Fiscal Year 16 Sewershed 5 Manhole Project Award Copyright 2014
City of Dubuque Action Items # 2.
ITEM TITLE: Fiscal Year 16 Sewershed 5 Manhole Project Award
SUMMARY: City Manager recommending award of the construction
contract for the FY16 Sewershed 5 Sanitary Sewer
Manhole Project to the low bidder McDermott Excavating.
RESOLUTION Awarding public improvement contract for
the FY16 Sewershed 5 Sanitary Sewer Manhole Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
FY16 Sewershed 5 Manhole Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Bid Tab Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY16 Sewershed 5 Sanitary Sewer Manhole Project
(CIP 7101335)
DATE: March 30, 2016
Sealed bids were received for the FY16 Sewershed 5 Sanitary Sewer Manhole Project.
City Engineer Gus Psihoyos recommends award of the construction contract to the low
bidder, McDermott Excavating, in the amount of $48,224, which amount is 37.49%
above the estimate of probable cost. The increase of probable cost is due to the
manhole bid was significantly higher than the estimate, also small quantities of backfill
stone was priced higher than engineer's estimate. The engineer's estimate did not
include HMA at the time the plans and specs were released, therefore the estimate did
not account for the asphalt paving.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Du��9'e
DUB- E ai-AnWeac2nr
Masterpiece ori the Mississippi 2007.2012.201;
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer � (
DATE: March 28, 2016
RE: FY16 Sewershed 5 Sanitary Sewer Manhole Project
(CIP 7101335)
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the FY16
Sewershed 5 Sanitary Sewer Manhole Project.
BACKGROUND
The City of Dubuque, Iowa is under a Consent Decree according to Case
2:11-cv-01001-EJM, United States of America and the State of Iowa v. the City of
Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case Number
90-5-1-1-09339 effective June 27, 2011. The City is required to submit Corrective Action
plans for each of the Sanitary Sewersheds identified in the Consent Decree. The
FY2016 budget appropriated funds for sanitary sewer manhole improvements in the
Consent Decree Correction Action Plan for Sewershed 5.
DISCUSSION
The project involves the replacement of three (3) manholes and the rehabilitation of
thirteen (13) manholes in Sewershed 5. This will be the first in a series of three projects
to replace and/or rehabilitate sanitary sewer manholes in Consent Decree Sewersheds
5, 7, 11, and 12. The projects, as submitted under the City Council approved Corrective
Action Plans included completion dates, the following project schedule is in compliance
with those completion dates as approved by the U.S. Environmental Protection Agency
and the Iowa Department of Natural Resources.
BID RESULTS
Sealed bids were received on the project on March 24, 2016. McDermott Excavating of
Dubuque, Iowa submitted the low bid in the amount of $48,224.00. This amount is
37.49% above the estimate of probable cost. The increase of probable cost is due to
the manhole bid was significantly higher than the estimate, also small quantities of
backfill stone was priced higher than engineer estimate. The engineer's estimate did not
include HMA at the time of plans and specs were released, therefore the estimate did
not account for the asphalt paving. A summary of the bid proposals received is as
follows:
ontractor Name Bid Results
cDermott Excavating $ 48,224.00
ainline Excavating Co., Inc. $ 52,523.24
onnolly Construction, Inc. $ 59,437.50
RECOMMENDATION
I recommend that the contract be awarded to McDermott Excavating in the amount of
$48,224.00.
BUDGET IMPACT
The summary of project costs for the FY16 Sewershed 5 Sanitary Sewer Manhole
Project is as follows:
Cost Estimate Award
Construction Contract $ 30,074.00 $ 48,224.00
Contingency (10%) 3,007.40 3,007.40
Construction Engineering & Inspection (15%) 4,962.21 4,962.21
Total Project Cost $38,043.61 $56.193.61
The funding for the FY16 Sewershed 5 Sanitary Sewer Manhole Project will be as
follows:
CIP No. Fund Description Fund Amount
7101335 Sanitary Sewer Manhole Replacement & Rehabilitation $56,193.61
Total Project Funding $56,193.61
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the FY16
Sewershed 5 Sanitary Sewer Manhole Project, to McDermott Excavating in the amount
of $48,224.00.
cc: Denise Ihrig, Environmental Engineer
Deron Muehring, Civil Engineer II
Jenny Larson, Budget Director
2
RESOLUTION NO. 121-16
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE FY16 SEWERSHED 5
SANITARY SEWER MANHOLE PROJECT
Whereas, sealed proposals have been submitted by contractors for the FY16
Sewershed 5 Sanitary Sewer Manhole Project, (the Project) pursuant to Resolution No.
65-16 and Notice to Bidders published in a newspaper published in the City of
Dubuque, Iowa on the 11th day of March, 2016; and
Whereas, said sealed proposals were opened and read on the 24th day of March,
2016 and it has been determined that McDermott Excavating of Dubuque, Iowa, with a
bid in the amount of $48,224.00 is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to
McDermott Excavating and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 4th day of April, 2016.
0-11
(O>
oy D. Buol, Mayor
Attest:
Kevin S. I irnstahl, CMG', -City Clerk
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ESTIMATED BUD,
NO. RNUMBERE BID ITEMOESCRIPTIOM VOGMTIITv BMIi UNIT PRICE iOiPL PRICE ONIi PNCE iOiPL PRICE ONIi PRICE iOiPL PNCE ONIi PRICE iOiPL PRICE UNIT PRICE iOiPL PRICE
oiaision i-6ereal Producers
1 10901054 Mobilization 1 LC $ 299699 $ 2,99699 $ 3,60000 $ 3,60000 $ 4,111.99 $ 4,111.99 $ 5,89699 $ 5,80000 $
Sub Tend $ 2,99699 Sub Total $ 3,60000 Sub Total $ 4,111.99 Sub Total $ 5,80000 Sub Total $ -
oidicont%8-EaM=R,Su grade and Yuri
2 2010108D3 Tonsil,Off and 15 CY $ 5699 $ 75699 $ 5699 $ 75699 $ 39.99 $ 459.99 $ 4625 $ 723.75 $
Sub Tend $ 75699 Sub Total $ 75699 Sub Total $ 459.99 Sub Total $ 723.75 Sub Total $ -
oidicon 1818-ire ch Excitation and Labor
3 3010108D0 Trench Foundation-3"Breaker 15 TON $ 1699 $ 24699 $ 3299 $ 48699 $ 24.99 $ 369.99 $ 1775 $ 26625 $
4 3010108D0 Bedding Mahrlal,1 Commercial Clean Stone 15 TON $ 1699 $ 27699 $ 3299 $ 48699 $ 27.99 $ 495.99 $ 1773 $ 26595 $
5 3010108D0 Replacement of Unsuitable Bad fill Material Gradation 30 30 TON $ 1699 $ 54699 $ 3299 $ 96699 $ 24.99 $ 729.99 $ 1639 $ 49170 $
6 3010108D0 Replacement of Unsuitable Bad fill Material Gradation 32 10 TON $ 1699 $ 16699 $ 3299 $ 32699 $ 24.99 $ 249.99 $ 1649 $ 16499 $
3010108L0 Rlgltl Insulation Board 32 SF $ 259 $ 8699 $ 599 $ 16699 $ 4.99 $ 128.99 $ 375 $ 12699 $
8 3010108M0 Pipe lnisula Wap 12 LF $ 299 $ 2400 $ 1699 $ 12699 $ 1299 $ 144.99 $ 659 $ 19299 $
SuFT -7-7777 SuFT -7-7= SubIDhl -7-777 SuFT -7-7= STT $ -
oidicon 4%8-Sandary5enae
9 4010108AT Sanitary Sever Sally Main,Trendiest ERIC 20 LF $ 25.99 $ 59699 $ 5699 $ 1,00000 $ 75.99 $ 1$99.99 $ 19599 $ 3,90000 $
10 4010108AT Sanitary Sever Gamy Main,Tmnchesl2'PVC 10 LF $ 2699 $ 28699 $ 6699 $ 69699 $ 195.99 $ 1,059.99 $ 23299 $ 232000 $
Subiohl $ 78699 SubIDhl -7--7= 7ZTZi $ 2559.99 Sub Total $ 6,22000 Sub Total $ -
oidicon5%8-PipeanBFilings
11 5010108TO Water Servlet Relocation,Copper,30",Reuseiap 12 LF $ 5699 $ 69699 $ 19599 $ 1,26000 $ 5275 $ 633.99 $ 19699 $ 2,28000 $
Sub Total $ 69099 Sub Total $ 1,26000 Subtotal $ 633.99 Sub Total $ 2,28000 Sub Total $ -
oidicon 6%8-Strurlureehr5andaryaM 9mm5enae
12 6010.ID8£L Manhole Adjustment,Minor 11 EA $ 75099 $ 625099 $ 99599 $ 10,94500 $ 1286.99 $ 14,146.99 $ 137099 $ 15,07000 $
13 Ton o10J0 Manhole,Remove and Replace,Insall Type,PC,48"SW301 23 VF $ 45099 $ 1035099 $ 65099 $ 14,95000 $ 685.99 $ 15755.99 $ 79699 $ 1835499 $
Sub Total $ 18,69099 Sub Total $ 25,89500 Subtotal $ 29,991.99 Sub Total $ 33,42400 Sub Total $ -
oidicon6020 Rebabdnation NExie4ng R9nboEe
14 6020108A-1 Infifallon Bartter,Rubber Chimney Seal 2 EA $ 59099 $ 1,99099 $ 55099 $ 1,10000 $ 66527 $ 1 330 54 $ 67099 $ 134099 $
Sub Total $ 1,99099 Sub Total $ 1,10000 Subtotal $ 1 330 54 Sub Total $ 134099 Sub Total $ -
oidicon7030 Sideeralla,Shared Use Pardd and Diamonds
15 7030108AL Removal of Sltlevalk 26 BY $ 099 $ 20800 $ 3099 $ 78099 $ 1295 $ 33670 $ 1175 $ 39559 $
16 7030108Ed Sltlevalk,PCC,4"(Thickness) 19 BY $ 4099 $ 91299 $ 6099 $ 114000 $ 5299 $ 988.99 $ 5575 $ 1,05925 $
17 7030108Ed Sltlevalk,PCC,6 (Thickness) 7 BY $ 6099 $ 42099 $ 7599 $ 525.99 $ 68.99 $ 476.99 $ 7539 $ 52719 $
SuFT -7-7= SuFT -7-7= SubIDhl -7-7777 SuFT -7-777 STT $ -
oidicon7048-Paderneent Rehabilitation
18 7040108AL Full Depth Patches RMA 50 BY $ 19099 $ 5,99099 $ 19599 $ 5,25000 $ 8625 $ 431259 $ 5399 $ 2,65000 $
19 7040108H0 RemovalPavement50 BY $ 499 $ 29099 $ 1599 $ 75099 $ 9.99 $ 459.99 $ 029 $ 41099 $
20 7040108L1 Curb antl Outler,Remove antl Replace 10 LF $ 4599 $ 45099 $ 4099 $ 49099 $ 3275 $ 32]59 $ 6599 $ 65099 $
_
Sub Total $ 5,65099 Sub Total $ 6,40000 Subtotal $ 5,090.99 Sub Total $ 3,71000 Sub Total $ -
IOOi oidtcon 2528-Traffic CmIml
21 TOOT 252804A Traffic Control 1 LS $ 200000 $ 2,00000 $ 2,15000 $ 2,15000 $ 2500.00 $ 2500.00 $ 1,75000 $ 1,75000 $
Sub Total $ 2,00000 Sub Total $ 2,15000 Subtotal $ 2500.00 Sub Total $ 1,75000 Sub Total $ -
oidtcon9%8-SreBng
22 9010108AL Conventional-Seeding,FebiNg,and Mulching,Type l 012 AC $ 7,00000 $ 84000 $ 4,200 00 $ 50400 $ 18,000.00 $ 2,160.00 $ 7,40000 $ 88000 $
Sub Total $ 84000 Sub Total $ 50400 Sub Total $ 2,160.00 Sub Total $ 88600 Subiohl $ -
Tend Eat. $ 35,07400 Total Bid $ 48,22400 Total Bid $ 52523.24 Total Bid $ 59,43750 Total Bid $
%Oda lundei1 3749% 4975% 6946% -10000%