IDOT Consolidated Funding Application_Jule Transit THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Funding Application for FY 2017
DATE: April 12, 2016
In order to receive the state operating and maintenance allocations for Fiscal Year
2017, The Jule is required to submit a Consolidated Funding application. This annual
application requires that, along with other documents, a Certificate of Cost Allocation
Plan and a Lobbying Cost Certificate be submitted. The Jule, as the public transit
operated by the City of Dubuque, receives a portion of its annual operating funds from
the Iowa Department of Transportation/Office of Public Transit and/or Federal Transit
Administration. The timely submittal of the Consolidated Funding is critical to ensuring
the release of funds.
Director of Transit Operations Candace Eudaley recommends City Council approval of
the submittal of the Consolidated Funding Application to the Iowa Department of
Transportation for The Jule's annual operating and maintenance allocations, the
Lobbying Cost Certificate, Certificate of Cost Allocation Plan and Authorizing
Resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Candace Eudaley, Transit Manager
THE CITY OF Dubuque
DUBgkE All111-America CiI.ty
1
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael Van Milligen, City Manager
FROM: Candace Eudaley, Transit Manager
SUBJECT: IA DOT Consolidated Funding Application for FY 2017
DATE: April 4, 2016
PURPOSE
To discuss the application for Consolidated Funding from the Iowa DOT, forms requiring signature by
the City Manager, and to secure a formal resolution from city council stating that it (1) authorizes
Candace Eudaley-Loebach, Transit Manager, to apply for The Jule's annual operating and
maintenance allocations from IDOT and (2) has sufficient non-federal funds to provide local match.
BACKGROUND
In order to receive the state operating and maintenance allocations for FY17, The Jule is required to
submit a Consolidated Funding (CF) application. This annual application requires that, along with
other documents, a Certificate of Cost Allocation Plan and a Lobbying Cost Certificate be submitted.
The Jule, as the public transit service operated by the City of Dubuque, receives a portion of its
annual operating funds from the Iowa Department of Transportation (IA DOT)/Office of Public Transit
(OPT) and/or Federal Transit Administration (FTA). The timely submittal of the Consolidated Funding
application is critical to ensuring the release of funds.
DISCUSSION
The City of Dubuque d.b.a. The Jule is, as a federally and state funded public transit system,
prohibited from engaging in behaviors that are not consistent with current Federal and State laws
regarding accounting and reporting practices and use of federal/state funding for purposes of
lobbying.
By signing the Lobbying Cost Certificate (LCC) the City is certifying that it is in compliance with the
requirements and standards regarding lobbying/lobbying costs as outlined in 2 CFR Part 230 (see
attached Lobbying Cost Certification for a more detailed definition).
By signing the Certificate of Cost Allocation Plan (Plan) the City of Dubuque (City) is certifying that it
follows 2 CFR Part 225 "Cost Principles for State, Local and Indian Tribal Governments", including
generally accepted accounting principles, that an adequate accounting and statistical system exists,
that can support that accurate information has been in support of the Plan is accurate and that all
federally unallowable costs have been excluded from allocations (see attached Certificate of Cost
Allocation for a more detailed definition). The Plan refers to the funding amounts shown in the
Authorizing Resolution (see attached copy of the Authorizing Resolution).
By signing the Authorizing Resolution, city council stating that it (1) authorizes Candace Eudaley-
Loebach, Transit Manager, to apply for The Jule's annual operating and maintenance allocations from
IDOT and (2) has sufficient non-federal funds to provide local match.
BUDGETIMPACTS
The following funding/revenue amounts are budgeted and will be received if the Consolidated
Funding Application and required documentation are submitted.
The State Operating Allocation and 5310 funding is determined by combining annual fixed route and
paratransit service ridership, revenue miles and operating expenses, which is weighted along with
locally generated revenue/financial support. The total population of each city or region is portioned as
a percentage of Iowa's total population, which is weighted to percentage of formula funding. The
Jule's share of funding for FY17 is 2.010741%, which is an increase from for FY16 (2.005%) and
FY15 (1 .854%).
In Fiscal Year (FY) 2017, the IA DOT/ Office of Public Transit (OPT) has projected that The Jule's
State Operating Allocation will be $282,865 and the Section 5310 formula allocation will be $46,570
for a projected total of$329,435 in FY 2017 allocated funding.
No ICAAP applications are planned for FY17, a PTIG application for Phase 2 of the JFK Circle
Transfer is planned to be written in FY17 for FY18 with a total project cost of$401 ,445. The
authorizing resolution allows for application up to the maximum $600,000 as IDOT staff have advised
that some of the Jule's bus stop improvement activities may be eligible for reimbursement if an
application is submitted. The Jule does not have vehicles eligible for Federal Funds for bus
replacement during FY17.
RECOMMENDATION/ACTION STEP
I recommend that the City Council approve the Consolidated Funding application as submitted, and
approve signature of the Lobbying Cost Certificate, Certificate of Cost Allocation Plan and Authorizing
Resolution.
CC: Maurice Jones, Economic Development Director
Jenny Larson, Budget Director
Jean Nachtman, Finance Director
RESOLUTION NO. 141-16
AUTHORIZING RESOLUTION
APPROVAL OF GRANT APPLICATION TO IOWA DOT FOR CONSOLIDATED
FUNDING
Whereas, the City of Dubuque provides fixed -route and paratransit services for the
citizens of Dubuque; and
Whereas, the Iowa Department of Transportation (IDOT) is a pass through funding
entity for federal capital and operating funds; and
Whereas, the City has historically applied through the IDOT for these funds; and
Whereas, the City Council finds that the applying for the funds to be beneficial to the
continued provision of transit service for the citizens of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Council of the City of Dubuque, Iowa hereby endorses the
attached application to the Iowa Department of Transportation, which includes a City
match.
Section 2. The Iowa Department of Transportation application will include requests
and mandatory certifications by the City of Dubuque as follows:
From the State Transit Assistance Program:
2.010741% of formula funds
Total: $282,865
From federal funds for transit in non -urbanized areas and/or for transit serving
primarily elderly persons and persons with disabilities:
$46,570
From statewide federal capital assistance for transit:
$0
From statewide capital assistance (PTIG) for transit:
$600,000
From statewide federal -pass through discretionary assistance (ICAAP) for transit:
$0
We understand acceptance of federal transit assistance involves an agreement
to comply with certain labor protection provisions.
We certify that the City of Dubuque/The Jule has sufficient non-federal funds to
provide required local match for capital projects and at time of delivery will have
the funds to operate and maintain vehicles and equipment purchased under this
contract.
We request that State Transit Assistance formula funding be advanced as
allowed by law, to improve system cash flow.
Section 3. That Candace Eudaley-Loebach, Transit Manager, is authorized to on
behalf of the City Council, to apply for financial assistance and to enter into related
contract(s) with the Iowa Department of Transportation.
Passed, adopted and approved this 18th day of April, 2016.
Attest:
Kevin Firnstahl, CMC, pity Clerk
Ric W. J s, Mayor Pro -Tem
LOBBYING COST CERTIFICATE
I hereby certify that The City of Dubuque/The Jule, has complied with the requirements and standards
on lobbying costs in 2 CFR Part 230 (formerly OMB Circular A-122), "Cost Principles for Non-profit
Organizations." for in that:
(1) No costs are used to attempt to influence outcomes of any Federal, State, or local election,
referendum, initiative, or similar procedure, through in kind or cash contributions, endorsements,
publicity, or similar activity.
(2) No costs are used to establish, administer, contribute to, or pay the expenses of a political party,
campaign, political action committee, or other organization established for the purpose of influencing
the outcomes of elections.
(3) No costs are used to attempt to influence and Federal or State legislation enactment or
modification of any pending Federal or State legislation through communication with any member or
employee of the Congress or State legislature (including efforts to influence State or local officials to
engage in similar lobbying activity), or with any Government official or employee in connection with a
decision to sign or veto enrolled legislation or by preparing, distributing or using publicity or
propaganda, or by urging members of the general public or any segment thereof to contribute to, or
participate in, any mass demonstration, march, rally, fundraising drive, lobbying campaign or letter
writing or telephone campaign.
(4) No costs are used for legislative liaison activities, including attendance at legislative sessions or
committee hearings, gathering information regarding legislation, and analyzing the effect of
legislation, when such activities are carried on in support of or in knowing preparation for an effort to
engage in unallowable lobbying I declare under penalty of perjury that the foregoing is true and
correct.
Signed by the official having the authority to negotiate indirect cost rates for the organization or by a higher level official.
Signature
Michael Van Milligen
Print Name
City Manager
Title
City of Dubuque
Name of Organization
Date Sighed
950 ELM STREET, DUBUQUE, IA 52001 1 WWW.JULETRANSIT.ORG 1 563-589-4196
Ci
ERTIFICATE OF COST ALLOCATION P
This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my
knowledge and belief that:
(1) All costs and information included in this proposal dated April 4, 2016 to establish cost
allocations or billings for FY 2017 are allowable in accordance with (please check the applicable CFR):
02 CFR Part 225 (formerly OMB Circular A-87), "Cost Principles for State, Local and
Indian Tribal Governments.", or
❑ 2 CFR Part 230 (formerly OMB Circular A-122), "Cost Principles for Non-profit
Organizations."
(2) All costs have been accorded consistent treatment in accordance with generally accepted
accounting principles,
(3) An adequate accounting and statistical system exists to support claims that will be made
under the Plan,
(4) The information provided in support of the Cost Allocation Plan is accurate, and
(5) All federally unallowable costs have been excluded from allocations. I declare under penalty of
perjury that the foregoing is true and correct.
Signed by the official having the authority to negotiate indirect cost rates for the organization or by a higher level official.
Michael Van Milligen
Print Name
City Manager
Title
City of Dubuque
Name of Organization
Date Si
ned
950 ELM STREET, DUBUQUE, IA 52001 1 WWW.JULETRANSIT.ORG 1 563-589-4196