Dubuque Industrial Center South Building Pad One Sanitary Sewer Extension_Hearing Copyright 2014
City of Dubuque Public Hearings # 3.
ITEM TITLE: Dubuque Industrial Center South Building Pad One Sanitary
Sewer Extension Project
SUMMARY: Proof of publication for notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost for the Dubuque Industrial Center South,
Building Pad 1 Sanitary Sewer Extension Project and the
City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Dubuque Industrial
Center South, Building Pad 1 Sanitary Sewer Extension
Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
DICS Building Pad 1 Sanitary Sewer E#ension-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center South
Building Pad 1 Sanitary Sewer Extension
(CIP 3602160)
DATE: March 28, 2016
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $171,104.22 for the Dubuque
Industrial Center South, Building Pad 1 Sanitary Sewer Extension Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
buque
THE CITY OF `�. Du
UB-.'-- TE a I ft
Masterpiece on the Mississippi 200;-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Dubuque Industrial Center South
Building Pad 1 Sanitary Sewer Extension
CIP 3602160
DATE: 28 March 2016
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Dubuque Industrial
Center South, Building Pad 1 Sanitary Sewer Extension Project.
BACKGROUND
During the design of the Dubuque Industrial Center South, it was identified that future
sanitary sewer extensions may be required if the individual building pads were subdivided
into smaller lots. The base bid, for the Dubuque Industrial Center South grading and utilities
project provided sanitary sewer service to the Southeast corner of each of the building pads.
Sanitary sewer extensions were designed and bid as an alternate during the grading project.
The extensions would extend sanitary sewers along the South side of each of the building
pads and would allow for subdividing the pads into smaller parcels. The sewer extensions
were not constructed during the grading project to avoid installing sanitary sewers that may
not be needed if a single user were to acquire the entire building pad. Instead, the sewer
extensions, for each of the building pads, will be constructed as necessary to provide
service for subdivided building pads.
DISCUSSION
Building Pad 1 has been subdivided for the Verena Street Coffee development. This
subdivision requires the extension of the sanitary sewer along the South side of the building
pad, to provide sanitary sewer service to the remainder of the parcel.
PROJECT SCHEDULE
The schedule for the Dubuque Industrial Center South, Building Pad 1 Sanitary Sewer
Extension is as follows:
Initiate Public Bidding Process March 21, 2016
Publish Notice to Bidders, Advertise for Bids March 25, 2016
Publish Public Hearing Notice on Plans & Specifications March 25, 2016
Public Hearing on Plans & Specifications April 4, 2016
Receipt of Bid Proposals (Bid-Letting) April 7, 2016
Award Construction Contract April 18, 2016
Final Project Completion Date June 3, 2016
The project specifications also provide for a $500/day cost of delay if not completed by June
3, 2016.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Dubuque Industrial Center South, Building Pad 1 Sanitary Sewer
Extension through the adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable cost for Dubuque Industrial Center South, Building Pad 1 Sanitary
Sewer Extension is summarized as follows:
Estimate
Building Pad 1 Sanitary Sewer Extension $ 135,260.25
Contingency 13,526.03
Engineering Design, Administration & Inspection 22 317.94
Total Project Cost 171,104.22
The funding summary for the Dubuque Industrial Center South, Building Pad 1 Sanitary
Sewer Extension Project is as follows:
CIP No. Fund Description Fund Amount
3602160 Design South Siegert Farm $ 19,780.00
Roasting Solutions Land Sale 151 325.00
Total Funding $ 171.105.00
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Dubuque Industrial Center South, Building Pad 1 Sanitary Sewer
Extension through the adoption of the enclosed resolution.
Prepared by Todd Irwin, Engineering Technician
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Jill Connors, Economic Development Project Coordinator
2
RESOLUTION NO. 119-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE DUBUQUE INDUSTRIAL CENTER SOUTH, BUILDING
PAD 1 SANITARY SEWER EXTENSION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Dubuque Industrial Center South, Building Pad 1 Sanitary Sewer Extension Project,
in the estimated amount $171,104.22, are hereby approved.
Passed, adopted and approved this 4th day of April, 2016.
Attest:
Kevin Firnstahl, CM , City Clerk
ptY D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: March 25, 2016, and for which the charge is $80.65.
Subscribed to before me a Notary Public in and for Dubuque County, Iowa,
this jeeog day of�,z�,�� , 20 !a .
Notary Public in and for Dubuque County, Iowa.
MARY K. WESTERMEYER
Commission Number 154885
Iry Comm. Exp, FEB. 1, 2017
120.1 Time and
CITY OF DUBUQUE,,
IOWA'
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE FY16
SEWERSHED 7, 11
AND 12 SANITARY
SEWER MANHOLE
PROJECT
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,.
specifications,form of
contract and estimated
cost for the FY16
Sewershed 7, 11 and 12
Sanitary Sewer Man-
hole - Project, in. ac-
, cordance with the
provisions of Chapter
26, Code of Iowa, at
6:30 p.m., on the 4th
day of April, 2016, in
the Historic < Federal
Building Council Cham-
bers (second floor),
350 > West 6th Street,
Dubuque, . Iowa., Said
proposed plans, speci-
fications, - form of
contract and estimated
cost are now on file in
the office of the City
Clerk. At -said hearing
any interested person
may appear and file
objections thereto.
The scope of the
Project is as follows:
• Project involves the
replacement of 10
manholes, eliminating
2 manholes and the
rehabilitation of 10
manholes.
Written comments
regarding the above
public hearing may be
submitted to the City
Clerk's Office, .`City
Hall, 50 W. 13th Street,
or ctyclerk@cityofdu-
buque.org on or before
said time of public
hearing.
Any visual or hearing-
impaired persons need-
ing special assistance
or persons with special
accessibility needs
should contact the City
Clerk's office at (563)
589-4100 or. TDD at
(563) 690-6678 at least
48 hours prior to the
meeting.
Published byorder of
the City Council given
on the 21st day of
March, 2016.
Kevin S. Firnstahl,
CMC, -City Clerk
tdE a ( IDDERS
€t O 08120
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT
PROJECT
FY16SEWERSHED 7,
11 AND 12 MANHOLE
`PROJECT
Place . `ford .Filing
Sealed Proposals
Sealed Bids for the
work comprising each
,:improvement as stated
below must be filed
before 2:00 p.m. on
Thursday April 7, 2016,
in the Office of the City
Clerk, City Hall First
Floor, 50 West , 13th
Street, Dubuque, Iowa..
120.2 Time and
Placed Sealed ; Pro-
posals Will be
Opened , and Con-
sidered '
Sealed proposals will
be opened and Bids
tabulated, at 2:OOp.m.
on Thursday April 7,
2016, at City Hall
Conference Room 5, 50
West 13th Street, Dubu-
que, Iowa, for con-
sideration by the City
I Council at its meeting
I on April 18, 2016. The
City of Dubuque, Iowa, I
reserves the right to
reject any and all Bids.
120.3 Time for
Commencement and
Completion of Work
Work on the, Project
must be commenced
within ten (10) "cal-
endar days after the
Notice to Proceed has
been issued and shall I
be fully completed by
June 30, 2016.-
120.4 Bid Security
Each Bidder must
accompany its Bid with
a Bid security as
security that the
successful Bidder will
enter into a contract
for the work Bid upon
and will furnish after
the award of contract a
corporate surety Bond,,
acceptable to they
governmental entity,
for the faithful per-
formance of the
contract, in an amount
equal to one hundred I
percent of the amount
of the contract. The Bid
security, must be in the
amount of ten percent
(10%) of the amount of
the contract and must
be inthe form of a
cashier's check or
certified check drawn
on a state -chartered or
federally chartered
bank, or a certified
share draft drawn on a
state -chartered or fed-
erally chartered
ed-erally,chartered credit
union, or the Bidder
may provide , a Bid
Bond with corporate
surety satisfactory to
the governmental enti-
ty. The Bid Bond must
contain no conditions
except as provided in
this section.
1205 Contract
Documents
Copies of the Contract li
Documents may be
obtained at the Engi-
neering
Department,
City Hall - Second
Floor, 50 West 13th
Street, Dubuque, Iowa '.
52001. The Contract
Documents will also be
available on the City's
website at www.cityof
dubuque.org/bids.aspx.
No plan deposit is
required.
120.6 Preference for
Iowa Products s' and
Labor
By virtue of statutory
authority, preference
will be given "to
products , and provi-
sions grown and coal
produced within the
State of Iowa, and to
Iowa domestic labor, to
the extent lawfully
required under ` Iowa
statutes.
120.7 Sales Tax
The Bidder should not
include State of Iowa
sales tax in its Bid. A
sales tax exemption
certificate will be avail I
able for all material
purchased in Iowa for
incorporation into the
Project. I
120.8 General Na-
ture of . Public Im-
provement Project
FY16'-SEWERSHED 7,
11 AND 12 MANHOLE
PROJECT, 'r CIP #
7101335 & 7202332
Project involves the
replacement of '10I
manholes, eliminating
2 manholes and the
rehabilitation of 40
manholes.
120.9 Pre -Bid Cons-
truction Meeting
Each prospective
bidder is encouraged
to attend the Pre -Bid
Construction :-,Meeting
to be held -at;10:00-AM
on March 31, 2016; at
City Hall, Conference
Room 5,_ in Dubuque,
Iowa. Attendance by all,
prospective bidders is
;not mandatory but
highly recommended..
120.10 Title VI - Non
Discrimination Clause
The City of Dubuque
in accordance with
Title VI of the Civil
Rights Act of 1964, 78
Stat. 252, 42 U.S.C.
2000d -2000d-4 and Title
49, Code of Federal
Regulations, Depart-
ment :of, .Transpor-
tation, Subtitle A,
Office of the Secretary,
Part 21, Nondiscrimin-
ation in Federally
assisted programs of
the Department of
Transportation issued
pursuant to such Act,
hereby ; notifies all
bidders that it will
affirmatively insure
that in any contract
entered into pursuant
to this advertisement,
minority business en-
terprises will be
afforded full, oppor-
tunity to submit bids in
response to this invi-
tation and will not be
discriminated against
on the grounds of race,
color, national origin,
sex, age, or disability in
consideration for an
award.
Published in the
Telegraph Herald on
March 25, 2016.
1t 3/25