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4 18 16 City Council Agenda ROLL CALL ORDER FOR MEETING OF April 18, 2016 Brad, Lynch, Del Toro, Resnick, Rios, Connors, Jones CRY OF DUBUQUE IOWA cygFA4 CITY COUNCIL MEETING pChEr: Hstorc Federal Building 0 nul �" 350W. 6th Street � Aprl 18, 2016 r a� Coundl meetings are video attended live and archived at www.cityottlubuque.org/metlia and on Dubuque's CityChannel on the Radial cable system at cable channel 8 and digital 85.2. WORK SESSION 1. 5:15 PM - Inclusive Dubuque Quarterly Work Session Cry staff and pero ers le presenton the quarterly accomplishments and actions of Inclusive Dubuque. REGULAR SESSION 6:30 PM PLEDGE OF ALLEGIANCE PRESENTATIONUS) 1. American Coundl M Engineering Companies M Wisconsin Cry staff le present the 2016 "Be41n Stag" Engineering Excellence Aserd from the Hirericen Council of Engineering Canpen es of s W isconn recagnizigq the W ater & Resource Rewvery Center (W&RRC) Facility Upgrade Project PROCUINATION(S) 1. Days of Caring Weekend (April U-23, 2016) 2. Moral Smerl Weak (April 23-30, 2016) CONSENT ITEMS The consent agenda items are considered to be routine and non-mnboversial and ell consent itemswill be normally voted upon In a single nwtion whrout any separate decurabon on a touchier item. If you sound like to discuss one of the Consent Items, picked go to the microphone and be recognized by the Mayor and state the Item you sound like rei front the Consent Agenda for operate decussion and chorderaeon. 1. Minutes and Reports Submitted Cable N Cammissian of 23, City Council Proceedings of 4/y Community Devebpment Htivisery Cammissian of 3/16, Fee Flags Civie Center Htivisory Cammissian of 3128, Proof of Publication for Cry Council Proceedings of the 1, Prod of Protection for Delinquent Utility Calderon Accounts of 411, Proof of Publicabon for it of Claims and Summery of Revenues for Manto Ended 2129 Suggested Disposition: Receive and File 2. Notice of Claims and Suits Nathaniel and Megan Darby for property damage; James Sullivan/Nationwide Insurance for property damage; Tiffany Welton for vehicle damage Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Nathaniel Darby for property damage; James Sullivan for property damage; Tiffany Welton for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Art on the River Selections Arts and Cultural Affairs Advisory Commission requesting City Council concurrence with the selection of artwork for the 2016 Art on the River Exhibition. Suggested Disposition: Receive and File; Concur 5. White House Water Summit City Manager transmitting a copy of the agenda that includes Mayor Roy Buol from the White House Water Summit held March 22, 2016 in Washington D.C. Suggested Disposition: Receive and File 6. Authorization to Sign Purchase Contracts/Offers to Buy City Manager recommending authorization for the Housing and Community Development Department Director to sign Purchase Contracts/Offers to Buy on behalf of the City of Dubuque. RESOLUTION Authorizing the Housing and Community Development Director to execute purchase contracts/offers to buy on behalf of the City of Dubuque subject to final approval by the City Council. Suggested Disposition: Receive and File; Adopt Resolution(s) 7. AECOM Technical Services, Inc. Supplemental Agreement#16 for the Southwest Arterial Project City Manager recommending approval for the City Manager to execute the Consultant Professional Services—Supplemental Agreement with AECOM Technical Services, Inc. to include the completion of right-of-way property acquisition for the Southwest Arterial Project, subject to the concurrence of the Iowa Department of Transportation. RESOLUTION Approving the Consultant Professional Services - Supplemental Agreement No. 16 between AECOM Technical Services, Inc. and the City of Dubuque for the completion of final Engineering Design Phase of the Southwest Arterial Project Suggested Disposition: Receive and File; Adopt Resolution(s) 8. 28E Agreement - Key West Drive Reconstruction Project City Manager recommending approval of a resolution to rescind Resolution No 86-16 and authorize the Mayor to executed a revised 28E Agreement for the reconstruction of Key West Drive. RESOLUTION Rescinding Resolution No. 86-16 and approving a 28E Agreement between the City of Dubuque and Dubuque County for the reconstruction of Key West Drive Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Southwest Arterial Property Acquisitions City Manager recommending approval of resolutions accepting Grants of Easements and Deeds from numerous property owners for the purchase of property for the Southwest Arterial Project. RESOLUTIONS (11) Acceptance of Deeds and Grants of Easements Suggested Disposition: Receive and File; Adopt Resolution(s) 10. Purchase of Property - 2249 Harold Street City Manager recommending authorization to acquire a property located at 2249 Harold Street from Beth A. Brown for rehabilitation and sale to a qualified homebuyer. RESOLUTION Approving the acquisition of real estate owned by Beth A. Brown at 2249 Harold Street in the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Five Flags Civic Center - Fiscal Year 2017 Detailed Operating Budget City Manager recommending approval of the detailed Fiscal Year 2017 Operating Budget for the Five Flags Civic Center submitted by SMG. Suggested Disposition: Receive and File; Approve 12. Community Foundation of Greater Dubuque - Iowa Reading Corps Agreement City Manager recommending approval of a grant agreement with the Community Foundation of Greater Dubuque for Summer Academy 2016 AmeriCorps programming and wrap around care. Suggested Disposition: Receive and File; Approve 13. SRF Green Alley Project Bid Set 2 -Year 2 Acceptance City Manager recommending acceptance of the SRF Green Alley— Bid Set 2 Year 2 Project as completed by Drew Cook and Sons Excavating, and further recommends that the City Council adopt the Final Schedule of Assessments. RESOLUTION Accepting the SRF Green Alley Project- Bid Set 2 Year 2 and authorizing the payment of the contract amount to the contractor RESOLUTION Adopting the Final Assessment Schedule for the SRF Green Alley Project- Bid Set 2 Year 2 Suggested Disposition: Receive and File; Adopt Resolution(s) 14. SRF Green Alley Project Bid Set 3 Year 2 Acceptance City Manager recommending acceptance of the SRF Green Alley— Bid Set 3 Year 2 Project, as completed by Portzen Construction and further recommends that the City Council adopt the Final Schedule of Assessments for this project. RESOLUTION Accepting the SRF Green Alley Project- Bid Se 3 Year 2 and authorizing the payment of the contract amount to the contractor RESOLUTION Adopting the Final Assessment Schedule for the SRF Green Alley Project- Bid Set 3 Year 2 Suggested Disposition: Receive and File; Adopt Resolution(s) 15. Iowa DOT Consolidated Funding Application - Jule Transit System City Manager recommending approval of the submittal of the Consolidated Funding Application to the Iowa Department of Transportation for The Jule's annual operating and maintenance allocations, the Lobbying Cost Certificate, Certificate of Cost Allocation Plan and Authorizing Resolution. RESOLUTION Approval of grant application to Iowa DOTfor Consolidated Funding Suggested Disposition: Receive and File; Adopt Resolution(s) 16. Downtown Rehabilitation Grant Program Modifications City Manager recommending approval of modifications to the City's Downtown Rehabilitation Incentive Program guidelines and application. Suggested Disposition: Receive and File; Approve 17. Dubuque Police Protective Association Bargaining Agreement City Manager recommending approval of a two-year agreement with the Dubuque Police Protective Association for the contract period beginning July 1, 2016. RESOLUTION Approving the Agreement between the City of Dubuque, Iowa, and Dubuque Police Protective Association and authorizing the Mayor to sign the Agreement Suggested Disposition: Receive and File; Adopt Resolution(s) 18. Teamsters Collective Bargaining Agreement Amendment City Manager recommending approval of an Amendment to the Collective Bargaining Agreement between the City of Dubuque and Teamsters Local No. 120 to provide for a work week that consists of ten hours per day and four days per week for the Maintenanceworker, Airfield Maintenanceworkers and Airport Mechanic assigned to the Airport Department effective from April 25, 2016 through September 30, 2016. Suggested Disposition: Receive and File; Approve 19. Family Self-Sufficiency (FSS) Grant Application City Manager recommending approval to apply for a Family Self-Sufficiency Coordinator Grant from the U.S. Department of Housing and Urban Development(HUD) that requests renewal funding for two positions and newfunding for one additional Family Self-Sufficiency Program Coordinator. RESOLUTION Authorizing the Mayor to execute an application for the HUD Family Self-Sufficiency Program Grant and authorizing the Director of Housing and Community Development and the City Manager to approve the application Suggested Disposition: Receive and File; Adopt Resolution(s) 20. PEG Capital Grant Expenditure Request City Manager recommending approval of the Cable 1V Commission's request for funding from the Public, Educational, and Government(PEG) Capital Grant for Access Equipment and Facilities for the City of Dubuque to purchase an AER0.10 audio processor to control the digital audio levels of CityChannel Dubuque. Suggested Disposition: Receive and File; Approve 21. Pre-Annexation Agreement - Dubuque Hardwoods/SITCO, Inc. City Manager recommending approval of a Pre-Annexation Agreement with Dubuque Hardwoods, Inc. and SITCO, Inc., property owners, in conjunction with a request for approval of the Plat of Survey for property located adjacent to the City of Dubuque corporate limits. RESOLUTION Approving a Pre-Annexation Agreement between the City of Dubuque, Iowa and Dubuque Hardwoods, Inc. and SITCO, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 22. Pre-Annexation Agreement - Paul J. and Carol A. Beckley City Manager recommending approval of a Pre-Annexation Agreement with Paul J. and Carol A. Beckley, property owners of Lot 5 in Twin Ridge Subdivision. RESOLUTION Approving a Pre-Annexation Agreement between the City of Dubuque, Iowa and Paul J. and Carol A. Beckley Suggested Disposition: Receive and File; Adopt Resolution(s) 23. Final Plat -Wombacher Acres Plat 2 Zoning Advisory Commission recommending approval of the Final Plat for Wombacher Acres Plat 2, 14132 North Cascade Road. RESOLUTION Approving the Final Plat Wombacher Acres Plat 2 in Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 24. Final Plat Gassman Quarry Plat 2 Zoning Advisory Commission recommending approval of the Final Plat to Gassman Quarry Plat 2, 10492 Highway 52 South. RESOLUTION Approving the Final Plat Gassman Quarry Plat 2 in Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 25. Dubuque Bank&Trust Acceptance of Easement Agreement City Manager recommending acceptance of a Grant of Easement for Sidewalk and Utilities across Part of Lot 1 in Loetscher and Truebs Subdivision, and Lot 2 in Rigi Subdivision No. 2, City of Dubuque, Iowa, for the Grandview/Delhi and Grace Roundabout Project. RESOLUTION Accepting a Grant of for sidewalk and utilities over and across part of Lot 1 in Loetscher and Truebs Subdivision, and Lot 2 in Rigi Subdivision No. 2, City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 26. Heritage Trail Trailhead Project TAP Grant City Manager recommending approval of a request to increase the Iowa Department of Transportation grant and to increase the City's local match for the Dubuque Heritage Trailhead due to added construction costs. RESOLUTION Authorizing grant and local match funding increase for development of Dubuque Heritage Trailhead Suggested Disposition: Receive and File; Adopt Resolution(s) 27. Dubuque Bank&Trust Acknowledgment of Local Match - 1501 Jackson Street Project City Manager recommending approval of a resolution acknowledging Dubuque Bank& Trust's local match, as required by the Workforce Housing Tax Credit Project for the St. Mary's Project at 1501 Jackson Street. RESOLUTION Acknowledging required match funding from Dubuque Bank and Trust for the rehabilitation project at 1501 Jackson Street Suggested Disposition: Receive and File; Adopt Resolution(s) 28. Community Development Block Grant Program Environmental Review Summary City Manager recommending approval for the Mayor to sign the Environmental Review Determination as the Certifying Officer for the City of Dubuque's Fiscal Year 2017 Community Development Block Grant Program. Suggested Disposition: Receive and File; Approve 29. Environmental Review - Salvia House Elevator City Manager recommending approval for the Mayor to execute an Environmental Review Determination which states that the Salvia House Elevator Project is in compliance with all Statute Authorities of 58.5 and 58.6 and can convert to Exempt. Suggested Disposition: Receive and File; Approve 30. Marquette Hall Urban Revitalization Withdrawal of Petition City Manager informing the City Council that the petition to designate an Urban Revitalization Area for Marquette Hall has been withdrawn. Suggested Disposition: Receive and File 31. University Lofts Urban Revitalization Withdrawal of Petition City Manager informing the City Council that the petition to designate an Urban Revitalization Area for University Lofts has been withdrawn. Suggested Disposition: Receive and File 32. Iowa League of Cities Conservation Innovation Grant City Manager transmitting correspondence to the USDA Natural Resources Conservation Service committing to the Iowa League of Cities Conservation Innovation Grant. Suggested Disposition: Receive and File 33. Mediacom Communications Company Correspondence from Lee Grassley, Senior Manager of Government Relations for Mediacom Communications Company, informing the City of programming changes being implemented on or about April 30, 2016. Suggested Disposition: Receive and File 34. Improvement Contracts/ Performance, Payment and Maintenance Bonds Hawkeye Electrical for the Dubuque City Hall Electrical Service Project; McDermott Excavating for the Heeb Street Retaining Wall Project; SAK Construction, LLC for the FY 16 (CIPP) Sanitary Sewer Lining Project; Top Grade Excavating for the Key West Drive Reconstruction Project Suggested Disposition: Receive and File; Approve 35. Business License Refund Request for liquor license refund for Cue Masters Billiards, License No, LC0032948 located at 900 Central Avenue. Suggested Disposition: Receive and File; Approve 36. Alcohol License Applications City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) ITEMS SET FOR PUBLIC HEARING These agenda items are being scheduled for a future public hearing on the date indicated. 1. Fiscal Year 2016 Second Budget Amendment City Manager recommending the second Fiscal Year 2016 Budget Amendment be set for public hearing for May 2, 2016. RESOLUTION Setting the date for the public hearing on Amendment No. 2 to the Fiscal Year 2016 Budget for the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 5/2/16 2. Dubuque Industrial Center South Verena Court Project City Manager recommending initiation of the public bidding procedure for the Dubuque Industrial Center South, Verena Court Project, and further recommends that a public hearing be set for May 2, 2016. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cots; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 5/2/16 3. Grandview Avenue, Delhi Street and Grace Street Roundabout Project City Manager recommending initiation of the public bidding procedure for the North Grandview Avenue and Delhi Street Roundabout Intersection Improvement Project, and further recommends that a public hearing be set for May 2, 2016. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 5/2/16 4. Development Agreement - Friends of St. Mary's/Steeple Square, 1501 Jackson Street City Manager recommending setting a public hearing for May 2, 2016, on entering into a Development Agreement with Friends of St. Mary's d/b/a Steeple Square for the property located at 1501 Jackson Street. RESOLUTION Fixing the date for a public hearing of the City Council of the City of Dubuque, Iowa on the proposed issuance of Urban Renewal Tax Increment Revenue Obligations and the execution of a Development Agreement relating thereto with Friends of St. Mary's D/B/A/ Steeple Square, and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 5/2/16 BOARDS/COMMISSIONS 1. Boards and Commission Applicant Review Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. Human Rights Commission Two, 3-year terms through January 1, 2017 (Vacant terms of Engling and Melchert) Applicants: Jeff Lenhart, 1274 Locust St. #3 Beverly Maas, 302 4th Ave. NE Jay Schiesl, 195 W. 17th St. This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total; currently 3 males/4 females 2. Boards and Commissions Appointments Appointments to the follow ng commissions to be made at this meeting. Sister City Relationships Advisory Commission One, 3-year term through February 1, 2019 (Vacant term of Zygmont) Applicant: Rachel McDermott, 1007 Y2 W. 3rd St. PUBLIC HEARINGS Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being considered. SUSPEND THE RULES 1. Request to Rezone - 1710 and 1730 University Avenue Proof of publication on notice of public hearing to consider approval of a request from Tom Tiefenthaler to rezone property located at 1710 & 1730 University Avenue from R-2 Two Family Residential to C-2 Neighborhood Shopping Center District and the Zoning Advisory Commission recommending approval. ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by reclassifying hereinafter described property located at 1710 and 1730 University Avenue from R-2 Two-Family Residential District to C-2 Neighborhood Shopping Center District Suggested Disposition: Receive and File; Motion B; Motion A 2. Request to Rezone 1690 Elm Street Proof of publication on notice of public hearing to consider approval of a request from Gary Canner to rezone property located at 1690 Elm Street from LI Light Industrial to C-4 Downtown Commercial District and the Zoning Advisory Commission recommending approval. ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by reclassifying hereinafter described property located at 1690 Elm Street from LI Light Industrial District to C-4 Downtown Commercial District Suggested Disposition: Receive and File; Motion B; Motion A 3. 2016 Pavement Marking Project Proof of publication on notice of public hearing to consider approval of the plans, specifications, form of contract, and estimated cost for the 2016 Pavement Marking Project and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the 2016 Pavement Marking Project Suggested Disposition: Receive and File; Adopt Resolution(s) REINSTATE THE RULES This action limits discussion to the City Council ACTION ITEMS These are items where discussion is held by the City Council - public comments are not allowed except as authorized by the Mayor. 1. Cottingham& Butler, Inc. - Iowa Economic Development Authority Application Support City Manager recommending approval of the submission of an Iowa Economic Development Assistance Application on behalf of Cottingham& Butler, Inc. for its proposed investment for the expansion of operations in Dubuque. RESOLUTION Authorizing the filing of an application for State Business Financial Assistance on Behalf of Cottingham& Butler, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 2. Paragon Square Urban Revitalization Designation City Manager recommending adoption of a resolution adopting the Paragon Square Urban Revitalization Area Plan for the Paragon Square Urban Revitalization Area and adoption of an Ordinance establishing the Paragon Square Urban Revitalization Area. RESOLUTION Approving the adoption of an Urban Revitalization Plan for the Paragon Square Urban Revitalization Area ORDINANCE Amending City of Dubuque Code of Ordinances Title 3, Revenue and Taxation, Chapter 2 Revitalization Areas, by adopting a new Section 12 Paragon Square, Establishing the Paragon Square Urban Revitalization Area, and establishing requirements for qualifying property owners Suggested Disposition: Receive and File; Adopt Resolution(s) Receive and File; Motion B; Motion A 3. Lange Estate Urban Revitalization Plan Designation City Manager recommending adoption of a resolution approving the Urban Revitalization Plan for the Lange Estate Urban Revitalization Area and adoption of an Ordinance establishing the Lange Estate Urban Revitalization Area. RESOLUTION Approving the adoption of an Urban Revitalization Plan for the Lange Estate Urban Revitalization Area ORDINANCE Amending City of Dubuque Code of Ordinances Title 3, Revenue and Taxation, Chapter 2 Revitalization Areas, by adopting a new Section 11 Lange Estate, establishing the Lange Estate Urban Revitalization Area, and establishing requirements for qualifying property owners Suggested Disposition: 1) Receive and File; Adopt Resolution(s) 2) Receive and File; Motion B; Motion A 4. East/West Corridor Protective Property Acquisition at University Avenue and Asbury Road City Manager recommending approval to acquire property at the intersection of University Avenue and Asbury Road from Fahey Family/Rainbo Oil Company to preserve the corridor identified in the East-West Corridor Connectivity Study and the future reconstruction of the University Avenue - Asbury Road Intersection. RESOLUTION Approving the acquisition of real estate owned by Fahey Family/ Rainbo Oil Company, in the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Dubuque Industrial Center Building Pad 1 Sanitary Sewer Extension Project Award City Manager recommending award of the construction contract for the Dubuque Industrial Center Building Pad 1 Sanitary Sewer Extension Project to the low bidder McDermott Excavating. RESOLUTION Awarding public improvement contract for the Dubuque Industrial Center South, Building Pad 1 Sanitary Sewer Extension Suggested Disposition: Receive and File; Adopt Resolution(s) 6. 2016 Sewershed 7, 11 and 12 Manhole Replacement Project Award City Manager recommending award of the construction contract for the 2016 Sewershed 7, 11 and 12 Manhole Replacement Project to the low bidder Connolly Construction, Inc. RESOLUTION Awarding public improvement contract for the FY16 Sewershed 7, 11, and 12 Sanitary Sewer Manhole Project Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Key West Drive Reconstruction Project Award City Manager recommending award of the construction contract for the Key West Drive Reconstruction Project to the low bidder Top Grade Excavating, I nc. RESOLUTION Awarding public improvement contract for the Key West Drive Water Main Extension Project Suggested Disposition: Receive and File; Adopt Resolution(s) COUNCIL MEMBER REPORTS PUBLIC INPUT At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law. CLOSED SESSION Pending Litigation and Property Acquisition —Chapter 21.5(1)(c), -(j) Code of Iowa ADJOURNMENT