Request for Proposals - Comprehensive Plan Update Copyright 2014
City of Dubuque Consent Items # 6.
ITEM TITLE: Request for Proposals - Comprehensive Plan Update
SUMMARY: City Manager recommending approval of the release of a
Request for Proposals for the City of Dubuque
Comprehensive Plan Update.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Comprehensi e Plan Update RFP-MVM Memo City Manager Memo
Staff Memo Staff Memo
RFP Supporting Documentation
Channels of Communication Supporting Documentation
Community Engagement Process Supporting Documentation
Illustrated Storyboard Supporting Documentation
Insurance Schedule Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Comprehensive Plan Update RFP
DATE: March 28, 2016
Planning Services Manager Laura Carstens requests City Council approval of the
release of a Request for Proposals for the City of Dubuque Comprehensive Plan
Update.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Laura Carstens, Planning Services Manager
THE MYOFF Dubuque
DTL E NI-nmeencaCAY
Masterpiece on the Mississippi
2007•20U•2013
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager
SUBJECT: RFP: Comprehensive Plan Update
DATE: March 28, 2016
INTRODUCTION
This memo is to request City Council approval of the enclosed Request for Proposals (RFP) for
the City of Dubuque Comprehensive Plan Update.
BACKGROUND
The City Code defines the Comprehensive Plan as: "The community's principle tool to guide its
future development, public policies and decision making." The Comprehensive Plan outlines the
vision for the future growth and development of the city. It is built with ideas and input from city
residents, and reflects a consensus of community values. The plan provides a roadmap to guide
the environmental integrity, social/cultural vibrancy, and economic prosperity of the city. Input
from the community is critical to developing a community vision and updating the
Comprehensive Plan.
The Community Engagement Process is needed to solicit public input in an innovative and
inclusive way, reaching out to stakeholders, residents, and business owners through a variety of
media and interaction types. This outreach will be done with online engagement as well as print
media and face-to-face interaction. The Community Engagement Process is a framework to
better involve residents, especially those who were under-represented in past updates of the
Comprehensive Plan.
The Dubuque Comprehensive Plan's goals help focus the major policy decisions of what
services City government will provide, with direct correlation to capital Improvement Program
(CIP) projects. The Comprehensive Plan is built on the Sustainable Dubuque model, and
directly supports the sustainability principle of Community Knowledge. A significant update of
the city's Comprehensive Plan is needed to include recommended and required elements of
Iowa Smart Planning law.
The City of Dubuque's Long Range Planning Advisory Commission by City Code is responsible
for coordinating and supervising the preparation and maintenance of the Comprehensive Plan.
The Commission also provides direction and input to staff on local planning issues. In addition,
Commissioners will advise staff on activities related to the Comprehensive Plan update and
Community Engagement process.
DISCUSSION
City staff recommends retaining a consultant, or a team of consultants, with expertise in
facilitating and developing comprehensive plans with inclusive community engagement to
develop a new Comprehensive Plan for our community. This project supports a significant
update of the city's 2012 Comprehensive Plan to include Iowa Smart Planning recommended
and required elements. The project also supports a robust and inclusive "Imagine Dubuque"
community engagement process centered on the Sustainable Dubuque model to enrich the
update.
The maximum budget for the project is $300,000. Proposals are due by 5 p.m. on May 6, 2016.
City staff anticipates award of the contract to the successful consultant/firm by June 30, 2016.
The project is expected to begin July 1, 2016 and be completed by November 1, 2017.
The Consultant Selection Committee is comprised of the following City staff members and
community members:
City staff members
Laura Carstens, Planning Services Manager
Dave Johnson, Assistant Planner
Wally Wernimont, Assistant Planner
Ose Akinlotan, Planning Technician
Cindy Steinhauser, Assistant City Manager
Jean Nachtman, Finance Director
Community members
Chad Darter, Chairperson, Long Range Planning Advisory Commission
Rick Dickinson, President and CEO, Greater Dubuque Development Corporation
BUDGETIMPACT
Substantial funding is needed to undertake the approved community engagement process and
update the Comprehensive Plan. The FY2017 CIP number 102-2623 of $323,300 will enable
the City to retain a qualified consulting team for this update.
REQUESTED ACTION
The requested action is for City Council approval of the RFP for the Comprehensive Plan
Update. Please contact me with any questions. Thank you.
Enclosures
cc: David Johnson, Assistant Planner
F VUSERS1CARSTEN\WPAComp Plan Update 2016AMemo MVM Comp Plan Update RFP doc
2
Planning Services Department
City Hall THE CITY OF Dubuque
50 West 13"'Street D�L E
Dubuque,IA 52001-4864 All-AmericaChy
(563)589-4210 phone
(563)589-4221 fax Masterpiece on the Mississippi
(563)690-6678 TDD
planning(a,cityofdubugue.org
2012
CITY OF DUBUQUE, IOWA
CITY OF DUBUQUE COMPREHENSIVE PLAN UPDATE
REQUEST FOR PROPOSALS
April 4,2016
INTRODUCTION
The City of Dubuque is soliciting proposals from qualified firms to facilitate and develop the
next City of Dubuque Comprehensive Plan using a robust, creative and inclusive community
engagement process centered on the Sustainable Dubuque model to enrich the update.
COMMUNITY BACKGROUND
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois
and Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its historic and
architectural beauty. The City is approximately 30 square miles in area, with a population
approaching 60,000 persons. The City's annual operating and capital budget is over $185 million
and funds a full range of municipal services.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a City
Manager. City government works in collaboration with private and non-profit sectors to promote
the principles of sustainability. Dubuque's framework for sustainability is centered on economic
prosperity, environmental integrity, and social/cultural vibrancy. The City's web site is
www.citvofdubuque.org.
SUSTAINABLE DUBUQUE
Sustainability is defined by a community's ability to meet the environmental, economic, and
social equity needs of today without reducing the ability of future generations to meet their
needs. Sustainable Dubuque is a holistic approach to making our community sustainable. Our
model involves a three-part approach that addresses: Environmental/ Ecological Integrity,
Economic Prosperity, Social/Cultural Vibrancy. Each of these pieces is important individually
and helps contribute to a sustainable community that is viable, livable, and equitable.
In 2006 and every year since, the Mayor and City Council identified becoming a more
Sustainable City as one of their top priorities for our community. Implementation of a
community-defined sustainability plan is among the top Council priorities for this year, and each
of this year's priorities incorporate one of the parts of Dubuque's model of sustainability. Find
out more at the www.sustainabledubugue.org website.
HISTORY OF COMPREHENSIVE PLANS
Dubuque has been developing plans for the community since 1930 when noted landscape
architect and city planner John Nolen was retained to develop the first comprehensive city plan
for Dubuque. Adopted in 1936, the first plan for Dubuque established the framework for
coordinated growth and development.
The recession and farm crisis of the early 1980's had devastating effects on the Midwest and
Dubuque. The road to new prosperity was outlined in the 1995 City of Dubuque Comprehensive
Plan. Entitled Creating the Future, the document built on past grassroots visioning efforts and
was the first comprehensive approach to community planning adopted by the Dubuque City
Council since 1936.
In 2006 the Dubuque community identified sustainability as its top priority and Sustainable
Dubuque was born. Sustainable Dubuque is a community-created and citizen-led initiative to
develop a balanced approach toward improving the quality of life in Dubuque. Residents
developed a model for sustainability centered on economic prosperity, environmental integrity,
and social/cultural vibrancy.
Beginning in 2006 the City of Dubuque also began developing the 2008 City ofDubuque
Comprehensive Plan. Through citizen input, the new plans framework was built around
Dubuque's economic, physical and social environments. Inadvertently the framework strongly
aligned with the sustainability model set forth by Sustainable Dubuque.
By 2012 Sustainable Dubuque had fully developed and made significant inroads in the
community. The framework and principles of Sustainable Dubuque were incorporated into the
2012 City ofDubuque Comprehensive Plan, further reinforcing the relationship between
sustainability and Dubuque's comprehensive planning efforts.
PROJECT SUMMARY
The City of Dubuque is requesting a consultant, or team of consultants, with expertise in
facilitating and developing comprehensive plans to develop a new Comprehensive Plan for
Dubuque. The project is expected to begin July 1, 2016 and be completed by November 1, 2017.
The maximum budget for the project is $300,000. Proposals are due by 5 p.m. on May 6, 2016.
Please see the entire RFP for specific requirements.
SCOPE OF SERVICES
The project scope of services will consist of multiple elements, primarily related to community
engagement and comprehensive plan development.
Communitv Engagement- The Comprehensive Plan must reflect the values of the community
which makes quality and diverse public participation and input essential to the process. It's
important the updated Comprehensive Plan reflects a diverse and comprehensive representation
of the Dubuque community.
Engagement planning is as much about learning as setting the course for public involvement.
Without a complete understanding of past successes and failures as well as the needs of the
community, successful outcomes are unlikely. A team of key City Staff was assembled to
identify previous successes and challenges for public engagement and marketing. The team
developed a vision for the community engagement process which was to create an open,
inclusive, meaningful experience that engages a wide range of community members.
The City team completed extensive work to better understand barriers to engagement and
improve the quality and quantity of public input into the City of Dubuque Comprehensive Plan.
This learning process involved reaching out to community organizations, stakeholders,
neighborhood associations, students and other traditionally under-represented groups to better
understand how the City can more effectively engage people in a relevant and meaningful way.
Staff learned residents are disconnected from the Comprehensive Plan and process. Many
indicated they did not understand what the Comprehensive Plan was or how it affects them in
their everyday lives;therefore, they felt their participation was not important. They did not
understand why it is important. The team also learned residents need to be "met where they are"
through relevant and comfortable channels of communication and venues. A one size fits all
approach will not work; rather diverse, sometimes tailored, approaches towards engagement,
education and marketing will be required for a successful outcome.
Community partners suggested facilitated meetings and public workshops centered on interesting
activities and dialogue. They suggested creative opportunities to provide input throughout the
community independent of structured and facilitated events. They recommended allowing
residents the opportunity to present issues and opportunities through their experiences.
Equipped with this knowledge, City Staff developed channels for public engagement and
communication. The channels inform residents on the Comprehensive Plan and welcome
participation. They identify desired outcomes and benefits, potential barriers to engagement and
resources needed to overcome those barriers. The channels ranged from marketing opportunities,
City Boards and Commissions,the City of Dubuque website, co-sponsored and sponsored
events, focus groups, print media, public hearings, online engagement platforms and social
media At a minimum,these channels are an expectation of the engagement strategies.
Enclosed is information completed in 2014 by the City of Dubuque regarding the channels of
communication and the community engagement process. These documents did not include the
use of consultants to augment the process, and therefore should be used as a starting point.
MindMixer is identified as a channel for engagement, but is not required for the purposes of this
planning effort.
The engagement process must begin with a strong educational and marketing component in the
community engagement process for the Comprehensive Plan Update. It must build and carry
momentum throughout the project. Without a comprehensive, focused and closely managed
public relations campaign, residents will continue to be disconnected from the process and plan.
The selected consultant will be responsible for developing and implementing a robust, creative,
and inclusive plan for engagement. The process, much like the Comprehensive Plan document,
must be creative, interesting, meaningful and relevant to residents. The engagement plan must at
a minimum involve the following:
1. Develop and implement a public relations/educational campaign at the onset of and
throughout the project. The purpose of the campaign will be to inform residents of the
purpose of the plan, why it is important, and how it effects them in their everyday lives.
The campaign must also inform residents of the importance of participation as well as
opportunities for participation throughout the duration of the project.
2. Develop and implement a plan for creative, diverse, and meaningful community
engagement. The consultant will develop a schedule of events and input opportunities
which at a minimum address the channels for public engagement and communication.
The consultant will be responsible for designing and facilitating the events and public
input instruments,facilitating the events and collecting and distilling all information for
use in the plan document.
Comprehensive Plan - City Staff have already undertaken substantial efforts with community
stakeholders and residents in developing a general vision and outline for the Comprehensive
Plan. The outline is allowed flexibility based on additional engagement; however, the framework
has been established. An illustrated storyboard for the recommended plan format is enclosed.
The current Comprehensive Plan contains numerous goals and objectives. The updated
Comprehensive Plan must be a more narrative, illustrated and focused document which reflects
current conditions and opportunities for the city and well as values and goals looking forward.
The updated Comprehensive Plan will be structured around Dubuque's three (3)pieces of the
Sustainable Dubuque model,the twelve (12) sustainability principles, supporting elements of the
current Comprehensive Plan, and guidance from Iowa Smart Planning legislation. The content of
plan and the manner and order in which it is represented is subject to change as additional public
input is received through the engagement process.
Content of the Comprehensive Plan and the community engagement plan will be informed by an
inventory analysis which includes community indicators and critical issues and trends. This data
will be researched and compiled in a report and made available to the selected consultant. Data
will inform the plan; however,the document should be highly illustrated, relatable and
meaningful to residents of Dubuque.
The consultant will be responsible for designing and developing an executive summary or
overview of the Comprehensive Plan. The summary will be a stand-alone document which
provides an overview of the plan's elements and corresponding goals/priorities, implementation
strategies, and measurements for success.
INFORMATION TO BE INCLUDED IN THE PROPOSAL
1. Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of the work
and the name, address, telephone number and fax number of the consultant's primary contact
person.
2. Profile of Consultant
The proposal shall include general information about the consultant,the consultant's scope of
expertise related to this RFP, and the consultant's official name, address, and principal
officers, including qualifications of the project manager and other key personnel who would
be assigned to the project.
3. Qualifications
a) The proposal shall include the name of the project manager, his or her qualifications and
experience, and the names, qualifications, and experience of other key personnel who
would be associated with the project. The selection of a project manager by a consultant
will constitute a contractual commitment by that consultant and a substitute manager will
not be allowed without prior written approval by the City of Dubuque.
b) Name and location of all other key personnel involved in the project if applicable;the
type and approximate percentage of the work that would be performed by each of these
firms; and the names, qualifications and experience of their personnel who would be
associated with this project.
c) The proposal must clearly describe the relevant experience of the project manager and
other key personnel in undertaking and completing project relevant to this RFP. Provide a
matrix matching the names of the key personnel proposed for the Dubuque project who
worked on the referenced projects.
d) The proposal shall include at least three references of past clients for projects relevant to
this RFP. These projects must have been completed within the past ten years with the
same project manager, sub-consultants and other key personnel proposed for this project.
e) The proposal shall discuss the consultant's ability to integrate this project into the
consultant's present workload.
4. Scope of Services/ Methodology
Describe the methodology or strategy by which the consultant would satisfy the Scope of
Services, and/or an alternative or hybrid strategy recommended by the consultant—what
process and outcomes the consultant would suggest to make the Comprehensive Plan a
reality. This is the consultant's opportunity to convey ideas and concepts with respect to
vision and goals outlined in the Scope of Services. This will help the selection committee
better evaluate the consultant's vision, abilities, and interest with respect to the RFP. Any
methodology or strategy must embrace and support the Sustainable Dubuque model and its
principles.
5. Proposed Project Schedule
The anticipated schedule for this project is that the City of Dubuque will execute a contract
with the selected consultant by June 30, 2016 and the project will be completed by
November 1, 2017.
Provide a project schedule outlining the time period and estimated completion date of the
proposed scope of work. This should include a schedule for and description of all
deliverable products throughout the period. Products should be delivered in hardcopy and
electronic formats compatible with the City's computer software and hardware.
6. Certificate of Insurance
The selected firm will be required to meet the City's insurance requirements for professional
services (see enclosed Insurance Schedule C). A Certificate of Insurance is optional for
inclusion with the proposal. A Certificate of Insurance must be provided upon selection.
7. Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the scope of services with
cost breakdowns by scope element. Quotation of fees and compensation shall remain firm
for a period of at least 90 days from the proposal submission deadline. Please provide the
proposed fees and compensation under separate cover. Initial screening will be done by a
selection committee without the benefit of knowing the proposed fee for services.
8. Contract
A proposed contract for services must be included in the submittal.
EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the proposal
format. A selection committee will review qualifying proposals, and may interview the short-
listed firms. Initial screening will be done without knowing the consultant's proposed fee for
services to develop a short list. The short list of consultants may be invited to an interview with
the selection committee. If held, the interview is a very important part of the selection process.
Factors to be considered by the committee may include the following:
• Qualifications and experience of the firm and any sub-consultants.
• Qualifications and experience of the principal consulting staff and sub-consulting
staff that will work on the project.
• Results of interview process.
• Information from references.
• Grasp of project requirements and level of interest.
• Design approach/methodology in completing the scope of services, including
sustainability; creativity and problem solving ability.
• Proposed schedule required to complete the project.
• Proposed cost to complete the project.
SUBMISSION REQUIREMENTS
The City of Dubuque reserves the right to reject any and all proposals and to negotiate changes
with any firms. The City of Dubuque is not liable for any cost incurred by any firms prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs
incurred by the firm that are not specified in the contract. The City of Dubuque is an Equal
Employment Opportunity Employer.
QUESTIONS REGARDING THE RFP
The City of Dubuque will be accepting only written questions regarding this RFP. Questions
should be addressed to David Johnson, Assistant Planner, City of Dubuque, IA 52002 or
diohnsonAcityofdubugue.orno later than April 18, 2016. All questions sent via email must
include City of Dubuque Comprehensive Plan in the subject line. City Staff will confirm receipt
of questions sent by email. If no confirmation is received within 24 hours it is the consultant's
responsibility to contact the Planning Services Department to verify information was correctly
sent and received. All questions and answers will be provided to all consultants who submitted
questions or by request by email. All proposals must include an email address for the primary
contact. Responses will be issued on or before April 22, 2016.
PROPOSAL SUBMISSION DEADLINE
An original and seven O copies of each proposal shall be delivered by 5:00 p.m. CDT on May
6,2016 to the address given below:
David Johnson, Assistant Planner
Planning Services Department
City of Dubuque
50 W. 13th Street
Dubuque, IA 52001
The proposals shall be sealed and be clearly labeled: City of Dubuque Comprehensive Plan
Update. Provide the proposed fees and compensation under separate cover.
Each consultant assumes full responsibility for delivery and deposit of the completed proposal
package on or before the deadline. The City of Dubuque is not responsible for any loss or delay
with respect to delivery of the proposals.
CONSULTANT SELECTION
The City of Dubuque anticipates award of the contract to the successful consultant/firm for this
project by June 30, 2016. Consultants/Firms whose proposals are not accepted will be notified
shortly after the selected firm has been approved by the City Council.
CITY ENCLOSURES
The following City of Dubuque documents are enclosed for reference:
• Channels of Communication
• Community Engagement Process
• Illustrated Storyboard of Comprehensive Plan Recommended Format
• Insurance Schedule C
Channel Used for Residents can Repeat Barriers Overcome Resources Alternative Internal barriers Address how
Boards and • Facilitation • Suggest changes All in Traditional location Change venue; Champions within Focus groups and Time and Early buy-in and
Commissions • Show what plan's • Suggest new person may not draw in change the the organization in-person resources commitment by
purpose is ideas events people and may not process to make and out to assist meetings commission
• Show who uses the • Provide be more interactive. with encouraging
plan and how input/feedback inviting/comfortable participation and
• Share process plan • Gather environment for facilitation.
takes to be information Identity Groups and
developed • Learn Socioeconomic
• Show previous plan Groups.
impact
Expo Difficulty to get a Mind Mixer; large
focused response interactive
experiences with
little conversation
General public 1 • Show what plan's • Suggest changes Online, Focus Time and Ensure multiple
Ex: purpose is • Suggest new groups and in- resources target participation
• Sponsored • Show who uses the ideas person meetings and collect the
• Co- plan and how • Provide demographic data
sponsored • Share process plan input/feedback
takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
General public 2 • Show what plan's • Suggest changes Online, Focus Time and Ensure multiple
Ex: purpose is • Suggest new groups and in- resources target participation
• Sponsored • Show who uses the ideas person meetings and collect the
• Co- plan and how • Provide demographic data
sponsored • Share process plan input/feedback
takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
General public 3 • Show what plan's • Suggest changes Online, Focus Time and Ensure multiple
Ex: purpose is • Suggest new groups and in- resources target participation
• Sponsored • Show who uses the ideas person meetings and collect the
• Co- plan and how • Provide demographic data
sponsored • Share process plan input/feedback
takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
Special event 1 • Show what plan's • Suggest changes Online, Focus Time and
Examples: purpose is • Suggest new groups and in- resources
• Focus • Show who uses the ideas person meetings
groups plan and how • Provide
• Co- • Share process plan input/feedback
sponsored takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
Special event 2 • Show what plan's • Suggest changes Online, Focus Time and
Examples: purpose is • Suggest new groups and in- resources
• Focus • Show who uses the ideas person meetings
groups plan and how • Provide
• Co- • Share process plan input/feedback
sponsored takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
Special event 3 • Show what plan's • Suggest changes Online, Focus Time and
Examples: purpose is • Suggest new groups and in- resources
• Focus • Show who uses the ideas person meetings
groups plan and how • Provide
• Co- • Share process plan input/feedback
sponsored takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
Special event 4 • Show what plan's • Suggest changes Online, Focus Time and
Examples: purpose is • Suggest new groups and in- resources
• Focus • Show who uses the ideas person meetings
groups plan and how • Provide
• Co- • Share process plan input/feedback
sponsored takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
Special event 5 • Show what plan's • Suggest changes Online, Focus Time and
Examples: purpose is • Suggest new groups and in- resources
• Focus • Show who uses the ideas person meetings
groups plan and how • Provide
• Co- • Share process plan input/feedback
sponsored takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
Special event 6 • Show what plan's • Suggest changes Online, Focus Time and
Examples: purpose is • Suggest new groups and in- resources
• Focus • Show who uses the ideas person meetings
groups plan and how • Provide
• Co- • Share process plan input/feedback
sponsored takes to be • Gather
developed information
• Show previous plan • Learn
impact
• Ranking
Mind Mixer • Show what plan's • Suggest changes Ongoing Access to Mobile version, Time, skill, MOU created for
• Controlled purpose is • Suggest new technology library and other funding, library and other
two way • Show who uses the ideas locations (well resources physical hub
conversati plan and how • Provide known nonprofits locations
on • Share process plan input/feedback in areas) as
• Surveys takes to be • Gather physical hubs Nikola and David
• Polls developed information receive training
• Photos • Show previous plan • Learn
• Video impact
Form internal team:
• Data for • Ranking Dave, Nikola, ?
indicators
• Blog?
Social media (FB) Inform about stories, Gather information Ongoing Time, skill, policy, Approve a policy
• Groups data and how to plug in resources specific to comp
• Events and contribute. plan use.
• Photos
• Video Andre, Dave and
• Advertise Nikola develop
ment internship/volunteer
• One way opportunity with job
communic description and
ation responsibilities as
well as
skills/abilities.
Support team • Meeting facilitation
• Logistical support
• Data sifting for stage
3
• Marketing
• Catch group
Existing website Direct to engagement Gather information Ongoing Access to Mobile version, Time, skill, MOU created for
channels, show photos technology library and other funding, library and other
and timeline locations (well resources physical hub
known nonprofits locations
in areas) as
physical hubs
City of Dubuque Comprehensive Plan Update: Community Engagement Process
Why plan?Comprehensive Planning supports these City Council goals and priorities:
Sustainable Dubuque Goals
• Economic Prosperity
• Social &Cultural Vibrancy
• Environmental Integrity
Five Year City Goals
• Planned and Managed Growth
• Improved Connectivity
• Financially Responsible City Government and High Performance Organization
Lone Ranee Planning Advisory Commission
• Responsible for coordinating and supervising the preparation and maintenance of the
Comprehensive Plan.
• Provide direction and input to staff on local planning issues.
• Advise staff on activities related to the Comprehensive Plan update and Community
Engagement process.
Comprehensive Plan Update: Visioning and New Framework
• Determines the direction for future growth and development.
• Linking to Sustainable Dubuque Principles.
• Incorporating Iowa Smart Planning legislation.
• Reaching out and engaging the public in a variety of face-to-face and interactive ways.
• New framework for the future
Imagine Dubuque: Community Engagement Plan
We need and want EVERYONE to: Get connected, Share THEIR ideas,
Help plan OUR community's future, and Make the Plan relevant Imagin'e�
Community Engagement Process: Involved Parties D V Q lJ E
City staff and community partners contribute through focused input, GET CONNECTED
guidance and sharing of expertise.
• Planning Staff 91
• Technical Team
• Team MIM—MIa
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• City Manager
• City Council
Community Engagement Process: Phases
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media and interaction types: online, print,face-to-face
1. Community Assessment
2. Initial Input
3. Promotion & Engagement
4. FinalizethePlan
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City of Dubuque Comprehensive Plan Update: Community Engagement Process
L Community Engagement Plan
Community 0 Initial Im Plan Plan
' Assessment Input Promotion r Adoption
Phase 11 Phase / Phase l Phase
Staff to conduct on existing Hold several open houses to solicit Staff will unveil the first dmftaf Present the Hirai draft of the plan
conditions assessment analysis, input a not ideas for the vi sion of the plan and take public comments to the public and then present the
collect in idol public comments and the city. on the dmh, plan for adoption by the City
reach out to the petteal public (rural.
Phase 1.Community Assessment
Finding ways of soliciting input from community members traditionally under-represented in the
planning process
• Inventory analysis
• Stakeholder interviews
• Public outreach
• Awareness campaign
• Community survey
• Mind Mixer online engagement
• Disposable cameras
• Engagement kit
Phase 2. Initial Input
Open houses and online engagement centered on three pillars of sustainability.
• Present research findings
• Visioning, goals and objectives
• Neighborhood building activities
• Photo Preference Surveys
• SCOR(e) Evaluations
• Strengths
• Challenges
• Opportunities
• Roadblocks
Phase 3. Promotion & Engagement
Unveilingthe first draft of the Comprehensive Plan to the community.
• Draft plan posted online with a comment survey
• Executive summary distributed at community and civic events,and important public gathering
places
Phase 4. Finalize the Plan
Engage the community informally, before holdingformal public hearings
• Post the Final Draft online
• Informal, inclusive public workshop
• Approval stage with Leadership Team and City Manager's Office
• Final presentations at public hearings
2
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City of Dubuque Insurance Requirements for Professional Services
Insurance Schedule C
1. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to commencing work and at the end of the project if the term of work
is longer than 60 days. Providers presenting annual certificates shall present a Certificate at the end of
each project with the final billing. Each Certificate shall be prepared on the most current ACORD form
approved by the Iowa Department of Insurance or an equivalent. Each certificate shall include a
statement under Description of Operations as to why issued. Eg: Project# or Project Location at
or construction of
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and
all carriers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of
Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of
this agreement.
5. Consultants shall require all subconsultants and sub-subconsultants to obtain and maintain during the
performance of work insurance for the coverages described in this Insurance Schedule and shall obtain
certificates of insurances from all such subconsultants and sub-subconsultants.Consultants agree that it
shall be liable for the failure of a subconsultants and sub-subconsultants to obtain and maintain such
coverages.The City may request a copy of such certificates from the Consultants.
6. All required endorsements to various policies shall be attached to Certificate of insurance.
7. Whenever a specific ISO form is listed,an equivalent form may be substituted subject to the provider
identifying and listing in writing all deviations and exclusions that differ from the ISO form.
8. Provider shall be required to carry the minimum coverage/limits,or greater if required by law or other
legal agreement, in Exhibit 1. If provider's limits of liability are higher than the required minimum limits
then the provider's limits shall be this agreement's required limits.
9. Whenever an ISO form is referenced the current edition of the form must be used.
Page 1 of 3 Schedule C Professional Services February 2016
City of Dubuque Insurance Requirements for Professional Services
Insurance Schedule C (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit(any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made,form. The general liability
coverage shall be written in accord with ISO form CG0001 or business owners form BP0002.
All deviations from the standard ISO commercial general liability form CG 0001, or Business
owners form BP 0002,shall be clearly identified.
b) Include ISO endorsement form CG 25 04"Designated Location(s)General Aggregate Limit"
or CG 25 03 "Designated Construction Project(s)General Aggregate Limit"as appropriate.
c) Include endorsement indicating that coverage is primary and non-contributory.
d) Include endorsement to preserve Governmental Immunity. (Sample attached).
e) Include an endorsement that deletes any fellow employee exclusion.
f) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials,all its employees
and volunteers,all its boards,commissions and/or authorities and their board members,
employees and volunteers. Use ISO form CG 2026.
B) AUTOMOBILE LIABILITY $1,000,000(Combined Single Limit)
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory benefits covering all employees injured on the job by accident or disease as prescribed by
Iowa Code Chapter 85 as amended.
Coverage A Statutory—State of Iowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee-Disease $100,000
Policy Limit-Disease $500,000
Policy shall include an endorsement providing a waiver of subrogation to the City of Dubuque.
Coverage B limits shall be greater if required by Umbrella Carrier.
D) UMBRELLA LIABILITY $1,000,000
Umbrella liability coverage must beat least following form with the underlying policies included
herein.
E) PROFESSIONAL LIABILITY $1,000,000
a) Provide evidence of coverage for 5 years after completion of project.
F) CYBER LIABILITY $1,000,000
Coverage for First and Third Party liability including but not limited to lost data and
restoration, loss of income and cyber breach of information.
Yes No
Page 2 of 3 Schedule C Professional Services February 2016
City of Dubuque Insurance Requirements for Professional Services
Preservation of Governmental Immunities Endorsement
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states that the
purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does
not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa
under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage.The insurance carrier further agrees that this policy of insurance shall cover only
those claims not subject to the defense of governmental immunity under the Code of Iowa Section
670.4 as it now exists and as it may be amended from time to time. Those claims not subject to
Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any
defense of governmental immunity, and may do so at any time and shall do so upon the timely
written request of the insurance carrier.
4. Non-Denial of Coverage.The insurance carrier shall not deny coverage under this policy and the
insurance carrier shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa
under this policy for reasons of governmental immunity unless and until a court of competent
jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of
Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
Page 3 of 3 Schedule C Professional Services February 2016