2016 Pavement Marking Project_Hearing Copyright 2014
City of Dubuque Public Hearings # 3.
ITEM TITLE: 2016 Pavement Marking Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of the plans, specifications, form of contract, and
estimated cost for the 2016 Pavement Marking Project and
the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the 2016 Pavement
Marking Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2016 Payment Marking Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication on Notice of Hearing Supporting Documentation
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2016 Pavement Marking Project
(CIP 3002245)
DATE: April 12, 2016
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $143,780.29 for the 2016
Pavement Marking Project
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF C Dubuque
AAAmeicaCAy
DUB E
Masterpiece on the Mississippi 20072012 2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 7, 2016
RE: 2016 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the 2016 Pavement
Marking Project.
BACKGROUND
The City of Dubuque, Iowa contracts a pavement marking project annually to furnish,
install, maintain, and remove permanent pavement markings to include Lines and
Symbols and Legends on City of Dubuque streets as directed by the Engineering
Department.
DISCUSSION
The project involves the removal and/or installation of permanent pavement markings
on streets designated by City Engineering. Pavement markings are applied using a
waterborne paint with a life of two (2) years. The Pavement Marking Project is
completed annually due to a more rapid deterioration on high volume, high vehicular
movement roadways.
As part of an Iowa Department of Transportation (DOT) request, the City of Dubuque
will include portions of Iowa DOT pavement markings with this project, due to Iowa DOT
staff limitations and required nighttime work. This request would include all symbols
and legends and a portion of lines on Iowa DOT routes within the City of Dubuque.
Payment will be made by the Iowa DOT for their share of project costs to the City of
Dubuque after the final project acceptance.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Advertisement for Bids April 8, 2016
Notice of Hearing on Plans & Specifications April 8, 2016
Public Hearing April 18, 2016
Receipt of Bids April 21, 2016
Award of Contract May 2, 2016
Completion Date October 21, 2016
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the 2016 Pavement Marking Project through the adoption of the
enclosed resolution.
BUDGET IMPACT
The cost estimate for the 2016 Pavement Marking Project is:
Estimate
City Pavement Markings $ 100,113.70
Iowa DOT Pavement Markings $ 13,546.61
Contingency $ 11,366.03
Construction Engineering & Inspection 18,753.95_
Total Project Cost $143.780.29
The project will be funded as follows:
CIP No. Fund Description Fund Amount
3002245 Pavement Markings $126,643.8
Iowa DOT Funding $17,136.46
Total Project Funding $143,780.29
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2016 Pavement Marking Project through adoption of the attached
resolution.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
2
RESOLUTION NO. 156-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2016 PAVEMENT MARKING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2016 Pavement Marking Project, in the estimated amount $143,780.29, are hereby
approved.
Passed, adopted and approved this 18th day of April, 2116.
Ric Wines, Mayor Pro -Tem
Attest:
Kevi S. 'Firnstahl, ' C; City Clerk
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa;hereby certify that the attached notice was published in said newspaper
on the following dates: April 08, 2016, and for which the charge is $80.65.
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Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
thisday of '� , 20
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Notary Public in and for Dubuque County, Iowa. �I
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MARY K,WESTERMEYER
Commission Number 154885
,w k4v Comm. Exp, FEB, 1,2017
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CITY OF DUBUQUE, before 2:00,'p.m. on —
<* IOWA Thursday April 21; authority, preference
OFFICIAL NOTICE 2p16, m,t ie 1pfficg pf will be given to pro-
NOTICE OF PUBLIC the City Clerki;City, �Il ducts and provisions
HEARING ON PLANS, = First Floor,;50'West grown and coal
SPECIFICATIONS, 13th Street, Dubuque," produced within the
FORM OF CONTRACT, Iowa. State of Iowa, and to
AND ESTIMATED 120.2 L Time and Iowa domestic labor,to
COST FOR THE 2016 Placed Sealed Pro the extent lawfully
PAVEMENT MARKING i posals Will be required, under' Iowa
PROJECT. Opened and ConsI statutes:
NOTICE IS HEREBY- 120.7 Sales Tax
dered
GIVEN: The City Coun Sealed proposals will The Biddenshould not ,
cil of the City of, .be-opened and Bids include State of Iowa l
Dukuque, •Iowa 'will tabulated at 2.00 p m. sales tax in its Bid. A j
h1.old a public hearing; I on Thursday:April 21, sales tax exemption
on the proposed plans; 1 2016; at City Hall - certificate wilLbe'avail-
specifications, form of I Conference Room B,50 able for all'material ,I
contract and estimated West 13th Street, purchased in Iowa for
cost for the 2016 Dubuque, ,Iowa, for incorporation into the
Pavement Marking Pro consideration by the Project.
ject, in accordance City: Council at its 120.8 General
with the provisions'of meeting on Monday Nature of Public
Chapter 26,` Code of May 2, 2016.The City Improvement Project
Iowa, at 6:30 p.m., on of Dubuque, Iowa, 2016 Pavement
the 18th day of April, reserves the right to Marking Project-CIP # i
2616, in the Historic reject any and all Bids. 3002245
Federal Building Coun- 120.3 T6ne for Furnish, install,
cil Chambers (second Commencement-arid' maintain, and remove
floor), 350 West .6th Completion of Work permanent pavement
Street, Dubuque, Iowa. Work on the Project. markings to include
,.Said proposed plans, must be commenced Lines and Symbols and
specifications •form:of within ten (10) Galen- Legentls on City of
l,c`ontractand,estimated Oar days after the Dubuque streets as
cost`are now-on file in Notice to Proceed has .directed by the City
the office of the City been issued and shall Engineer. Also to i
Clerk. be fully completed b include portions of i
The scope of the Friday October , 21 Iowa DOT pavement
Project"is as follows: 2016 markings as directed
• Furnish install, 120A Bid Security by the City Engineer.- 1
maintain, and "remove Each Bidder must 12 0.10Title V11-win-
permanent pavement accompany its Bid with D i s c'r i m i n a t ion $
markings to include a , Bid security as Clause y
Lines and Symbols and security that the The City of Dubuque
Legends on City of su`cessful Bidder will in accordance with
Dubuque streets as en er into a'contract Title VI of the Civil
directed by the City for the work Bid upon Rights Act of 1964, 78
Engineer. Also to and will furnish after Stat. 252, 42 U.S.C. i
include portions of the•award of contracta 2000d-2000d-4 and Title
j Iowa DOT pavement corporate surety Band, 49, Code of Federal I
markings as directed acceptable to the Regulations, Depart-
by the City Engineer. 1 governmental entity, merit of Transports-
Written comments for the faithful perfor- tion, Subtitle A, Office
regarding the above mance of the contract, of the Secretary, Part: I
public hearings may be in an amount"`equal to 21,, Nondiscrimination y
submitted to the City one hundred percent of I in Federally assisted
Clerk's Office, 50 W. the' amount 'of the programs of the De-
13th St., Dubuque, IA contract.The Bid secur, partment of Transpor
52001 ctyclerk@cityof I ity- 'must be in the tation issued pursuant
dubuque.org on or amount of ten percent to such Act, hereby
before said' time of (10%)of the amount of I notifies all bidders that
-public tiearing.At said the contract and must' it will affirmatively I
time and place of be in the form of a J insure that in any
public hearings' all cashier's check or J contract entered into
che ,
interested citizens and certified k drawn pursuant to this adver-
parties will be given an c
on a state-chartered or tisement,minority busi-
bpportunity, to be federally-- chartered ness enterprises Will
heard for or againstbe afforded full oppor
said actions4 bank, or 'a ;certified
share draft drawn on a tunityto submit bids in
Any visual;pr hearing
impaired persons need- state-chartered . or response to-this irivi
federally chartered cre tation and will not be i
ing special assistance dit union,or the Bidder discriminated against
or persons with special may provide a Bid` 'on the grounds of race,
accessibility needs Bond with corporate color, national origin,
should contact the City surety satisfactory to i sex,age,or disability in
Clerks;office at (563) the,','governmental enti-` consideration for an
58941'20 ,or .TDD, at ty.The Bid Bond must award.
(563) 690-6678 at least contain no conditions Published in the
48=hours prior to the except as provided in I Telegraph Herald on
meeting. this section. Friday;;April 8,2016.
Published by order of 120.5 Contract It 4/8
the City Council given Documents '
on the 4th day of April, Copies of the Contract
2016. Documents may be
Kevin S.Firnstahl; obtained at the Engi-
CMC,City Clerk neering Department,
NOTICE TO BIDDERS City Hall Second
SECTION 00120 Floor, 50- West 13th B
CITY OF DUBUQUE Street, Dubuque, Iowa P
PUBLIC 52001. The Contract'
IMPROVEMENT Documents will also be
PROJECT available on the City's
2016 PAVEMENT, website at www.cityof
MARKING PROJECT dubuque.org/bids.aspx.'
120.1 Time and No plan deposit is
Place for Filing required.
Sealed Proposals 120.6 Preference for
Sealed Bids for the Iowa Products and:
work comprising each Labor,
improvement as stated By virtue of statutory
below must be filed