Ham House Masonry Rehabilitation Project - Award of Contract Copyright 2014
City of Dubuque Consent Items # 17.
ITEM TITLE: Ham House Masonry Rehabilitation Project-
Architectural/Engineering Services
SUMMARY: City Manager recommending approval to enter into a
contract with Selser Schaefer Architects to conduct
consultant services for the Ham House Masonry
Rehabilitation Project.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Ham House Masonry Rehab Consultant Selection-MVM City Manager Memo
Memo
Ham House Masonry Consultant Selection Staff Memo
Selser Schaefer Proposal Supporting Documentation
Selser Schaefer Fees- Ham House Supporting Documentation
Request for Proposals - Ham House Masonry Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Ham House Masonry Rehabilitation Project Consultant Selection
DATE: May 11, 2016
Five proposals were received in response to a Request for Proposals for a consultant
for the Ham House Masonry Rehabilitation Project. After review of the proposals, two
firms were selected for interview.
Leisure Services Manager Marie Ware and the Consultant Selection Committee
recommend City Council approval to enter into a contract with Selser Schaefer
Architects to conduct consultant services for the Ham House Masonry Rehabilitation
Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CITY ODubuque II-A
U Bi
E
;111 I.mericaCi i
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Ham House Masonry Rehabilitation Project Consultant Selection
DATE: May 11, 2016
INTRODUCTION
The purpose of this memorandum is to recommend a consultant for the Ham House
Masonry Rehabilitation Project Architectural/Engineering Services contract.
BACKGROUND
Mathias Ham House is on the National Register of Historic Places. It is an important
community treasure. The Ham House is owned by the City of Dubuque and is leased to
the Dubuque County Historical Society. As a part of the lease the City is responsible for
the exterior of the Ham House. Restoration of the envelope of historic structures is
important to the long term sustainability of the structure itself both inside and outside.
The project activities included creating necessary bid documents, plans and
specifications for the masonry rehabilitation including tuckpointing of this historic
structure. This work would include the inspection services to oversee the contractor
chosen to do the work itself and contract administration. The work will be done in
accordance with the Secretary of Interior's Standards for the Treatment of Historic
Properties and the National Park Service (NPS) Technical Preservation Brief No. 2
Repointing Mortar Joints in Historic Masonry Buildings. The Scope of Services was
detailed in the RFP.
DISCUSSION
Proposals from qualified consultants to conduct the Ham House Masonry Rehabilitation
Project Architectural/Engineering Services contract were received from five firms.
A Consultant Selection Committee reviewed the proposals. The Committee consisted
of Purchasing Coordinator Tony Breitbach, Facilities Supervisor Ben Alden, Assistant
Planner Dave Johnson, Building Service Manager Todd Carr, Finance and HR
1
Supervisor Don Howes of Five Flags Center Manager SMG, and myself. Independently
committee members rated each of the proposals on four categories of responsiveness,
quality and completeness of proposal as well as eight categories of experience and
qualifications. All categories were outlined in detail in the RFP. The committee
reviewed and scored the proposals without knowledge of the submitted fees. The
committee based upon scores unanimously chose IIW, P.C. and Selser Schaefer
Architects as their top two scores based upon the twelve categories. The costs
proposals were then reviewed.
Proposals were to include the cost and the expenses budget.
Firm Cost Expenses
Atkinson-Noland & Denver, Colorado $ 22,300 Did not include
Associates, Inc.
Delta 3 Engineering Platteville Wisconsin $ 19,603 Included
reimbursement sheet
IIW, P.C. Dubuque, Iowa $ 30,000 Only expense would
be printing costs
Selser Schaefer Dubuque, Iowa $ 21 ,500 Not to exceed $5000
Architects
Shive-Hattery I Dubuque, Iowa $ 28,320 Not to exceed $1 ,000
After fees were opened it was found that the fees for Atkinson-Noland & Associates,
Inc. as well as Delta 3 Engineering were lower. Both firms were scored lowest of all
submissions by the committee. Atkinson sent their same Ham House proposal for the
Five Flags Theater except for the cover page thus the Five Flags Theater proposal did
not speak to the Five Flags project. There were other requirements also not included,
leading to their low scores. Delta 3 Engineering did not address well all the scoring
components as well as other proposals.
RECOMMENDATION
Interviews were scheduled with the two firms and were conducted. The unanimous
consensus of the committee after interviews was to recommend the selection of Selser
Schaefer Architects.
Selser Schaefer Architects teamed with Walter Sedovic Architects. Selser Schaefer is
located in Dubuque and will be the project manager. The team from Selser Schaefer is
well-versed in historic rehabilitation and preservation and provided specific past projects
that are similar to the Ham House project. Sedovic brings experience working for the
National Park Service as a historical architect as well as extensive background in
historic preservation of landmark structures and restoration project management. A
bonus that the team will provide is a maintenance plan that will address future items that
should be done to protect the historic structure outside of work outlined in the masonry
rehabilitation project. It will provide information to assist in preparation of future capital
projects to budget for outside of this project.
2
Based upon the interviews and proposals the committee requested the site evaluation
include a lift rental to perform a sufficient investigation of all masonry surfaces.
Additionally a mortar analysis will be an added component and increased site inspection
visits during the work phase of the project. The lift and additional site visits were not in
the proposals of the other firms shown above. Selser Schaefer's cost of these additions
will not exceed $6,300.
BUDGETIMPACT
The budget for the architectural/engineering services for masonry rehabilitation for the
Ham House would be a part of the total budget of the Ham House Masonry Restoration
CIP 350-1212 of$217,827.24.
REQUESTED ACTION
The Consultant Selection Committee respectfully requests City Council approval of the
recommendation to contract with Selser Schaefer Architects to conduct architectural /
engineering services for the Ham House Masonry Rehabilitation Project.
enclosures: RFP for Services
Selser Schaefer Proposal and Fees
cc: Steve Fehsal, Park Division Manager
Jenny Larson, Budget Director
3
i
i K
i
The City of Dubuque - Mathias Ham House
Masonry Rehabilitation Project
26 April 2016
SELSER SCHAEFER ARCHITECTS
240 West 2nd Street
Dubuque,Iowa 52001
563 552 7864
SELSER SCHAEFER ARCHITECTS
Marie Ware
The City of Dubuque
Leisure Services
2200 Bunker Hill Road
Dubuque, Iowa 52001
26 April 2016
Dear Marie and Selection Committee:
The historic Mathias Ham House is a fine example of the eclectic antebellum residential
architecture style. With the proper restoration techniques, it can become the stellar
performer and low maintenance structure it once was. We have brought together an
exceptional team foryour project.
Selser Schaefer Architects' project team includes technical preservation expert Walter
Sedovic Architects. This alliance provides the best of all possibilities: A local architect with
a reputation as the leading design firm for adaptive reuse projects, and a firm nationally
recognized for their historic preservation work. In fact, our firms are currently collaborating
on several historic preservation projects in Oklahoma.
We have prepared a response and fees addressing the items requested in the RFP.
However, we hope to have an opportunity to meet with your team to share our thoughts and
expertise regarding the restorative work necessary for the Mathias Ham House building
envelope.
We look forward to the opportunity to discuss our thoughts, and your goals, for your project
in more detail.
Sincerely,
Andrew McCready AIA
Principal
IS ARCH ITECTURETHE DESIGN OF BU I LDINGS?
OR IS IT THE IMAGINATION TO SEE SOMETHING MORE?
EXPLOREPOSSIBILITIES
TABLE OF CONTENTS
LETTER OF TRANSMITTAL
SELSER SCHAEFER ARCHITECTS PROFILE
BACKGROUND AND ORGANIZATION
- SELSER SCHAEFER ARCHITECTS
- WALTER SEDOVIC ARCHITECTS
EXPERIENCE
TEAM MEMBERS
SCOPE OF PROJECT SERVICES
PROPOSED PROJECT SCHEDULE
REFERENCES
LITIGATION
CERTIFICATE OF INSURANCE
SELSER SCHAEFER ARCHITECTS PROFILE
Selser Schaefer Architects' 23 years in the commercial Mathias Ham House is a beloved home
architecture industry reflect a wide variety of clients, project which elegantly captures a significant
types, and project sizes. We focus on being good architects, time period and view of local culture in
responding to the needs of our clients, and creating a built Dubuque. We are thrilled that The City
environment that does good things for the community. of Dubuque is devoted to protecting
it. Ourteam provides the best of all
TEAM QUALIFICATIONS possibilities for managing your project:
Selser Schaefer Architects is an experienced team of problem A local architect with a reputation as
solvers. We understand how to bring new life into a space the leading design firm for adaptive
through beautiful and thoughtful design while applying our reuse, and a firm nationally recognized
intimate knowledge of building structure, facade, and building for their historic preservation work. Our
systems. Our experience enables us to uncoverthe specific firms are currently collaborating on
needs of the Five Flags Theater Masonry and Fire Escape several historic preservation projects in
Project and the unique challenges of the historic building. Oklahoma.
Andrew McCready, partner at Selser Schaefer Architects right
here in Dubuque, will be your Project Manager and led our
project team. Andrew is a detailed and inquisitive Architect
that values effective problem-solving, clear communication,
and client satisfaction. He will be assisted internally by a
seasoned Project Architect, Billy Mills who focuses on historic
rehabilitation projects; and Project Team Member, Drew
Kemp-Baird who will assist with project documentation.
We have asked Walter Sedovic, a nationally recognized
preservation architect to provide his expertise to this project
team. We have worked with Walter many times before and
find his knowledge and insight unmatched in the industry as it
relates to cost effective options for historic building envelope
stabilization.
-
�x
46 4 48 49 1 50 1 51 1 _
Rt _
r
I k:
AREAS OF EXPERTISE BACKGROUND AND ORGANIZATION
Rehabilitation Secretary of Interior's Standards for the SELSER SCHAEFER ARCHITECTS
Rehabilitation projects can be challenging. We minimize Treatment of Historic Properties
Our team is qualified, experienced, and SelserSchaefer Architects was formed in 1993. We are unique
risks. Thorough Due Diligence is perhaps the single most q P not only in the services we provide but also the way in which
effective tool for minimizing risk and creating lasting very familiarwith the Secretary of the
solutions. The Selser Schaefer Architects team takes l
Interior's Standards for the Treatment of V✓I'1'ltoll�l' �U2.yho�� W2. GoUI� we provide those services. Selser Schaefer Architects involves
Historic Properties. In fact, before forming t1o+ 1we_ "tk4We.V2/* ;m&ivn you from the beginning. We ask questions and listen to your
the time to "figure it out." Our team is knowledgeable of p 9
responses in order to determine your needs. We address those
Walter Sedovic Architects, Walter worked
historic building materials and systems. We knowwhat to W1l ltol lI 521521 �1G11Gt2f2r
for the US Department of Interior NPS needs with thoughtful solutions that fit within your budget. It's
look for, and we're prepared to get our hands dirty. We will p
as a Historical Architect, implementing, that simple — and that complex. It is the reason over 90% of
dig, climb, poke and prod.
our work comes from repeat clients.
evaluating, and helping to develop the c
Tke_x ovrhme- +o work wH-k
Technical Preservation Interior Standards used today. /
U5 at1 qll of aUr LOCATIONS
Historic Preservation is delicate, scientific, and detailed. dtgll2tl IH r211GtbllllGtlloN
Sustainable Design in Dubuque � � 240 West 2nd Street
Early on in ourfirm's historywe historically preserved
USPS buildings throughout eastern Oklahoma. And again Walter Sedovic served as the Historic �ro�2GI. Dubuque, Iowa
recently, we have begun working in this specialty area. Preservation Specialist on the AIA's 2002 East 6th Street
T1121r 2XF2r-I'152 11a5 allaw2A
We always want to bring the most knowledge possible to Sustainable Design Assessment Team Tulsa, Oklahoma
our decision making and design process; so we walk with (SDAT), which worked directly with The 11115 1115IorIG �ro�2r
-I�a b2 5av2� r252i'V2G4 Your project will be led by our Dubuque office. We work
trusted partners. Our recent historic rehabilitation projects City of Dubuque and Mayor Buol in 2008 , seamlessly with Tulsa-based team members through
included the work of technical preservation expert, Walter to identify sustainable design initiatives -Far r2-U52 a✓A
an electronic server and filing system, frequent phone
Sedovic Architects. that encompassed global issues, from more- Gi 111GGiII GiG1112Ve GOG42
Y conferences and screen-share meetings. Our combined
Gol,Y1 IGtHG2, wNl2 W1G;60+1GtININ
Walter Sedovic Architects was created to work solely with environmental resources to tourism to local �1 n workforce and shared resources allow us to work on projects
historic building within historic settings. They strive for economy to cultural identity, all of which -1'112, b1.IlI�IN� 5 2XIy1'INn of all sizes and levels of complexity.
authenticity, not mimicry. Together with this close-knit were tied to historic preservation. a2,yh112.+i� a�� atn+112.vrlici-ly.
team of skilled specialists with resources and experience, TOTAL STAFF
we are able to address virtually any problem encountered. 41 Employees
-Susan Price
Owner, The Smokestack PROFESSIONAL STAFF
13 Registered Architects
7 LEED° Accredited Professionals
14 Architectural Interns
4 Registered Interior Designers
3 Construction Administrators
o
+ 1
, t
v `•
-. -
a -
WALTER SEDOVIC ARCHITECTS EXPERIENCE
Walter Sedovic Architects has for nearly 30 years been
dedicated to the care, analysis, preservation and refinement NOT WHAT, BUT HOW WE DO IT
of our nation's heritage buildings. They strive for a balanced Selser Schaefer Architects project team believes that form,
integration of technology and tradition and have pioneered the texture, materials, construction technologies, spatial
integration of sustainable design practices into all preservation orientation and relationship to community are reflections of
projects, enhancing the intrinsic qualities of heritage sites. each building's place in time. It is these attributes that we
Location respect, preserve and restore. Landmarks — even in the midst
One Bridge Street, Suite One of change — can remain true to their time while adapting
to new needs and uses.
Irvington, New York 10533
914.591.1900 Following are selected examples of historic preservation and
projects completed by Selser Schaefer Architects and Walter
Preservation `'def cue{^ ��qe-Fe{^ {^�j-{'�-{�� Sedovic Architects.
The firm strives to retain and celebrates authenticity, the GIe,Ve, ly oVe e-eime, wiGiV►�/
"patina of time," with solid principles and incomparable
philosophical acuity. The beauty of preserving historic sites �e-`� +o +t"v,5oForm owr
is that they live in perpetuity. Walter Sedovic Architects often boGi{^�eG�-(�1�, 19z& wzitrekow�,e.
develop solutions lasting 75 years or more, with a level of 1V►'4'o G1 b{^l�l�h�', efFiueA+ of 4l 0
craftsmanship that mirrors the original building. -�1�Gr1' +mwv - oma , eX+remefy weft
Sustainability wl�lie fi e��eG-�'IV►� h�'� I�lll'ofi^y
Preservation is green. Integrating new technologies into G5 (,mrrowV►A"n VnaAy
historic buildings complements our approach to sensitively {^-�'�
upgrading sites for continued new use.
Process -Tom Wallace
Walter Sedovic Architects has a collaborative spirit that can President/CEO, Wallace Engineering
bring excitement, and a deeper understanding of your site.
We provide strategic planning, problem solving, creativity and
joy in project management and realization.
441 <
— yr
--s
_=77 ? .' MUSCOGEE (CREEK) NATION - OKMULGEE, OK
COUNCIL HOUSE HISTORIC PRESERVATION
r ' Selser Schaefer Architects is currently working with the Muscogee
(Creek) Nation Cultural Center & Archives, Historical Preservation
Office, Tribal Construction, the University of Tulsa Department of
r~ Anthropology, and our technical preservation consultant Walter
Sedovic Architects in the restoration of the 1878 Council House.
We are currently in the midst of comprehensive research to
rs- determine exactly how this historic structure stood in 1878.
Tribal records journals, general council reports, still and moving
photography, as well as historic artistic depictions are being
~ y� - i reviewed for any evidence relating to the early use and disposition
M J of the building and grounds. Paint, mortar, wood species, and
dendrochronology analysis are being performed to determine
--� the original finishes of the Council House. Today's technology is
allowing us a glimpse into the past through the use of ground
Y.
ip,
penetrating radars in an effort to locate any historically significant
archeological findings such as perimeter walls, walks, foundations
--=- and most important — historic and prehistoric artifacts.
Once the research is collected and analyzed our team will begin
working with the Muscogee (Creek) Nation to integrate the
structure's current intended use with the historical disposition
and early use. The end goal is the retention of the rich history of
the Muscogee (Creek) Nation for generations to come through the
restoration of the visual repository that is the Council House.
Estimated Completion: 2017
e
i
- r
r
OKLAHOMA STATE UNIVERSITY — STILLWATER, OK
EOMON LOW LIBRARY CUPOLA RESTORATION
Libraries tend to be iconcbuildings, and this centerpiece of
OSU'a campus is no exception Selser Schaefer Architects in
collaboration with technical preservation consultant Walter
SetlovicArchitects, conducted a holistic evaluation of the Library's
exterior envelope, to establish a comprehensive approach to
preserving the library's cupola. The resulting restoration did not
Imply repair the tower, it did so while honoring the buildings
traditional construction ensuring a vibrant future.
ATHERTON HOTEL RENOVATION
From is place of prominence overlooking the formal gardens
of OSU, the Atherton Hotel has long been central to the OSU
_ campus experience Since opening its doors in 1950, the hotel has
shared OSU'a reputation for hospitality with thousands of guests,
including fUnited States presidents. Improvements were in
order however to maintain the high standards of this boutique
... .t ...
note l it esti net on rocoadded by the Histo n c H at els ofAmarea
L _ A program.
0SUdurnedto Selser Schaefer Architects fPlt
infrastructure P9 tl to modernbethehotels plumbing tl
F
electricalryt Bfocus on what'a needed '
quickly turned thaCP ble for this point of ptl .
Selser Schaefer Architects creat tl a three phasemasterplan
to bring the Atherton Hotel line with modern expectations
Imo. ofluxury while holding tto the9 t re red Georgian
architectural style that signifies your arrivalto the OSU campus.
Walter SetlovicArchitects served as technical preservation
u 9 consultant throughout the planning process.
t
PP +
y
pr JF i
IL
_ Y
�
f
K knit Poc tiro Hills NY
50-Year StewS dans Various Locations ithin exquisite gardens Kykuit represents
extraordinary blend of public & private
1 climate change along with increasing ses comfortably coexisting; it is a model of
equency of extreme weather events has sustainable preservation.
sharpened awareness about our role as alter Sedovic Architects has been engaged to evaluate
stewards & the resiliency of heritage sites. and solve myriad problems unique to the site&integration
alter vicArchitects develops 50-year Stewardship
of multiple uses, including systems redevelopment to
Plans to guide planning, operations, energy alternatives, protect priceless art to massive stone wall & terrace
space utilization,environmental issues,code compliance, restoration, allowing for continuous public access.
marketing and financial management. In a field defined
by durability & longevity, 50 years is a useful horizon.
A
s
I
r � , R ✓t
—�
nil
I
,,(,I}J■R f Il1Tiy l � r+._ .x � P. •,I
t
k.
o„
1 )
w
TNR MET0.RPOLITAN D1US8UM 08 ART-NRW YORE
Metropolitan Mu of Art New York New York
Advanced No struc ive TestingSelect Sites
OF to edovic Architects has for decades
er's Representative for comprehensive e ployed a wide spectrum of advanced
- e-year facade restoration, Walter Sedovic
- _ implemented critical financial on-Destructive Testing (NDT) tools &
rchitects im
p techniques in their analysis of heritage
technical&operational aspects of this tour de
sites, such as mobile x-ray, optic fiber borescope, biaxial
force project. Creative bidding strategies resulted in high tilt meters,radar,thermography,ultrasound. blower door.
quality solutions at low cost, smooth logistics, effective WSA has analyzed a wide variety of sites utilizing NDT,
communications & community outreach, culminating
r among them Washington's Headquarters at Morristown,
in a project that exemplifies history, spirit, durability & �
,•ti#
beauty: a true match for the priceless collections within. Ferracute,Fort Hancock Sandy Hook& St Rose of Lima.
Alv_
AQ
I v � R--•.y.Ni
� n
k
INN
Ilu / MON
A 1100h54
PROJECT TEAM RESPONSIVENESS &COMMUNICATION ANDREW MCCREADY AIA
Selser Schaefer Architects has assembled a team Selser Schaefer Architects' Project Manager Project Manager SELECTED PROFESSIONAL EXPERIENCE
of professionals with extensive historic preservation is located in Dubuque and readily available
As Project Manager, Andrew will be The City of Dubuque—Dubuque, Iowa
experience. to the needs of this project. Walter Sedovic your single point of contact. Andrew Multicultural Family Center Improvements
We pride ourselves on being team builders. At the outset of Architects team is based in New York and is experienced and knowledgeable in Fire Station #2 Remodel
each project we assemble the very best team for that job. will travel to the site during the initial site all aspects of design. His attention to Carnegie Stout Public Library Maker Space
Our ongoing and tested relationships with our consultants survey and investigation as well as during detail and expertise in building systems
the construction. They are available via Fischer Companies—Dubuque, Iowa
is evidenced in our collective body of work. The history and enables him to offer creative solutions
comfort level we have developed with our team allows us
phone and video conference as needed and and functional designs while working Dubuque Bank & Insurance Building Historic Preservation
even at short notice. WSA has led successful - Concepts
to integrate all disciplines into a seamless design focused, within your budget.
projects across the United States through - SHPO Process
collaboration-centered process.
partnerships with site based architecture
h, is incredibly EDUCATION 653 Properties, LLC—Dubuque, Iowa
Selser Schaefer Architects follows through, Y firms such as ours.
thorough, and has very high expectations of our team Oklahoma State University The Smokestack Bar & Event Venue
members. Everyone understands the vision, the tasks, SELSER SCHAEFER ARCHITECTS Bachelor of Science in Architectural
Young-Uns Preschool and Child Care Center—Dubuque, Iowa
and the milestones. The result is a well coordinated, well Andrew McCready AIA Studies 2003 Classroom Renovations
documented project that is delivered in budget and on
iProject Manager/ Contract Administration Master Plan and Expansion Concepts
time. REGISTRATIONS
Billy Mills AIA Community Foundation of Greater Dubuque—Dubuque, Iowa
PREVIOUS PROJECTS AS A TEAM Project Architect Registered Architect: Iowa, Oklahoma
Certificate: National Council of Tenant Improvements in Roshek Building
Selser Schaefer Architects and Walter Sedovic Architects Drew Kemp-Baird Architectural Registration Boards
Conlon Construction—Dubuque, Iowa
have collaborated on the following historic preservation/ Project Team Member
True Life Fitness Renovation
rehabilitation projects within the last 2 years: McGladrey/ RSM Tenant Improvements
WALTER SEDOVIC ARCHITECTS
Oklahoma State University Atherton Hotel
Renovation & Rehabilitation Walter Sedovic FAIA, LEED Dubuque Community School District—Dubuque, Iowa
Technical Preservation Expert Hempstead High School Tennis Court Improvements
Oklahoma State University Edmon Low Library Cupola Senior High School Tennis Court Improvements
Restoration Jill H GotthelfAlA, FAPT Hempstead High School Baseball Field Improvements
Muscogee Creek Nation Council House
Technical Preservation Expert
Historic Restoration H-E-B Grocery Company-San Antonio, Texas
100+ New/Remodel Grocery Store projects throughout Texas
d
i�
moo
It: A61A
BILLY MILLS AIA DREW KEMP-BAIRD
Project Architect SELECTED PROFESSIONAL EXPERIENCE Project Team Member SELECTED PROFESSIONAL EXPERIENCE
Billy is a licensed architect with a Muscogee (Creek)Nation -Muscogee, Oklahoma Drew is a bright and ambitious The City of Dubuque -Dubuque, Iowa
degree from the University of Notre Council House Historic Rehabilitation Project Leader. His passion for Carnegie Stout Public Library Maker Space
Dame. He is detail-oriented, articulate, architecture and for the Dubuque Fischer Companies-Dubuque, Iowa
and well-versed in the rehabilitation Oklahoma State University-Stillwater, Oklahoma community comes through in his
Atherton Hotel Renovation & Expansion Dubuque Bank & Insurance Building Historic Preservation
and preservation of Historic buildings. work and volunteer service. - Concepts
Billy has design experience with 1800's Edmon Low Library Cupola Restoration
- SHPO Process
buildings the Chicago area and most As a Project Team Member,
Gilcrease Museum - Tulsa, Oklahoma
recently with early 1900's buildings with Drew will assist with project DBO Enterprises-Dubuque, Iowa
Renovation & Repair Projects Building orts
our firm in Oklahoma. documentation and a variety of tasks Kunnert S P 9 Interior Renovation
The Ross Group - Tulsa, Oklahoma needed to facilitate a successful
Community Foundation of Greater Dubuque -Dubuque, Iowa
As Project Architect, Billy leads The District fd 222 Mixed Use Development, Broken Arrow project. Tenant Improvements in Roshek Building
project documentation and consultant
coordination. The McNellie15 Group - Tulsa, Oklahoma
3rd & Greenwood Adaptive Reuse EDUCATION Conlon Construction -Dubuque, Iowa
McGladrey/RSM Tenant Improvements
EDUCATION Connors State College - Warner, Oklahoma Drury University
Master of Architecture2014 Dubuque Community School District-Dubuque, Iowa
,
University of Notre Dame Russell Hall Renovation Hempstead High School Baseball Field Improvements
Bachelor of Architecture, 2007
Archdiocese of Chicago - Chicago, Illinois
H-E-B Grocery Company-San Antonio, Texas
REGISTRATIONS Archbishop Quigley Center Adaptive Reuse* 10 New/Remodel Grocery Store projects throughout Texas
Registered Architect: Illinois Holy Family Chapel(The Darien Center)-Darien, Illinois*
Whataburger Restaurants, LLC-San Antonio, Texas
Certificate: National Council of St. Mary of the Woods School-Chicago, Illinois New Quick Serve Restaurant in Baytown, Texas
Architectural Registration Boards
Renovation & Addition*
Chick-Fil-A, Inc, -Atlanta, Georgia
St, Francis Xavier Catholic Parish -LaGrange, Illinois* New Quick Serve Restaurant in Otter Creek, AR
Addition & Renovation Masterplan
*indicates project was completed while with another firm
Walter Sedovic FAIA LEED
PROFESSIONAL EXPERIENCE
Walter Sedovic Architects PLLC Irvington, NY U.S. Department of the Interior, N PS, Manhattan Sites New York, NY
Principal & CEO Est. 1986 Historical Architect 1982-1983
Walter Sedovic's leadership and philosophical approach are often described as visionary. Among his Developed and implemented plans for the ongoing preservation of National Historic Sites located in New
achievements, Mr. Sedovic, a LEED-accredited professional, has guided the firm to preeminence in the York City, including Grant's Tomb, Theodore Roosevelt's Birthplace, Castle Clinton, Federal Hall, St. Paul's
integration of sustainable design with historic preservation, and he continually explores ways to better Church and Hamilton Grange. He performed regular site inspections; wrote condition and treatment
integrate the practice of combining symbiotic disciplines into our culture. His focus and drive has led the reports; prepared plans & specifications; and evaluated project success.
firm to surpass industry standards in preservation, sustainable design, planning, implementation, client
satisfaction, diversity of services and operating efficiency. U.S. Department of the Interior, N PS, Boston N H P Boston, MA
Mr. Sedovic has an extensive background in historic preservation, and has lectured and been published Historical Architect 1980-1982
widely on the subject. He brings to the firm his experience of working on some of the most significant Mr. Sedovic prepared contract documents to restore Boston's National Historic Sites: The Old State House,
historic sites in the nation. The firm's level of skill and dedication is applied widely through institutional, Bunker Hill, Old South Meeting House, Charlestown Navy Yard. He served as Project Supervisor on
municipal, industrial, commercial and residential landmark structures. Mr. Sedovic ensures that staff restoration projects and coordinated HABS survey project at Dorchester Heights; researched and
members embody this same dedication and focus. His steadfast professionalism is evident in the quality compiled architectural data, including laboratory and on-site analysis of materials and structures for
and enthusiasm of the feedback from clients. Historic Structures Reports.
High Performance Landmarks LLC Irvington, NY State Historic Preservation Office Cheyenne, WY
Principal & CEO Est. 2003 State Historical Architect 1978-1980
Walter Sedovic founded and manages this company to complement the efforts of his architectural Prepared & reviewed plans, and oversaw construction for restoration projects funded via federal grants
practice. HPL is a design/build entity focusing solely on infusing sustainable design techniques into & tax incentives; consulted statewide with the National Trust for Historic Preservation on technological
historic preservation projects. Methods employed reflect the leading edge of thought and creativity in issues; wrote National Register nominations, assisted in developing local preservation building codes,
sustainable/preservation practice, including recycling construction waste, utilizing salvaged and natural ordinances, and zoning; and appointed state representative to Preservation Action, a Washington, DC-
materials & indigenous landscapes, recapturing rainwater, developing geothermal heating & cooling based advocacy organization.
systems and—importantly—introducing tradespeople and owners to a new realm of ideas.
PROFESSIONAL LICENSING, ACCREDITATION, EDUCATION & ADJUNCT SKILLS
Nicholson & Galloway, Inc. Glen Head, NY
Restoration Project Manager 1989-1991 0 NCARB (National Council of Architectural Registration Boards)
Active State Licenses: New York, New Jersey, Connecticut, Rhode Island
For two years managed the award-winning restoration of the Metropolitan Club, a palatial marble o LEED Accredited Professional, Sustainable Design, US Green Building Council, 2002
structure designed by McKim, Mead & White on New York's Fifth Avenue. He also developed and o ICCROM (International Centre for Conservation, Rome) Architectural Conservation, 1983
implemented preservation plans for other New York City sites including St. Bartholomew's Church, St. o BArch, Architecture & Historic Preservation, Kansas University, 1978
James Church, the Frick Museum, New York Public Theater & General Motors Building. Nicholson & o BED, Environmental Design, Kansas University, 1977
Galloway has a reputation as an unusually high quality restoration contracting firm, and has been in o Classified Historical Architect as defined & promulgated in 36CFR Part 61 & 48FR 44738/44739
continuous operation for over 150 years, having been established in 1849.
PROFESSIONAL COMMITTEES, SPECIAL ASSIGNMENTS, HONORS & AWARDS
US Department of the Interior, National Park Service (NPS), o Guest Editor, APTI Bulletin Special Edition on Sustainable Preservation; 41:1, Spring 2010.
North Atlantic Historic Preservation Center New York, NY o Sustainable Design Assessment Team (SDAT), American Institute of Architects: Team Leader,
Senior Historical Architect 1983-1989 Downtown LA 2009; Preservation Specialist, Dubuque, IA, Oct 2007 & Pittsfield, MA, Sep 2005
Mr. Sedovic managed the Preservation Center's New York office. He provided technical expertise and 0 Distinguished Alumni Hall of Fame, Affton School District, St Louis, MO. Inducted Mar 3, 2007
supervision during development of restoration projects for national historical sites including Fire Island 0 Founding Member, Technical Committee on Sustainable Preservation (TCSP), Association for
Lighthouse, Vanderbilt Mansion, FDR's Home, Edison Laboratories, Alcatraz & EI Morro World Heritage Site. Preservation Technology International (APTI), 2003-current
Historic Preservation Advisory Committee, Westchester County, NY, 1999-current
Traditional Building, Restoration 2005, Pittsburgh, PA; Conference Steering Committee, 2004
Guest Critic, Yale University, School of Architecture, Sustainable Design Studio, Dec 2003
Codes & Regulations Committee, BOMA (Building Owners & Managers Association), 1998-current
Professional Circle, New York Landmarks Conservancy, New York, NY, 1998-current.
Jill H Gotthelf AIA FAPT
PROFESSIONAL EXPERIENCE PROFESSIONAL LICENSING,ACCREDITATION, EDUCATION &ADJUNCT SKILLS
Walter Sedovic Architects PLLC Irvington, NY 0 Member, American Institute of Architects
Principal 2002 to Present 0 Registered Architect, New York
Jill H Gotthelf AIA sets a prodigious standard for the open exchange of ideas among peers, clients and 0 Master of Science in Historic Preservation, Graduate School of Fine Arts, University of Pennsylvania,
constituents, resulting in projects, workshops, presentations & publications that embody the essence of Philadelphia, PA, 1987
sustainable preservation. Ms Gotthelf embraces a holistic view of sustainability, pushing beyond the 0 Bachelor of Science in Architecture, College of Architecture and Urban Planning, University of
limits of the traditional definition to establish a balance between economics, environment, social and Michigan, Ann Arbor, MI, 1983
cultural equity, authenticity and education. Under her distinctive leadership, WSA has become pivotal in 0 Study Abroad Program, London, England, University of Michigan/Sarah Lawrence College, 1981
developing & disseminating cutting edge philosophy, technology & tools for sustainable preservation.
Ms Gotthelf has lectured and published widely on the subject of preservation and sustainability. PROFESSIONAL COMMITTEES & SPECIAL ASSIGNMENTS
Projects: Eldridge Street Synagogue, NYC; Holmes Presbyterian Camp & Conference Center, Town of
Kent, NY; Bronxville Women's Club, Bronxville, NY; 868 Broadway, NYC; Old Broadway Synagogue, 0 Association for Preservation Technology International (APTI), Technical Committee on Sustainable
NYC; Hebrew Actors Union, NYC; Hudson Area Association Library, Hudson, NY; Block Island North Preservation, Co-Chair, 2007-present
Lighthouse, Block Island, RI; Nuits, Irvington, NY; American Youth Hostel, NYC; Riverdale Presbyterian 0 Code Green Development Committee, statewide program for dissemination of energy efficiency
Church, Bronx, NY; 3 West Main Street, Irvington, NY; Marmaduke Forester House, Pleasantville, NY. solutions for heritage buildings, Preservation League of New York State and New York State Energy
Research and Development Authority, 2011
Jill H Gotthelf Architect Mountain Lakes, NJ 0 New York State Council on the Arts (NYSCA), Capital Projects Panel, 2007-2011
Principal 1992-2002 0 Association for Preservation Technology International (APTI), Chair, Envelope Performance Testing,
Consulting practice dedicated to design and historic preservation for building owners, non-profit Modeling and Monitoring Workshop, Denver, Oct 2010
agencies, architectural firms, and municipalities, providing architectural design and construction 0 Committee for Development of "Illustrated Guidelines on Sustainability for Rehabilitating Historic
documents, forensic analysis, building assessment, historic research, grant applications, project Buildings," National Park Service, US Department of the Interior, 2010
management, contract preparation and negotiation, and construction administration. Primary clients and 0 Committee for Review and Refinement of "International Green Construction Code," representing
projects include the Eldridge Street Synagogue, Seagrams Building, Supreme Court Building, Grand Technical Committee on Sustainable Preservation (fCSP)with Committee on the Environment
Army Plaza Entrance to Prospect Park, Old Westbury Gardens, First Unitarian Church, Jan Hird Pokorny (COTE) and Historic Resource Committee (HRC), American Institute of Architects (AIA), 2010
Associates, Higgins &Quasebarth and Robert E. Meadows PC Architects. 0 Association for Preservation Technology International (APTI), Co-Chair, 401h Anniversary Symposium
on Sustainable Preservation, Montreal, Oct 2008
Robert E Meadows PC Architect New York, NY 0 Association for Preservation Technology International (APTI),Technical Committee on Sustainable
Associate 1987-1992 Preservation, Publications Working Group, Co-Chair, 2006-2007
Business strategy and development, project scheduling and staffing, and comprehensive client services 0 Committee on the Environment (COTE), American Institute of Architects, 2007-present
and project management including research and review of historical documents, historic structures 0 Historic Resources Committee (HRC), American Institute of Architects, 2007-present
reports, forensic analysis, building survey and assessment, code research, preservation planning, 0 Juror, AIA Newark and Suburban Architects 2007 Design Awards, Newark, NJ, Oct 2007
contextual design, construction documents, bidding, negotiation and construction administration. 0 Zoning Board of Adjustment, Mountain Lakes, NJ, Chair, 2003-2007
Projects include Gracie Mansion, RKO Keith Theatre, American Museum of Natural History, Post- 0 Zoning Board of Adjustment, Mountain Lakes, NJ, Board Member, 1994-2007
Graduate Residence Housing for the Mentally III, Relocation of Johnson Street Houses, Eldridge Street 0 New Jersey Planning Official, 1994-2007
Synagogue, Middle Collegiate Church, Prospect Park Carousel, Lefferts Homestead &829 Park Avenue. 0 Historic Preservation Commission, Mountain Lakes, NJ, Commissioner, 1992-1994
Philadelphia Water Department Philadelphia, PA HONORS&AWARDS
Coordinator of Restoration 1986-1987
Researched & prepared reports on the historic Fairmount Waterworks structure and artifacts, o College of Fellows, Association for Preservation Technology International (APTI), 2011
determined methods for artifact conservation, managed production of film on history and restoration of o Presidential Citation, Association for Preservation Technology International (APTI), for Dedicated
the Waterworks and designed a long-term maintenance program for the Interpretive Center. Service as Coordinator of the Envelope Performance Testing, Modeling and Monitoring Workshop of
the 2010 Denver APT Conference, Nov 2010
Martin Rosenblum Architect&John Milner and Associates Philadelphia, PA o National AIA Institute Honors Award for Collaborative Achievement, presented by the American
Consultant 1985-1987 Institute of Architects (AIA) to the Association for Preservation Technology International (APTI), for
the Technical Committee on Sustainable Preservation's "unparalleled impact on national and
Robert E Meadows PC Architect New York, NY international organizations," 2007
Technical Staff 1984-1985
Slomanson, Smith and Barresi Architects New York, NY
Technical Staff 1983-1984
, .
..rv.. :�- ikI,u
SCOPE OF PROJECT SERVICES REFERENCES
Our team's approach is to focus on causes, and not symptoms,
of building deterioration pathologies. After reviewing the scope Muscogee (Creek)Nation
of work provided and visiting the Ham House site, we have of the drainage system and its effect on Council House Historic Preservation
some alternate thoughts to achieve the results you seek. the site. And inspect the connection of Veronica Pipestem
Heritage buildings can be self-preserving. In attempts to dissimilar materials (wood, limestone); Collections Manager, Cultural Center & Archives
modernize buildings, the inappropriate use of cement-based viewing their interactions. Muscogee (Creek) Nation, Tribal Construction
mortar, insulation, vapor barriers, and drainage systems often Once the on-site survey is complete, P.O. Box 580 1 Okmulgee, Oklahoma 74447
work against the stellar performance these buildings were we will bring you our concerns/issues/ VPipestem(dmcn-nsn.gov 1918.584.3333
intended to have! findings. Combined with an intimate Project Team Members: Bret Pfeifer (Selser Schaefer
Our team of experts seek long-term performance, not short-
knowledge of your project goals, budget, Architects, Principal), Walter Sedovic, Jill Gotthelf
term thinking. We aim to develop solutions that last 75 years and desired outcomes, we will then
or more, with a level of craftsmanship that mirrors the original recommend a prioritized plan of action. Oklahoma State University
building. Together, we will bring you to a deeper Atherton Hotel Renovation & Expansion
understanding of the Ham House Edmon Low Library Cupola Restoration
After reviewing the Mathias Ham House, we view the current April Ebey, Assistant Director, Long Range Facilities Planning
masonry issues are symptoms of some underlying issues. building construction, materials, and
solutions for care and maintenance. Oklahoma State University
We would like the opportunity to first investigate the building Scott Hall, Room 5051 Stillwater, Oklahoma 74078
in order to put the right plan in place to address the issues And as an added benefit, we often
holistically and provide a maintenance plan to prevent further
work with municipalities to host an april.ebey(dokstate.edu 1405.744.1940
Project Team Members: Billy Mills,
damage from occurring. education seminar for the public to also
provide understanding and maintenance Walter Sedovic, Jill Gotthelf
Our investigative survey begins with archival research, to techniques to citizens with similar
fully understand and appreciate the materials, construction heritage buildings.
technologies originally employed, as well as the intent of the Carnegie Stout Public Library
We look forward to working with the Maker Space Design
architects and builders. In addition, we look at the changes
City of Dubuque and bringing lasting Susan Henricks, Library Director
made to the building, drainage, existing mortar analysis, and
solutions and a great rehabilitation Carnegic Stout Public Library
examine maintenance history.
project we can all be proud of, for years 360 West 11 th Street I Dubuque, Iowa 52001
With this information in hand, we commence our on-site to come. shenricks(ddubuque.lib.ia.us 1563.589.4126
survey. During our on-site survey, we will gain intimate Project Team Members: Andrew McCready,
knowledge of the building. We will evaluate the infiltration of Drew Kemp-Baird
environmental elements (water, air, etc). Gain understanding
I
PROPOSED PROJECT SCHEDULE
Investigation & Report — 3 weeks
Construction Documents — 6 weeks
Bidding / Permitting — 6 weeks
Contract Administration — 12 weeks
*Assuming project Kick-Off would occurbyJune 6.
CURRENT WORKLOAD
Selser Schaefer Architects are prepared to begin work on this
project immediately upon selection. We organize our workload
through an ever-evolving resource calendar where all projects
and potential projects are scheduled and assigned to our
employees in advance. This ensures our workload remains
manageable and deadlines are always met.
LITIGATION
Selser Schaefer Architects has been involved in litigation once
in our 23 year history. The suit is ongoing.
CERTIFICATE OF INSURANCE
Selser Schaefer Architects' team currently meets all the City
of Dubuque insurance requirements listed in the Insurance
Schedule C.
Andrew McCready AIA
am ccrea dymseIserscha of er co m
240 West end Street
Dubuque,Iowa 52001
selserschaefer.com 563 552 7864
A
tutsa ! dubuque
240 West 2nd Street
Dubuque,fawa 52001
563.552.7864
SELSER SCHAEFER ARCHITECTS
26 April 2016
FEES &COMPENSATION
The following fixed fee for the Mathias Ham House Masonry Rehabilitation Project shall remain firm for a
period of 90 days.
Predesign $4,000.00
Design $9,500.00
Construction Phase $8,000.00
Total $21,500.00
REIMBURSEABLE EXPENSES
Reimbursable expenses are not to exceed $5,000.00.
*Fees and reimbursable expenses are based on the proposed scope within the RFP, proposed project
approach, Selser Schaefer Architects being awarded this project along with the Five Flags Historic
Theater Masonry Rehabilitation and Fire Escape project and both project schedules running
concurrently. This will allow us to maximize travel events, meeting times, construction visits and your
time.
HOURLY RATES
SELSER SCHAEFER ARCHITECTS
Principal Architect $175.00/hour Interior Designer $130.00/hour
Associate Principal $165.00/hour Architect III /Designer III $140.00/hour
Project Manager $165.00/hour Architect II/ Designer II $130.00/hour
Project Designer $165.00/hour Architect I/Designer 1 $110.00/hour
Contract Administrator $165.00/hour Administrative $70.00/hour
WALTER SEDOVIC ARCHITECTS
Principal Architect $165.00/hour Project Architect $115.00/hour
Associate Architect $140.00/hour Project Leader $115.00/hour
Designer $140.00/hour Interior Designer $110.00/hour
Construction Administrator $110.00/hour Intern $95.00/hour
Project Manager $130.00/hour Administrative/Clerical $65.00/hour
TI IF CITY OF CITY OF DUBUQUE, IOWA
LEISURE SERVICES DEPARTMENT
LTB E 2200 Bunker Hill Road
Masterpiece on the Mississippi Dubuque, IA 52001
Phone: 563-589-4263
REQUEST FOR PROPOSAL (RFP)
ARCHITECTURAL AND ENGINEERING SERVICES FOR
MATHIAS HAM HOUSE
MASONRY REHABILIATION PROJECT
INTRODUCTION
The City of Dubuque, Iowa is soliciting requests for proposals from qualified consulting firms to
provide professional architectural and engineering services for the Mathias Ham House (Ham House)
Masonry Rehabilitation Project, in accordance with the Secretary of the Interior's Standards for the
Treatment of Historic Properties. The Ham House is owned by the City of Dubuque and leased to
Dubuque County Historical Society to manage day-to-day basis under the supervision of The Leisure
Services Department. The exterior of the building is the responsibility of the City of Dubuque.
Interested and qualified firms are invited to submit a proposal to provide professional services for the
project, as noted below. Proposals prepared in response to this Request for Proposal (RFP) are due
before 2:00 p.m. on April 26, 2016. The anticipated schedule for this project is that the City of
Dubuque will execute a contract with the selected consultant by May 27, 2016 and the project will be
completed by August 8, 2016. Please review the entire RFP for specific requirements.
Any questions regarding the project or this RFP should be directed to Marie Ware, Leisure
Services Manager at 563-589-4263 and/or email mware(aD_cityofdubugue,org prior to
submission.
COMMUNITY BACKGROUND
The city of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois and
Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its historic and architectural
beauty. The city is over 30 square miles in area, with a population of nearly 60,000 persons. The
community has a stable and diversified manufacturing base and a growing service sector. Dubuque is
the major retail, medical, education and employment center for the tri-state area. Tourism continues to
be a major economic force in the community.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a City
Manager. The City funds a full range of municipal services. City government works in collaboration
with the private and non-profit sectors to promote economic development and sustainability.
Sustainability and downtown, neighborhood, and riverfront planning and revitalization are long-
standing priorities of the City Council. The City's web site is www.cityofdubugue.org. The City
Council's Goals and Priorities are available online at http://www.cityofdubugue.org/councilgoaIs.
BACKGROUND ON MATHIAS HAM HOUSE
Year Constructed: Original 1839, Addition 1857, Side Porch 1940
Architect: John Francis Rague
Builder: Mathias Ham
Date listed on National Register of Historic Places: July 19, 1976
This mid-Victorian house brings together a variety of architectural influences in a building of
cleanly-dressed ashlar. Its symmetrical main block is square, 2 Y2 stories high. The hipped
roof of slate is topped with an octagonal belvedere with windows on each side. Four small
gabled dormers, later additions, are centered on each ridge. Two brick chimneys are also
later additions. Paired bracketing on the house cornice is repeated on the belvedere.
The side porch, with its Tudor style wooden arches, is supported by octagonal columns, the
whole painted white. The Tudor arch is repeated on the front porch, but is flanked by
narrower rounded arches of Romanesque style. Both porches originally had iron railings on
the roofs. Romanesque influence is also found in the colored leaded glass fanlight over the
double front door, the latter having grooved colonnettes on each side. The double windows
are simple 4/4 sashes, painted white, with broad, cornice stone lintels and stone sills.
This large portion of the structure is actually a later addition (1857) to a much simpler
farmhouse constructed in 1839. The original, 6-room house (at the rear of the later addition)
is also of limestone, from Nauvoo, with a gable roof and simple paired bracketing on the
cornice. The cornice and slate roof were probably added at the time of the 1857 addition. A
side porch was added around 1940 to the angle between the two sections.
The Mathias Ham House is a fine example of large, antebellum residential architecture, and
reflects a popular enthusiasm for a rather eclectic architectural style. The contrasts between
the earlier and later sections reflect the improving fortunes of Mathias Ham, an early
Dubuque settler with a wide variety of interests. During his lifetime, he was a farmer,
lumberman, brick maker and shipper, as well as participating actively in the social and
political events of Dubuque.
PROJECT LOCATION
Mathias Ham House is located at 2241 Lincoln Avenue. Masonry rehabilitation will need to be
coordinated if completed during tourist season for the Ham House.
PROJECT SCOPE
The approved scope of work is to create the necessary bid documents, plans and specifications for
rehabilitation work as well as management of the project contractors to include inspection services for
the Ham House Masonry Restoration Project, to be done in accordance with the Secretary of the
Interior's Standards for the Treatment of Historic Properties and the National Park Service (NPS)
2
Technical Preservation Services Technical Preservation Brief No. 2 Repointing Mortar Joints in
Historic Masonry Buildings. All masonry cleaning by the gentlest means possible in conformance with
NPS Technical Preservation Services Technical Preservation Brief No. 6 Dangers of Abrasive
Cleaning to Historic Buildings.
The scope of services will include, but may not be limited to, the consultant's approach to
accomplishing the following tasks:
1. Conduct site inspection of the Ham House masonry with representatives of the City of Dubuque
and Dubuque County Historical Society.
2. Prepare construction documents and engineering estimate in hard copy and electronic format
acceptable to the City and other governmental agencies.
3. Submit construction documents to the City and other governmental agencies as needed for their
review and approval.
4. Coordinate issuance of plans and specifications for bidding.
5. Provide all bid-related documents and plans.
6. Review bids, prepare bid tabulation, and recommend bid for construction contract award.
7. Conduct pre-construction conference with contractor(s) and City.
8. Conduct progress meetings with contractors and City.
9. Provide construction administration.
10. Review progress payments and develop change orders and punch list.
Scope of services should include preparation and presentation of draft and final written reports,
including all visual aids for public presentations.
The documents, plans and specifications will address:
1. Solve cracking in masonry and/or stabilize brick from shifting;
2. Repair/replace sills if necessary;
3. Repointing mortal joints and cleaning of all exterior building facades including exposed
foundation walls;
4. Replace damaged stone units;
5. Remove and replace exterior sealant around each and every door, window and opening; and
6. Repair and /or replace existing exterior wood window sills, trim, panels and molding.
BUDGET
The estimated project budget is summarized as follows:
Ham House Masonry Restoration CIP 350 1212
Architectural/Engineering and Inspection Services $ 20,000.00
Construction/Conservation Materials and Labor $197,827.25
Total Project $217,827.25
EVALUATION CRITERIA AND PROCESS
The objective is to select the consultant most qualified to provide the services outlined in this request.
Initial screening will be done without knowing the consultant's proposed fee for services. Evaluations
will be based on the criteria listed below.
3
Responsiveness, Quality, and Completeness of Proposal
• Everything is included that was required by the RFP
• Proposal schedule to complete the project
• Ability to successfully complete the scope of services on time and within budget
• The quality of written material and presentation, relevant experience, answers to questions, and
overall organization
Experience/Qualifications
• Professionally registered engineer(s) and/or architects(s) experience and training in historic
preservation, rehabilitation and conservation of historic structures
• Qualifications and experience of principal consulting staff or project team developing and managing
similar projects involving historically significant structures with work done in accordance with the
Secretary of the Interior's Standards for the Treatment of Historic Properties and NPS Technical
Preservation Services Technical Preservation Brief No. 2 Repointing Mortar Joints in Historic
Masonry Buildings.
• Qualifications and experience of any sub-consultants (if proposed) on similar projects
• Oversight of rehabilitative work performed
• References
• Experience working with municipalities and City staff
• Project manager's expertise, experience, and unique qualifications especially in performing similar
services on historically significant structures in accordance with Secretary of Interior Standards for
Treatment of Historic Properties
• Supervision of rehabilitation work performed by qualified, licensed and bonded contractors
experience in preservation of historic properties in accordance with federal, state and city standards
including but not limited to the Secretary of Interior's Standards for Treatment of Historic Properties.
• Consultant proposed revisions and/or changes to the scope of services that would better serve the
community
Proposed Fees and Compensation
• Reasonability of scope of services to fees proposed
INFORMATION TO BE INCLUDED IN PROPOSAL
Letter of Transmittal - Provide a one page letter of transmittal briefly stating the consultant's interest
in this project, outlining the consultant's understanding of the work and the name, address, office and
cell phone numbers and email address of the primary contact person.
Profile of Consultant - Provide general information about the consultant and its area(s) of expertise
in regards to this RFP, including the qualifications of the project manager and other key personnel to
be assigned to the project, previous experience and unique qualifications for this project..
Background and Organization - Identify name, address, history and organization of the consultant,
including an overview of the services the consultant provides in-house and the number of years the
consultant has provided the requested services. Describe any other relevant professional services
offered by the consultant and how these services may be able to benefit the City.
Experience - Describe recent professional experience with detailed but brief descriptions of
representative projects, including project budgets, team members, community engagement process,
and other applicable information, including work with public sector clients, and a minimum of three (3)
most recent projects related to this project.
4
Team Members - Identify key team members that will be assigned to the project, specific roles and
responsibilities, time commitment to the project, and individual professional expertise/credentials,
especially relating to experience with similar studies.
• List project manager for the team
•A listing of team personnel who will actually be assigned to perform the work on this project, and a
breakdown and description of tasks assigned per project team member.
• For consultants located outside the region, address how the consultant will remain responsive to
short notice requests and meetings
• Identify similar projects that team members have worked on together
Sub-consultant(s) personnel experience
• Names and addresses of any outside consultant(s) or associate(s) proposed to be involved with this
project
• Include each proposed sub-consultant(s) experience and qualifications as described above for firm's
personnel
• Identify similar projects that team members have worked on together with the sub-consultants
Scope of Project Services - The proposed scope of services will describe the firm's detailed
approach to completing the masonry rehabilitation and fire escape project. The scope of services will
include sufficient discussion of proposed methodologies, techniques, and procedures for each work
item. Describe the means or strategy by which the consultant would satisfy the following scope of
services, and/or an alternative or hybrid strategy recommended by the consultant. The proposed
scope of services will describe the firm's approach to completing the masonry rehabilitation and fire
escape project. Scope is shared on pages 2-3.
Proposed Project Schedule - Completion of RFP is targeted for August 8, 2016. Provide a project
schedule outlining the time period and estimated completion date of the proposed scope of work. This
should include a schedule for and description of all deliverable products throughout the period.
Describe the method to assure that the time schedule will be met. Identify the person responsible for
assuring schedule compliance. Products should be delivered in hardcopy and electronic formats
compatible with the City's computer software and hardware.
The proposal shall discuss the firm's ability to integrate this contract into the present workload.
References - The proposal shall include at least three references of past clients with projects on
historically significant structures done in accordance with the Secretary of the Interior's Standards for
the Treatment of Historic Properties. These projects should have been completed within the past five
years with the same project manager, sub-consultants and/or other key personnel proposed for this
project. Full name, title, address, email and phone should be provided.
Litigation - Provide litigation information, if applicable. Any past claims and/or lawsuits and reason
for the claim and/or lawsuit.
Fees and Compensation - Provide a proposed cost plus expenses budget for completion of the
proposed scope of services with cost breakdowns by scope element. Clearly define reimbursable
costs such as travel, printing, etc. Provide hourly and overhead rates for personnel, including for
additional services. Include proposed fee payment schedule. Quotation of fees and compensation
shall remain firm for a period of at least 90 days from the submission deadline. Please separate the
proposed fees and compensation from the other portion of the RFP submittal. Initial screening
will be done without knowing the consultant's proposed fee for services.
5
Certificate of Insurance - The selected firm will be required to meet the insurance requirements
(Insurance Schedule C) of the City upon award of contract. (See attached Appendix 1) Insurance
schedule is not required to be in force for the RFP submission.
SUBMISSION REQUIREMENTS
A signed original and five (5) hard copies plus one (1) PDF copy on CD or flash drive of the proposal
clearly labelled MATHIAS HAM HOUSE MASONRY REHABILITATION PROJECT in a sealed box or
envelope must be received by 2:00 p.m. CST, April 26, 2016 at the following address:
Marie Ware, Leisure Services Manager
City of Dubuque Leisure Services
2200 Bunker Hill Road
Dubuque, IA 52001-3010
No faxed or e-mail proposals will be accepted.
To simplify the review process and obtain the maximum comparability, the proposal must include the
following information, at a minimum, and be organized in the following manner. All proposals
submitted must be limited to twenty-five (25) pages not including front and back covers (optional),
transmittal letter, references, and fees and compensation. Fees and compensation must be
submitted in a separate envelope.
• Presented in 8 Y x 11 inch format, minimum 11 point Arial font
•All recyclable materials, no binders or binding
• In the same order as described below
• The original proposal will include original signatures in ink, by authorized personnel, on all
documents that require an authorized signature
• Do not include marketing materials
Failure to provide the required mandatory information may result in a consultant not being considered.
Submitted proposals will not be returned.
Questions should be directed to Marie Ware by telephone at 563-589-4263 or by email at
mware(cDcitvofdubuque.orq.
Proposals will be reviewed by the committee. After the proposals are evaluated, the City will
determine if any of the consultants will be interviewed. The City may choose to contact officials from
other jurisdictions regarding a consultant, its prior work experience, and its ability to successfully
complete the scope of services. The City may request clarification or additional information from a
specific consultant in order to assist in the City's evaluation of a proposal. d. Finally, City may require
changes in the scope of services as deemed necessary by the City, before execution of a contract.
Each consultant assumes full responsibility for delivery and deposit of the completed proposal
package before the deadline. The City are not responsible for any loss or delay with respect to
delivery of the proposals. The City reserve the right to reject any and all proposals and to negotiate
changes with any consultant. The City is not liable for any cost incurred by any consultant prior to the
execution of an agreement or contract. Nor shall the City be liable for any costs incurred by the
consultant that are not specified in any contract. The City of Dubuque is an Equal Employment
Opportunity Employer.
6
City of Dubuque Insurance Requirements for Professional Services
Insurance Schedule C
I thall fierse a moned cauniffilow,of uncommon the hot,of cancer motor da
man parent nation final Wing Each ortaffinate shall be preparnme man firaccomenual mor
* False to polande minimum normal shall net ludearch a name moral re wtn.noun
cartoon �dUFEWokainorma,Walnthemqui�insumxe�IlMi.m��aml�rlalbm.hof
tearachemenot
* resonance star here all subummumanto am mentraconeut,=to man am maintain threaten
pariontance named commuce north. in this humal chase am shall man
local nonmetal all miumboommuffle andmineuxamentanto Wi another
.M,ree.>o .,o��,.amu...� re��.seren renm.rere.
vnxwvagAmu,vnuvn rgxi�m pwvvna
iep premen�,nrewrm--urea n rengacnaereynmmnmumrmv
menmeyrwmxumvsau mmusrmrentxreyreeimu.
City a Dubuque Insurance Requirement:for Professional xrvires
Insurance Schedule C (continued)
Exhibit)
•) s
Prourryonampreard Operates Arrepte too Stewart
Marshall
are haem..n.) ®®
meam�ay.m ®
s smiM
.he shall bea worateme noted arda"I fee COADMI.1 Manor..a fire.'�
�hassel 10 all fare Son DEGI a
ers fee Is ®
'r on"Sea does or re"Man
em( eamceu +¢ava
or cs,25 03'Manyhord Cal sl v
l rearrona III as
im nt, shmpe a.mm
c l'pwn
q I an del any alless employare vnmmn
I Stood holes Manchester,for
empgmw
eexavarea s
euxeo m®mI
B)
memae zigie umnl
Q church
Matenterbearroatecoreal employees reach mb,antmvatimeaprmmiq
Me noun thl 65 as another
�stahte of,.
u.vg• empvyers Ual
,console, Saw ow,
Eas Enalkhroneraftesse Sam ow,
Pray shall ovesse Sense anga¢+uem Me ay amgv.
Parry shall owl Me an Montreal
arromer
P'Raa 8 Mer mall x grew nod W um cases.
In UMBRELLA
tombeely buM mrca¢rrwma�mgesm�vanu�e aavMepa�gam
[I mw
al rrmixeme..amea¢nzs®ame��erµmraprr�v
Fl
eventual $1r ."
remamr,�wrrPn..aep.gbremr✓nremaunr.�m mmeneaoee
Ma an
Murray
City of Dubuque Insurance Requirements for Professional Services
Preservation of Governmental Immunities Endorsement
agree and none thothe,
inner true pi add the harder&ME(che of founded,Iowa wan ordered I harder adder
not done and of Me der I standard ce ury a mewue,Me
her amended Merchant
ryrea I ward
�wqm to the do Iagwmmamnnmm nM ndase meMe Marine at fistradarewhow theat Me of 0 Mandate ed Iow.mwa
(ori thater reactrandat It Ince the Ince Thoodecarreconsubjen'the
vde wiowe order God acres the mVcm by re ewe and Moderate of mid ewmee wiq.
The Cara
transfer offirdowernondental Modern and I do w at aw ewe and sell do no opm de Moly
dernmen e
o nor deny invasion andearthe of and Me
thandown met Mail own drea any rated ran ad contra words rude on 0 1'
jurtancrawar Me mind ehear aMeddawyla,waemnm wwnno.>araad whow nor a
warfare,1.
No,Otharrithdronew Fronor Me added mayeoradame mrznreavaede ander eretionthe aty��wanddwnoweesan m ort, a
SPECIMEN