Dubuque Industrial Center South - Verena Court Project_Hearing Copyright 2014
City of Dubuque Public Hearings # 4.
ITEM TITLE: Dubuque Industrial Center South -Verena Court Project
SUMMARY: Proof of publication on notice of public hearing to approve
the plans, specifications, form of contract and estimated
cost for the Dubuque Industrial Center South -Verena
Court Project and the City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Dubuque Industrial
Center South -Verena Court Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
DICS Verena Court-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Staff Memo
Proof of Publication Supporting Documentation
THE CITY ODubuque
AI-AmericII a Ciry
DUBi&E r
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center South —Verena Court Project (CIP 3602160)
DATE: April 25, 2016
City Engineer Gus Psihoyos is recommending City Council approve the plans,
specifications, form of contract and estimated cost of $245,157 for the Dubuque
Industrial Center South, Verena Court Project. As part of the development agreement
with Roasting Solutions the City committed to construct an entry road that will also
serve other vacant lots owned by the City. Roasting Solutions has committed to
making a $3.2 million capital investment in a new 34,000 square foot facility and has
also committed to employ a total of 17 full-time equivalent positions by January 1, 2020
and maintain those positions throughout the term of the Development Agreement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mich el C. Van Milligen
MCVM:sv
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Maurice Jones, Economic Development Director
Rick Dickinson, Greater Dubuque Development Corporation
Dan McDonald, Greater Dubuque Development Corporation
THE CITY OF Dubuque
DUBAll-AineftaClly
Masterpiece on the Mississippi. 1-007-2012-2013
TO: Michael C. Van Milligen, City Managq. ._,_-
FROM: Gus Psihoyos, City Engineer _ 1�r
SUBJECT: Dubuque Industrial Center South - Verena Court Project
CIP 3602160
DATE: April 25, 2016
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Dubuque Industrial
Center South, Verena Court Project.
BACKGROUND
In Section 3.3(3) of the Development Agreement with Roasting Solutions (Developer), the
City committed to construct an entrance road at City's cost. IIW, P.C. had been contracted
by the Developer to provide construction drawings for the construction of its new facility in
the South Siegert Farm area of the Dubuque Industrial Center Economic Development
District. As such, IIW, P.C. was in possession of many preparatory documents that were
used to facilitate the design of the entrance road required by the Development Agreement.
The City secured the services of IIW, P.C. to design the street improvements for Verena
Court to expedite the project to meet the developer's project schedule.
DISCUSSION
This project provides for construction of a cul-de-sac to serve the Verena Street Coffee
development and future development in the Dubuque Industrial Center South off of Seippel
Road. The project will include 9" PCC pavement, 5' wide sidewalk, curb and gutter and
storm sewer. The project also includes a streetlight to illuminate the cul-de-sac.
PROJECT SCHEDULE
The schedule for the Dubuque Industrial Center South, Verena Court Construction is as
follows:
Initiate Public Bidding Process April 18, 2016
Publish Notice to Bidders, Advertise for Bids April 22, 2016
Publish Public Hearing Notice on Plans & Specifications April 22, 2016
Public Hearing on Plans & Specifications May 2, 2016
Receipt of Bid Proposals (Bid-Letting) May 5, 2016
Award Construction Contract May 16, 2016
Final Project Completion Date July 15, 2016
The project specifications also provide for a $500/day cost of delay if not completed by July
15, 2016.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Dubuque Industrial Center South, Verena Court Project through the
adoption of the enclosed resolution.
BUDGET IMPACT
The estimate of probable cost for Dubuque Industrial Center South, Verena Court Project is
summarized as follows:
Estimate
Verena Court Project $ 202,870.00
Contingency 20,287.00
Engineering Design, Administration & Inspection 22,000.00
Total Project Cost $_ 245a ZM
The funding summary for the Dubuque Industrial Center South, Verena Court Project is as
follows:
CIP No. Fund Description Fund Amount
3602160 ::Design South Siegert Farm $ 245,157.00
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Dubuque Industrial Center South, Verena Court Project through the
adoption of the enclosed resolution.
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Jill Connors, Economic Development Project Coordinator
I
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RESOLUTION NO. 177-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE DUBUQUE INDUSTRIAL CENTER SOUTH - VERENA
COURT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Dubuque Industrial Center South - Verena Court Project, in the estimated amount
$245,157.00, are hereby approved.
Passed, adopted and approved this 2nd day of May, 2016.
Attest:
Kevin S. irnstahl, CMCJ; Ofty Clerk
[toy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
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CERTIFICATION OF PUBLICATION
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I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: April 22, 2016, and for which the charge is $86.39.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of 20
Notary Public in and for Dubu e County, Iowa.
I
Commission,Number 154885
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1 MENT PROJECT deposit is required ty business enterprises
CITY OF Dubuque Industrial 120.6 oductPrefeen d La,-efor, uvill be'afforded full op
DUBUQUE,IOWA IowaProductsandLa- l
Center South bor portunity to' submit
OFFICIAL NOTICE Verena Court Project j bids response to this
NOTICE 'OF PUBLIC 120.1 Time and By virtue of statutory l invitation and will not
HEARING ON PLANS, PlaceforFiling Sealed authority,, preference be discriminated
SPECIFICATIONS, proposals will be given to prod= against on the grounds j b
FORM OF CONTRACT Sealed Bids for the ucts and provisions of race,color, national q
AND ESTIMATES work comprising each grown 'and:coal pro- origin,sex,age,or dis-:! u
COSY FOR THE DUBU improvement as stated tluced within the State ability in consideration
QUE INDUSTRIALCEN- of Iowa, and to ,Iowa ''
' below must be filed be- for an award.
TER SOUTH, VERENA ! fore 2:00 P.M.,on May domestic Labor, to the Published in the Tele
COURT PROJECT 5,2016,in the Office of extent lawfully ,re- rah Herald'on April
NOTICE IS HEREBY the City Clerk,City Hall quired under Iowa stat- 22 2016
GIVEN: The City Coun First Floor, 50 West utes. __-=END OF
cil of the City of Dubu 13th Street, Dubuque, 120.7 Sales Tax SECTION 00120 =_
e Iowa will hold a The Bidder should not it 4/22
public hearing on the 1120.2 Time and include State of Iowa '
proposed plans, speci placedSealedPropos .I sales tax in its Bid. A
fications,form of:con- als Will be Opened I sales tax exemption: f
tract and estimated and considered certificate will be avail-',
cost for.the Dubuque Sealed proposals will I able for all material lI
Industrial Center be opened and Bids �I purchased in Iowa`for
South,,Verena Court incorporation into the
tabulated at 2:OOp.m. P �I!
Project, in accordance v Project.on May 5,2016,fere at 120.8 General Na-
with the provisions of City Hall Conference tore of Public Irrr
Chapter 26,Code of to Room B, 5o West 13th rovement Project,
wa,at 6:30 p.m.,on the Street, Dubuque, Iowa, pDubuque Industrial
2nd day`of May, 2016, for consideration by
in the Historic Federal the`City.Council 1 at its Center South Verena
Building.Council Cham- meeting'on May 16, Court Project CIP # I
bers (second floor), j 2016. The City of Dubu- 13602160 I,
350 West 6th Street, que,Iowa,reserves the I This project provide''s
Dubuque, Iowa. Said right-to reject any and I for construction of a
proposed plans, speck Verena a- serve the
all Bids. cul-de- S r
fications,dstimate
form of con- 1203 Time for Com I Street Coffee
ed mencementand Com- development and fu-
tract an
cost are;now on file in pietion'of Work ture development m p,
the office of the City Work on the Project I the Dubuque Industrial'
Clerk. At said hearing I must be commenced Center South off of
any interested person I within ten (10)'calen- Seippel Road. The
may,appear and file dar days after the No project -will' include
objections thereto. 1590 SY
tice to< Proceed, has ' of 9' PCC
The scope of the Proj been issued rand-shall pavement,299 SY of5'
ect is asfollows: be fully completed by wide Sidewalk,651F of
• Construction of a July 15;2016. 24"RCP storm'sewera
I
cul-de-sac with 1590 120A BidBeeurity streetlight and related I ,
SY 9" PCC Pavement, Each,Bidder must ac I -electrical work and
landscape restoration
299 SY of 6"thick side- company its Bid with a !
Walk,1140 CY of Exca- Bid security assecurity of disturbed areas.The
vation, storm Sewer! that the successful Bid- Iproject also includes a
and streetlights., der will enter into a streetlight, to illumi
Written comments re contract fpr the work nate the cul-de-sac.
garding the above pub- Bid upon and will fur- Currently construction
lic hearings may be nish after the award of j of the Verena Street
submitted to the City, contract a corporate l Coffee ,site develop
Clerk's Office, 50 W. j surety.Bond, accepta l ment is underway on
13th St., Dubuque, IA ! ble to he governmen the eastern portion of -
Col
52001, ctyclerk@cityof tal entity,for the faith building pad one. the
dubuque.org,on or be- ful performance of the ordination withthe
'
fore said time of public contract,in an amount contractors for the site
hearing. equal'to one hundred I development is imper
Any visual or hearing II percent of the amount ative to avoid causing
impaired persons of the contract. The any interference with
needing special:,assis Bid security must be in the progress of that
tante or persons with I development. � An 4[
the amount of ten per- I
o I agreed to cost of delay
neeciar accessibility cent '(1 f t of the of $5o0 per calendar
needs should contact l amount of the contract day beyond the Com
the City Clerk's office and must be in the letion date,applies to
at (563) 589-4120 or form of a cashier's 'I P
TDD at (563)69.0-6678 check or 'certified this project.
at least 48 hours prior check drawn on a120.9 , Pre-Bid Con-
to the meeting. state-chartered or fed- struction Conference
Published by order of I A pre-bid construction
erally-chartered bank, conference will not be
the City Council given or a certified share held for this project
on the 18th day of draft drawn on state- F
April,2016. 120.10 Title VI-Non-
Kevin
or federally I !
Kevin'S.Firnstahl, chartered credit union, Discrimination Clause•
or the Bidder may Oro-
it
ro 1 The City of Dubuque-
CMC,City Clerk . in accordance with Ti
it 4/22 vide a Bid Bond with j tle VI of the Civil Rights; l
NOTICE TO BIDDERS corporate surety satis= Act 1 o he C it Stat.
SECTION 00120 factory to the govern- 252 42 U.S.C; 2000d.
CITY OF DUBUQUE mental entity.'The Bid
PUBLIC IMPROVE Bond'must contain no I 2000d-4 and Title 49,
Conditions except as Cations Federal Rego-
provided in this sec--i Transs, Department of
tion,` Transportation; Subti;
1205 Contract Docu tie A,Office of theSec-
ments retary,Part 21,'Nondis
crimination in Federal-
Copies of the Contract ! ly assisted programs of
Documents may be ob- the. ' Department of
tained at-the Engineer-,II Transportation issued'I
ing Department, City pursuant to such Act;
Hall-Second Floor,50 p
West 13th Street, Du- I hereby notifies,all bid
buque,Iowa 52001.The ders that it will affir
V
Contract Documents i matively insure that in
will also be available 1 any 'contract entered
pursuant to this
on the City's.website at intp
www.Cityofdubuque.or advertisement, minori-
q/bids-aspx. ;No plan k