4 4 16 Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on April 4, 2016 in the
Historic Federal Building, 350 W. 6t" Street.
Present: Mayor Buol; Council Members Connors, Del Toro,
Rios; City Manager Van Milligen, City -Atter rLtirrdahl
4nt.
ones, Lynch, Resnick,
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Sustainable Dubuque.
WORK SESSION
Sustainable Dubuque
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on April 4, 2016 in the
Historic Federal Building, 350 W. 6th Street.
/Present: Mayor B'iol; Council Members Connors, Del Toro,
1/Rios; City Manager Van Milligen, City -Morrie - Li icla,hht
ones,Lynch, Re
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Mayor's Day of Recognition for National Service (April 5, 2016) was accepted by
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CONSENT ITEMS
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1. Minutes and Reports Submitted
City Council Proceedings of 3/21; Library Board of Trustees Council Update 3/24; Park
and Recreation Commission of 3/8; Sister City Relationships Advisory Commission of
3/16; Proof of publication of City Council Proceedings for 3/7, 3/14
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
National Casualty Company/ #1 Green Cab for vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: National
Casualty Company/#1 Green Cab for vehicle damage.
Suggested Disposition: Receive and File; Concur
4. Request for Proposals - Mathias Ham House Masonry Rehabilitation
City Manager recommending approval of the release of a Request for Proposals for a
consultant to provide architectural/engineering services for masonry rehabilitation of the
Mathias Ham House.
Suggested Disposition: Receive and File; Approve
5. Request for Proposals - Five Flags Theater Masonry Rehabilitation and Fire
Escape
City Manager recommending approval of the release of a Request for Proposals for a
consultant to provide architectural/engineering services for the Five Flags Theater
Masonry Rehabilitation and Fire Escape Project.
Suggested Disposition: Receive and File; Approve
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Yays
Nays
Rios
Buol
Jones
Del Toro
Lynch
Resnick
Connors
6. Request for Proposals - Comprehensive Plan Update
City Manager recommending approval of the release of a Request for Proposals for the
City of Dubuque Comprehensive Plan Update.
Suggested Disposition: Receive and File; Approve
7. Environmental Covenant for the Old City Garage Site
City Manager recommending approval of the Environmental Covenant and Release of
Prior Property Restriction for the Old City Garage Site at 925 Kerper Boulevard.
RESOLUTION 106-16 Approving an Environmental Covenant and Release of Prior
Property Restriction for the Old City Garage Site, formerly Peoples Natural Gas, at 925
Kerper Boulevard, Dubuque, Iowa as requested by the Iowa Department of
Transportation
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Lower Main Development, LLC Subordination Agreement
City Manager recommending approval of a Subordination Agreement with Lower Main
Development, LLC which provides the City's loan is subordinate to the mortgage of
Dupaco Community Credit Union for the Platinum Building.
Suggested Disposition: Receive and File; Approve
9. Andrew Makovec Claim Appeal
City Attorney recommending approval of the appeal of a claim against the City by
Andrew Makovec for property damage.
Suggested Disposition: Receive and File; Concur
10. Kory Monahan Settlement Agreement
City Attorney recommending approval of a Settlement Agreement in the case of Kory
Monahan v. Ryan Clark and the City of Dubuque.
Suggested Disposition: Receive and File; Approve
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Yays
Nays
Rios
Buol
Jones
Del Toro
Lynch
Resnick
Connors
11. Grand River Center Management Contract Renewal - Platinum Hospitality
City Manager recommending approval of the Grand River Center Management
Agreement Amendment with Platinum Hospitality Group, LLC.
RESOLUTION 107-16 Approval of an Amendment to the Facility Management
Agreement between the City of Dubuque, Iowa and Platinum Hospitality Group, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Visiting Nurses Association (VNA) - Lead & Healthy Homes Contract
City Manager recommending approval of an agreement with the Dubuque Visiting
Nurse Association for services related to the Housing and Urban Development (HUD)
Lead Hazard Control and Healthy Homes Program.
Suggested Disposition: Receive and File; Approve
13. Health Choices Administrative Services Fee
City Manager recommending approval of the Health Choices administrative services fee
effective July 1, 2016 through June 30, 2017, and authorization for the City Manager to
sign the Amendment to the Administrative Services Agreement.
Suggested Disposition: Receive and File; Approve
14. 2015-2016 Snow and Ice Removal from Public Right -of -Way Assessments
City Manager recommending establishing the final assessments for the 2015-2016
Snow Removal from City Right -of -Way.
RESOLUTION 108-16 Adopting the final Assessment Schedule for the 2015-2016
Snow Removal Assessment - Right -of -Way Obstruction Removal Assessment Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Pre -Annexation Agreement - Frederick J. Henneberry #1
City Manager recommending approval of a Pre -Annexation Agreement with Frederick J.
Henneberry, property owner of Lots 1 and 2 of Timothy Place in the Twin Ridge
Subdivision.
RESOLUTION 109-16 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Frederick J. Henneberry
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Yays
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Buol
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Del Toro
Lynch
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Connors
16. Pre -Annexation Agreement - Frederick J. Henneberry #2
City Manager recommending approval of a Pre -Annexation Agreement with Frederick J.
Henneberry, property owner of Lot 7 in Twin Ridge Subdivision No. 2.
RESOLUTION 110-16 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Frederick J. Henneberry
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Pre -Annexation Agreement - Linda L. Sanford
City Manager recommending approval of a Pre -Annexation Agreement with Linda L.
Sanford, property owner of Lot 12 in Twin Ridge Subdivision No. 2.
RESOLUTION 111-16 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Linda L. Sanford
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Building Services Fiscal Year 2017 Permit Fees
City Manager recommending rescission of Resolution No. 84-16 and approval of a new
resolution correcting the errors in the FY17 permit and license fees for the Building
Services Department.
RESOLUTION 112-16 Rescinding Resolution No. 84-16 Establishing a new Schedule of
Building Permit and License Fees and adopting in lieu thereof a new Schedule of
Building Permit and License Fees
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Yays
Nays
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Buol
Jones
Del Toro
Lynch
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Connors
19. 28E Agreement - Dubuque Community School District
City Manager recommending approval of a 28E Agreement with Dubuque Community
School District for the construction of public roadway improvements at the intersection
of West Locust Street and Clarke Drive to accommodate proposed campus
improvements at Senior High School.
RESOLUTION 113-16 Approving a 28E Agreement for construction of roadway
improvements at West Locust Street and Clarke Drive between the City of Dubuque,
Iowa and Dubuque Community School District
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Signed Contract(s)
Swift Water Adventure Tours Docking Agreement for the Port of Dubuque Marina.
Suggested Disposition: Receive and File
21. Improvement Contracts / Performance, Payment and Maintenance Bonds
River City Paving for the Eagle Point Parking Lot Resurfacing Project.
Suggested Disposition: Receive and File; Approve
22. Alcohol Compliance Civil Penalty for Alcohol License Holder — Chocolaterie
Stam
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Chocolaterie Stam, 269 Main Street.
Suggested Disposition: Receive and File; Approve
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Yays
Nays
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Buol
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Del Toro
Lynch
Resnick
Connors
23. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 114-16 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. 2016 Pavement Marking Project 4/18/16
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1. 2016 Pavement Marking Project
City Manager recommends initiation of the public bidding procedure for the 2016
Pavement Marking Project, and further recommends that a public hearing be set for
April 18, 2016.
RESOLUTION 115-16 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
4/18/16
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BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their desire to serve on
the following Boards/Commissions.
1. Sister City Relationships Advisory Commission - Review
One, 3 -year term through February 1, 2019 (Vacant term of Zygmont).
Applicant: Rachel McDermott, 1007 1/2 W. 3rd St..,
2. Community Development Advisory Commission - Appointment
One, 3 -year term through February 15, 2019 (Vacant term of Maloy, At -Large).
Applicants:
1. Dean Boles, 1715 Geraldine Dr.;
2. Jay Schiesl, 195 W. 17th St.;
3. Tom Stovall, 3345 Tibey Ct.
3. Housing Commission — Appointment
One, 3 -year term through August 17, 2018 (Vacant term of Foster);
Applicant: Janice Craddieth, 1455 Washington St.
Yays ,,
Boles
Schiesl
Stovall
Rios
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Del Toro
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Resnick
Lynch
Connors
Resnick
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3. Housing Commission — Appointment
One, 3 -year term through August 17, 2018 (Vacant term of Foster);
Applicant: Janice Craddieth, 1455 Washington St.
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Nays
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PUBLIC HEARINGS
SUSPEND THE RULES
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1. Old Mill Road Lease Agreement Amendment — David S. Hartig. Jr.
Proof of publication for notice of public hearing to consider an amended and restated
lease agreement with David S. Hartig, Jr., with respect to City -owned residential and
commercial properties on Old Mill Road and the City Manager recommending approval.
RESOLUTION 116-16 Disposing of an interest in real property by lease with David S.
Hartig, Jr.
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Nays
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2. Grant of Easement for Ingress and Egress Across City -Owned Property -
Manson Road
Proof of publication for notice of public hearing to consider approval of a request from
Nancy A. Comer McNamer and Martin J. McNamer for the granting of an easement
across a portion Citwned property to access their property, Lot 1 of McNamer Acres
No. 4, from the Manson Road Right -of -Way and the City Manager recommending
approval.
RESOLUTION 117-16 Disposing of City interest by Grant of Easement for Ingress and
Egress to Nancy A. Comer McNamer and Martin J. McNamer across a portion of Lot 1-
2-1-1-1-1-1-1-2-1-4 and Lot 2-2-1-1-1-1-1-1-2-1-4 of Mineral Lot 501, in the City of
Dubuque
RESOLUTION 118-16 Granting Easement for Ingress and Egress to Nancy A. Comer
McNamer and Martin J. McNamer across a portion of Lot 1-2-1-1-1-1-1-1-2-1-4 and Lot
2-2-1-1-1-1-1-1-2-1-4 of Mineral Lot 501, in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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3. Dubuque Industrial Center South Building Pad One Sanitary Sewer Extension
Project
Proof of publication for notice of public hearing to consider approval of plans,
specifications, form of contract, and estimated cost for the Dubuque Industrial Center
South, Building Pad 1 Sanitary Sewer Extension Project and the City Manager
recommending approval.
RESOLUTION 119-16 Approval of plans, specifications, form of contract, and estimated
cost for the Dubuque Industrial Center South, Building Pad 1 Sanitary Sewer Extension
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Rios
Buol
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Jones
Del Toro
Lynch
Resnick
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4. Fiscal Year 2016 Sewershed 7, 11, and 12 Sanitary Sewer Manhole Project
Proof of publication for notice of public hearing to consider approval of plans,
specifications, form of contract, and estimated cost for the FY16 Sewershed 7, 11 and
12 Sanitary Sewer Manhole Project and the City Manager recommending approval.
RESOLUTION 120-16 Approval of plans, specifications, form of contract, and estimated
cost for the FY16 Sewershed 7, 11, and 12 Sanitary Sewer Manhole Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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REINSTATE THE RULES
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ACTION ITEMS
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1. Code of Ordinances Title 6 - Adopting the International Property Maintenance
Code (2nd Reading)
City Manager recommending adoption of the International Property Maintenance Code
to replace the City's existing Housing Code and used for the rental inspection program.
Correspondence from Behr's Funeral Home, the Downtown Neighborhood and Historic
Bluffs Neighborhood Associations, Mary Gotz, and Terry Mozena regarding adoption of
the International Property Maintenance Code.
ORDINANCE 8-16 Repealing Title 6, Chapter 6 of the City Of Dubuque Code Of
Ordinances and all other ordinances or parts of laws in conflict therewith; adopting the
2015 Edition of the International Property Maintenance Code, regulating and governing
the conditions and maintenance of all property, buildings, and structures; by providing
the standards for supplied utilities and facilities and other physical things and conditions
essential to ensure that structures are safe, sanitary and fit for occupation and use; and
the condemnation of buildings and structures unfit for human occupancy and use, and
the demolition of such existing structure in the City of Dubuque; providing for the
issuance of permits and collection of fees therefor; and adopting a new Article within
Title 14, Chapter 1 as Article J
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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Final Reading and Adopt
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2. Fiscal Year 16 Sewershed 5 Manhole Project Award
City Manager recommending award of the construction contract for the FY16
Sewershed 5 Sanitary Sewer Manhole Project to the low bidder McDermott Excavating.
RESOLUTION 121-16 Awarding public improvement contract for the FY16 Sewershed
5 Sanitary Sewer Manhole Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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3. Placement of Public Input on City Council Agenda
City Attorney and City Clerk submitting information for City Council discussion about the
placement of the Public Input section on the City Council agenda.
Suggested pApps tion: Receive and File; Council`'
Yays
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4. Request for Work Session - Skills Gap ap Report
City Manager recommending the City Council schedule a work session for Monday,
May 2, 2016 at 5:30 p.m. for Greater Dubuque Development Corporation President &
CEO Rick Dickinson to give a presentation on the Skills Gap Report.
Suggested Disposition: Receive and File; Council
Yays
Nays
Rios
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Del Toro
Lynch
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5. Request for Work Session - Bee Branch Creek Restoration Project Walking ,'`"
Tour
City Manager recommending the City Council schedule a work session/walking tour of
the Bee Branch Creek Restoration Project for Monday, May 9, 2016 beginning at 5:30
p.m. at the parking lot at Garfield Avenue and Pine Street.
Suggested Disposition: Receive and File; Council
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COUNCIL MEMBER REPORTS (f' 42
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PUBLIC INPUT
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CLOSED SESSION %'_ p.m.
Pending Litigation and Property Acquisition — Chapter 21.5(1)(c), -(j) Code of Iowa
PUBLIC STATEMENT
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ADJOURNMENT
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, April 04, 2016 at 6:30 PM in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
/toy D. Buol, Mayor
Consent Items: Pages 1-4
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, April 04, 2016 at 5:30 PM in the Historic Federal Building for the
purpose of conducting the quarterly Sustainable Dubuque Work Session.
Consent Items: Pages n/a
oy D. Buol, Mayor