Heeb Street Retaining Wall Reconstruction Project Award Copyright 2014
City of Dubuque Action Items # 6.
ITEM TITLE: Heeb Street Retaining Wall Reconstruction Project Award
SUMMARY: City Manager recommending award of the construction
contract for the Heeb Street Retaining Wall Reconstruction
Project to the low bidder McDermott Excavating.
RESOLUTION Awarding public improvement contract for
the Heeb Street Retaining Wall Reconstruction Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Heeb Street Retaining Wall-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Bid Tab Supporting Documentation
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Heeb Street Retaining Wall Reconstruction Project
CI P 3001029 — Heeb Street Wall
Cl P 3602481 — 18th Street Wall Reconstruction
DATE: March 15, 2016
Sealed bids were received for the Heeb Street Retaining Wall Reconstruction Project.
City Engineer Gus Psihoyos recommends award of the construction contract to the low
bidder, McDermott Excavating, in the amount of $164,778, which is 14.06% under the
estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF _r DUbUgtie
'DUB 011 i I-Ammica Ny
1111.1
Masterpiece ori the Mississippi ,111,..,012.N1.4
TO: Michael C. Van Milligen, City Manag
C-1-AA,J J
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FROM: Gus Psihoyos, City Engineer •J
DATE: March 14, 2016
SUBJECT: Heeb Street Retaining Wall Reconstruction Project
CIP 3001029 — Heeb Street Wall
CIP 3602481 — 18th Street Wall Recon.
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the Heeb
Street Retaining Wall Reconstruction Project.
BACKGROUND
The Heeb Street Retaining Wall is located at the intersection of Clarke Drive and Heeb
Street. This is an existing City-owned limestone retaining wall that is showing signs of
distress. The wall height varies from 6 feet to 15 feet, with a wall length of 82 feet. The
wall supports Heeb Street (a 25-foot wide street) which has an 8-inch sanitary sewer
main in close proximity to the wall.
The City Engineering Department monitored the wall for movement between 2012 —
2013. For precaution the City placed temporary concrete barriers (summer of 2012) on
Heeb Street to protect pedestrians and vehicles.
DISCUSSION
Engineering is proposing that this project include wall reconstruction with native
Dubuque limestone.
In order to reconstruct the retaining wall, most of the street will need to be removed.
Along with this work, the sanitary sewer utility will need to be monitored during
construction. The street pavement section will be 7-inches of concrete and 25 feet in
width.
BID RESULTS
Sealed bids were received on the project on March 10, 2016. McDermott Excavating of
Dubuque, Iowa submitted the low bid in the amount of $164,778.00. This amount is
14.06 % under the estimate of probable cost. A summary of the bid proposals received
is as follows:
Contractor Name Bid Results
McDermott Excavating $ 164,778.00
D.F. Excavating, Inc. $ 170,759.15
Tschiggfrie Excavating Co. $ 205,048.00
Portzen Construction $ 231,536.50
RECOMMENDATION
I recommend that the contract be awarded to McDermott Excavating in the amount of
$164,778.00.
BUDGETIMPACT
The summary of project costs for the Heeb Street Retaining Wall Reconstruction
Project, is as follows:
Cost Estimate Award
Construction Contract $191,733.95 $164,778.00
Contingency (10%) 19,173.40 19,173.40
Construction Engineering & Inspection (15%) 31,636.10 31,636.10
Total Project Cost $242.543.45 $215,587.50
The funding for the Heeb Street Retaining Wall Reconstruction Project will be as
follows:
CIP No. Fund Description Fund Amount
3001029 Heeb Street Wall $85,587.50
3602481 18th Street Wall Recon. $130,000.00
Total Project Funding $215,. 8-L5Q
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the Heeb
Street Retaining Wall Reconstruction Project, to McDermott Excavating in the amount of
$164,778.00.
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
Bob Green, Water Department Manager
Bob Schiesl, Assistant City Engineer
Jon Dienst, Civil Engineer II
Greg J. Doeden, Civil Engineer
RESOLUTION NO. 105-16
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE HEEB STREET
RETAINING WALL RECONSTRCTION PROJECT
Whereas, sealed proposals have been submitted by contractors for the Heeb Street
Retaining Wall Reconstruction Project, (the Project) pursuant to Resolution No. 43-16
and Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa
on the 19th day of February, 2016.
Whereas, said sealed proposals were opened and read on the 10th day of March,
2016 and it has been determined that McDermott Excavating of Dubuque, Iowa, with a
bid in the amount of $164,778.00 is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to McDermott
Excavating and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 21st day of March, 2016.
Attest:
KeviA-S. Firnstahl, CMC,`'City Clerk
Ric Jones; ayor Pro -Tem
TX6 crrc qP
DUB E
.Matteryiece on the Mississippi
Cay of Dubuque,Iowa
Bid Tabulation
Project Name HE EB STREET RE TAI N IN G WALL Bid Date 16Mar-16 Engineer's Estimate McDermott Excavating D.F.Excavating,Inc. Tscbiggfrie Excavating Co. Penton Construction
PUN
N6 RNUNBERE BID REM DESCRIPTION gUANTITT UNIT ESTIMATED
PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
Division 1-General Provisions
1 1090 105 D Mobilization 1 ITS $ 13,3]5.99 $ 13,3]599 $ 4,59909 $ 4,59909 $ 15,99909 $ 15,999.99 $ 14,8]5.99 $ 14,8]599 $ 25,99909 $ 25,999.99
Sub Total $ 13,3]509 Sub Total $ 459909 Sub Total $ 15,999.99 Sub Total $ 1487509 Sub Total $ 25999.99
Division 9110-Eartlmvork,Subg2tle,and Subbase
2 291010&0.1 Topsoil,On site 35 CY $ 45.99 $ 15]59 $ 5909 $ 17599 $ 12909 $ 429.99 $ 43.99 $ 15959 $ 4599 $ 15].59
3 291019883 Topsoil,Offsite 75 CY $ 8].59 $ 59825 $ 6299 $ 46599 $ 70 00 $ 525.99 $ 29.99 $ 21]59 $ 9599 $ ]12.59
4 2010.IDCE-6 Excavation,Class 16 535 CY $ 19.99 $ 5,35909 $ 2909 $ 19,]9909 $ 2299 $ 11,]]9.99 $ 13.99 $ 8,95599 $ 2599 $ 13,3]5.99
5 2010.IDCE-6 Excavation,Class 12 135 CY $ 59.99 $ 675909 $ 9599 $ 12,82599 $ 12599 $ 18,8]5.99 $ 51.99 $ 8,88599 $ 9599 $ 12,825.99
6 2010108JD Subbase,Slashed Subbase-Gradation 14 245 TON $ 21.99 $ 5,14599 $ 2909 $ 4,99909 $ 2599 $ 8,125.99 $ 2].99 $ 8,81599 $ 1909 $ 4,655.99
7 2010108JD Subbase,Coarse Aggregate Subbase-3"Breaker 355 TON $ 22.99 $ ],81909 $ 1]09 $ 8,93599 $ 1909 $ 8,]45.99 $ 1].99 $ 8,93599 $ 1]09 $ 8,935.99
8 2910108TD Subbase,Porous Aggregate Gradation 3(ASTM 57) 365 TON $ 21.99 $ ],88599 $ 2309 $ 8,39599 $ 2299 $ 8,939.99 $ 24.99 $ 8,]8909 $ 2609 $ 9,499.99
Sub Total $ 33,38375 Sub Total $ 4349509 Sub Total $ 59499.99 Sub Total $ 3591809 Sub Total $ 4]259.99
Division Y000-Subdrams and FOMing Drain Collectors
9 4640168-A0 Subdaln,4"PegoaRtl CPE 855 LF $ 19.99 $ 85599 $ 3.99 $ 25659 $ 2909 $ 1,]19.99 $ 8.99 $ 51309 $ 1809 $ 1,539.99
16 4040.IDCE-6 Storm SewerServlce Stub,4"PVC 8 LF $ 15.99 $ 12909 $ 2909 $ 18909 $ 2299 $ 1]8.99 $ 2].99 $ 21609 $ 2609 $ 298.99
Sub Total $ W509 Sub Total 7'416 55 Sub Total $ 1,7655 Sub Total $ ]2909 Sub Total $ 174].99
Division X10-Structures for sanitary and Scorn Seavere
11 6610.168E-6 Manhole Adjustment Minor 2 EA $ 883.99 $ 178809 $ 99909 $ 1,89909 $ 65909 $ 1,399.99 $ 568.99 $ 1,13609 $ 85909 $ 1,]99.99
Sub Total $ 176609 Sub Total $ 189909 Sub Total $ 1,399.99 Sub Total $ 1,13609 Sub Total $ 1799.99
Division 1010-Portland Cement Concrete Paveme t
12 791019&A9 Pavement PCC,]"(Thickness) 315 SY $ 45.99 $ 14,1]599 $ 4409 $ 13,88909 $ 4125 $ 12,99375 $ 64.99 $ 29,18909 $ 4599 $ 14,1]5.99
Sub Total $ 14,1]509 Sub Total '7`7 8fi909 Sub Total '7`2'993'75 Sb uTotal $ 29,1fi909 Sub Total $ 14,1]5.99
Division]030-Sidewalks,Shared Use Facts,and Driveways
13 793010&A9 Removal of Sidewalk 6 SY $ 29.99 $ 12909 $ 3909 $ 18909 $ 1]09 $ 192.99 $ 22.99 $ 13299 $ 2599 $ 159.99
14 793019&A9 Removal of Driveway 12 SY $ 39.99 $ 38909 $ 3909 $ 38909 $ 1809 $ 218.99 $ 18.99 $ 19299 $ 3599 $ 429.99
15 7630.168E-6 Sidewalk PCC,4"(Thickness) 6 SY $ 59.99 $ 39909 $ 5909 $ 39909 $ 4109 $ 248.99 $ 42.99 $ 25299 $ 12599 $ ]59.99
16 793010&H-1 Dnveway,Paved PCC,6"(Thiclkness) 12 SY $ 55.99 $ 88909 $ 5909 $ 89909 $ 4299 $ 594.99 $ 198.99 $ 1,29809 $ 9599 $ 1,149.99
Sub Total $ 144909 Sub Total $ 144909 Sub Total $ 1,068.00 Sub Total $ 187209 Sub Total $ 2 460 00
Division TW 0-P avement Rebffiiftation
17 79401084HD RemovalPavement365 SY $ 15.99 $ 4,5]599 $ 1109 $ 3,35599 $ 1299 $ 3,889.99 $ 13.99 $ 3,96599 $ 1609 $ 4,889.99
18 794010&HD Relntomed Pavement Removal 85 SY $ 39.99 $ 2,55909 $ 1599 $ 1,2]599 $ 1409 $ 1,199.99 $ 18.99 $ 1,38909 $ 2599 $ 2,125.99
Sub Total $ ],12509 Sub Total $ 493909 Sub Total $ 4,859.99 Sub Total $ 532509 Sub Total $ ]995.99
IDOT Division 2591-Traffic Control
19 IDOT252894A Traffic Control 1 ITS $ 5,999.99 $ 5,99909 $ 1,89909 $ 1,89909 $ 1,89909 $ 1,899.99 $ 1,549.99 $ 1,54909 $ 1,]9909 $ 1,]99.99
_ Sub Total $ 5,99909 Sub Total $ 199909 Sub Total $ 1,899.99 Sub Total $ 154909 Sub Total $ 1799.99
Drasion6010-Seeding
26 991010&A9 Conventional Seeding Ferrizing,and Mulching,Type 1 60146 AC $ 35,999.99 $ 51109 $ 5],59909 $ 83959 $ 89,99909 $ 8]8.99 $ 55,999.99 $ 89309 $ 29,99909 $ 292.99
Sub Total $ 511 09 Sub Total $ 839 59 Sub Total $ 876 00 Sub Total $ 893 09 Sub Total $ 292.99
Division W20-Sodding
21 992010&A9 Sod 256 SO $ 399.99 $ 768 00 $ 172599 $ 4,41609 $ 4909 $ 19249 $ 1,659.99 $ 4,22409 $ 750 00 $ 1,929.99
Sub Total $ 76800 Sub Total $ 441609 Sub Total $ 19249 Sub Total $ 422409 Sub Total $ 1929.99
Division 9000-Erosion and Sedime t Control
22 964016881 Fifes Soda,12" 50 LF $ 19.99 $ 59909 $ 5.59 $ 275 00 $ 599 $ 259.99 $ 8.99 $ 39909 $ 1909 $ 599.99
23 964016882 Fifes Soda,Removal 50 LF $ 5.99 $ 25909 $ 3.99 $ 15909 $ 299 $ 199.99 $ 8.99 $ 39909 $ 109 $ 59.99
24 994010&N-1 SII[Fence or Silt Fence Gkch Check 121 LF $ 7.59 $ 99]59 $ 5.59 $ 88559 $ 599 $ 895.99 $ 8.99 $ 726 00 $ 609 $ ]28.99
25 994010&N-2 Silt Fence or Silt Fence Gkch Check,Removal of Sediment 121 LF $ 8.99 $ 726 00 $ 5.99 $ 89599 $ 609 $ ]28.99 $ 2.99 $ 24299 $ 309 $ 363.99
26 994010&NE Silt Fence or Silt Fence Gkch Check,Removal of Device 121 LF $ 375 $ 45375 $ 3.99 $ 36309 $ 409 $ 484.99 $ 8.99 $ 726 00 $ 109 $ 121.99
Sub Total $ 2,83]25 Sub Total $ 2958 59 Sub Total $ 2,165.00 Sub Total $ 2294 09 Sub Total $ 1 760 00
Division W60-Chain Link Fence
27 996010&0.9 Removal and Reinstallation of Existing Fence&Gate,Chalnllnk,415 LF $ 39.99 $ 45909 $ 5909 $ 750 00 $ 2909 $ 399.99 $ 43.99 $ 64599 $ 70 00 $ 1,959.99
Sub Total $ 459 55 Sub Total $ 750 00 Sub Total $ 300.99 Sub Total $ 645 00 Sub Total $ 1959.99
Project Name: HEEB STREET RETAINING WALL Bid Date Engineer's Estimate McDermott Excavating D.F.Excavating,Inc. Tschiggfrie Excavating Co. Portzen Construction
10-Mar-16
ESTIMATED
NO. REFERENCE BID ITEM DESCRIPTION OU TITV UNIT UNIT PRICE TOTAL PRICE UNI BPRICE TOTAL PRICE UNI BPRICE TOTAL PRICE UNI BPRICE TOTAL PRICE UNI BPRICE TOTAL PRICE
Limestone Retaining Walls
28 - Limestone Retaining Wall 875 SF $ 65.00 $ 56,875.00 $ 47.50 $ 41,562.50 $ 45.00 $ 39,375.00 $ 56.00 $ 49,000.00 $ 48.00 $ 42,000.00
29 - Remove/Replace Existing Retaining Wall 80 SF $ 65.00 $ 5,200.00 $ 47.50 $ 3,800.00 $ 46.50 $ 3,720.00 $ 64.00 $ 5,120.00 $ 48.00 $ 3,840.00
Sub Total $ 62,075.00 Sub Total $ 45,362.50 Sub Total $ 43,095.00 Sub Total $ 54,120.00 Sub Total $ 45,840.00
Miscellaneous-Non-SUDAS
30 - Remove Temporary Concrete Barrier 87.5 LF $ 11.50 $ 1,006.25 $ 8.00 $ 700.00 $ 10.00 $ 875.00 $ 18.00 $ 1,575.00 $ 25.00 $ 2,187.50
31 Remove Concrete Barrier,34-Inch 65 LF $ 32.50 $ 2,112.50 $ 8.00 $ 520.00 $ 15.00 $ 975.00 $ 32.00 $ 2,080.00 $ 40.00 $ 2,600.00
32 - Concrete Barrier,34-Inch 135 LF $ 65.00 $ 8,775.00 $ 81.00 $ 10,935.00 $ 75.00 $ 10,125.00 $ 50.00 $ 6,750.00 $ 200.00 $ 27,000.00
33 - Reinforced Paved Shoulder,9"(For Concrete Barrier) 85 SV $ 122.00 $ 10,370.00 $ 62.00 $ 5,270.00 $ 59.00 $ 5,015.00 $ 169.00 $ 14,365.00 $ 120.00 $ 10,200.00
34 Reinforced Concrete Footing(For Limestone Retaining Wall) 30 CV $ 520.00 $ 15,600.00 $ 450.00 $ 13,500.00 $ 499.00 $ 14,970.00 $ 799.00 $ 23,970.00 $ 725.00 $ 21,750.00
35 - Engineering Filter Fabric 315 SV $ 6.00 $ 1,890.00 $ 5.00 $ 1,575.00 $ 2.00 $ 630.00 $ 3.00 $ 945.00 $ 6.00 $ 1,890.00
36 - Remove,Salvage and Replace Wrought Iron Hoop Railing 22 LF $ 150.00 $ 3,300.00 $ 50.00 $ 1,100.00 $ 14.00 $ 308.00 $ 43.00 $ 946.00 $ 200.00 $ 4,400.00
37 Remove,Salvage and Replace Wooden Shed 1 LS $ 2,500.00 $ 2,500.00 $ 3,000.00 $ 3,000.00 $ 475.00 $ 475.00 $ 4,326.00 $ 4,326.00 $ 3,000.00 $ 3,000.00
38 - HMA Pavement,3-Inch,Loose 30 SV $ 30.00 $ 900.00 $ 35.00 $ 1,050.00 $ 18.00 $ 540.00 $ 57.00 $ 1,710.00 $ 55.00 $ 1,650.00
39 - Temporary Diversion Curb 40 LF $ 15.00 $ 600.00 $ 25.00 $ 1,000.00 $ 8.00 $ 320.00 $ 24.00 $ 960.00 $ 34.00 $ 1,360.00
40 - 6 Mil Polyethylene Sheeting 240 SV $ 3.33 $ 799.20 $ 4.00 $ 960.00 $ 2.50 $ 600.00 $ 17.00 $ 4,080.00 $ 15.00 $ 3,600.00
Sub Total $ 47,852.95 Sub Total $ 39,610.00 Sub Total $ 34,833.00 Sub Total $ 61,707.00 Sub Total $ 79,637.50
Total Est. $ 191,733.95 Total Bid $ 164,778.00 Total Bid $ 170,759.15 Total Bid $ 205,048.00 Total Bid $ 231,536.50
Over/Under(-) -14.06% -10.94% 6.94% 20.76%