plan for Eagle Point Park
1. Inventory and map the ecological resources, and describe their current condition. Review
previous inventories of invasive species, urban forest evaluation, and capital
expenditures for infrastructure repair and replacement relative to erosion and runoff.
2. Incorporate the park's history, and map it where possible, using the research collected
for the park's historical significance and archeological resources.
3. Develop a hypothesis of how the original system worked. Review technical literature for
related ecological studies conducted in the region; visit nearby natural areas.
4. Divide the park into management units. Develop goals for each management unit by
assessing the potential of that unit for restoration with reasonable effort, and specifying
its desired future condition.
5. Develop an implementation plan to accomplish the goals. Identify and schedule tasks,
specify methods, estimate material costs and labor for each management unit.
6. Design a monitoring program to evaluate the success of the restoration.
INFORMATION TO BE INCLUDED IN PROPOSAL
To simplify the review process and obtain the maximum comparability, the proposal must include
the following information and be organized in the following manner. Proposals must be limited
to 15 pages, exclusive of front and back covers (optional), transmittal letter, references,
certificate of insurance, and fees and compensation. Do not include marketing materials.
Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of the work and the
name, address, telephone, cell and fax numbers, and email address of the primary contact
person.
Profile of Firm
Provide general information about the firm and area(s) of expertise as regards the RFP,
including qualifications of the project manager and other key personnel assigned to the project.
Proposal Qualifications
• List the names of the anticipated project manager and other key personnel associated with
the project and their qualifications and experience.
• Describe the experience of the firm in performing similar projects for parks comparable to
Eagle Point Park. Provide a matrix matching the names of the key personnel proposed for
the Dubuque project who worked on the referenced projects.
• Describe the name and location of other sub-consulting firm(s) that would be used by the
firm in the project and the approximate percentage of the work that would be performed by
each of these firm(s). Include the experience and qualifications of the sub-consultant firm
and its key personnel in working on similar projects, and indicate which ones would be
working on the Dubuque project.
• Discuss the firm's ability to integrate this project into the firm's present workload.
Scope of Services
Describe the means or strategy by which the consultant would satisfy the following scope of
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RFP: Environmental Restoration Management Plan for Eagle Point Park
services, and/or an alternative or hybrid strategy recommended by the consultant—what
process and outcomes the consultant would suggest to make the master plan a reality. Any
strategy must embrace and support the Sustainable Dubuque Plan and principles.
Proposed Project Schedule
The anticipated schedule for this project is that the City of Dubuque will execute a contract with
the selected consultant by June 1, 2016 and the project will be completed by October 1, 2016.
Provide a project schedule outlining the time period and estimated completion date of the
proposed scope of work. This should include a schedule for and description of all deliverable
products throughout the period. Products should be delivered in hardcopy and electronic formats
compatible with the City's computer software and hardware.
References
Provide at least three references of clients for whom the consultant has completed similar
riverfront projects (as noted earlier) within the past five years with full name, title, address, email,
phone, and fax numbers.
Certificate of Insurance
The selected firm will be required to meet the City's insurance requirements for professional
services (see attached Insurance Schedule C). A Certificate of Insurance is optional for inclusion
with the proposal. A Certificate of Insurance must be provided upon selection for the project.
Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the proposed scope of services
with cost breakdowns by scope element. Quotation of fees and compensation shall remain firm
for a period of at least 90 days from the submission deadline. Please separate the proposed
budget from the other portion of the RFP submittal. Initial screening will be done without
knowing the consultant's proposed fee for services.
SUBMISSION REQUIREMENTS
A signed original plus seven (7) hard copies plus one (1) PDF copy on CD of the proposal
clearly labeled as Environmental Restoration Management Plan for Eagle Point Park must
be received before 5:00 p.m. Central Time on April 14, 2016 at the following address:
David Johnson, Assistant Planner
Planning Services Department
City of Dubuque
50 W. 13th Street
Dubuque, Iowa 52001
Questions should be directed to Mr. Johnson by telephone at(563) 589-4210, by fax at
(563) 589-4221, or by email at Diohnson(cbcityofdubugue.org.
Each consultant assumes full responsibility for delivery and deposit of the completed proposal
package on or before the deadline. The City of Dubuque is not responsible for any loss or delay
with respect to delivery of the proposals. The City of Dubuque reserves the right to reject any
and all proposals and to negotiate changes with any consultant. The City of Dubuque is not
liable for any cost incurred by any consultant prior to the execution of an agreement or contract.
Nor shall the City of Dubuque be liable for any costs incurred by the consultant that are not
specified in any contract. The City of Dubuque is an Equal Employment Opportunity Employer.
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RFP: Environmental Restoration Management Plan for Eagle Point Park
EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the proposal
format. A selection committee will review qualifying proposals, and may interview the short-listed
firms. Initial screening will be done without knowing the consultant's proposed fee for services to
develop a short list. The short list of consultants may be invited to an interview with the selection
committee. If held, the interview is a very important part of the selection process.
Factors to be considered by the committee may include the following:
• Qualifications and experience of the firm and any sub-consultants.
• Qualifications and experience of the principal consulting staff and sub-consulting staff
that will work on the project.
• Results of interview process.
• Information from references.
• Grasp of project requirements and level of interest.
• Design approach/methodology in completing the scope of services, including
sustainability; creativity and problem solving ability.
• Proposed schedule required to complete the project.
• Proposed cost to complete the project.
CITY ENCLOSURES
2015 Resource Enhancement and Protection (REAP) grant application for the Eagle Point Park
Environmental Restoration Project
Insurance Schedule C
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