5 2 16 Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on May 2, 2016 in the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Biol; Council Members Conn, Del koro, Jones, L ch, Res ck
vKiLOZ,
City Manager Va Milligen, City Attorney Lindahl
1
A
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Skills Gap.
Ytix
/t?'"/ -
g471,1407
124
WORK SESSION
Skills Gap
ez2aX
Adjournment ' p.
Yays
Nays
`
Connors
I
Del Toro
t
Lynch
Z �'
Buol
Rios
y
Jones
Resnick
teW
1
JO 4.7(04
OE&
m/4,0/4/447
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on May 2, 2016 in the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor ol; Council Members Connors, Del oro, Jo es, Lynch, Resnick,
VRios; City Manager Vpn Milligen, City Attorngy Lindahl
Abrr3ft:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. KDTH Day (May 4, 2016) was accepted by
144474
2. Historic Preservation Month (May 2016) was accepted by,Se
3. Mental Health,,lffonth (May 2016) was accepted by
2
Yays
Nays
Connors
Del Toro
vly
Lynch
Buol
V
Rios
V-
Jones
Resnick
CONSENT ITEMS
fre4
1. Minutes and Reports Submitted
City Council Proceedings of 4/18; Housing Commission of 3/22; Zoning Advisory
Commission of 4/6; Proof of Publication for City Council Proceedings of 4/4
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Cafe Fraiche for property damage/loss of revenue, Terry Leibold for vehicle damage,
and Agnes Nadermann for property damage; Devon Phillips for lost property.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Cafe Fraiche for
property damage/loss of revenue; Terry Leibold for vehicle damage; Agnes Nadermann
for property damage
Suggested Disposition: Receive and File; Concur
4 Chris Kohlmann Receives Women of Achievement Award
City Manager transmitting information on Information Services Manager Chris
Kohlmann receiving the Achievements in Her Field Award from the Women's
Leadership Network that recognizes and honors women who have already, or aspire to,
provide significant contributions in their professional, personal and volunteer roles in the
community.
Suggested Disposition: Receive and File
3
cUl
Yays
Nays
Connors
Del Toro
Lynch
Buol
Vi
Rios
L,
Jones
Resnick
5. Ken Kringle Historic Preservation Awards
Historic Preservation Commission submitting information on the 2016 Ken Kringle
Historic Preservation Awards that were presented at the April 2016 Architecture Days
and recognize exemplary rehabilitation efforts of eight properties.
Suggested Disposition: Receive and File
6. Historic Tax Credit Workshop
Historic Preservation Commission transmitting information on a free Historic Tax Credits
Workshop on May 24, 2016 at Inspire Cafe sponsored by the Commission.
Suggested Disposition: Receive and File
7. Sustainable Dubuque Community Grant Recommendations
City Manager recommending approval of four projects for funding from the Sustainable
Dubuque Community Grant Program.
Suggested Disposition: Receive and File; Approve
8. Community Development Block Grant (CDBG) Fiscal Year 2016 Annual Action
Plan Amendment 4
City Manager recommending adoption of the FY2016 Annual Action Plan — Amendment
4 for the Community Development Block Grant (CDBG) Program that reallocates
funding for the FY2017 Annual Action Plan.
RESOLUTION 164-16 Approving Fiscal Year 2016 (Program Year 2015) Annual Action
Plan Amendment 4 for Community Development Block Grant (CDBG) Funds
Suggested Disposition: Receive and File; Adopt Resolution(s)
4
Yays
Nays
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
9. Community Development Block Grant (CDBG) Fiscal Year 2017 Annual Action
Plan
City Manager recommending approval of a resolution adopting the Fiscal Year 2017
Annual Action Plan and authorizes the City Manager to prepare and submit the Plan to
the U.S. Department of Housing and Urban Development (HUD).
RESOLUTION 165-16 Adopting the Fiscal Year 2017 (Program Year 2016) Community
Development Block Grant (CDBG) Annual Action Plan
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Contract for Services with Circles® USA
City Manager recommending approval of a contract with Circles® USA for consulting
services for the Dubuque Circles® Initiative.
Suggested Disposition: Receive and File; Approve
11. 2016 Pavement Marking Project Award
City Manager recommending award of the public improvement contract or the 2016
Pavement Marking Project to SELCO, Inc.
RESOLUTION 166-16 Awarding the public improvement contract for the 2016
Pavement Marking Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Fiscal Year 16 Sewershed 5, 7, 11, 12 Manhole Project Award
City Manager recommending that the that the award for the FY16 Sewershed 5, 7, 11
and 12 Sanitary Sewer Manhole Project be officially recorded in the minutes of the City
Council.
Suggested Disposition: Receive and File; Make Matter of Record
5
Yays
Nays
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
13. Compensation Package for Non -bargaining Unit Employees
City Manager recommending that effective July 1, 2016 through June 30, 2017, the
wage plans in effect on June 30, 2016 for general employee classifications and non -
assigned classifications be increased by 2.5% across the board.
RESOLUTION 167-16 Approving the compensation package for Non -Bargaining Unit
Employees for Fiscal Year 201
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Southwest Arterial Project Property Acquisition - Neztrop, LLC and Portzen
Building Firm, LLC
City Attorney recommending approval of a Purchase Agreement for acquisition of
property and easements for the Southwest Arterial Project from Neztrop, LLC and
Portzen Building Firm, LLC.
Suggested Disposition: Receive and File; Approve
15. Pre -Annexation Agreement - Culbertson
City Manager recommending approval of a Pre -Annexation Agreement with Thomas R.
and Carrie A. Culbertson, property owners of Lot 18 in Twin Ridge Subdivision.
RESOLUTION 168-16 Approving a Pre -annexation Agreement between the City of
Dubuque, Iowa and Thomas R. and Carrie A. Culbertson
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Pre -Annexation Agreement - Noel
City Manager recommending approval of a Pre -Annexation Agreement with Dennis J.
and Jean M. Noel, property owners of Lot 3 in Twin Ridge Subdivision.
RESOLUTION 169-16 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Dennis J. and Jean M. Noel
Suggested Disposition: Receive and File; Adopt Resolution(s)
6
Yays
Nays
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
17. Pre -Annexation Agreement - Welsh
City Manager recommending approval of a Pre -Annexation Agreement with Donald and
Margery A. Welsh, property owners of property located at the northeast corner of Key
West Drive and Lake Eleanor Drive.
RESOLUTION 170-16 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Donald and Margery A. Welsh
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Urban Deer Management Plan 2016-2017
City Manager transmitting the City of Dubuque 2015-2016 Urban Deer Management
Report and recommending approval of the 2016-2017 Urban Deer Management Plan.
Suggested Disposition: Receive and File; Approve
19. Weaver Castle, LLC - Third Amendment to Development Agreement for 1576-
1580 Locust Street.
City Manager recommending approval of a Third Amendment to the Development
Agreement with Weaver Castle, LLC for the redevelopment of the property at 1576-
1578-1580 Locust Street extending the completion date to June 30, 2016.
RESOLUTION 171-16 Approving the Third Amendment to Development Agreement
between the City of Dubuque, Iowa and Weaver Castle, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Code of Ordinances - Adoption of Supplement 21
City Clerk recommending adoption of Supplement No. 21 to the City of Dubuque Code
of Ordinances.
RESOLUTION 172-16 Adopting Supplement No. 21 to the Code of Ordinances of the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
7
Yays
Nays
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
21. Signed Contracts
Area Residential Care, Inc., Vocation Services (ARC) agreement with the City of
Dubuque for performing clean-up services in City parks.
Suggested Disposition: Receive and File
22. Improvement Contracts 1 Performance, Payment and Maintenance Bonds
Connolly Construction for the FY16 Sewershed 7, 11, and 12 Manhole Project;
McDermott Excavating for the FY16 Sewershed 5 Manhole Project; Tschiggfrie
Excavating. Co. for the 2016 Bridge Repairs and Maintenance Project
Suggested Disposition: Receive and File; Approve
23. Alcohol Compliance Civil Penalty for Alcohol License Holder — Days Inn &
Spirits Bar & Grill
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Days Inn & Spirits Bar & Grill, 1111 Dodge
Street.
Suggested Disposition: Receive and File; Approve
24. Tobacco Compliance — Civil Penalty for Tobacco License Holder — Tott's Tap
City Manager recommending approval of the Acknowledgement/Settlement Agreement
for a tobacco compliance violation for Tott's Tap, 3457 Jackson Street.
Suggested Disposition: Receive and File; Approve
25. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 173-16 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
8
ITEMS SET FOR PUBLIC HEARING
1. Carnegie -Stout Public Library - Maker Space Project
2. Transit Advisory Board Student Fare Recommendation
Yay5
Nays
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
May 16, 2016
June 6,2016
1. Carnegie -Stout Public Library - Maker Space Project
City Manager recommending preliminary approval of the construction plans and
specifications, authorize the public bidding process and set a public hearing for May 16,
2016 for the Carnegie -Stout Public Library's Maker Space Project.
RESOLUTION 174-16 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
5/16/16
2. Transit Advisory Board Student Fare Recommendation
City Manager recommending that a public hearing be set for June 6, 2016 for
discussion and approval of the Jule Transit student fares for the 2016-2017 school year
as recommended by the Transit Advisory Board.
RESOLUTION 175-16 Setting the date for a public hearing establishing a fixed -route
student fare
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
6/6/16
9
BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their desire to serve on
the following Boards/Commissions. Applicant appointments will be made at the next
City Council meeting.
1. Building Code and Advisory Appeals Board (REVIEW)
One, 3 -year term through August 1, 2018 (Vacant term of Carr — Residential
Contractor).
Applicant: Mark Gudenkauf, 1251 Deer Creek Ridge (Qualifies for Residential
Contractor)
Appointments were made to the following Board/Commission
2. Human Rights Commission (Appointments)
Two, 3 -year terms through January 1, 2017 (Vacant terms of Engling and Melchert).
Applicants:
Jeff Lenhart, 1274 Locust St. #3;
Jay Schiesl, 195 W. 17th St.
This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners
total; currently 3 males/4 females
Yays
Nays
,
Connors
Del Toro
/
Lynch
Buol
Rios
'!4
Jones
Resnick
10
PUBLIC HEARINGS
SUSPEND THE RULES
Yays
Yays
Nays
v://),„_'
Connors
Connors
Del Toro
Del Toro
Lynch
Lynch
Buol
Buol
4.7
Rios
Rios
i.---'
Jones
Resnick
Resnick
1. Request to Amend Plaza 20 Planned Unit Development District
Proof of publication on notice of public hearing to consider approval of a request from
Sara Hutchinson to amend the Plaza 20 Planned Unit Development (PUD) District at
2600 Dodge Street to allow construction of new retail space and rezone property from
R-1 Single -Family Residential to Planned Unit Development and the Zoning Advisory
Commission recommending approval with the condition that the landscaping added
along the east side of the PUD be a shade tree variety.
ORDINANCE 13-16 Amending Title 16, the Unified Development Code of the City of
Dubuque Code Of Ordinances by rescinding Ordinances 15-62, 67-78, 52-91, and 6-99
which established regulations for the Plaza 20 PUD Planned Unit Development District
with a Planned Commercial Designation and now being amended to allow for The
development of new retail space at the east side of the shopping plaza, and the
rezoning of an adjacent parcel from R-1 Single -Family Residential to PUD Planned Unit
Development
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
Nays
a✓
Connors
Del Toro
Lynch
Buol
IV
Rios
Jones
Resnick
Final Reading and Adopt
Yays
Nays
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
9rnm,
e &I
2. Request to Amend Tower Hills Planned Unit Development District on Rockdale
Road / South Pointe Village
Proof of publication on notice of public hearing to consider approval of a request by
Chris Miller to amend the Tower Hills Planned Unit Development (PUD) District on
Rockdale Road to allow development of South Pointe Village; comprised of two
Commercial Tots and Single and Multi -Family residences and the Zoning Advisory
Commission recommending approval with the condition that the secondary emergency
access be required when 100 dwelling units are completed.
ORDINANCE 14-16 Amending Title 16 of the City of Dubuque Code of Ordinances
Unified Development Code by reclassifying hereinafter described property located at
2475 Rockdale Rd. from R-1 Single -Family Residential Zoning District to PUD Planned
Unit Development with a PR Planned Residential Designation and amending the Tower
Hills Planned Unit Development to allow the development of the South Pointe Planned
Unit Development comprised of single and multi -family residential dwellings and
commercial building lots
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
Nays
L.,:iConnors
17-
/
Connors
Del Toro
git„,"
Lynch
Buol
Lynch
Rios
Buol
Jones•
Resnick
Final Reading and Adopt
Yays
Nays
17-
/
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
.00.0if9
4$n
u-/2 //
)zeerd, ,/ d !I ,
(-4/1"/ - b/a/a,Az`
okvo- g,if .,'/4492;
,e0 a 7/71/7 'Aix)
e -/t/4,4Az_
/�/ ij
f 1,171104- -- R/4diegab hi Pi, ete 1/1*- N ef/501
hyd-1
d‘-
7,47
ayh
3. Development Agreement - Friends of St. Mary's/Steeple Square, 1501 Jackson
Street
Proof of publication on notice of public hearing to consider approval of the proposed
issuance of Urban Renewal Tax Increment Revenue Obligations and the execution of a
Development Agreement relating thereto with Friends of St. Mary's D/B/A/ Steeple
Square and the City Manager recommending approval.
RESOLUTION 176-16 Approving a Development Agreement by and between the City of
Dubuque, Iowa and Friends of St. Mary's D/B/A/ Steeple Square providing for the
issuance of Urban Renewal Tax Increment Revenue Obligations for the redevelopment
of 1501 Jackson Street
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Connors
Del Toro
-
Lynch
Buol
Rios
Jones
Resnick
13
4. Dubuque Industrial Center South - Verena Court Project
Proof of publication on notice of public hearing to approve the plans, specifications, form
of contract and estimated cost for the Dubuque Industrial Ce ter South - Verena Court,
Project and the City Manager recommending approval.
RESOLUTION 177-16 Approval of plans, specifications, form of contract, and estimated
cost for the Dubuque Industrial Center South - Verena Court Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
C
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
14
5. Fiscal Year 2016 Second Budget Amendment
Proof of publication on notice of public hearing to approve the Fiscal Year 2016 Second
Budget Amendment and the City Manager recommending approval.
,7,33
RESOLUTION 178-16 Amending the current budget for the Fiscal Year ending June 3,
2016 as amended last on September 22, 2015.
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
7
Connors
Del Toro
i::::1,--2\
Lynch
Buol
///-
Jones
Resnick
//1-- cAdoi
MI/ort A4Y
r
RiVe
e,�,s5
of,/e
4
15
6. Grandview Avenue, Delhi Street and Grace Street Roundabout Project
Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract and estimated cost for the North Grandview Avenue and
Delhi Street Roundabout Intersection Improvement Project and the City Manager
recommending approval. Staff will make a presentation on the project.
RESOLUTION 179-16 Approval of plans, specifications, form of contract, and estimated
cost for the North Grandview Avenue and Delhi Street Intersection Improvement project
Suggested Disposition: Receive and File; Adopt Resolution(s), Presentation
Yays
Nays
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
REINSTATE THE RULES
0181-
oz,
474
Yays
Nays
Connors
Del Toro
Lynch
Buol
Rios
Jones
Resnick
16
ACTION ITEMS
1. Public Input and Start Time for City Council Meetings
City Attorney submitting two proposed ordinances concerning City Council discussion of
the placement of Public Input on the Council agenda and adjusting the start time for
regular meetings.
ORDINANCE 1 Amending City of Dubuque Code of Ordinances Title 1
Administration, Chapter 6 Mayor and City Council, Article A Rules and Procedure,
Section 1-6A-3 Types of Meeting by establishing the meeting time for regular City
Council meetin;�s of 6:00 /ee- ` it7
S imped-t-hreeatdiirgs
Yays
Nays
i/'
Connors
Vff,..
Del Toro
DelTo,r‘
Lynch
Buol
Rios
Jones
Resnick
Final Reading and Adopt
YA,ys
Nays
Connors,-'
Vff,..
Del To
DelTo,r‘
Ly
B of
Rios
Ja'qes
Reshitk
ORDINANCE _ - An tiding City of Dubuque Code of Ordinances Title 1
Administration, Chapter 6 Mayor and City Council, Article A Rules and Procedure,
Sections 1-6A-11 Order of Business and Agenda and 1-6A-14 Rights of Public by
clarifying the rules relating to communications to the City Council and the Public Input
Agenda
Suggested Dis os i ion: Receive and File; Motion,B; Motjjpn A
•&uspe• tlae-Iead,i.lgs
Yays
Nays
Connors
Vff,..
Del Toro
DelTo,r‘
Lynch
Buol
-Rios
Jones
Resnick
Final Reading ancfAdopt
Yays ,
Nays
Connors,
",
DelTo,r‘
/
foefi
f
Jones
Resnick
17
2. Multicultural Family Center Annual Report for 2015
Multicultural Family Center Director Farris Muhammad and Assistant Director Sarah
Peterson will share a presentation of the 2015 Multicultural Family Center Annual
Report.
Suggested Disposition: Receive and File; Presentation
Yays
Nays
1,,,° -(9
-,Connors
Del Toro
Lynch
Buol
Rios
L
Jones
Resnick
fit
18
9g/
3. Bee Branch Creek Restoration Project Update
p
City staff will make a presentation to the City Council to provide a status update of the
multi -phase Bee Branch Watershed Flood Mitigation Project in preparation for the May
9, 2016 walking tour of the project. tyre(
Suggested Disposition: Receive and File; Presentation
Yays
Nays
Connors
Del Toro
'`
Lynch
Buol
Rios
Jones
-----
Resnick
/777/-
19
7'r
19
46 -
COUNCIL MEMBER REPORTS
"/"9
d /
CLOSED SESSION <.".-' p.m.
Pending Litigation and Property Acquisition — Chapter 21.5(1)(c), -(j) Code of Iowa
Public Statement
Yays
Nays
Connors
Del Toro
Lynch
-,
Buol
/
Rios
V /`
Jones
Resnick
ADJOURNMENT )Z-2.' p.m. .
Yays
Nays
Connors
Del Toro
Lynch
Buol
/
Rios
Jones
Resnick
20
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, May 02, 2016 at 5:30 PM in the Historic Federal Building for the
purpose of conducting a work session on Skills Gap.
Consent Items: Pages n/a
oy D. Buol, Mayor
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, May 02, 2016 at 6:30 PM in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1-4
oy D. Buol, Mayor