Dubuque Industrial Center South Verena Court Project_Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: Dubuque Industrial Center South Verena Court Project
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Dubuque Industrial Center South, Verena
Court Project, and further recommends that a public
hearing be set for May 2, 2016.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cots; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for 5/2/16
ATTACHMENTS:
Description Type
Dubuque Industrial Center South Verena Court Project- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution and Notice of Hearing Resolutions
Notice to Bidders Supporting Documentation
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center South —Verena Court Project
CI P 3602160
DATE: April 13, 2016
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Dubuque Industrial Center South, Verena Court Project, and further recommends
that a public hearing be set for May 2, 2016.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF DubuqueDLJ B E All-AmmlcaCity
II III
Masterpiece on the Mississippi z,,,,,.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer '93��
SUBJECT: Dubuque Industrial Center South - Verena Court Project
CIP 3602160
DATE: April 5, 2016
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Dubuque Industrial
Center South, Verena Court Project.
BACKGROUND
In Section 3.3(3) of the Development Agreement with Roasting Solutions (Developer), the
City committed to construct an entrance road at City's cost. IIW, P.C. had been contracted
by the Developer to provide construction drawings for the construction of its new facility in
the South Siegert Farm area of the Dubuque Industrial Center Economic Development
District. As such, IIW, P.C. was in possession of many preparatory documents that were
used to facilitate the design of the entrance road required by the Development Agreement.
The City secured the services of IIW, P.C. to design the street improvements for Verena
Court to expedite the project to meet the developer's project schedule.
DISCUSSION
This project provides for construction of a cul-de-sac to serve the Verena Street Coffee
development and future development in the Dubuque Industrial Center South off of Seippel
Road. The project will include 9" PCC pavement, 5' wide sidewalk, curb and gutter and
storm sewer. The project also includes a streetlight to illuminate the cul-de-sac.
PROJECT SCHEDULE
The schedule for the Dubuque Industrial Center South, Verena Court Construction is as
follows:
Initiate Public Bidding Process April 18, 2016
Publish Notice to Bidders, Advertise for Bids April 22, 2016
Publish Public Hearing Notice on Plans & Specifications April 22, 2016
Public Hearing on Plans & Specifications May 2, 2016
Receipt of Bid Proposals (Bid-Letting) May 5, 2016
Award Construction Contract May 16, 2016
Final Project Completion Date July 15, 2016
The project specifications also provide for a $500/day cost of delay if not completed by July
15, 2016.
RECOMMENDATION
It is recommended that the City Council establish the date of the public hearing and
authorize the City Clerk to advertise for proposals for the Dubuque Industrial Center South,
Verena Court Project.
BUDGETIMPACT
The estimate of probable cost for Dubuque Industrial Center South, Verena Court Project is
summarized as follows:
Estimate
Verena Court Project $ 202,870.00
Contingency 20,287.00
Engineering Design, Administration & Inspection 22,000.00
Total Project Cost 245 157.00
The funding summary for the Dubuque Industrial Center South, Verena Court Project is as
follows:
CIP No. Fund Description_ Fund Amount
3602160 Design South Siegert Farm $ 245,157.00
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and authorize the
City Clerk to advertise for proposals for the Dubuque Industrial Center South, Verena Court
Project.
Prepared by Jon Dienst, P.E.
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Jill Connors, Economic Development Project Coordinator
2
RESOLUTION NO. 153-16
DUBUQUE INDUSTRIAL CENTER SOUTH, VERENA COURT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Dubuque Industrial Center South, Verena Court Project in the estimated
amount $245,157.00, are hereby preliminarily approved and ordered filed in the
office of the City Clerk for public inspection.
A public hearing will be held on the 2nd day of May, 2016, at 6:30 p.m. in
the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated
cost of said Project, and the City Clerk be and is hereby directed to cause the
attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the
date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated
cost of the Project.
The Dubuque Industrial Center South, Verena Court Project is hereby ordered to
be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, be published on the City's website, be published in a state-wide
plan room and be submitted to statewide lead agency and which notice shall be
published not less than thirteen but not more than forty-five days before the date
for filing bids before 2:00 p.m. on the 2nd day of May, 2016. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 16th day of May, 2016, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 18th day of April, 2016.
Attest:
Ric W. Jo -s, Mayor Pro -Tem
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DUBUQUE INDUSTRIAL
CENTER SOUTH, VERENA COURT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Dubuque Industrial Center South, Verena
Court Project, in accordance with the provisions of Chapter 26, Code of Iowa, at
6:30 p.m., on the 2nd day of May, 2016, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested person may appear and
file objections thereto.
The scope of the Project is as follows:
• Construction of a cul-de-sac with 1590 SY 9" PCC Pavement, 299 SY of
6" thick sidewalk, 1140 CY of Excavation, storm sewer and streetlights.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of 2016.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Dubuque Industrial Center South
Verena Court Project
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on May 5, 2016, in the Office of the City Clerk, City Hall -
First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on May 5, 2016,
2016, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council at its meeting on May 16, 2016. The City of
Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by July 15, 2016.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001 . The Contract Documents will also be available on the City's website at
www.citVofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Project
Dubuque Industrial Center South Verena Court Project CIP # 3602160
This project provides for construction of a cul-de-sac to serve the Verena Street
Coffee development and future development in the Dubuque Industrial Center
South off of Seippel Road. The project will include 1590 SY of 9" PCC
pavement, 299 SY of 5' wide sidewalk, 65 LF of 24" RCP storm sewer, a
streetlight and related electrical work and landscape restoration of disturbed
areas. The project also includes a streetlight to illuminate the cul-de-sac.
Currently construction of the Verena Street Coffee site development is underway
on the eastern portion of building pad one. Coordination with the contractors for
the site development is imperative to avoid causing any interference with the
progress of that development. An agreed to cost of delay of $500 per calendar
day, beyond the completion date, applies to this project.
120.9 Pre-Bid Construction Conference
A pre-bid construction conference will not be held for this project
120.10 Title VI — Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal
Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21 , Nondiscrimination in Federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, sex, age, or disability in consideration
for an award.
Published in the Telegraph Herald on April 22, 2016
___= END OF SECTION 00120 =___