Fiscal Year 2016 Sewershed 5 Sanitary Sewer Manhole Project_Hearing Copyright 2014
City of Dubuque Public Hearings # 3.
ITEM TITLE: Fiscal Year 2016 Sewershed 5 Manhole Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of the plans, specifications, form of contract and
estimated cost for the FY16 Sewershed 5 Sanitary Sewer
Manhole Project and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the FY16 Sewershed 5
Sanitary Sewer Manhole Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
FY16 Sewershed 5 Manhole Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY16 Sewershed 5 Sanitary Sewer Manhole Project
(CIP 7101335)
DATE: March 15, 2016
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $38,043.61 for the FY16
Sewershed 5 Sanitary Sewer Manhole Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE COF Dubuque
DtUB E ARAMMUCKY
Masterpiece on the Mississippi 2007•2012.2013
TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer .
DATE: March 14, 2016
RE: FY16 Sewershed 5 Sanitary Sewer Manhole Project
(CIP 7101335)
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the FY16 Sewershed 5
Sanitary Sewer Manhole Project.
BACKGROUND
The City of Dubuque, Iowa is under a Consent Decree according to Case
2:11-cv-01001-EJM, United States of America and the State of Iowa v. the City of
Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case Number
90-5-1-1-09339 effective June 27, 2011. The City is required to submit Corrective Action
plans for each of the Sanitary Sewersheds identified in the Consent Decree. The
FY2016 budget appropriated funds for sanitary sewer manhole improvements in the
Consent Decree Correction Action Plan for Sewershed 5.
DISCUSSION
The project involves the replacement of three (3) manholes and the rehabilitation of
thirteen (13) manholes in Sewershed 5. This will be the first in a series of three projects
to replace and/or rehabilitate sanitary sewer manholes in Consent Decree Sewersheds
5, 7, 11, and 12. The projects, as submitted under the City Council approved Corrective
Action Plans included completion dates, the following project schedule is in compliance
with those completion dates as approved by the U.S. Environmental Protection Agency
and the Iowa Department of Natural Resources.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Advertisement for Bids March 11, 2016
Notice of Hearing on Plans & Specifications March 11, 2016
Pre Bid Construction Meeting March 17, 2016
Public Hearing March 21, 2016
Receipt of Bids March 24, 2016
Award of Contract April 4, 2016
Completion Date June 30, 2016
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the FY16 Sewershed 5 Sanitary Sewer Manhole Project through
the adoption of the enclosed resolution.
BUDGET IMPACT
The cost estimate for the FY16 Sewershed 5 Sanitary Sewer Manhole Project is:
Estimate
Construction Contract $ 30,074.00
Contingency_ 3,007.40
Construction Engineering & Inspection 4,962.21
Total Project Cost $38,043.61_
The project will be funded as follows:
CIP No. Fund Description Fund Amount
7101335 Sanitary Sewer Manhole Replacement & Rehabilitation $122,244.00
Total Project Funding $122,244.0
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the FY16 Sewershed 5 Sanitary Sewer Manhole Project through the
adoption of the enclosed resolution.
cc: Denise Ihrig, Environmental Engineer
Deron Muehring, Civil Engineer II
Jenny Larson, Budget Director
2
RESOLUTION NO. 102-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE FY16 SEWERSHED 5 SANITARY SEWER MANHOLE
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
FY16 Sewershed 5 Sanitary Sewer Manhole Project, in the estimated amount
$38,043.61, are hereby approved.
Passed, adopted and approved this 21st day of March, 2016.
Attest:
Kevi,= Firnstahl, ` City Clerk
Ri . Jones ! ayor Pro -Tem
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: March 11, 2016, and for which the charge is $79.50.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this ,e5day of , 20 ,/
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE FY16
SEWERSHED 5 SANI-
TARY SEWER MAN-
HOLE PROJECT
Nr1TICF lc HFRFRV
GIVEN: The City
Council of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and .estimated,:.
cost for the FY16
Sewershed 5 Sanitary
Sewer Manhole ' Pro-
ject, in accordance
with the provisions of.
Chapter 26, Code of
Iowa, at 6:30 p.m., on
the 21st day of March,
2016, in the Historic
Federal Building Coun-
cil Chambers (second
floor), 350 West 6th
Street, Dubuque, Iowa.
Said, proposed plans,
specifications, form of
contract and estimated
cost are now on file in
the office. "of th'e City',
Clerk. At said hearing
any interested person
may appear and file
objections thereto.
The scope of the
Project is as follows:
• Project involves the
replacement of three
manholes and the
rehabilitation of 13
manholes in Sewer
shed 5.
Written comments
regarding the above
public hearings maybe,
submitted to the City
Clerk's Office, 50 W.
13th Street, Dubuque,
IA 52001, ctyclerk@
Notary Public in and for Duque County, Iowa.
ARY K. WESTERMEYER
Commission Number 154885
My Cama, Exn, FEB. 1, 2017
cityofdubuque.org, on
or before said time of
public hearing.
Any visual or hearing-
impaired persons need-
ing special assistance
or persons with special
accessibility needs
should contact the City
Clerk's `-office at (563)
589-4100 or TDD at
(563)690-6678' at least
48 hours prior to the
meeting.
Published by order of
the City Council given
on the 7th day , of
March, 2016.
Kevin S. Firnstahl,
CMC, City Clerk
It 3/11
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE
PUBLIC -'
IMPROVEMENT
PROJECT
FY16 SEWER SHED 5
MANHOLE PROJECT
120.1 Time and
Place for Filing
Sealed Proposals
Sealed Bids for the
work comprising each
improvement as stated
below must be filed
before I' 2:00 p.m. on
Thursday March 24,
2016, in the Office of •
the City Clerk, City Hall.
- First Floor, 50 West
13th Street, Dubuque,,
Iowa.
120.2 Time and
Placed Sealed Pro-
posals Will, be Open-
ed and Considered
Sealed proposals will
be opened, and ,Bids.
tabulated at 2:00 p.m.
on Thursday March 24,
2016, at City Hall„' -
Conference Room B, 50
West 13th Street,
Dubuque, Iowa, for
consideration by the
City Council at its,
meeting on April 4,
2016. The City of
Dubuque, 'Iowa, re-
serves the right to
reject any and all Bids.
120.3 Time for
Commencement and
Completion of Work
Work on the Project
must be commenced
within ten (10) 'calen-
dar days after the
Notice to Proceed has
been issued and shall
be fully completed by
June 30, 2016.
120.4 Bid Security
Each Bidder must
accompany its Bid with
a Bid security as
security that the
successful Bidder will
enter into a contract.
for the work Bid upon
and will -furnish, after
the award of contract a
corporate surety Bond,.
acceptable, to the
governmental entity,
for the faithful perfor-
mance of the contract,
in an amount equal to
one hundred percent of
the amount of the
contract. The Bid
security must be in the
amount of ten percent
(10%) of the amountof-
the contract
fthe"contract and must
be in the form of a
cashier's check or
certified check drawn
on a state -chartered or
federally chartered
bank, or a > certified
share draft drawn on a
state -chartered or
federally chartered cre-
dit union,
reditunion, or the Bidder
may provide a Bid
Bond with corporate
surety satisfactory to
the governmental enti-
ty. The Bid Bond must
contain no conditions
except as provided in
this section.
120.5 Contract
Documents
Copies of the Contract
Documents may be
obtained at the Engi-
neering Department,
City Hall - Second
Floor, 50 West 13th
Street, Dubuque, Iowa
52001. The Contract
Documents will also be
available on the City's
website at www.cityof
dubuque.org/bids.aspx.'
No plan deposit is
required.
120.6 Preference for
Iowa Products and
Labor.
By virtue of statutory
authority, preference
will be given . to
products and provi-
sions grown and, coal.
produced within the
State of Iowa, and to
Iowa domestic labor, to
the extent lawfully
required under ;Iowa°
statutes.
120.7 Sales Tax
The Bidder should not
include State of Iowa
sales tax in its Bid. A
sales tax exemption
certificate will be
available for all
material purchased in
Iowa for incorporation
into the Project.
120.8 General Na-
ture of Public Im-
provement Project
FY16 SEWERSHED 5
MANHOLE PROJECT,
CIP # 7101335
Project involves the
replacement of ' 3
manholes and the
rehabilitation of 13
manholes. '
120.9 Pre -Bid Con-
struction Meeting
Each, prospective
bidder is encouraged
to attend the Pre -Bid
Construction Meeting
to be held at 10:00 AM
on March 17, 2016, at
City Hall Conference
Room B in Dubuque,
Iowa. Attendance by all
prospective bidders is
not mandatory but
highly recommended..
120.10 Title VI - Non
Discrimination Clause
The City of. Dubuque
in accordance with
Title VI of the Civil
Rights Act of 1964, 78
Stat. 252, 42 - U.S.C.
2000d -2000d-4 and Title
49, Code of Federal
Regulations, Depart-
ment of ' Transpor-
tation, Subtitle A,
Office of the Secretary,
Part 21, 'Nondiscrim-
ination in ' Federally
assisted programs of
the Department of
Transportation issued
pursuant to such Act,
hereby notifies all
bidders that it will
affirmatively insure
that in any contract
entered into pursuant
to this advertisement,
minority business
enterprises will be
afforded full oppor-i
tunity to submit bids in
response to this
invitation and will not
be discriminated
against on the grounds
of race, color, national
origin, sex, age, or
disability in consi-
deration for
onsiderationfor an award.
Published in the
Telegraph Herald on
March 11, 2016.
1t 3/11