Five Flags Theater Masonry Rehabilitation and Fire Escape - Award of Contract Copyright 2014
City of Dubuque Consent Items # 18.
ITEM TITLE: Five Flags Theater Masonry Rehabilitation and Fire Escape
-Architectural/Engineering Services
SUMMARY: City Manager recommending approval to enter into a
contract with Selser Schaefer Architects to conduct
consultant services for the Five Flags Theater Masonry
Rehabilitation and Fire Escape Project.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Five Flags Theater Consultant Selection-MVM City Manager Memo
Selser Schaefer Proposal Supporting Documentation
Five Flags Masonry Consultant Selection Staff Memo
Selser Schaefer Fees- Five Flags Supporting Documentation
Request for Proposals - Five Flags Masonry Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Five Flags Theater Masonry Rehabilitation and Fire Escape Project
Consultant Selection
DATE: May 11, 2016
Six proposals were received in response to a Request for Proposals for a consultant for
the Five Flags Theater Masonry Rehabilitation and Fire Escape Project. After review of
the proposals, two firms were selected for interview.
Leisure Services Manager Marie Ware and the Consultant Selection Committee
recommend City Council approval to enter into a contract with Selser Schaefer
Architects to conduct consultant services for the Five Flags Theater Masonry
Rehabilitation and Fire Escape Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
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The City of Dubuque - Five Flags Historic Theater
Masonry Rehabilitation and Fire Escape Project
26 April 2016
SELSER SCHAEFER ARCHITECTS
240 West 2nd Street
Dubuque,Iowa 52001
563 552 7864
SELSER SCHAEFER ARCHITECTS
Marie Ware
The City of Dubuque
Leisure Services
2200 Bunker Hill Road
Dubuque, Iowa 52001
26 April 2016
Dear Marie and Selection Committee:
The Five Flags Theater is an Historic Landmark and a centerpiece of downtown Dubuque
marking the city's rich history. We understand why you are determined to protect it, and we
applaud your decision.
Selser Schaefer Architects' project team includes technical preservation expert Walter
Sedovic Architects. This alliance provides the best of all possibilities: A local architect with
a reputation as the leading design firm for adaptive reuse projects, and a firm nationally
recognized for their historic preservation work. Our firms are currently collaborating on
several historic preservation projects in Oklahoma.
We have prepared a response and fees addressing the items requested in the RFP.
However, we hope to have an opportunity to meet with your team to share our thoughts
and expertise regarding the restorative work necessary for the Five Flags Theater building
envelope.
We look forward to the opportunity to discuss our thoughts, and your goals, for your project
in more detail.
Sincerely,
Andrew McCready AIA
Principal
IS ARCH ITECTURETHE DESIGN OF BU I LDINGS?
OR IS IT THE IMAGINATION TO SEE SOMETHING MORE?
EXPLOREPOSSIBILITIES
TABLE OF CONTENTS
LETTER OF TRANSMITTAL
SELSER SCHAEFER ARCHITECTS PROFILE
BACKGROUND AND ORGANIZATION
- SELSER SCHAEFER ARCHITECTS
- WALTER SEDOVIC ARCHITECTS
EXPERIENCE
TEAM MEMBERS
SCOPE OF PROJECT SERVICES
PROPOSED PROJECT SCHEDULE
REFERENCES
LITIGATION
CERTIFICATE OF INSURANCE
SELSER SCHAEFER ARCHITECTS PROFILE
Selser Schaefer Architects' 23 years in the commercial Five Flags Theater is a beloved building
architecture industry reflect a wide variety of clients, project and a centerpiece of Dubuque's Main
types, and project sizes. We focus on being good architects, Street, and we are thrilled that The City
responding to the needs of our clients, and creating a built of Dubuque is devoted to protecting
environment that does good things for the community. it. Ourteam provides the best of all
possibilities for managing your project:
TEAM QUALIFICATIONS A local architect with a reputation as
Selser Schaefer Architects is an experienced team of problem the leading design firm for adaptive
solvers. We understand how to bring new life into a space reuse, and a firm nationally recognized
through beautiful and thoughtful design while applying our for their historic preservation work. Our
intimate knowledge of building structure, facade, and building firms are currently collaborating on
systems. Our experience enables us to uncoverthe specific several historic preservation projects in
needs of the Five Flags Theater Masonry and Fire Escape Oklahoma.
Project and the unique challenges of the historic building.
Andrew McCready, partner at Selser Schaefer Architects right
here in Dubuque, will be your Project Manager and led our
project team. Andrew is a detailed and inquisitive Architect
that values effective problem-solving, clear communication,
and client satisfaction. He will be assisted internally by a
seasoned Project Architect, Billy Mills who focuses on historic
rehabilitation projects, and Project Team Member Drew Kemp-
Baird, who will assist with project documentation.
We have asked Walter Sedovic, a nationally recognized
preservation architect to provide his expertise to this project
team. We have worked with Walter many times before and
find his knowledge and insight unmatched in the industry as it
relates to cost effective options for historic building envelope
stabilization.
` ' ' •''j
46 -17 I
—
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AREAS OF EXPERTISE BACKGROUND AND ORGANIZATION
Rehabilitation Secretary of Interior's Standards for the SELSER SCHAEFER ARCHITECTS
Rehabilitation projects can be challenging. We minimize Treatment of Historic Properties
Our team is qualified, experienced, and SelserSchaefer Architects was formed in 1993. We are unique
risks. Thorough Due Diligence is perhaps the single most q P not only in the services we provide but also the way in which
effective tool for minimizing risk and creating lasting very familiarwith the Secretary of the
solutions. The Selser Schaefer Architects team takes
Interior's Standards for the Treatment of V✓I+l'totl+ �Ue.�l'lot1� we. GoUI� we provide those services. Selser Schaefer Architects involves
Historic Properties. In fact, before forming t1o+ Iwe. �i4Ue.VeA a;m&ivn you from the beginning. We ask questions and listen to your
the time to "figure it out." Our team is knowledgeable of p 9
responses in order to determine your needs. We address those
Walter Sedovic Architects, Walter worked
historic building materials and systems. We knowwhat to WI+11o11+ 521521 SGltGie Fer
for the US Department of Interior NPS needs with thoughtful solutions that fit within your budget. It's
look for, and we're prepared to get our hands dirty. We will p
as an Historical Architect, implementing, that simple — and that complex. It is the reason over 90% of
dig, climb, poke and prod.
our work comes from repeat clients.
evaluating, and helping to develop the T12V Govrl me- +o work wH-k
Technical Preservation Interior Standards used today. //
U5 at1 qll of aUr LOCATIONS
Historic Preservation is delicate, scientific, and detailed. dtgll2tl IH r2LlGtblll+q+lotl 240 West 2nd Street
Sustainable Design in Dubuque
Early on in ourfirm's historywe historically preserved Dubuque, Iowa
USPS buildings throughout eastern Oklahoma. And again Walter Sedovic served as the Historic
Preservation S ecialist on the AIA2002 East 6th Street
's
recently, we have begun working in this specialty area. P �tejr 2J( �.rl-iso. t^as allow
We always want to bring the most knowledge possible to Sustainable Design Assessment Team Tulsa, Oklahoma
our decision making and design process; so we walk with (SDAT), which worked directly with The +kie;, Nz,+orlG FroFe_ / Your project will be led by our Dubuque office. We work
trusted partners. Our recent historic rehabilitation projects City of Dubuque and Mayor Buol in 2008 +o b2 "veA, Fr252i v , seamlessly with Tulsa-based team members through
included the work of technical preservation expert, Walter to identify sustainable design initiatives -Far r2-U52 a✓A an electronic server and filing system, frequent phone
Sedovic Architects. that encompassed global issues, from More- Gi"I'I'e4ly, coAe_ conferences and screen-share meetings. Our combined
Walter Sedovic Architects was created to work solely with environmental resources to tourism to local GOW1�11GiHGe wNle, w;60+a4livn workforce and shared resources allow us to work on projects
historic building within historic settings. They strive for
economy to cultural identity, all of which +l'te, b14ANn 5 2J(1�71'INn of all sizes and levels of complexity.
were tied to historic preservation.
authenticity, not mimicry. Together with this close-knit Gt2�>I"�12+1l�i Gt�� -li�tet1-I'IGI'I'Y. TOTAL STAFF
team of skilled specialists with resources and experience,
41 Employees
we are able to address virtually any problem encountered.
-Susan Price PROFESSIONAL STAFF
Owner, The Smokestack
13 Registered Architects
7 LEED° Accredited Professionals
14 Architectural Interns
4 Registered Interior Designers
3 Construction Administrators
1 -
i
WALTER SEDOVIC ARCHITECTS EXPERIENCE
Walter Sedovic Architects has for nearly 30 years been
dedicated to the care, analysis, preservation and refinement NOT WHAT, BUT HOW WE DO IT
of our nation's heritage buildings. They strive for a balanced Selser Schaefer Architects project team believes that form,
integration of technology and tradition and have pioneered the texture, materials, construction technologies, spatial
integration of sustainable design practices into all preservation orientation and relationship to community are reflections of
projects, enhancing the intrinsic qualities of heritage sites. each building's place in time. It is these attributes that we
Location respect, preserve and restore. Landmarks — even in the midst
One Bridge Street, Suite One of change — can remain true to their time while adapting
Irvington, New York 10533 to new needs and uses.
914.591.1900 Following are selected examples of historic preservation and
projects completed by Selser Schaefer Architects and Walter
Preservation °�iZl�.¢.i" �it�GlZfZi" i•cllj}�}5 Sedovic Architects.
The firm strives to retain and celebrates authenticity, the dZVZPIy �IZP�Vv1Z V<1gVty
"patina of time," with solid principles and incomparable
philosophical acuity. The beauty of preserving historic sites GCILIIIZv1�Z�i }O 'IY�IVtSf°PIM °N�
is that they live in perpetuity. Walter Sedovic Architects often b°gr�e�-ti ivy 19Z(v wgY'e.�°vl�ie.
develop solutions lasting 75 years or more, with a level of Ivry° i Z�fiGZvrI' affi,ze
craftsmanship that mirrors the original building. .I-Inq.l- Ihch°h5 c,lrZIMZIy W41
Sustainability w�nlle. rc,7, cI'mn hl'S lAiyk°1-y
Preservation is green. Integrating new technologies into w1PP°NvAmn V-ady
historic buildings complements our approach to sensitively {,{-5pjyF{-I�}"
upgrading sites for continued new use.
Process - Tom Wallace
Walter Sedovic Architects has a collaborative spirit that can President/CEO,Wallace Engineering
bring excitement, and a deeper understanding of your site.
We provide strategic planning, problem solving, creativity and
joy in project management and realization.
i
MUSCOGEE (CREEK) NATION - OKMULGEE, OK
> COUNCIL HOUSE HISTORIC PRESERVATION
Selser Schaefer Architects is currently working with the Muscogee
- -
(Creek) Nation Cultural Center &Archives, Historical Preservation
�- Office, Tribal Construction, the University of Tulsa Department of
Anthropology, and ourtechnical preservation consultant Walter
- - - _ - Sedovic Architects in the restoration of the 1878 Council House.
We are currently in the midst of comprehensive research to
�- - determine exactly how this historic structure stood in 1878.
r- Tribal records,journals, general council reports, still and moving
photography, as well as historic artistic depictions are being
�^ MI-` III in - reviewed for any evidence relating to the early use and disposition
M :�u of _ of the building and grounds. Paint, mortar, wood species, and
- 0 `f 3# _ - dendrochronology analysis are being performed to determine
- - - -i - the original finishes of the Council House. Today's technology is
-
allowing us a glimpse into the past through the use of ground
penetrating radars in an effort to locate any historically significant
_— -- -- -��„ archeological findings such as perimeterwalls, walks, foundations
r- and most important - historic and prehistoric artifacts.
Once the research is collected and analyzed ourteam will begin
working with the Muscogee (Creek) Nation to integrate the
structure's current intended use with the historical disposition
and early use. The end goal is the retention of the rich history of
the Muscogee (Creek) Nation for generations to come through the
restoration of the visual repository that is the Council House.
Estimated Completion: 2017
A -
OKLAHOMA STATE UNIVERSITY — STILLWATER, OK
EOMON LOW LIBRARY CUPOLA RESTORATION
Libraries tend to be iiconic buildings, and this centerpiece of
OSU'a campus is no exception Selser Schaefer Architects in
collaboration with technical preservation consultant Walter
SetlovicArchitects, conducted a holistic evaluation of the Library's
exterior envelope, to establish a comprehensive approach to
preserving the library's cupola. The resulting restoration did not
Imply repair the tower, it did so while honoring the buildings
traditional construction ensuring a vibrant future.
ATHERTON HOTEL RENOVATION
From is place of prominence overlooking the formal gardens
of OSU, the Atherton Hotel has long been central to the OSU
_ campus experience Since opening its doors in 1950, the hotel has
shared OSU'a reputation for hospitality with thousands of guests,
including fUnited States presidents. Improvements were in
order however to maintain the high standards of this boutique
... .t ...
note l it esti net on rocoadded by the Histo n c H at els ofAmarea
L - A program.
0SUdurnedto Selser Schaefer Architects fPlt
infrastructure P9 tl to modernbethehotels plumbing tl
F
electricalryt Bty, ht'a needed '
quickly turned thaCP r bl "! this point of ptl .
Selser Schaefer Architects creat tl a three phasemasterplan
to bring the Atherton Hotel line with modern expectations
Imo. ofluxury while holding tto the9 t re red Georgian
architectural style that signifies your arrivalto the OSU campus.
Walter SetlovicArchitects served as technical preservation
u 9 consultant throughout the planning process.
1
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- - -
50-Year Stew s lans Various Locations Embass T tr ort Chester New York
1 climate change along with increasing
quency of extreme weather events has m assy Theatre, designed by Thos Lamb,
sharpened awareness about our role as pened at the height of the Vaudeville era.
stewards & the resiliency of heritage sites. ome to stage, film & dance, the Theatre
alter vicArchitects develops 50-year Stewardship has been vacant since 1986.
Plans to guide planning4D , operations, energy alternatives, Walter e ovic Architects has been engaged to develop
a Baseline Environmental Assessment Report (BEAR),
space utilization,environmental issues,code compliance, define a program for cataloguing significant features &
marketing and financial management. In a field defined artifacts, specify methods of emergency stabilization and
by durability & longevity, 50 years is a useful horizon. identify sources of grants &funding for restoration.
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CoIurnbi&#VTffftrSitYNew York New York 935 Park AysnueNeW York New York
'1�<� mbia University has an environmental WnaterIalsand
ve ue's vintage pre-war residences
d fiduciary interest—not to mention rise a unique collection of building
ducational—in maintainin its real estate � construction methodolo iesg � gforthelongterm. Walter SedovicArchitects e at once modern and traditional. In
has implemented a vast facade & interior restoration turn this has led to a virtual laboratory of deterioration
program of 78 buildings throughout the University's pathologies and corresponding preservation remedies.
Morningside Heights Campus, managing a palette of Walter Sedovic Architects has been a resonant proponent
features as diverse as this extraordinary neighborhood: of developing and refining enduring techniques to restore
from terra cotta to leaded glass to vegetative roofing. these priceless buildings & the heritage they represent.
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PROJECT TEAM RESPONSIVENESS &COMMUNICATION ANDREW MCCREADY AIA
Selser Schaefer Architects has assembled a team Selser Schaefer Architects' Project Manager Project Manager SELECTED PROFESSIONAL EXPERIENCE
of professionals with extensive historic preservation is located in Dubuque and readily available
As Project Manager,Andrew will be The City of Dubuque—Dubuque, Iowa
experience. for the needs of this project. Wa[ter Sedovic your single point of contact.Andrew is Multicultural Family Center Improvements
We pride ourselves on being team builders.At the outset of Architects team is based in New York and experienced and knowledgeable in all Fire Station #2 Remodel
each project we assemble the very best team for that job. will travel to the site during the initial site aspects of design. His attention to detail Carnegie Stout Public Library Maker Space
Our ongoing and tested relationships with our consultants survey and investigation as well as during and expertise in building systems enable
are evidenced in our collective body of work. The history construction. They are available via phone him to offer creative solutions and Fischer Companies—Dubuque, Iowa
and comfort level we have developed with our team allows
and video conference as needed and at short functional designs while working within Dubuque Bank & Insurance Building Historic Preservation
us to integrate all disciplines into a seamless design notice. WSA has collaborated on successful your budget. - Concepts
focused, collaboration-centered process. projects across the United States through - SHPO Process
partnerships with site based architecture EDUCATION
Selser Schaefer Architects follows through, is incredibly firms such as ours. 653 Properties, LLC—Dubuque, Iowa
thorough, and has very high expectations of our team Oklahoma State University The Smokestack Bar & Event Venue
members. Everyone understands the vision, the tasks, SELSER SCHAEFER ARCHITECTS Bachelor of Science in Architectural
and the milestones. The result is a well coordinated,well Studies, 2003 Classroom Youngroom Preschool and Child Care Center—Dubuque,Iowa
Andrew McCready AIA Renovations
documented project that is delivered in budget and on Project Manager/ Contract Administration Master Plan and Expansion Concepts
time. REGISTRATIONS
Billy Mills AIA Community Foundation of Greater Dubuque Dubuque, Iowa
PREVIO US PROJ ECTS AS A TEAM Project Architect Registered Architect: Iowa, Oklahoma
of homa 1' q
1 Certificate: National Council of Tenant Improvements in Roshek Building
Selser Schaefer Architects and Walter Sedovic Architects Drew Kemp-Baird Architectural Registration Boards
Conlon Construction—Dubuque, Iowa
have collaborated on the following historic preservation/ Project Team Member True Life Fitness Renovation
rehabilitation projects within the last 2years: McGladrey/ RSM Tenant Improvements
Oklahoma State University Atherton Hotel WALTER SEDOVIC ARCHITECTS
Renovation & Rehabilitation Walter Sedovic FAIA, LEED Dubuque Community School District—Dubuque, Iowa
Technical Preservation Expert Hempstead High School Tennis Court Improvements
Oklahoma State University Edmon Low Library Cupola Senior High School Tennis Court Improvements
Restoration Jill H Gotthelf AIA, FAPT Hempstead High School Baseball Field Improvements
Muscogee Creek Nation Council House Technical Preservation Expert
Historic Restoration H-E-B Grocery Company-San Antonio, Texas
100+ New/Remodel Grocery Store projects throughout Texas
zi 0
BILLY MILLS AIA DREW KEMP-BAIRD
Project Architect SELECTED PROFESSIONAL EXPERIENCE Project Team Member SELECTED PROFESSIONAL EXPERIENCE
Billyis a licensed architect with a degree Oklahoma State University-Stillwater, Oklahoma Drewis a bright and ambitious The City of Dubuque-Dubuque, Iowa
from the University of Notre Dame. Edmon Low Library Cupola Restoration member of the project team. His Carnegie Stout Public Library Maker Space
He is detail-oriented, articulate, and Atherton Hotel Renovation & Expansion passion for architecture and for the Fischer Companies-Dubuque, Iowa
well-versed in the rehabilitation and Dubuque community comes through Dubuque Bank & Insurance Building Historic Preservation
preservation of HGilcrease Museum - Tulsa, Oklahoma
Historic buildings. Billy in his work and volunteer service. - Concepts
has design experience with early 1900's Renovation & Repair Projects
- SHPO Process
buildings in Chicago and Oklahoma. ,
The Ross Group- Tulsa, Oklahoma As Project Team Member, Drew wilt
DBO Enter rises-Dubu ue, Iowa
The District 2 222 Mixed Use Development, Broken Arrow assist with project documentation P 9
As Proje ct Architect, Billy leads and a variety of tasks needed to Kunnert Sports Building Interior Renovation
project documentation and consultant The McNellie's Group- Tulsa, Oklahoma facilitate a successful project. Community Foundation of Greater Dubuque -Dubuque, Iowa
coordination. 3rd & Greenwood Adaptive Reuse Tenant Improvements in Roshek Building
1335 E 11th Street Adaptive Reuse EDUCATION
EDUCATION Conlon Construction -Dubuque,Iowa
Connors State College- Warner, Oklahoma Drury University McGladrey/RSM Tenant Improvements
University of Notre Dame Russell Hall Renovation
Bachelor of Architecture, 2007 Master of Architecture, 2014
Dubuque Community School District-Dubuque, Iowa
Archdiocese of Chicago-Chicago, Illinois Hempstead High School Baseball Field Improvements
REGISTRATIONS Archbishop Quigley Center Adaptive Reuse*
H-E-B Grocery Company-San Antonio, Texas
Registered Architect: Illinois St.Mary of the Woods School- Chicago, Illinois 10 New/Remodel Grocery Store projects throughout Texas
Certificate: National Council of Renovation &Addition*
Architectural Registration Boards
St.Francis Xavier Catholic Parish-LaGrange, Illinois Whataburger Restaurants, LLC-San Antonio, Texas
Addition & Renovation Masterplan* New Quick Serve Restaurant in Baytown, Texas
Chick-Fil-A, Inc. -Atlanta, Georgia
*indicates project was completed while with another firm New Quick Serve Restaurant in Otter Creek,AR
Walter Sedovic FAIA LEED
PROFESSIONAL EXPERIENCE
Walter Sedovic Architects PLLC Irvington, NY U.S. Department of the Interior, NPS, Manhattan Sites New York, NY
Principal & CEO Est. 1986 Historical Architect 1982-1983
Walter Sedovic's leadership and philosophical approach are often described as visionary. Among his Developed and implemented plans for the ongoing preservation of National Historic Sites located in New
achievements, Mr. Sedovic, a LEED-accredited professional, has guided the firm to preeminence in the York City, including Grant's Tomb, Theodore Roosevelt's Birthplace, Castle Clinton, Federal Hall, St. Paul's
integration of sustainable design with historic preservation, and he continually explores ways to better Church and Hamilton Grange. He performed regular site inspections; wrote condition and treatment
integrate the practice of combining symbiotic disciplines into our culture. His focus and drive has led the reports; prepared plans &specifications; and evaluated project success.
firm to surpass industry standards in preservation, sustainable design, planning, implementation, client
satisfaction, diversity of services and operating efficiency. U.S. Department of the Interior, NPS, Boston NHP Boston, MA
Mr. Sedovic has an extensive background in historic preservation, and has lectured and been published Historical Architect 1980-1982
widely on the subject. He brings to the firm his experience of working on some of the most significant Mr. Sedovic prepared contract documents to restore Boston's National Historic Sites: The Old State House,
historic sites in the nation. The firm's level of skill and dedication is applied widely through institutional, Bunker Hill, Old South Meeting House, Charlestown Navy Yard. He served as Project Supervisor on
municipal, industrial, commercial and residential landmark structures. Mr. Sedovic ensures that staff restoration projects and coordinated HABS survey project at Dorchester Heights; researched and
members embody this same dedication and focus. His steadfast professionalism is evident in the quality compiled architectural data, including laboratory and on-site analysis of materials and structures for
and enthusiasm of the feedback from clients. Historic Structures Reports.
High Performance Landmarks LLC Irvington, NY State Historic Preservation Office Cheyenne, WY
Principal & CEO Est. 2003 State Historical Architect 1978-1980
Walter Sedovic founded and manages this company to complement the efforts of his architectural Prepared & reviewed plans, and oversaw construction for restoration projects funded via federal grants
practice. HPL is a design/build entity focusing solely on infusing sustainable design techniques into & tax incentives; consulted statewide with the National Trust for Historic Preservation on technological
historic preservation projects. Methods employed reflect the leading edge of thought and creativity in issues; wrote National Register nominations, assisted in developing local preservation building codes,
sustainable/preservation practice, including recycling construction waste, utilizing salvaged and natural ordinances, and zoning; and appointed state representative to Preservation Action, a Washington, DC-
materials & indigenous landscapes, recapturing rainwater, developing geothermal heating & cooling based advocacy organization.
systems and—importantly—introducing tradespeople and owners to a new realm of ideas.
PROFESSIONAL LICENSING, ACCREDITATION, EDUCATION & ADJUNCT SKILLS
Nicholson & Galloway, Inc. Glen Head, NY
Restoration Project Manager 1989-1991 0 NCARB (National Council of Architectural Registration Boards)
Active State Licenses: New York, New Jersey, Connecticut, Rhode Island
For two years managed the award-winning restoration of the Metropolitan Club, a palatial marble o LEED Accredited Professional, Sustainable Design, US Green Building Council, 2002
structure designed by McKim, Mead & White on New York's Fifth Avenue. He also developed and o ICCROM (International Centre for Conservation, Rome) Architectural Conservation, 1983
implemented preservation plans for other New York City sites including St. Bartholomew's Church, St. o BArch, Architecture & Historic Preservation, Kansas University, 1978
James Church, the Frick Museum, New York Public Theater & General Motors Building. Nicholson & o BED, Environmental Design, Kansas University, 1977
Galloway has a reputation as an unusually high quality restoration contracting firm, and has been in o Classified Historical Architect as defined & promulgated in 36CFR Part 61 & 48FR 44738/44739
continuous operation for over 150 years, having been established in 1849.
PROFESSIONAL COMMITTEES, SPECIAL ASSIGNMENTS, HONORS & AWARDS
US Department of the Interior, National Park Service (N PS), o Guest Editor, APTI Bulletin Special Edition on Sustainable Preservation; 41:1, Spring 2010.
North Atlantic Historic Preservation Center New York, NY o Sustainable Design Assessment Team (SDAT), American Institute of Architects: Team Leader,
Senior Historical Architect 1983-1989 Downtown LA 2009; Preservation Specialist, Dubuque, IA, Oct 2007 & Pittsfield, MA, Sep 2005
Mr. Sedovic managed the Preservation Center's New York office. He provided technical expertise and 0 Distinguished Alumni Hall of Fame, Affton School District, St Louis, MO. Inducted Mar 3, 2007
supervision during development of restoration projects for national historical sites including Fire Island 0 Founding Member, Technical Committee on Sustainable Preservation (TCSP), Association for
Lighthouse, Vanderbilt Mansion, FDR's Home, Edison Laboratories, Alcatraz & EI Morro World Heritage Site. Preservation Technology International (APTI), 2003-current
Historic Preservation Advisory Committee, Westchester County, NY, 1999-current
Traditional Building, Restoration 2005, Pittsburgh, PA; Conference Steering Committee, 2004
Guest Critic, Yale University, School of Architecture, Sustainable Design Studio, Dec 2003
Codes & Regulations Committee, BOMA (Building Owners & Managers Association), 1998-current
Professional Circle, New York Landmarks Conservancy, New York, NY, 1998-current.
Jill H Gotthelf AIA FAPT
PROFESSIONAL EXPERIENCE PROFESSIONAL LICENSING,ACCREDITATION, EDUCATION &ADJUNCT SKILLS
Walter Sedovic Architects PLLC Irvington, NY 0 Member, American Institute of Architects
Principal 2002 to Present 0 Registered Architect, New York
Jill H Gotthelf AIA sets a prodigious standard for the open exchange of ideas among peers, clients and 0 Master of Science in Historic Preservation, Graduate School of Fine Arts, University of Pennsylvania,
constituents, resulting in projects, workshops, presentations & publications that embody the essence of Philadelphia, PA, 1987
sustainable preservation. Ms Gotthelf embraces a holistic view of sustainability, pushing beyond the 0 Bachelor of Science in Architecture, College of Architecture and Urban Planning, University of
limits of the traditional definition to establish a balance between economics, environment, social and Michigan, Ann Arbor, MI, 1983
cultural equity, authenticity and education. Under her distinctive leadership, WSA has become pivotal in 0 Study Abroad Program, London, England, University of Michigan/Sarah Lawrence College, 1981
developing & disseminating cutting edge philosophy, technology & tools for sustainable preservation.
Ms Gotthelf has lectured and published widely on the subject of preservation and sustainability. PROFESSIONAL COMMITTEES & SPECIAL ASSIGNMENTS
Projects: Eldridge Street Synagogue, NYC; Holmes Presbyterian Camp & Conference Center, Town of
Kent, NY; Bronxville Women's Club, Bronxville, NY; 868 Broadway, NYC; Old Broadway Synagogue, 0 Association for Preservation Technology International (APTI), Technical Committee on Sustainable
NYC; Hebrew Actors Union, NYC; Hudson Area Association Library, Hudson, NY; Block Island North Preservation, Co-Chair, 2007-present
Lighthouse, Block Island, RI; Nuits, Irvington, NY; American Youth Hostel, NYC; Riverdale Presbyterian 0 Code Green Development Committee, statewide program for dissemination of energy efficiency
Church, Bronx, NY; 3 West Main Street, Irvington, NY; Marmaduke Forester House, Pleasantville, NY. solutions for heritage buildings, Preservation League of New York State and New York State Energy
Research and Development Authority, 2011
Jill H Gotthelf Architect Mountain Lakes, NJ 0 New York State Council on the Arts (NYSCA), Capital Projects Panel, 2007-2011
Principal 1992-2002 0 Association for Preservation Technology International (APTI), Chair, Envelope Performance Testing,
Consulting practice dedicated to design and historic preservation for building owners, non-profit Modeling and Monitoring Workshop, Denver, Oct 2010
agencies, architectural firms, and municipalities, providing architectural design and construction 0 Committee for Development of "Illustrated Guidelines on Sustainability for Rehabilitating Historic
documents, forensic analysis, building assessment, historic research, grant applications, project Buildings," National Park Service, US Department of the Interior, 2010
management, contract preparation and negotiation, and construction administration. Primary clients and 0 Committee for Review and Refinement of "International Green Construction Code," representing
projects include the Eldridge Street Synagogue, Seagrams Building, Supreme Court Building, Grand Technical Committee on Sustainable Preservation (fCSP)with Committee on the Environment
Army Plaza Entrance to Prospect Park, Old Westbury Gardens, First Unitarian Church, Jan Hird Pokorny (COTE) and Historic Resource Committee (HRC), American Institute of Architects (AIA), 2010
Associates, Higgins &Quasebarth and Robert E. Meadows PC Architects. 0 Association for Preservation Technology International (APTI), Co-Chair, 401h Anniversary Symposium
on Sustainable Preservation, Montreal, Oct 2008
Robert E Meadows PC Architect New York, NY 0 Association for Preservation Technology International (APTI),Technical Committee on Sustainable
Associate 1987-1992 Preservation, Publications Working Group, Co-Chair, 2006-2007
Business strategy and development, project scheduling and staffing, and comprehensive client services 0 Committee on the Environment (COTE), American Institute of Architects, 2007-present
and project management including research and review of historical documents, historic structures 0 Historic Resources Committee (HRC), American Institute of Architects, 2007-present
reports, forensic analysis, building survey and assessment, code research, preservation planning, 0 Juror, AIA Newark and Suburban Architects 2007 Design Awards, Newark, NJ, Oct 2007
contextual design, construction documents, bidding, negotiation and construction administration. 0 Zoning Board of Adjustment, Mountain Lakes, NJ, Chair, 2003-2007
Projects include Gracie Mansion, RKO Keith Theatre, American Museum of Natural History, Post- 0 Zoning Board of Adjustment, Mountain Lakes, NJ, Board Member, 1994-2007
Graduate Residence Housing for the Mentally III, Relocation of Johnson Street Houses, Eldridge Street 0 New Jersey Planning Official, 1994-2007
Synagogue, Middle Collegiate Church, Prospect Park Carousel, Lefferts Homestead &829 Park Avenue. 0 Historic Preservation Commission, Mountain Lakes, NJ, Commissioner, 1992-1994
Philadelphia Water Department Philadelphia, PA HONORS&AWARDS
Coordinator of Restoration 1986-1987
Researched & prepared reports on the historic Fairmount Waterworks structure and artifacts, o College of Fellows, Association for Preservation Technology International (APTI), 2011
determined methods for artifact conservation, managed production of film on history and restoration of o Presidential Citation, Association for Preservation Technology International (APTI), for Dedicated
the Waterworks and designed a long-term maintenance program for the Interpretive Center. Service as Coordinator of the Envelope Performance Testing, Modeling and Monitoring Workshop of
the 2010 Denver APT Conference, Nov 2010
Martin Rosenblum Architect&John Milner and Associates Philadelphia, PA o National AIA Institute Honors Award for Collaborative Achievement, presented by the American
Consultant 1985-1987 Institute of Architects (AIA) to the Association for Preservation Technology International (APTI), for
the Technical Committee on Sustainable Preservation's "unparalleled impact on national and
Robert E Meadows PC Architect New York, NY international organizations," 2007
Technical Staff 1984-1985
Slomanson, Smith and Barresi Architects New York, NY
Technical Staff 1983-1984
,d
SCOPE OF PROJECT SERVICES REFERENCES
Overt he years, certain buildings distinguish themselves as
part icu[arty beloved - Five Flags Theater is one of them, a Muscogee(Creek)Nation
centerpiece of downtown Dubuque. Our project approach the sewer line installation along Main Council House Historic Preservation
reflects and honors that significance. Street and its effect on the theater's Veronica Pipestem
Ourteam's approach is to focus on causes, not symptoms, foundation. And inspect the connection Collections Manager, Cultural Center&Archives
of building deterioration pathologies. For Five Flags Theater, of dissimilar materials (wood, brick, Muscogee (Creek) Nation, Tribal Construction
its present condition seems, structurally speaking, to be in limestone); viewing their interactions. P.O. Box 580 1 Okmulgee, Oklahoma 74447
good condition.This speaks volumes about the underlying Once the on-site survey is complete, VPipestemfdmcn-nsn.gov 1918.584.3333
qualityof its initial construction. It stands as a testament to we will bring you our concerns/issues/ Project Team Members: Bret Pfeifer(Selser Schaefer
quality, something advocates of its preservation intrinsically findings. Combined with an intimate Architects, Principal), Walter Sedovic, Jill Gotthelf
understand. knowledge of your project goals, budget,
Oklahoma State University
However, there are repairs needed to fix the masonry, address and desired outcomes, we will then Atherton Hotel Renovation&Expansion
the roof leaks, and repair the existing exterior fire escape. recommend a plan of action. Edmon Low Library Cupola Restoration
We see these issues as symptoms of some underlying We will honor the materials and April Ebey, Assistant Director, Long Range Facilities Planning
problems and we would like the opportunity to investigate assemblies that have worked well Oklahoma State University
the building,This approach allows us to put the right plan in over the past 106 years and pinpoint Scott Hall, Room 5051 Stillwater, Oklahoma 74078
place to address the issues holistically and prevent ongoing the repairs necessary to keep them in aprit.ebeyfdokstate.edu 1405.744.1940
maintenance problems and further damage that could occur. excellent working order.This not only Project Team Members: Billy Mills,
Our investigative survey begins with archival research to
saves money during construction, but Walter Sedovic, Jill Gotthelf
full understand and appreciate the materials, construction also in long-term maintenance, by
y PP Carnegie Stout Public Library
technologies originally employed, as well as the intent of the ensuring built-in durability. Maker Space Design
architects and builders. In addition,we took at the changes Our solutions and subsequent Susan Henricks, Library Director
made to the building, drainage, existing mortar analysis, documentation will uphold the standards Carnegic Stout Public Library
and maintenance history. With this information in hand, we of the Secretary of Interiors and give you 360 West 11th Street I Dubuque, Iowa 52001
commence our on-site survey a great project we can all be proud of, shenricksfddubuque.lib.ia.us 1563.589.4126
During our on-site survey, we will gain intimate knowledge of foryears to come. Project Team Members: Andrew McCready,
the building.We will evaluate the infiltration of environmental Drew Kemp-Baird
elements (water, air, etc). Gain understanding of the history of
PROPOSED PROJECT SCHEDULE
Investigation & Report - 3 weeks
Construction Documents -b weeks
Bidding/ Permitting -b weeks
Contract Administration - 12 weeks
*Assuming project Kick-Off would occur by June&
CURRENT WORKLOAD
Selser Schaefer Architects are prepared to begin work on this
project immediately upon selection. We organize our workload
through an ever-evolving resource calendarwhere all projects
and potential projects are scheduled and assigned to our
employees in advance.This ensures our workload remains
manageable and deadlines are always met.
LITIGATION
Selser Schaefer Architects has been involved in litigation once
in our 23 year history. The suit is ongoing.
CERTIFICATE OF INSURANCE
Selser Schaefer Architects' team currently meets all the City
of Dubuque insurance requirements listed in the Insurance
Schedule C.
Andrew McCready AIA
am ccrea dymseIserscha of er co m
240 West end Street
Dubuque,Iowa 52001
selserschaefer.com 563 552 7864
A
THE CITY ODubuque II-A
U Bi
E
;111 I.mericaCi i
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Five Flags Theater Masonry Rehabilitation and Fire Escape Project
Consultant Selection
DATE: May 11, 2016
INTRODUCTION
The purpose of this memorandum is to recommend a consultant for the Five Flags
Theater Masonry Rehabilitation and Fire Escape Project Architectural/Engineering
Services contract.
BACKGROUND
Five Flags Theater is on the National Register of Historic Places. It is an important
community treasure. The Five Flags Theater is owned by the City of Dubuque and
operated on a day to day basis by SMG Management. As a part of the management
agreement the City is responsible for capital improvements of Five Flags Theater.
Restoration of the envelope of historic structures is important to the long term
sustainability of the structure itself both inside and outside. The fire escape is a working
fire escape for the theater.
The project activities included creating necessary bid documents, plans and
specifications for the masonry rehabilitation and fire escape project including
tuckpointing of this historic structure. This work would include the inspection services to
oversee the contractor chosen to do the work itself and contract administration. The
work will be done in accordance with the Secretary of Interior's Standards for the
Treatment of Historic Properties and the National Park Service (NPS) Technical
Preservation Brief No. 2 Repointing Mortar Joints in Historic Masonry Buildings. The
Scope of Services was detailed in the RFP.
DISCUSSION
Proposals from qualified consultants to conduct the Five Flags Theater Masonry
Rehabilitation and Fire Escape Project Architectural/Engineering Services proposals
were received from six firms.
1
A Consultant Selection Committee reviewed the proposals. The Committee consisted
of Purchasing Coordinator Tony Breitbach, Facilities Supervisor Ben Alden, Assistant
Planner Dave Johnson, Building Service Manager Todd Carr, Finance and HR
Supervisor Don Howes of Five Flags Center manager SMG, and myself. Independently
committee members rated each of the proposals on four categories of responsiveness,
quality and completeness of proposal as well as eight categories of experience and
qualifications. All categories were outlined in detail in the RFP. The committee
reviewed and scored the proposals without knowledge of the submitted fees. The
committee based upon scores unanimously chose IIW, P.C. and Selser Schaefer
Architects as their top two scores based upon the twelve categories. The costs
proposals were then reviewed.
Proposals were to include the cost and the expenses budget.
Firm Cost Expenses
Atkinson-Noland & Denver, Colorado $ 24,100 Did not include
Associates, Inc.
Delta 3 Engineering Platteville, Wisconsin $ 25,147 Included reimbursement
sheet
IIW, P.C. Dubuque, Iowa $ 36,600 Only expense would be
printing costs
Selser Schaefer Dubuque, Iowa $ 28,000 Not to exceed $5000
Architects
Shive-Hattery Dubuque, Iowa $ 33,530 Not to exceed $1000
Strata Design Kansas City, Missouri $ 48,872 $6,089
After fees were opened it was found that the fees for Atkinson-Noland & Associates,
Inc. as well as Delta 3 Engineering were lower. Both firms were scored lowest of all
submissions by the committee. Atkinson sent their same Ham House proposal for the
Five Flags Theater except for the cover page thus the Five Flags Theater proposal did
not speak to the Five Flags project. There were other requirements also not included,
leading to their low scores. Delta 3 Engineering did not address well all the scoring
components as well as other proposals.
RECOMMENDATION
Interviews were scheduled with the two firms and were conducted. The unanimous
consensus of the committee after interviews was to recommend the selection of Selser
Schaefer Architects.
Selser Schaefer Architects teamed with Walter Sedovic Architects. Selser Schaefer is
located in Dubuque and will be the project manager. The team from Selser Schaefer is
well-versed in historic rehabilitation and preservation and provided specific past projects
that are similar to the Five Flags Theater project. Sedovic brings experience working for
the National Park Service as a historical architect as well as extensive background in
historic preservation of landmark structures and restoration project management. A
bonus that the team will provide is a maintenance plan that will address future items that
should be done to protect the historic structure outside of work outlined in the masonry
2
rehabilitation and fire escape project. It will provide information to assist in preparation
of future capital projects to budget for outside of this project.
Based upon the interviews and proposals the committee requested the site evaluation
include a lift rental to perform a sufficient investigation of all masonry surfaces.
Additionally a mortar analysis will be an added component and increased site inspection
visits during the work phase of the project. The lift and additional site visits were not in
the proposals of the other firms shown above. Selser Schaefer's cost of these additions
will not exceed $6,300.
BUDGETIMPACT
The budget for the architectural/engineering services for masonry rehabilitation and fire
escape for the Five Flags Theater would be a part of the total budget of the Five Flags
Theater Masonry Restoration CIP 350-1078 of$244,416 and Theater Fire Escape CIP
350-2511 of$35,000 for a total project cost of$279,416.
REQUESTED ACTION
The Consultant Selection Committee respectfully requests City Council approval of the
recommendation to contract with Selser Schaefer Architects to conduct consultant
services for the Five Flags Theater Masonry Rehabilitation and Fire Escape Project.
enclosures RFP for Services
Selser Schaefer Proposal and Fees
cc: Jenny Larson, Budget Director
3
tutsa 1 dubuque
240 West 2nd Street
Dubuque.Iowa 52001
563.5523804'
SELSER SCHAEFER ARCHITECTS
26 April 2016
FEES & COMPENSATION
The following fixed fee for the Five Flags Historic Theater Masonry Rehabilitation and Fire Escape Project
shall remain firm for a period of 90 days.
Predesign $5,000.00
Design $13,000.00
Construction Phase $10,000.00
Total $28,000.00
REIMBURSEABLE EXPENSES
Reimbursable expenses are not to exceed $5,000.00.
*Fees and reimbursable expanses are based on the proposed scope within the RFP, proposed project
approach, Selser Schaefer Architects being awarded this project along with the Mathias Ham House
Masonry Rehabilitation project and both project schedules running concurrently. This will allow us to
maximize travel events, meeting times, construction visits and your time.
HOURLY RATES
SELSER SCHAEFER ARCHITECTS
Principal Architect $175.00/hour Interior Designer $130.00/hour
Associate Principal $165.00/hour Architect III/Designer III $140.00/hour
Project Manager $165.00/hour Architect II/Designer II $130.00/hour
Project Designer $165.00/hour Architect I/Designer 1 $110.00/hour
Contract Administrator $165.00/hour Administrative $70.00/hour
WALTER SEDOVIC ARCHITECTS
Principal Architect $165.00/hour Project Architect $115.00/hour
Associate Architect $140.00/hour Project Leader $115.00/hour
Designer $140.00/hour Interior Designer $110.00/hour
Construction Administrator $110.00/hour Intern $95.00/hour
Project Manager $130.00/hour Administrative/Clerical $65.00/hour
TI IF CITY OF CITY OF DUBUQUE, IOWA
LEISURE SERVICES DEPARTMENT
LTB E 2200 Bunker Hill Road
Masterpiece on the Mississippi Dubuque, IA 52001
Phone: 563-589-4263
REQUEST FOR PROPOSAL (RFP)
ARCHITECTURAL AND ENGINEERING SERVICES FOR
FIVE FLAGS HISTORIC THEATER
MASONRY REHABILIATION AND FIRE ESCAPE PROJECT
INTRODUCTION
The City of Dubuque, Iowa is soliciting requests for proposals from qualified consulting firms to
provide professional architectural and engineering services for the Five Flags Historic Theater
Masonry Rehabilitation and Fire Escape Project, in accordance with the Secretary of the Interior's
Standards for the Treatment of Historic Properties. Five Flags Theater is owned by the City of
Dubuque and managed on a day-to-day basis by SMG under the supervision of The Leisure Services
Department.
Interested and qualified firms are invited to submit a proposal to provide professional services for the
project, as noted below. Proposals prepared in response to this Request for Proposal (RFP) are due
before 2:00 p.m. on April 26, 2016. The anticipated schedule for this project is that the City of
Dubuque will execute a contract with the selected consultant by May 27, 2016 and the project will be
completed by August 8, 2016. Please review the entire RFP for specific requirements.
Any questions regarding the project or this RFP should be directed to Marie Ware, Leisure
Services Manager at 563-589-4263 and/or email mware(aD_cityofdubugue,org prior to
submission.
COMMUNITY BACKGROUND
The city of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois and
Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its historic and architectural
beauty. The city is over 30 square miles in area, with a population of nearly 60,000 persons. The
community has a stable and diversified manufacturing base and a growing service sector. Dubuque is
the major retail, medical, education and employment center for the tri-state area. Tourism continues to
be a major economic force in the community.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a City
Manager. The City funds a full range of municipal services. City government works in collaboration
with the private and non-profit sectors to promote economic development and sustainability.
Sustainability and downtown, neighborhood, and riverfront planning and revitalization are long-
standing priorities of the City Council. The City's web site is www.cityofdubugue.org. The City
Council's Goals and Priorities are available online at http://www.cityofdubugue.org/councilgoaIs.
BACKGROUND ON FIVE FLAGS THEATER
The Five Flags Theater was constructed as the Majestic Theater in 1910, replacing a theatre originally
built in 1864 that was destroyed by fire that year. It had been purchased then renovated by local
prominent businessman Harker Brentnal Spensley, Sr. and his partner, C. H. Eighmey. The rebuilt
theater was designed by C.W. and George L. Rapp of Chicago, who eventually became one of the
nation's premier theater architects. The Theater was touted as the most beautiful and safest theater in
Iowa and booked on a circuit of 87 theaters.
The Majestic, as is it was called, has ornate Renaissance Revival Style with French and Italian
influences. It was converted to a movie house in 1920 and renamed 'Spensley Theater' in 1929. It
was later renamed the RKO Orpheum and used to show movies. Eventually, it fell into disrepair and
was slated for demolition during urban renewal in 1969.
A committee made up of concerned citizens began a fund drive in December of 1971 to save and
renovate the theater, which was incorporated in the Five Flags Center project. In November of 1972
the Orpheum was placed on the National Register of Historic Places. Restoration was begun in 1975,
and the theater was reopened in 1976 as the Five Flags Theater. Since then the Theater has
undergone a second major renovation. The 711 seat historic theater is currently the home of the
Dubuque Symphony Orchestra, concerts, ballet, weddings and theatrical productions and more.
Five Flags Civic Center incorporates the five national flags that have flown over the geographical
region since 1673: the Fleur de Lis of France (1673-1763); the Royal Flag of Spain (1763-1803); the
Union Jack of England (1780, during a brief interruption of Spanish rule); the French Republic Flag of
Napoleon (1803); and the America's Stars and Stripes (1803-present).
PROJECT LOCATION
The Five Flags Theater is located at the northwest corner of Fourth Street and Main Street.
Tuckpointing and fire escape work of the Theater will need to be coordinated with the volume of traffic
that passes on each of these streets especially during tourist season.
PROJECT SCOPE
The approved scope of work is to create the necessary bid documents, plans and specifications for
rehabilitation work as well as management of the project contractors to include inspection services for
the Five Flags Masonry Restoration and Fire Escape Project, to be done in accordance with the
Secretary of the Interior's Standards for the Treatment of Historic Properties and the National Park
Service (NPS) Technical Preservation Services Technical Preservation Brief No. 2 Repointing Mortar
Joints in Historic Masonry Buildings. All masonry cleaning by the gentlest means possible in
conformance with NPS Technical Preservation Services Technical Preservation Brief No. 6 Dangers
of Abrasive Cleaning to Historic Buildings.
The scope of services will include, but may not be limited to, the consultant's approach to
accomplishing the following tasks:
2
1. Conduct site inspection of the Five Flags Theater masonry and fire escape with representatives of
the City of Dubuque and SMG, the City's management company for Five Flags Civic Center.
2. Prepare construction documents and engineering estimate in hard copy and electronic format
acceptable to the City and other governmental agencies.
3. Submit construction documents to the City and other governmental agencies as needed for their
review and approval.
4. Coordinate issuance of plans and specifications for bidding.
5. Provide all bid-related documents and plans.
6. Review bids, prepare bid tabulation, and recommend bid for construction contract award.
7. Conduct pre-construction conference with contractor(s) and City and SMG staff.
8. Conduct progress meetings with contractors and City and SMG staff.
9. Provide construction administration.
10. Review progress payments and develop change orders and punch list.
Scope of services should include preparation and presentation of draft and final written reports,
including all visual aids for public presentations.
The documents, plans and specifications will address:
1. Solve cracking in masonry and/or stabilize brick from shifting;
2. Repair/replace sills if necessary;
3. Repointing moral joints and cleaning of all four (4) exterior building facades including exposed
foundation walls;
4. Replace damaged brick, limestone and/or other stone or clay units;
5. Remove and replace exterior sealant around each and every door, window and opening;
6. Repair and /or replace existing exterior wood window sills, trim, panels and molding;
7. Roof flashing and coping replacement as needed; and
8. Refurbish fire escape and repaint.
A mortar analysis has been completed and is attached as Appendix 1.
BUDGET
The estimated project budget is summarized as follows:
Theater Masonry Restoration
Including Consultant Fees —Architectural/Engineering and Inspection Services as well
as Construction/Conservation Materials and Labor $244,416
Theater Fire Escape
Including Consultant Fees —Architectural/Engineering and Inspection Services as well
as Construction/Conservation Materials and Labor 35,000
Total Project $279,416
EVALUATION CRITERIA AND PROCESS
The objective is to select the consultant most qualified to provide the services outlined in this request.
Initial screening will be done without knowing the consultant's proposed fee for services. Evaluations
will be based on the criteria listed below.
3
Responsiveness, Quality, and Completeness of Proposal
• Everything is included that was required by the RFP
• Proposal schedule to complete the project
•Ability to successfully complete the scope of services on time and within budget
• The quality of written material and presentation, relevant experience, answers to questions, and
overall organization
Experience/Qualifications
• Professionally registered engineer(s) and/or architects(s) experience and training in historic
preservation, rehabilitation and conservation of historic structures
• Qualifications and experience of principal consulting staff or project team developing and managing
similar projects involving historically significant structures with work done in accordance with the
Secretary of the Interior's Standards for the Treatment of Historic Properties and NPS Technical
Preservation Services Technical Preservation Brief No. 2 Repointing Mortar Joints in Historic
Masonry Buildings
• Qualifications and experience of any sub-consultants (if proposed) on similar projects
• Oversight of rehabilitative work performed
• References
• Experience working with municipalities and City staff
• Project manager's expertise, experience, and unique qualifications especially in performing similar
services on historically significant structures in accordance with Secretary of Interior Standards for
Treatment of Historic Properties
• Supervision of rehabilitation work performed by qualified, licensed and bonded contractors
experience in preservation of historic properties in accordance with federal, state and city standards
including but not limited to the Secretary of Interior's Standards for Treatment of Historic Properties.
• Consultant proposed revisions and/or changes to the scope of services that would better serve the
community
Proposed Fees and Compensation
• Reasonability of scope of services to fees proposed
INFORMATION TO BE INCLUDED IN PROPOSAL
Letter of Transmittal - Provide a one page letter of transmittal briefly stating the consultant's interest
in this project, outlining the consultant's understanding of the work and the name, address, office and
cell phone numbers and email address of the primary contact person.
Profile of Consultant - Provide general information about the consultant and its area(s) of expertise
in regards to this RFP, including the qualifications of the project manager and other key personnel to
be assigned to the project, previous experience and unique qualifications for this project..
Background and Organization - Identify name, address, history and organization of the consultant,
including an overview of the services the consultant provides in-house and the number of years the
consultant has provided the requested services. Describe any other relevant professional services
offered by the consultant and how these services may be able to benefit the City.
Experience - Describe recent professional experience with detailed but brief descriptions of
representative projects, including project budgets, team members, community engagement process,
and other applicable information, including work with public sector clients, and a minimum of three (3)
most recent projects related to this project.
4
Team Members - Identify key team members that will be assigned to the project, specific roles and
responsibilities, time commitment to the project, and individual professional expertise/credentials,
especially relating to experience with similar studies.
• List project manager for the team
•A listing of team personnel who will actually be assigned to perform the work on this project, and a
breakdown and description of tasks assigned per project team member.
• For consultants located outside the region, address how the consultant will remain responsive to
short notice requests and meetings
• Identify similar projects that team members have worked on together
Sub-consultant(s) personnel experience
• Names and addresses of any outside consultant(s) or associate(s) proposed to be involved with this
project
• Include each proposed sub-consultant(s) experience and qualifications as described above for firm's
personnel
• Identify similar projects that team members have worked on together with the sub-consultants
Scope of Project Services - The proposed scope of services will describe the firm's detailed
approach to completing the masonry rehabilitation and fire escape project. The scope of services will
include sufficient discussion of proposed methodologies, techniques, and procedures for each work
item. Describe the means or strategy by which the consultant would satisfy the following scope of
services, and/or an alternative or hybrid strategy recommended by the consultant. The proposed
scope of services will describe the firm's approach to completing the masonry rehabilitation and fire
escape project. Scope is shared on pages 2-3.
Proposed Project Schedule - Completion of RFP is targeted for August 8, 2016. Provide a project
schedule outlining the time period and estimated completion date of the proposed scope of work. This
should include a schedule for and description of all deliverable products throughout the period.
Describe the method to assure that the time schedule will be met. Identify the person responsible for
assuring schedule compliance. Products should be delivered in hardcopy and electronic formats
compatible with the City's computer software and hardware.
The proposal shall discuss the firm's ability to integrate this contract into the present workload.
References - The proposal shall include at least three references of past clients with projects on
historically significant structures done in accordance with the Secretary of the Interior's Standards for
the Treatment of Historic Properties. These projects should have been completed within the past five
years with the same project manager, sub-consultants and/or other key personnel proposed for this
project. Full name, title, address, email and phone should be provided.
Litigation - Provide litigation information, if applicable. Any past claims and/or lawsuits and reason
for the claim and/or lawsuit.
Fees and Compensation - Provide a proposed cost plus expenses budget for completion of the
proposed scope of services with cost breakdowns by scope element. Clearly define reimbursable
costs such as travel, printing, etc. Provide hourly and overhead rates for personnel, including for
additional services. Include proposed fee payment schedule. Quotation of fees and compensation
shall remain firm for a period of at least 90 days from the submission deadline. Please separate the
proposed fees and compensation from the other portion of the RFP submittal. Initial screening
will be done without knowing the consultant's proposed fee for services.
5
Certificate of Insurance - The selected firm will be required to meet the insurance requirements
(Insurance Schedule C) of the City upon award of contract. (See attached Appendix 2) Insurance
schedule is not required to be in force for the RFP submission.
SUBMISSION REQUIREMENTS
A signed original and five (5) hard copies plus one (1) PDF copy on CD or flash drive of the proposal
clearly labelled FIVE FLAGS THEATER MASONRY REHABILITATION AND FIRE ESCAPE
PROJECT in a sealed box or envelope must be received by 2:00 p.m. CST, April 26, 2016 at the
following address:
Marie Ware, Leisure Services Manager
City of Dubuque Leisure Services
2200 Bunker Hill Road
Dubuque, IA 52001-3010
No faxed or e-mail proposals will be accepted.
To simplify the review process and obtain the maximum comparability, the proposal must include the
following information, at a minimum, and be organized in the following manner. All proposals
submitted must be limited to twenty-five (25) pages not including front and back covers (optional),
transmittal letter, references, and fees and compensation. Fees and compensation must be
submitted in a separate envelope.
• Presented in 8 Y x 11 inch format, minimum 11 point Arial font
•All recyclable materials, no binders or binding
• In the same order as described below
• The original proposal will include original signatures in ink, by authorized personnel, on all
documents that require an authorized signature
• Do not include marketing materials
Failure to provide the required mandatory information may result in a consultant not being considered.
Submitted proposals will not be returned.
Questions should be directed to Marie Ware by telephone at 563-589-4263 or by email at
mware(cDcitvofdubuque.orq.
Proposals will be reviewed by the committee. After the proposals are evaluated, the City will
determine if any of the consultants will be interviewed. The City may choose to contact officials from
other jurisdictions regarding a consultant, its prior work experience, and its ability to successfully
complete the scope of services. The City may request clarification or additional information from a
specific consultant in order to assist in the City's evaluation of a proposal. d. Finally, City may require
changes in the scope of services as deemed necessary by the City, before execution of a contract.
Each consultant assumes full responsibility for delivery and deposit of the completed proposal
package before the deadline. The City are not responsible for any loss or delay with respect to
delivery of the proposals. The City reserve the right to reject any and all proposals and to negotiate
changes with any consultant. The City is not liable for any cost incurred by any consultant prior to the
execution of an agreement or contract. Nor shall the City be liable for any costs incurred by the
consultant that are not specified in any contract. The City of Dubuque is an Equal Employment
Opportunity Employer.
6
APPENDIX 1
Mortar Analysis
Five Flags Theater
Dubuque, Iowa
May 10,2011
David Arbogast
Architectural Conservator
1803 Pineacre Avenue
Davenport, Iowa 52803
(563)355-1553
arbogast7Pgmail.com
7
Mortar Analysis
Five Flags Theater
Dubuque, Iowa
May 10,2011
On Friday, May 6, 2011, David Arbogast, architectural conservator, of Davenport, Iowa received a set of four
mortar samples from John Richardson, Operations Manager of the Dubuque Five Flags Center. They were
collected from the Five Flags Theater (formerly the Orpheum Theater) and were submitted in an effort to
determine their original formulas.
The analysis was begun on Monday, May g, utilizing the standard testing procedure developed by E. Blaine
Cliver, Regional Historical Architect of the North Atlantic Region of the National Park Service. This relatively
simple procedure dissolves the lime and/or cement content of the mortar using a 20% solution of hydrochloric
acid. The carbon dioxide released as a result of the reaction displaces water,which is then measured and used to
calculate the soluble content of the mortar. The insoluble fines and sand remaining from the reaction are
factored into the equation resulting in a final result. In the case of cement samples,the remaining fines are used
to calculate the cement content of the mortar. The remaining sand is then carefully sieved and graded by grain
size to provide a means of identification of the various sand types encountered.
The first sample was collected from the interior of the theater attic. It was buff-colored and was moderately soft
in consistency. Its analysis gave every indication of a lime and sand mortar — a rapid reaction, large water
displacement, and very speedy filtering time. The analysis revealed a mixture of approximately two parts of
sand to each part of lime, by volume if the fines are considered to be dirt associated with the original sand. The
sand sieve analysis revealed fine sand of which all easily passed the largest sieve. Over 21% passed all of the
sieves and almost 56%was trapped in the finest sieve.
The second sample was removed from the interior of the theater stage. It was buff-colored with white specks
and black dirt on its surface. Its reaction and water displacement as well as filtering time was virtually identical
to the first sample,leading to the same conclusion that it was composed of lime and sand The relative amount of
fines was exceptionally small. If the fines are considered to be dirt associated with the original sand, then the
approximate original ratio was two parts of sand to each part of lime,by volume,as in the first sample. The sand
sieve analysis revealed fine sand of which virtually all passed the largest sieve. Almost 15% passed all of the
sieves and 60%was trapped in the finest sieve.
The third sample came from the exterior of the north wall of the theater. It was buff-colored with a portion of it
being white. It was moderately soft and had visible sand grains. Like the first two samples, it had a fast and
bubbly reaction with rapid filtering. Its water displacement was the largest of the set. The relative amount of
fines was small. If the fines were dirt associated with the sand,then the relative proportions of the mixture were
twelve parts of sand to five parts of lime,by volume, or, roughly,two parts of sand to each part of lime as in the
other samples. The sand sieve analysis revealed fine sand of which all easily passed the largest sieve. Slightly
less than 18%passed all of the sieves and over 64%was trapped in the finest sieve.
The fourth sample was from the exterior face of the west wall of the theater. It was buff-colored with visible
sand grains. Soft in consistency, it had a fast and bubbly reaction. Its filtering time was rapid. All of these are
indicators of a lime and sand mortar. Its water displacement matched that of the first and second samples. The
analysis revealed a mixture of approximately five parts of sand to two parts of sand, by volume, if the fines are
considered to be dirt associated with the sand. The sand sieve analysis revealed fine sand of which all easily
passed the largest sieve.Over 18%passed all of the sieves and over 54%was trapped in the finest sieve.
8
Mortar/Plaster/Stucco Analysis Test Sheet
Sample No. 1
Building: Five Flags Theater,Dubuque,Iowa
Location: Theater Attic(interior)
Sample Description: Buff,moderately soft,fast and bubbly reaction, extremely rapid filtering
Test No. 1-Soluble Fraction
Data:
1. 185.6 Container A weight 8. no Hair or fibertype
2. 205.6 Container A and sample 9. 4.1 Fines and paper weight
3. 758.19 Barometric pressure 10. 2.9 Filter paper weight
4. 22 Temperature 11. 199.3 Sand and Container A weight
5. 0.73 Liters of water displaced 12. 8.1 cc.of sand
6.yellow green Filtrate color 13.-,j2.9-Weight of graduated cylinder and sand
7. tan Fines color 14-19-2 Weight of graduated cylinder
Computations:
15. 20.0 Starting weight of sample: No.2 -No. 1
16. 1.2 Weight of fines:No. 9-No. 10
17.---13-7 Weight of sand: No. 11-No. 1
18. .59124 Sand density:No. 12 divided by(No. 13 -No. 14)
19. 5.1 Weight of soluble content: No. 15-(No. 16+No. 17)
20. 0.03 Mols.Of CO2:No. 5 x No.3.x o.016 divided by(No.4 +273.16 C.)
21. 3.00 Gram weight of CaCOT loo x No.20
22. 2.10 Gram weight of Ca(OH)2: No. 19 -No.21
23.0.0283744Mols.of Ca(OH)2: No.22 divided by 74
24. 4.32 Gram total weight of Ca(OH)2: 74 x(No.20 +No.23)
25. 1.32 Gram weight CO2:No.20 x 44
26. 2.57 Gram weight total possible CO2: 44 x(No. 20 +No.23)
27. 51.36 %CO2 gain:No.25 divided by No.26
Conclusions:
28. 18.68 Gram weight of sample: No. 15-No. 25
29. 6.42 Fine parts/volume: No. 16 divided by No.28
30. 4339 Sand parts/volume: (No. 17 divided by No.28)x No. 18
31. 25.44 Lime parts/volume: (No.24 divided by No.28)x 1.1
Cement (if present)
32. Portland cement parts/volume: (No. 16 divided by No. 28)x 0.78
33- Natural cement parts/volume: (No. 16 divided by No. 28)x o.86
34- Lime with cement parts/volume: (No. 16 x 0.2)divided by No.28 x 1.1
Test No.2-Sand Sieve Analysis
Sieve Sieve w/sand weight Sieve weight Sand weight Sand ratio
No. 10 158.6 158.6 0.0 0.00
No.20 1413 1403 1.0 2.13
No.30 135.2 132.9 23 4.89
No.40 131.6 124.1 7.5 15.96
No.50 1403 114.1 26.2 55.74
Base 89.2 79.0 10.0 21.28
9
Mortar/Plaster/Stucco Analysis Test Sheet
Sample No. 2
Building: Five Flags Theater,Dubuque,Iowa
Location: Theater Stage(interior)
Sample Description: Buff with black dirt on surface,white snecks, moderately soft,fast and bubbly reaction,
rapid filtering
Test No. 1-Soluble Fraction
Data:
1. 188.g Container A weight 8. no Hair or fibertype
2. 208.g Container A and sample g. 2.8 Fines and paper weight
3. 758.1() Barometric pressure 10. 2.7 Filter paper weight
4. 22 Temperature 11.204.o Sand and Container A weight
5. 0.74 Liters of water displaced 12. ().o cc.of sand
6.yellow-green Filtrate color 13. 34_3 Weight of graduated cylinder and sand
7. tan Fines color 14-19-2 Weight of graduated cylinder
Computations:
15. 20.0 Starting weight of sample: No.2 -No. 1
16. 0.1 Weight of fines:No. g-No. 10
Weight of sand: No. 11-No. 1
18. .sg6 Sand density:No. 12 divided by(No. 13 -No. 14)
1g. 4.8 Weight of soluble content: No. 15-(No. 16+No. 17)
20.0.02041,29 Mols.Of CO2: No.5 x No.3.x o.o16 divided by(No.4+ 273.16 C.)
21. 3.04 Gram weight of CaCOT loo x No.20
22. 1.76 Gram weight of Ca(OH)2: No. 19 -No.21
23. .02276,r, Mols.of Ca(OH)2:No.22 divided by 74
24. 4.01 Gram total weight of Ca(OH)2: 74 x(No.20 +No.23)
25. 1s4 Gram weight CO2:No.20 x 44
26. 2.38 Gram weight total possible CO2: 44 x(No. 20 +No.23)
27. 56.3o %CO2 gain:No.25 divided by No.26
Conclusions:
28. 18.66 Gram weight of sample: No. 15-No. 25
29. o.54 Fine parts/volume: No. 16 divided by No.28
30. 48.23 Sand parts/volume: (No. 17 divided by No.28)x No. 18
31. 23.64 Lime parts/volume: (No.24 divided by No.28)x 1.1
Cement (if present)
32. Portland cement parts/volume: (No. 16 divided by No. 28)x 0.78
33- Natural cement parts/volume: (No. 16 divided by No. 28)x o.86
34- o.6g Lime with cement parts/volume: (No. 16 x 0.2)divided by No.28 x 1.1
Test No.2-Sand Sieve Analysis
Sieve Sieve w/sand weight Sieve weight Sand weight Sand ratio
No. 10 158.8 158.6 0.2 0.20
No.20 141.() 140.3 1.6 1 S7
No.30 137.4 132.() 4_5 4.41
No.40 143.5 124.1 1().4 1().00
No.50 175.5 114.1 61.4 6o.14
Base ()4.0 7().0 15.0 14.6q
10
Mortar/Plaster/Stucco Analysis Test Sheet
Sample No. 3
Building: Five Flags Theater,Dubuque,Iowa
Location: Theater North Wall(exterior)
Sample Description: Buff, moderately soft, visible sand grains, white segment, fast and bubbly reaction,
rapid filtering
Test No. 1-Soluble Fraction
Data:
1. 185.1 Container A weight 8. no Hair or fibertype
2. 205.1 Container A and sample g. 3.1 Fines and paperweight
3. 758.1() Barometric pressure 10. 28 Filter paper weight
4. 22 Temperature 11.200_2 Sand and Container A weight
5. 0.86 Liters of water displaced 12. ().1 cc.of sand
6.yellow green Filtrate color 13-3,4A. -Weight of graduated cylinder and sand
7. brown Fines color 14-19-2 Weight of graduated cylinder
Computations:
15. 20.0 Starting weight of sample: No.2 -No. 1
16. 0.3 Weight of fines:No. g-No. 10
17.___1_9.._2 Weight of sand: No. 11-No. 1
18. .5()868421 Sand density:No. 12 divided by(No. 13 -No. 14)
1g. 4.5 Weight of soluble content: No. 15-(No. 16+No. 17)
20.0.0353458 Mols.Of CO2: No.5 x No.3.x o.016 divided by(No.4+ 273.16 C.)
21. 3.53 Gram weight of CaCOT loo x No.20
22. 0.()7 Gram weight of Ca(OH)2: No. 19 -No.21
23. 0.072 Mols.of Ca(OH)2:No.22 divided by 74
24. 3.58 Gram total weight of Ca(OH)2: 74 x(No.20 +No.23)
25. 1.56 Gram weight CO2:No.20 x 44
26. 2.13 Gram weight total possible CO2: 44 x(No. 20 +No.23)
27. 73.24 %CO2 gain:No.25 divided by No.26
Conclusions:
28. 18.44 Gram weight of sample: No. 15-No. 25
29. 1.63 Fine parts/volume: No. 16 divided by No.28
30. 4().35 Sand parts/volume: (No. 17 divided by No.28)x No. 18
31. 21.36 Lime parts/volume: (No.24 divided by No.28)x 1.1
Cement (if present)
32. Portland cement parts/volume: (No. 16 divided by No. 28)x 0.78
33- Natural cement parts/volume: (No. 16 divided by No. 28)x o.86
34- Lime with cement parts/volume: (No. 16 x 0.2)divided by No.28 x 1.1
Test No.2-Sand Sieve Analysis
Sieve Sieve w/sand weight Sieve weight Sand weight Sand ratio
No. 10 158.6 158.6 0.0 0.00
No.20 141.0 140.2 0.7 1.00
No.30 135.3 132.() 2.4 3.44
No.40 133.6 124.1 ()_5 13.61
No.50 158.() 114.1 44.8 64.18
Base ()1.4 7().0 12.4 17.77
11
Mortar/Plaster/Stucco Analysis Test Sheet
Sample No. 4
Building: Five Flags Theater,Dubuque,Iowa
Location: Theater West Wall (exterior)
Sample Description: Buff,soft,visible sand grains,fast and bubbly reaction,rapid filtering
Test No. 1-Soluble Fraction
Data:
1. 187.8 Container A weight 8. no Hair or fibertype
2. 207.8 Container A and sample g. 3_S Fines and paper weight
3. 758.1q Barometric pressure lo.-2.q--Filter paper weight
4. 22 Temperature 11.202.9 Sand and Container A weight
5. 0.74 Liters of water displaced 12. 9.4 cc.of sand
6,)ellow-greenFiltrate color 13. 34_,I Weight of graduated cylinder and sand
7. tan Fines color 14-19-2 Weight of graduated cylinder
Computations:
15. 20.0 Starting weight of sample: No.2 -No. 1
16. 0.6 Weight of fines:No. g-No. 10
17. 15.1 Weight of sand: No. 11-No. 1
18. .62251655 Sand density:No. 12 divided by(No. 13 -No. 14)
lg.----4-3---Weight of soluble content: No. 15-(No. 16+No. 17)
20.0.0304139 Mols.Of CO2:No.5 x No.3.x o.016 divided by(No.4 +273.16 C.)
21. 3.04 Gram weight of CaCOT loo x No.20
22. 3.97 Gram weight of Ca(OH)2: No. 19 -No.21
23. 0.017 Mols.of Ca(OH)2:No.22 divided by 74
24. 3.51 Gram total weight of Ca(OH)2: 74 x(No.20 +No.23)
25. 1s4 Gram weight CO2:No.20 x 44
26. 2.09 Gram weight total possible CO2: 44 x(No. 20 +No.23)
27. 64.11 %CO2 gain:No.25 divided by No.26
Conclusions:
28. 18.66 Gram weight of sample: No. 15-No. 25
29. 3.22 Fine parts/volume: No. 16 divided by No.28
30. so.s8 Sand parts/volume: (No. 17 divided by No.28)x No. 18
31. 20.69 Lime parts/volume: (No.24 divided by No.28)x 1.1
Cement (if present)
32. Portland cement parts/volume: (No. 16 divided by No. 28)x 0.78
33- Natural cement parts/volume: (No. 16 divided by No. 28)x o.86
34- Lime with cement parts/volume: (No. 16 x 02)divided by No.28 x 1.1
Test No.2-Sand Sieve Analysis
No. 10 158.6 158.6 0.0 0.00
No.20 141.0 140.2 0.7 2.56
No.30 134.3 132.9 1.4 5.13
No.40 129.2 124.1 5.1 18.68
No.50 128.q 114.1 14.8 54.21
Base 84.3 79.0 5.3 19.41
12
City of Dubuque Insurance Requirements for Professional Services
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