Code of Ordinances Amendment - Title 1 Start Time and Public Input for City Council Meetings (1st Reading) Copyright 2014
City of Dubuque Action Items # 1.
ITEM TITLE: Public Input and Start Time for City Council Meetings
SUMMARY: City Attorney submitting two proposed ordinances
concerning City Council discussion of the placement of
Public Input on the Council agenda and adjusting the start
time for regular meetings.
ORDINANCE Amending City of Dubuque Code of
Ordinances Title 1 Administration, Chapter 6 Mayor and
City Council, Article A Rules and Procedure, Section 1-6A-
3 Types of Meeting by establishing the meeting time for
regular City Council meetings of 6:00 PM
ORDINANCE Amending City of Dubuque Code of
Ordinances Title 1 Administration, Chapter 6 Mayor and
City Council, Article A Rules and Procedure, Sections 1-
6A-11 Order of Business and Agenda and 1-6A-14 Rights
of Public by clarifying the rules relating to communications
to the City Council and the Public Input Agenda
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion
A
ATTACHMENTS:
Description Type
Staff Memo Staff Memo
Ordinance Amendment 1-6A-3 Ordinance
Ordinance Amendment 1-6A-11 and 1-6A-14 Ordinance
Suggested Motion Supporting Documentation
THE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
BARRY LINDAHL
CITY ATTORNEY
To: Mayor Roy D. Buol and
Members of the City Council
DATE: April 27, 2016
RE: Public Input
Attached are two proposed ordinances in response to the City Council discussion
concerning public input at the April 4, 2016 City Council meeting.
The first ordinance establishes the time of commencement of regular City Council
meetings at 6:00 P.M. This ordinance is not technically necessary as long as the City
Council agrees by consensus that 6:00 P.M. will be the starting time for regular
meetings. The published Notice of Meeting which includes the date, time and place of
meetings, is sufficient for that purpose.
The second ordinance moves public input in the order of business to follow public
hearings. The ordinance also provides that during public input, members of the public
may address the City Council on any action item on the agenda or on any matter not on
the agenda concerning city business over which the City Council has control. The
ordinance indicates that unless extended by the presiding officer, public input is limited
to 30 minutes. Other changes in the ordinance are intended to conform the City Council
proceedings to the new public input rules.
BAL:tIs
Attachment
cc: Michael C. Van Milligen, City Manager
Crenna Brumwell, Assistant City Attorney
Maureen Quann, Assistant City Attorney
Kevin Firnstahl, City Clerk
F:\USERS\tsteckle\Li ndahl\Memos\MayorCouncil_Publicl nput_042716.doc
Prepared by: Barry A. Lindahl, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 583-4113
ORDINANCE NO. 16
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 1
ADMINISTRATION, CHAPTER 6 MAYOR AND CITY COUNCIL, ARTICLE A RULES
AND PROCEDURE, SECTION 1-6A-3 TYPES OF MEETING BY ESTABLISHING THE
MEETING TIME FOR REGULAR CITY COUNCIL MEETINGS OF 6:00 P.M.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1 . Section 1-6A-3 of the City of Dubuque Code of Ordinances is
amended to read as follows:
1-6A-3: TYPES OF MEETINGS:
A. Regular Meetings: Regular meetings of the council must be held on the first and
third Mondays of each month. However, when the first or third Monday falls upon any of
the following city holidays, such meeting must be held on the next succeeding day:
New Year's Day
Martin Luther King's Birthday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
Unless otherwise indicated in the notice of meeting, regular meetings will commence at
6:00 p.m.
Section 2. This Ordinance takes effect upon publication.
Passed, approved, and adopted the day of 12016.
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, City Clerk
EFFECT OF AMENDMENT
1-6A-3: TYPES OF MEETINGS:
A. Regular Meetings: Regular meetings of the council must be held on the first and
third Mondays of each month. However, when the first or third Monday falls upon any of
the following city holidays, such meeting must be held on the next succeeding day:
New Year's Day
Martin Luther King's Birthday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
Unless otherwise indicated in the notice of meeting, regular meetings will commence at
6:00 p.m.
Prepared by: Barry A. Lindahl, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 583-4113
ORDINANCE NO. 16
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 1
ADMINISTRATION, CHAPTER 6 MAYOR AND CITY COUNCIL, ARTICLE A RULES
AND PROCEDURE, SECTIONS 1-6A-11 ORDER OF BUSINESS AND AGENDA AND
1-6A-14 RIGHTS OF PUBLIC BY CLARIFYING THE RULES RELATING TO
CMMUNICATIONS TO THE CITY COUNCIL AND THE PUBLIC INPUT AGENDA
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1 . Section 1-6A-11 of the City of Dubuque Code of Ordinances is
amended to read as follows:
1-6A-11 : ORDER OF BUSINESS AND AGENDA:
A. Agenda: The order of business of each regular meeting shall be as contained in
the agenda prepared by the city clerk. The agenda shall be a listing by topic of subjects
to be considered by the city council.
B. Order Of Business: The general rule as to the order of business in regular
meetings shall be as follows:
1 . Reading of the call.
2. Roll call.
3. Proclamations.
4. Consent items; business licenses.
5. Items to be set for public hearing.
6. Appointments to boards and commissions.
7. Public hearings.
8. Public input.
9. Action items.
10. Adjournment.
Section 2. Section 1-6A-14 of the City of Dubuque Code of Ordinances is
amended to read as follows:
1-6A-14: RIGHTS OF PUBLIC:
A. Addressing City Council: No person may address the city council by oral
communication without the permission of the presiding officer.
B. Manner Of Addressing City Council; Time Limit: Each person addressing the city
council shall approach the microphone, shall give such person's name and address and,
if representing an organization or another person, shall so state, in an audible tone of
voice for the record, and, unless further time is granted by the presiding officer, shall
limit such person's address to five (5) minutes. All remarks shall be addressed to the
city council as a body, not to any city officer or employee. No person, other than
members of the city council and the person having the floor, shall be permitted to enter
into any discussion, either directly or through the members of the city council. No
questions shall be asked of individual council members nor of any city officer or
employee, except through the presiding officer.
C. Personal And Slanderous Remarks: Any person making personal, impertinent or
slanderous remarks, or who shall become boisterous, while addressing the city council
may be requested to leave the meeting and may be by the presiding officer barred from
further audience before the city council.
D. Written Communications: Any person or the person's authorized representatives,
may address the city council by written communication in regard to any matter
concerning the city's business or over which the city council has control at any time by
addressing such written communication to the city clerk. All such written
communications must be received by the city clerk by twelve o'clock (12:00) noon of the
Wednesday immediately preceding the regular council meeting in order that such
material may be placed on the agenda for such meeting.
E. Public Input Agenda: Members of the public may address the city council on any
action item on the agenda or on any matter not on the agenda concerning city business
or over which the city council has control.
Unless extended by the presiding officer, public input will be limited to thirty (30)
minutes.
Section 3. This Ordinance takes effect upon publication.
Passed, approved, and adopted the day of 12016.
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, City Clerk
EFFECT OF AMENDMENT
1-6A-11 : ORDER OF BUSINESS AND AGENDA:
A. Agenda: The order of business of each regular meeting shall be as contained in
the agenda prepared by the city clerk. The agenda shall be a listing by topic of subjects
to be considered by the city council.
B. Order Of Business: The general rule as to the order of business in regular
meetings shall be as follows:
1 . Reading of the call.
2. Roll call.
3. Proclamations.
4. Consent items; business licenses.
5. Items to be set for public hearing.
6. Appointments to boards and commissions.
7. Public hearings.
8. Public input.
99. Action items.
10. Adjournment.
1-6A-14: RIGHTS OF PUBLIC:
A. Addressing City Council: No AajL-person Mg_y_4esir-�ddress the city council
by oral communication without shell £ire# s;eG, re the permission of the presiding officer,
idedpFev be giveR to these peFSORS who have notified the -ify
Gle-F by�finielve 'Gln Gk (12;00) RGOR of the VAfadReGday n Gei girlie#ehi rling the
regnler G Gil moo#ing of their desire to c ak OR eFder that c Gh n
he nle Ged OR the agenrle
B. Manner Of Addressing City Council; Time Limit: Each person addressing the city
council shall approachstep4" the microphone, shall give such person's name and
address and, if representing an organization or another person, shall so state, in an
audible tone of voice for the record, and, unless further time is granted by the presiding
officer, shall limit such person's address to five (5) minutes. All remarks shall be
addressed to the city council as a body, not to any city officer or employee. No person,
other than members of the city council and the person having the floor, shall be
permitted to enter into any discussion, either directly or through the members of the city
council. No questions shall be asked of individual council members nor of any city
officer or employee, except through the presiding officer.
C. Personal And Slanderous Remarks: Any person making personal, impertinent or
slanderous remarks, or who shall become boisterous, while addressing the city council
may be requested to leave the meeting and may be by the presiding officer barred from
further audience before the city council.
D ReadiRq !l£ Dre#ec#c- In#erec#ed peFGGRG, OF their FePFeGeRtatikzeG,
to aRY me##er ever whish the pity nil hec Pentrel ;nihen the i#em nrler
nencirlero#inn by the nifii no--Rao i£ amajnrifii Of the nifii n nil n en# e c #n le#
#hem he heerd
D€. Written Communications: Any person or the person's authorized representatives,
may address the city council by written communication in regard to any matter
concerning the city's business or over which the city council has control at any time by
dmre r by addressing such written communication to the city clerk. All such
written communications must be received by the city clerk by twelve o'clock (12:00)
noon of the Wednesday immediately preceding the regular council meeting in order that
such material may be placed on the agenda for such meeting.
E. Public Input Agenda: Members of the public may address the city council on any
action item on the agenda or on any matter not on the agenda concerning city business
or over which the city council has control.
Unless extended by the presiding officer, public input will be limited to thirty (30)
minutes.
Suggested Motion Wording for Ordinances - Motion B / Motion A
Motion B
I move to receive and file the communications and further move that the requirement
that a proposed Ordinance be considered and voted on for passage at two Council
meetings prior to the meeting at which is to be finally passed be suspended.
Second & vote called; then:
Motion A
I move final consideration and passage of the Ordinance.
Second & vote called
If Motion B does not pass:
I move to receive and file the communications and I move first (or second) consideration
of the Ordinance.
Upon third reading:
I move final consideration and passage of the Ordinance.