Minutes_Five Flags Civic Center Advisory Commission 3 28 16 {{G <smb>
FILEN 11PH
Five Flags Civic Center Advisory Commission Meeting
Monday March 28, 2016
unapproved by commission
COMMISSIONERS McKenzie Hill, Rod Bakke, Tyler Daugherty, Bryce Parks
PRESENT:
COMMISSIONERS
ABSENT:
STAFF PRESENT: Shaun Rice, Don Howes, Kelly Spreitzer, Ali Levasseur, Dan Holtlamp
OTHERS PRESENT: Marie Ware
MINUTES Commissioner Parks motioned and Commissioner Daugherty seconded to approve
APPROVED; the minutes of the January 25, 2016meeting. The motion passed unanimously.
VOTE:
NEW BUSINESS: Director of Finance, Don Howes reported General Manager, HR Cook, sell be out of
office on medical leave for 68 weeks Cook was scheduled for surgery the next day
and Hoses would keep the commission informed on Cook'srecovery. Howes isthe
acting GM, Director of Events and Operations Shaun Rice will continue to work with
all vent bookings, Ali Levasseur will take most Inquiries and pass them to correct
staff SMG Coryoate are only staff members that may communicate with Cook Mile
out of office.
Levasseur reported that Commissioner Gregory had received a position with the cry
of Dubuque and therefore resigned from the Five Flags Civic Center Commission.
City Clerks office will begin to advertise the open Commission spot
Commissioners discussed Inviting a few individuals to sit on the commission Scott
Thomas and Ralph Kluseman were brought up.
OLD BUSINESS: Commissioner Bakke asked for any updates on the Feasibility Study. Marie Ware
reported she had discussed Path the Director of Economic Impact and the City'sAds
and Culture Master Plan study should be released soon. When the plan is approved
bids can be sent out for the Five Flags sutly. Commissioner Bakke asked if cry
would wait until Cook Is back before working on the sutly. Ware stated they take that
In to consideration, Cook has experience Path there studies and was gathering
Information to be included In the ARE
Commissioner Hill reported the good turnout for the cry's public Input budget session
scheduled Thursday February 18, 2918. Five Flags Staff and two Commissioners
Me present Ware reported the City Council noted the support of the community at
the budget hearing and the cry passed the budget as presented
Ware continued to give update on the Theater tuck pointing, RFP will go on the next
meeting agenda to get the process beginning. When approved FEE willgo
outffor bid Cry will push to get the actual tuck pointing finalized In calendar year
2016
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MARKETING Marketing Coordinator, Kelly Spreitzer, reported on past month's marketing initiatives
PROMTIONS & and event highlights. Printed copies of the report were included in the commission
EVENTS REPORT: packet. Spreitzer left meeting when report was over.
Event Manager, Ali Levasseur, highlighted the booking information on the FY16 and
FY17 Events by Quarter pages within the packet.
OPERATIONS Director of Events and Operations, Shaun Rice, reported on operations activities for
REPORT: the past months in the areas of Safety Committee meetings; routine maintenance;
technical operations; and CIP activity. Printed copies were included with the
commission packet.
STAFF Event Manager, Ali Levasseur, reported on staff updates and activity occurring during
DEVELOPMENT the past months and details were included in the commission packet.
REPORT:
FINANCIAL Director of Finance, Don Howes, delivered the two-month financial report. Financial
REPORT: statements were provided in the commission packet. Howes will be emailing the
FY17 budget to Commissioners in the next week.
OTHER BUSINESS: Technical Manager, Dan Holtkamp, stepped in as meeting was coming to a close and
after adjournment, gave a tour of the Five Flags Theater for Commission members.
Tour included the dressing rooms, pit area, Bijou Room, full house, and the second
balcony. Dan shared historical information all throughout the tour.
ADJURN; Motion to adjourn was made by Commissioner Bakke, seconded by Commissioner
VOTE: Parks. The motion passed unanimously.
NEXT MEETING: Next bi-monthly meeting held in the General Manager's Office on MondayJune 13,
2016 at 3:30PM. Five Flags staff will place an email "Thursday before"to remind
commissioners of the meeting.
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