Public Housing Agency (PHA) Annual Plan and Certification of Consistency Copyright 2014
City of Dubuque Consent Items # 19.
ITEM TITLE: Public Housing Agency(PHA)Annual Plan
SUMMARY: City Manager recommending approval to resubmit the
Annual Public Housing Agency (PHA) Plan, along with the
Certification for Consistency with the Consolidated Plan.
RESOLUTION Authorizing the Mayor to execute the
Certification by State or Local Official of PHA Plans,
Consistency with the Consolidated Plan and approval of the
PHA Annual Plan
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Submission of Annual PHA Plan-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
PHA Plan Supporting Documentation
PHA Name Change Certification Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Submission of Annual Public Housing Agency Plan
DATE: May 9, 2016
Each year the City of Dubuque is required to submit a Public Housing Agency (PHA)
Plan, which is a comprehensive guide to the policies, programs, operations and
strategies for meeting local housing needs and goals. There are two parts to the PHA
Plan: the 5-Year Plan which was submitted last fiscal year and the Annual Plan, which
is submitted this year. Part of the submission includes the Certification by State or
Local Office of PHA Consistency with the Consolidated Plan. The submission is also
required as part of the Voluntary Compliance Agreement with the U.S. Department of
Housing and Urban Development (HUD).
The PHA Plan has been submitted to HUD; however, HUD has notified the City that the
Certification for Consistency with the Consolidated Plan must be signed by a State or
Local Official and cannot be signed by the Executive Director.
Housing & Community Development Director Alvin Nash recommends City Council
approval to resubmit the Annual Public Housing Agency Plan, along with the
Certification for Consistency with the Consolidated Plan.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
AII11-America CiI.ty
UB E1
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C Van Milligen, City Manager
FROM: Alvin Nash, Housing & CD Director
DATE: May 5, 2016
RE: Submission of Annual PHA Plan
INTRODUCTION
Each year the City of Dubuque is required to submit a PHA (Public Housing Agency)
Plan. The PHA Plan is a comprehensive guide to the policies, programs, operations
and strategies for meeting local housing needs and goals. There are two parts to the
PHA Plan: the 5-Year Plan which was submitted last fiscal year and the Annual Plan,
which is submitted this year. Part of the submission includes the Certification by State
or Local Office of PHA Consistency with the Consolidated Plan (HUD-50077 Form).
The submission is also required as part of the Voluntary Compliance Agreement (VCA)
with the U.S. Department of Housing and Urban Development (HUD).
BACKGROUND
The PHA Plan and Certifications follow HUD approved templates and must be
submitted accordingly. Any local, regional or State agency that receives funds to
operate Federal Section 8 Housing Choice Voucher programs must submit a PHA Plan.
To ensure public participation in the process, PHA Plans must be available for
inspection by the public both during the public review period prior to the board hearing
and submission to HUD. Public Notice was published 45 days in advance of being
approved by the Housing Commission. The Housing Commission voted to approve the
PHA Plan on Tuesday, May 3, 2016. The PHA Resident Advisory Board has also
reviewed the PHA Plan and all comments and minutes from their meetings is included
in plan.
The PHA Plan has been submitted to HUD; however, HUD has notified the City that the
Certification for Consistency with the Consolidated Plan must be signed by State or
Local Official and cannot be signed by the Executive Director.
RECOMMENDATION
We are requesting approval to resubmit the Annual PHA Plan along with the
Certification for Consistency with the Consolidated Plan.
RESOLUTION NO. 187-16
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATION BY
STATE OR LOCAL OFFICIAL OF PHA PLANS CONSISTENCY WITH THE
CONSOLIDATED PLAN AND APPROVAL OF THE PHA ANNUAL PLAN
Whereas, the U.S. Department of Housing and Urban Development requires
submission of the Public Housing Agency (PHA) Plan on an annual basis; and
Whereas, the U.S. Department of Housing and Urban Development requires
Certification of the PHA Plans Consistency with the Consolidated Plan;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE IOWA:
Section 1: That the Mayor is hereby authorized and directed to certify the PHA Plans
Consistency with the Consolidated Pian; and
Section 2: That the Director of Housing and Community Development is hereby
authorized to submit the PHA Plan and the Certification as required by the U.S.
Department of Housing and Urban Development.
Passed, approved and adopted this 16th day of May 2016.
Attest:
Kevin Firnstahl,'City Clerk
LifRoy D Buol, Mayor
Annual PHA Plan U.S.Department of Housing and UrbanDevelopment OMB No.2577-0226
(Standard PHAS and Office of Public and Indian Housing Expires: 02/29/2016
Troubled PHAS
Purpose.The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies,rules,and requirements concemingthe
PHA's operations,programs,and services,and informs HUD,families served by the PHA,and members of the public of the PHA's mission,goals and
objectives for serving the needs of low-income,very low-income,and extremely low-income families.
Applicability.Form HUD-50075-ST is to be completed annually by STANDARD PHAS or TROUBLED PHAS. PHAS that meet the definition of a
High Performer PHA,Small PHA,HCV-Only PHA or Qualified PHA do not need to submit this form.
Definitions.
(1) High-Performer PHA—A PHA that owns or managesmore than 550 combined public housing units andhou sing choice vouchers,and was designated as
a high performer on both ofthem ost recent Public Housing Assessment System(PHAS)and Section Eight Management Assessment Program(SEMAP)
assessments if administering both programs,or PHAS if only administering public housing.
(2) Small PHA-A PHA that is not designated as PHAS or SEMAP troubled,or at risk of being designated as troubled,that owns or manages less than 250
public housing units and any number of vouchers where the total combined units exceeds 550.
(3) Housing Choice Voucher(HCI)Only PHA-A PHA that administers more than 550 HCVs,was not designated as troubled in its most recent SEMAP
assessment and does not own or manage public housing.
(4) Standard PHA-A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds
550,and that was designated as a standard performer in the most recent PHAS or SEMAP assessments.
(5) Troubled PHA-A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent.
(6) Qualified PHA-APHAwith 550 or fewer public housing dwelling units and/or housing choice vouchers combined,and is not PHAS or SEMAP
troubled.
A. PHA Information.
A.1 PHA Name: Citv of Dubuque PHA Code: IA087
PHA Type: E Standard PHA ❑Troubled PHA
PHA Plan for Fiscal Year Beginning: (MM/YYYY): 07/2016
PHA Inventory(Based on Annual Contributions Contract(ACC)units at time of FY beginning,above)
Number of Public Housing(PH)Units Number of Housing Choice Vouchers(HCVs) 1063 Total Combined
Units/Vouchers 1063
PHA Plan Submission Type: E Annual Submission ❑Revised Annual Submission
Availability of Information.PHAS must have the elements listed below in sections B and C readily available to the public.A PHA must identify
the specific locations)where the proposed PHA Plan,PHA Plan Elements,and all information relevant to the public hearing and proposed PHA
Plan are available for inspection by the public.At a minimum,PHAS must post PHA Plans,including updates,at each Asset ManagementProject
(AMP)and main office or central office of the PHA.PHAS are strongly encouraged to post complete PHA Plans on their official website. PHAS
are also encouraged to provide each resident council a copy of their PHA Plans.
PHA Consortia:(Check box if submitting a Joint PHA Plan and complete table below
Participating PHAS PHA Code Programs)in the Consortia
Programs)not in the No.of Units in Each Program
Consortia pH HCV
Lead PHA:
Page 1 of 53 form HUD-50075-ST(12/2014)
B. Annual Plan Elements
B.1 Revision of PHA Plan Elements.
(a) Have the following PHAPlan elements been revised by the PHA?
YN
® ❑ Statement of Housing Needs and Strategy for Addressing Housing Needs
® ❑ Deconcentration and Other Policies that Govern Eligibility,Selection,and Admissions.
❑ ® Financial Resources.
® ❑ Rent Determination.
❑ ® Operation and Management.
❑ ® Grievance Procedures.
❑ ® Homeownership Programs.
❑ ® Community Service and Self-Sufficiency Programs.
❑ ® Safety and CrimePrevention.
❑ ® Pet Policy.
❑ ® Asset Management.
❑ ® Substantial Deviation.
® ❑ Significant Amendment/Modification
(b) If the PHA answered yes for any element,describe the revisions for each revised element(s):
(c) The PHA must submit its Deconcentration Policy for Field Office review.
13.2 New Activities
(a) Does the PHA intend to undertake my new activities related to the following in the PHA's current Fiscal Year?
Y N
❑ ® Hope VI or Choice Neighborhoods.
❑ ® Mixed Finance Modernization orDevelopment.
❑ ® Demolition and/or Disposition.
❑ ® Designated Housing for Elderly and/or DisabledFamilies.
❑ ® Conversion of Public Housing to Tenant-BasedAssistance.
❑ ® Conversion of Public Housing to Project-Based Assistanceunder RAD.
❑ ® Occupancy by Over-IncomeFamilies.
❑ ® Occupancy by Police Officers.
❑ ® Non-Smoking Policies.
❑ ® Project-Based Vouchers.
❑ ® Units with Approved Vacancies forModemization.
❑ ® Other Capital Grant Programs(i.e.,Capital Fund Community Facilities Grants or Emergency Safety and Security Grants).
(b)If any of these activities are planned for the current Fiscal Year,describe the activities.For new demolition activities,describe any public
housing development or portion thereof,owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval
under section 18 of the 1937 Act under the separate demolition/disposition approval process.If using Project-Based Vouchers(PBVs),provide the
projected number of project based units and general locations,and describe how project basing would be consistent with the PHA Plan.
13.3 Civil Rights Certification.
Foran HUD-50077,PAA CeHificotions of Compliance with the PAA Plans and Related Regulations,must be submitted by the PHA as an electronic
attachment to the PHAPIan.
13.4 Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
YN
El E
(b) If yes,please describe:
Page 2 of 53 form HUD-50075-ST(12/2014)
B.5 Progress Report
Provide a description of the PHA's progress in meeting its Mission and Goals described in the PHA 5-Year and Annual Plan.
B.6 Resident Advisory Board(RAB)Comments.
(a)Did the RAB(s)provide comments to the PHAPIan7
Y N
® ❑
(c)If yes,comments must be submitted by the PHA as an attachment to the PHA Plan.PHAs must also include a narrative describing their
analysis of the RAB recommendations and the decisions made on these recommendations.
B.7 Certification by State or Local Officials.
Foran HUD50077-SL Certification by State or Local Officials ofPLfA Pions Consistency with the Consolidated Plan,must be submitted by the
PHA as an electronic attachmentto the PHAPIan.
B.8 Troubled PHA.
(a)Does the PHA have any current Memorandum of Agreement,Performance Improvement Plan,or Recovery Plan in place?
E-1 E-1 N®
(b) If yes,please describe:
C. Statement of Capital Improvements. Required for all PHAs completing this form that administer publichousing
and receive funding from the Capital Fund Program(CFP).
C.1 Capital Improvements.Include a reference here to the most recent HUD-approved 5-Year Action Plan(HUD-50075.2)and the date that it was
approved by HUD.
Page 3 of 53 form HUD-50075-ST(1212014)
Instructions for Preparation of Form HUD-50075-ST
Annual PHA Plan for Standard and Troubled PHAs
A. PHA Information.All PHAs must complete this section.
A.1 Include the full PHA Name,PHA Code,PHA Type,PHA Fiscal Year Beginning(MM/YYYY),PHA Inventory,Number of Public Housing Units and
or Housing Choice Vouchers(HCVs),PHA Plan Submission Type,and the Availability of Information,specific location(s)of all information relevantto
the public hearing and proposed PHA Plan.(24 CFR&903.23(4)(e)
PHA Consortia:Check box if submitting a Joint PHAPIan and complete the table.(24 CFR 043.128(a)
B. Annual Plan.All PHAs must complete this section.
B.1 Revision of PHA Plan Elements.PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA.To specify which elements have been revised,mark the"yes"box.
If an element has not been revised,mark"no."(24 CFR&903.7)
® Statement of Housing Needs and Strategy for Addressing Housing Needs.Provide a statement addressing the housing needs of low-income,very
low-income and extremely low-income families and abrief description of the PHA's strategy for addressing the housing needs of families who reside in the
jurisdiction served by the PHA.The statement must identify the housing needs of(i)families with incomes below 30 percent of area median income
(extremely low-income),(ii)elderly families and families with disabilities,and(iii)households of various races and ethnic groups residing in the jurisdiction
or on the waiting list based on information provided by the applicable Consolidated Plan,information provided by HUD,and other generally available data.
The identification of housing needs must address issues of affordability,supply,quality,accessibility,size of units,and location.(24 CFR&903.760(1)
Provide a description of the PHA's strategy for addressing the housing needs of families in thejurisdiction and on the waiting list in the upcoming year. 24
CFR&903.760(2)(ii)
® Deconcentration and Other Policies that Govern Eligibility,Selection,and Admissions.PHAs must submit a Deconcentration Policy for Field
Office review. For additional guidance on what a PHA must do to deconcentrate poverty in its development and comply with fair housing requirements,see
24 CFR903.2.(24 CFR&903.23(6))Describe the PHA's admissions policy for deconcentration of poverty and income mixing of lower-income families in
publichousing. The Deconcentration Policy must describe the PHA's policy for bringing higher income tenants into lower income developments and lower
income tenants into higher income developments.The deconcentration requirements apply to general occupancy and family public housing developments.
Refer to 24 CFR§903.2(6)(2)for developments not subject to deconcentration of poverty and income mixing requirements. (24 CFR&903.7(6))Describe
the PHA's procedures for maintain waiting lists for admission to public housing and address any site-based waiting lists.(24 CFR&903.7(6)).A statement of
the PHA's policies that govern resident or tenant eligibility,selection and admission including admission preferences for both public housing and HCV. 24
CFR&903.7(6)Describe the unit assignment policies for public housing.(24 CFR 003.7(6))
® Financial Resources.A statement of financial resources,including a listing by general categories,of the PHA's anticipated resources,such asPHA
operating,capital and other anticipated Federal resources available to the PHA,as well as tenant rents and other income available to support public housing
or tenant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program,and state the planned use
for the resources.(24 CFR&903.7(0)
® Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units,including applicable
public housing flat rents,minimum rents,voucher family rent contributions,and payment standard policies.(24 CFR&903.7(d)
❑ Operation and Management.A statement of the rules,standards,and policies of the PHA governing maintenance and management of housing owned,
assisted,or operated by the public housing agency(which shall include measures necessary for the prevention or eradication of pest infestation,including
cockroaches),and management of the PHA and programs of the PHA.(24 CFR&903.7(e)
® Grievance Procedures. A description of the grievance and informal hearing and review procedures that the PHA makes available to its residents and
applicants.(24 CFR&903.707))
® Homeownership Programs.A description of any Section 5h,Section 32,Section 8y,or HOPE I public housing or Housing Choice Voucher(HCV)
homeownership programs(including project number and unit count)administered by the agency or for which the PHA has applied or will apply for
approval.(24 CFR&903.7(k)
® Community Service and Self Sufficiency Programs.Describe how the PHA will complywith the requirements of community service and treatment
of income changes resulting from welfare program requirements.(24 CFR 003.7(1)A description of:1)Any programs relating to services and amenities
provided or offered to assisted families; and 2)Anypolicies or programs of the PHA for the enhancement of the economic and social self-sufficiency of
assisted families,including programs under Section 3 and FSS.(24 CFR&903.7(1)
❑ Safety and Crime Prevention.Describe the PHA's plan for safety and crime prevention to ensure the safety of the public housing residents. The
statement must provide development-by-development orjurisdiction wide-basis:(i)A description of the need for measures to ensure the safety ofpublic
housing residents;(ii)A description of any crime prevention activities conducted or to be conducted by the PHA;and(iii)A description of the coordination
between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities.(24 CFR&903.7(m)A description of. 1)
Any activities,services,or programs provided or offered by an agency,either directly or in partnership with other service providers,to child or adult victims
of domestic violence,dating violence,sexual assault,or stalking;2)Any activities,services,or programs provided or offered by a PHA that helps child and
adult victims of domestic violence,dating violence,sexual assault,or stalking,to obtain or maintain housing;and 3)Any activities,services,or programs
Page 4 of 53 form HUD-50075-ST(12/2014)
provided or offered by a public housing agency to prevent domestic violence,dating violence,sexual assault,and stalking,or to enhance victim safety in
assisted families.(24 CFR&903.7(m)(5))
❑ Pet Policy.Describe the PHA's policies and requirements pertaining to the ownership of pets in public housing.(24 CFR003.7(n))
❑ Asset Management State how the agency will carry out its asset management functions with respect to the public housing inventory of the agency,
including how the agencywill plan for the long-term operating,capital investment,rehabilitation,modernization,disposition,and other needs for such
inventory.(24 CFR&903.7(u))
❑ Substantial Deviation.PHA must provide its criteria for determining a"substantial deviation"to its 5-Year Plan.(24 CFR 003.7(d(2)(i))
® Significant Amendment/Modification.PHA must provide its criteria for determining a"Significant Amendment or Modification"to its 5-Year and
Annual Plan.Should the PHA fail to define`significant amendment/modification',HUD will consider the following to be`significant amendments or
modifications':a)changes to rent or admissions policies or organization ofthe waiting list;b)additions of non-emergency CFP work items(items not
included in the current CFP Annual Statement or CFP 5-Year Action Plan)or change in use of replacement reserve funds under the Capital Fund;or c)any
change with regard to demolition or disposition,designation,homeownership programs or conversion activities. See guidance on HUD's website at:Notice
PILI 1999-51.(24 CFR&903.7(0(2)(iu
If any boxes are marked"yes",describe the revision(s)to those element(s)in the space provided.
B.2 New Activities.If the PHA intends to undertake any new activities related to these elements in the current Fiscal Year,mark"yes"for those elements,and
describe the activities to be undertaken in the space provided.If the PHA does not plan to undertake these activities,mark"no"
❑ Hope VI or Choice Neighborhoods.1)A description of any housing(including project number(if known)and unit count)for which the PHAwill
apply for HOPE VI or Choice Neighborhoods;and 2)A timetable for the submission of applications or proposals. The application and approval process for
Hope VI or Choice Neighborhoods is a separate process.See guidance on HUD's website at:but)://www.hud.gov/offices/pih/programs/ph/hope6/index.cfm.
(Notice PIH 2010-30)
❑ Mixed Finance Modernization or Development. 1)A description of anyhousing(including project number(if known)and unit count)for which the
PHA will apply for Mixed Finance Modernization or Development;and 2)A timetable for the submission of applications or proposals. The application and
approval process for Mixed Finance Modernization or Development is a separate process.See guidance on HUD's websiteat
http://www.hud.gov/offices/pih/programs/ph/hope6/index.cfrn. (Notice PIH 2010-30)
❑ Demolition and/or Disposition.Describe any public housing projects owned by the PHA and subject to ACCs(including project number andunit
numbers[or addresses]),and the number of affected units along with their sizes and accessibility features)for which the PHA will apply or is currently
pending for demolition or disposition;and(2)Atimetable for the demolition or disposition. This statement must be submitted to the extent that approved
and/or pending demolition and/or disposition has changed as described in the PHA's last Annual and/or 5-Year PHA Plan submission. The application and
approval process for demolition and/or disposition is a separate process.See guidance on HUD's website at:
http://www.hud.gov/offices/pih/cmtus/sac/demo dispo/index.cfm.(24CFR&903.7(h))
❑ Designated Housing for Elderly and Disabled Families.Describe any public housing projects owned,assisted or operated by the PHA(or portions
thereof),in the upcoming fiscal year,that the PHA has continually operated as,has designated,orwill apply for designation for occupancy by elderly and/or
disabled families only.Include the following information:1)developmentname and number;2)designation type;3)application status;4)date the
designation was approved,submitted,or planned for submission,and;5)the number of units affected.Note:The application and approval process for such
designations is separate from the PHA Plan process,and PHA Plan approval does not constitute HUD approval of any designation.(24 CFR&903.76)(C))
❑ Conversion of Public Housing. Describe any public housing building(s)(including project number and unit count)owned by the PHA that the PHA is
required to convertor plans to voluntarily convert to tenant-based assistance;2)An analysis of the projects or buildings required to be converted; and 3)A
statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection with such conversion. See guidance
onHUD'swebsite at:http://www.hud.gov/offices/pih/centers/sac/conversion.cfm. (24CFR&903.7(1))
❑ Conversion of Public Housing. Describe anypublic housing building(s)(including project number and unit count)owned by the PHA that the PHA
plans to voluntarily convert to project-based assistance under RAD.See additional guidance on HUD's website at:Notice PIH2012-32
❑ Occupancy by Over-Income Families.A PHA that owns or operates fewer than two hundred fifty(250)public housing units,may lease a unit in a
public housing development to an over-income family(a family whose annual income exceeds the limit for a low income family at the time of initial
occupancy),if all the following conditions are satisfied: (1)There are no eligible low income families on the PHA waiting list or applying for public housing
assistance when the unit is leased to an over-income family; (2) The PHA has publicized availability of the unit for rental to eligible low income
families,including publishing public notice of such availability in a newspaper of general circulation in the jurisdiction at least thirty days before offering the
unitto an over-income family;(3)The over-income family rents the unit on a month-to-month basis for a rentthat is not less than the PHA's cost to operate
the unit(4)The lease to the over-income familyprovides thatthe family agrees to vacate the unitwhen needed for rental to an eligible family;and(5)The
PHA gives the over-income family at least thirty days notice to vacate the unitwhen the unit is needed for rental to an eligible family.The PHA may
incorporate information on occupancy by over-income families into its PHA Plan statement of deconcentration and other policies that govern eligibility,
selection,and admissions. See additional guidance on HUD's website at:Notice PIH 2011-7.(24 CFR 960.503)(24 CFR 903.7(6))
❑ Occupancy by Police Officers. The PHA may allow police officers who would not otherwise be eligible for occupancy in public housing,to reside in a
public housing dwelling unit. The PHA must include the number and location of the units to be occupied by police officers,and the terns and conditions of
their tenancies;and a statement that such occupancy is needed to increase security for public housing residents. A"police officer"means a person
determined by the PHA to be,during the period of residence of that person in public housing,employed on a full-time basis as a duly licensed professional
police officer by a Federal,State or local government or by any agency of these governments.An officer of an accredited police force of a housing agency
may qualify.The PHA may incorporate information on occupancy by police officers into its PHA Plan statement of deconcentration and other policies that
govern eligibility,selection,and admissions.See additional guidance on HUD's website at:Notice PIH 2011-7.(24 CFR 960.505)(24 CFR 903.7(6))
Page 5 of 53 form HUD-50075-ST(12/2014)
❑ Non-Smoking Policies.The PHAmay implement non-smoking policies in its public housing program and incorporate this into its PHA Plan statement
of operation and management and the rules and standards that will apply to its projects.See additional guidance on HUD's website at:Notice PI112009-21.
(24 CFR&903.7(e)
® Project Based Vouchers.Describe any plans to use Housing Choice Vouchers(HCVs)for new project-based vouchers,which must comply with PBV
goals,civil rights requirements,Housing Quality Standards(HQS)and deconcentration standards,as stated in 983.57(6)(1)and set forth in the PHAPlan
statement of deconcentration and other policies that govern eligibility,selection,and admissions.If using project-based vouchers,provide theprojected
number of project-based units and general locations,and describe how project-basing would be consistent with the PHAPIan. (24CFR&903.7(6))
❑ Units with Approved Vacancies for Modernization.The PHA must include a statement related to units with approved vacancies that are undergoing
modernization in accordancewith 24 CFR&990.14560(1).
❑ Other Capital Grant Programs(i.e.,Capital Fund Community Facilities Grants or Emergency Safety and Security Grants).
For all activities that the PHA plans to undertake in the current Fiscal Year,provide a description of the activity in the space provided.
B.3 Civil Rights Certification.Form HUD-50077,PHA Certifications of Compliance with the PHA Plans and Related Regulation,must be submitted bythe
PHA as an electronic attachment to the PHAPIan.This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered
in compliance with the AFFH Certification if:it can document that it examines its programs and proposed programs to identify any impediments to fair
housing choicewithin those programs;addresses those impediments in a reasonable fashion in view of the resources available;works with the local
jurisdiction to implement any of thejurisdiction's initiatives to affirmatively further fair housing;and assures that the annual plan is consistent with any
applicable Consolidated Plan for its jurisdiction.(24 CFR 003.7(0))
BA Most Recent Fiscal Year Audit.If the results of the most recent fiscal year audit for the PHA included any findings,mark"yes"and describe those
findings in the space provided.(24 CFR&903.7(m
B.5 Progress Report.For all Annual Plans following submission of the first Annual Plan,a PHA must include a brief statement of the PHA's progress in
meeting the mission and goals described in the 5-Year PHA Plan.(24 CFR&903.7(d(1))
B.6 Resident Advisory Board(RAB)comments.If the RAB provided comments to the annual plan,mark"yes,"submit the comments as an attachment to the
Plan and describe the analysis of the comments and the PHA's decision made on these recommendations.(24 CFR&903.13(0,24 CFR 003.19)
B.7 Certification by State of Local Officials. Tom HUD-5 0077-SL,Certification by State or Local Officials of PHA Pions Consistency with the Consolidated
Plan,must be submitted by the PHA as an electronic attachment to the PHA Plan.(24 CFR&903.15).Note:A PHA may request to change its fiscal year to
better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable.
B.8 Troubled PHA.If the PHA is designated troubled,and has a current MOA,improvement plan,or recovery plan in place,mark"yes,"and describe that
plan.If the PHA is troubled,but does not have any of these items,mark"no"If the PHA is not troubled,mark"N/A." (24 CFR&903.9)
C. Statement of Capital Improvements.PHAs that receive funding from the Capital Fund Program(CFP)must complete this section.(24 CFR 903.7(e))
CA Capital Improvements. In order to comply with this requirement,the PHA must reference the most recent HUD approved Capital Fund 5 Year Action Plan.
PHAs can reference the form by including the following language in Section C.8.0 of the PHA Plan Template:"See HUD Form-50075.2 approved by HUD
on XX/XX/XXXX"
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act,which added a new section SA to the U.S.Housing Act of 1937,as
amended,which introduced the S-Year and Annual PHA Plan.
Public reporting burden for this information collection is estimated to average 9.2 hours per response,including the time for reviewing instructions,searching existing data sources,
gathering and maintaining the data needed,and completing and reviewing the collection of information.HUD may not collect this information,and respondents are not required to
complete this form,unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12,U.S.Code,
Section 1701 et seq.,and regulations promulgated thereunder at Title 12,Code of I ederal Regulations. Respo uses to the collection of information are required to obtain a benefit or
to retain a benefit.The information requested does not lend itself to confidentiality.
Page 6 of 53 form HUD-50075-ST(12/2014)
B.
Annual Plan Elements
B.1.
(b) If the PHA answered yes for any element, describe the revisions for each revised element(s):
Statement of Housing Needs and Strategy for Addressing Housing Needs:
Needs Assessment Overview(Consolidated Plan)
The City of Dubuque worked with John Marshall Law School and Cappell Statistical Consulting in the consolidated
planning process to determine the varying needs within the City for affordable housing, community development and
homelessness. The 2010 Analysis of Impediments to Fair Housing was updated and needs were identified to
Affirmatively Further Fair Housing.Together, the Needs Assessment,Analysis of Impediments,and Housing Market
Analysis provided information of the supply, demand, conditions and cost of housing for families and households,
renters and owners, minorities,elderly, and disabled.
The citizen participation plan allowed for community input through public meetings,a survey,and/or writtencomment.
Citizen participation assisted to determine priority based on the identified needs. Citizen input contributes toidentifying
priorities to be addressed in the plan and the allocation of resources. The City agreed to a Voluntary Compliance
Agreement with HUD in March 2014 to correct the HUD finding that the City violated Title VI of the Civil Rights Act in the
administration of the Section 8 program.The Voluntary Compliance Agreement outlines specific steps the City must take
to comply with federal regulations.
Summary of Housing Needs (Consolidated Plan)
The population of Dubuque has remained relatively consistent, decreasing slightly from 57,696 in 2000 to 57,679 in
2011. The number of households increased by 5%,from 22,612 to 23,719 in the same time period. According tothe
2007-2011 CHAS Data, Dubuque had 2,585,or 11%of households with between 0-30% HUD Area Median Family Income
(HAMFI or AMI); 3,465 households, 15%of the total households in the City were earning greater than 30-50%AMI; and,
5,395 households,or 23%were households in the income range of 51-80%AMI. Overall, 11,445 households in the City
were at or below 80%of AMI,or 48%of the total households in the City.
A total of 9,325 households were Small Family Households (2-4 persons per households). Of those, 34%are at or below
80%AMI and of the 1,360 large family households (5 or more per household) 44%were at or below 80%AMI.
Households with an elderly member, (age 62-74) numbered 3,950,and represent about 17%of all households. Over half
of these households, 51%,are at or below 80%AMI. A total of 3,375 households contained one person age 75 orolder
and 74%of those households are at or below 80%AMI.
The City is home to approximately 9,465 rental households at or below 80%AMI and 6,845 homeowners at or below
80%AMI. Among rental households,45%are experiencing some sort of housing problem. Over half ofthose
experiencing housing problems are in the extremely low income category, where about 1,805 households experience
problems with housing lacking complete plumbing or kitchen facilities,overcrowding, severe overcrowding,orcost
burden greater than 30 or 50%of the household income. 76%of those experiencing housing cost burden greaterthan
50%of income are extremely low income households. Renters are more likely to experience severe overcrowding than
homeowners. Among homeowners,45%of those experiencing cost burden are extremely low income. 85%of
homeowners under 80%AMI experience one of the above mentioned housing problems.
Cost burden is by far the most prevalent problem, for owned and rented households alike. The data shows that of those
renters experiencing housing problems,85%of households with income 0-30%AMI experience some level of cost
burden; 91%of households 31-50%AMI experience cost burden; and 78%of households 51-80%AMI arecost
burdened. For owners experiencing housing problems, 95%of those 0-30%AMI experience a level of cost burden;96%
of households 31-50%AMI are cost burdened; and 98%of households experiencing problems at 51-80%AMI arecost
burdened.
Page 7 of 53 form HUD-50075-ST(12/2014)
Section 504 Needs Assessment: Describe the needs of public housing tenants and applicants on the waiting list
for accessible units:
The city of Dubuque does not administer any public housing. Affordable housing is provided through the Housing Choice
Voucher Program, Moderate Rehabilitation Program, Project Based Vouchers, and the Continuum of Care Special Needs
Assistance Program. The needs of Housing Choice Voucher applicants on the waiting list include affordable housing.
Most applicants are cost burdened prior to admission and do not have sufficient income to pay fair market rent.In
addition to affordable housing, many on the program are unemployed or underemployed,disabled, elderly,or
otherwise unable to obtain employment at a level that allows for self-sufficiency. In order to assist in meetingthe
various needs of assisted housing tenants, the City administers a Family Self-Sufficiency Program.The FamilySelf-
Sufficiency Program had 128 active participants as of January 2015. Participants work on a variety ofself-determined
goals aimed at developing the skills and resources needed to obtain employment earning a living wage. From 1997to
January 2015,the 92 participants have successfully completed the Family Self-Sufficiency Program. Of these,91% have
successfully moved off of housing assistance.The average earned income at start of the program was$2,509 and the
average earned income of program graduates was$23,745, representing an 846% increase in earned incomeduring
program participation.Though many graduates successfully complete the program and move off of housing assistance,
the Family Self-Sufficiency program support is vital to the continued success and engagement of extremely low-income
and minority households participating in the Housing Choice Voucher Program.
At the end of city fiscal year 2015, 140 participants were enrolled in the Family Self-Sufficiency Program. Of the families
participating in FSS, 56%of the families had income from earned wages. The average escrow paid for completion of the
FSS Contract was$4,020.
The overwhelming majority (88%) of those on the waiting list are extremely low income and 59%are families with
children. 65%of those on the waiting list are Black/African American,followed by 33%White, 1%Native
Hawaiian/Other Pacific Islander, and less than 1%Asian, American Indian/Alaska Native. According to the 2009-2013
American Community Survey, 62%of Dubuque's African American population earn under$25,000 per year.The data in
this reports demonstrates African Americans are more likely to experience housing problems, including costburden,
compared to the jurisdiction as a whole. Education,job readiness skills, living-wage employment,and quality affordable
housing are high needs for the waiting list population. Approximately 12%of those waiting for housing assistanceare
families with disabilities.
Strategies developed by the City to address corrective actions identified by HUD in the Voluntary Compliance Agreement
and by the revisions of the Administrative Plan address the followingneeds:
1. A Strategy to increase Housing opportunities throughout Dubuque which takes into account the needsof
minority populations;
2. A Strategy to provide affordable housing that is fully available without regard to race or ethnicity throughoutall
the communities within Dubuque to create equal housing opportunities; and
3. A strategy to take affirmative steps to provide opportunities for desegregation of areas of racial andethnic
concentration of poverty,which may include but would not be limited to expanding program opportunities for
Section 8 applicants and participants.
To effectively increase housing opportunities throughout Dubuque that takes into account the needs of minority
populations,the City has developed a marketing and outreach plan to ensure equal access to the Assisted Housing
Programs,this includes ensuring that at least 75%of new admissions are extremely low income households.The Cityis
also implementing an on-line application that will allow greater access to the programs available.To ensure affordable
housing is fully available without regard to race or ethnicity,the City is researching the possibility for a "sourceof
income" ordinance that will be reviewed by the Dubuque City Council. This will insure greater housing choicefor
voucher participants.
Page 8 of 53 form HUD-50075-ST(12/2014)
Housing Needs of Families on the Section 8 Tenant-Based Assistance Waiting List
In April 2015, the City of Dubuque requested and received permission from HUD to close the waiting list based upon the
wait period to receive a voucher. Along with the request an over view of the waiting list was submitted detailing 1500
applicants experiencing a wait period of 1-2 years. As of January 1, 2016 The Waiting List consisted of:
Housing Needs of Families on the PHA's Waiting list
Waiting list type: (select one)
® Section 8 tenant-based assistance
❑ Public Housing
❑ Combined Section 8 and Public Housing
❑ Public Housing Site-Based or sub-jurisdictional waiting list(optional)
If used, identify which development/sub jurisdiction:
#of families %of total families Annual turnover
Waiting list total 1016 451 were removed
from waiting list in CY
2015 including
voucher issuance and
determinations of
ineligibility
Extreme low income
<=30%AMI 899 88.48%
Very low income(>30%
but<=50%AMI) 116 11.42%
Low income
(>50% but<80%AMI) 1 .10
Families with children 602 59.25%
Elderly families 46 4.53
Families with Disabilities 120 11.81
Single 248 24.41%
American Indian/Alaska 2 0.20%
Native
Asian 3 0.30%
Native Hawaiian/Other 12 1.18%
Pacific Islander
African American/Black 663 65.26%
White 336 33.07%
Latino/Hispanic 22 2.17%
Not Latino/Not-Hispanic 994 97.83%
Page 9 of 53 form HUD-50075-ST(12/2014)
In January 2010, a voucher freeze was put in place by the City Council reducing the number of vouchers to900
participant families. This was done in effort to increase the quality of program administration. Due to this reduction in
vouchers,a Civil Rights Compliance Review was carried out by HUD in June 2011 resulting in a Letter of Findings on June
17, 2013 and subsequent Voluntary Compliance Agreement in March 2014. The City of Dubuque is committed to thefair
and equitable operation of its programs and denies any intent to discriminate but acknowledges that the actionstaken
had an unintended negative impact on African American program applicants.The City deeply regrets these impactsand
is pursuing corrective actions.This VCA was developed to ensure continued compliance with the City's responsibilities
under Title VI and its implementing regulations, as well as the City's affirmatively furthering fair housing obligations and
the PIH regulations. All residency preference point allotments and local preference points based on residency were
removed on December 4, 2012. The City plans to implement an on-line application portal to ensure equal access tothe
waiting list with determination of placement on the waiting list conducted using a lotterysystem.
As of January 1, 2015, 927 Vouchers are utilized. At the end of CY 2014,the City utilized 95.5%of all HousingAssistance
Payments (HAP) funding. As of January 2015,the City was utilizing 122%of HAP funding. In March 2015, upon receipt
of allocated funds for assisted housing benefits, it became apparent that the City was in a shortfall for funding during the
remaining calendar year. HUD and the City of Dubuque convened triage calls to prevent termination of families
receiving assistance due to the shortfall and an action plan was put in place. The City ceased issuing vouchers tonew
applicants and pulled back/rescinded outstanding vouchers on the street; stopped absorbing new portable vouchers;
denied port outs or movers to higher cost areas and applied for set aside monies. In mid-July 2015 the City wasnotified
by HUD that the set-aside funding to maintain leasing was approved. As of August 2015 the number of vouchers utilized
was 832 and as of December 2015 the number of vouchers utilized had dropped to 790. During the time period from
July through the current date, the City is actively issuing vouchers.
As of January 1, 2016, 800 Vouchers are utilized. At the end of CY 2015,the City utilized 91.3%of all Housing Assistance
Payments (HAP) funding and 80%of the Unit Months Leased.
On May 18, 2015 the newly revised administrative plan was adopted.The revised administrative plan changed theorder
of selection from the waiting list and issuance of available vouchers by date and time of application. The admin plan
also included several steps for notification to applicants before removing them from the waiting list when they did not
respond to notices being sent to update their information for issuance of vouchers.Throughout the process of updating
the applications, obtaining verifications, scheduling an oral briefing and issuing the Voucher,we identified impediments
that actually slowed the process of the voucher issuance. Therefore,we are currently working on revisions to submitto
HUD for approval. In an effort to streamline the admission process in a fair, nondiscriminatory manner,we will be
proposing to issue vouchers based on a lottery system. We believe that the lottery system will increase the chancesof
issuing vouchers at a faster pace and result in a higher leasing rate. At the end of March 2016, 125 Vouchers were
issued but not leased. The PHA's current goal is to issue an additional 100 vouchers in the month of April 2016 and
again in August 2016 until we reach the desired leasing rate within our budget. The City has made Voucher Issuance a
top priority to increase utilization and is focused on effective management of staff time and priorities to meet these
goals.
Housing Needs and Strategies to Address Housing Needs:
1. Need: Shortage of affordable housing for all eligible populations
Strategy#1: Maximize the number of affordable units available to the PHA within its current resourcesby:
• Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardlessof
unit size required
• Increase or maintain lease-up rates by marketing the program to owners, particularly those outside ofareasof
minority and poverty concentration
• Increase or maintain Section 8 lease up rates by encouraging owner acceptance of program
Page 10 of 53 form HUD-50075-ST(12/2014)
• Participate in the Consolidated Plan development process to ensure coordination with broadercomm unity
strategies
• Support HOME programs through the City of Dubuque Rehabilitation activities and continue Section 8
Homeownership program. All HCV participants desiring to enroll in the Homeownership Made Easyclasses
attend free of charge.
• Any change in lease up rates that would result in a decrease in the number of vouchers utilized mustbe
proposed and approved by HUD
Strategy#2: Carry out the actions in the Voluntary Compliance Agreement of 2014 to bring PHA into compliance with
and ameliorate the impacts of the policies from 2009-2010 that lead to the Findings of Noncompliance with Title VI of
the Civil Rights Act.
On June 20-24, 2011, staff from HUD's Office of Fair Housing and Equal Opportunity(FHEO) completed a civil rights
related program review of the City's Housing and Community Development Department. The review focused on policies
that were primarily implemented in late 2009 and early 2010 that limited the participation of African American
participants in the program.The review team collected demographic data on Section 8 program participants,including
wait list information,applicant resolution information,and voucher utilization. The team further collected and reviewed
information available through public record, including city meeting minutes, committee meeting minutes,and
newspaper articles. Finally,the team collected policies, plans, and reports such as the City's Consolidated Plan and the
PHA's wait list admission policies.
As a result of the compliance review, HUD issued a Letter of Findings (LOF) on June 17, 2013. The LOF alleged thatthe
PHA discriminated against African Americans based on race by taking the actions of freezing voucher issuance,
establishing local residency preference points,eliminating the very-low income preference,and purging the wait list.
The City denies discriminating against African American applicants to the program. However, the City has agreed to
enter into a Voluntary Compliance Agreement to ensure continued compliance with its responsibilities under Title VI and
its implementing regulations, as well as the City's AFFH obligations and compliance with the PIH Program Requirements.
• Take actions to meet the provisions detailed within the Voluntary Compliance Agreement.
2. Need: Specific Family Types: Families at or below 30%of median
Strategy: Target available assistance to families at or below 30%ofAMI
• Encourage enrollment in FSS to support and encourage work
• Provide listings of available Mod Rehab and HOME units
3. Need: Specific Family Types: Families at or below 50%of median
Strategy: Target available assistance to families at or below 50%ofAMI
• Encourage enrollment in FSS to support and encourage work
• Provide listings of available Mod Rehab and HOME units
4. Need: Specific Family Types: The Elderly
Strategy#1:Target available assistance to the elderly
• Collaborate efforts and funding resources with area agencies
• Increase awareness of assisted housing benefits
• Maintain collaborative services with elderly service agencies/apartment complexes
• Continue referrals to elderly apartments/complexes designed to assist lower income household
• Increase opportunities for the elderly with special needs to maintain an independent lifestyle byproviding
Project Based Vouchers at an assisted living facility (17 Vouchers)
Page 11 of 53 form HUD-50075-ST(12/2014)
5. Need: Specific Family Types: Families with Disabilities
Strategy#1: Assist families with disabilities in locating suitable housing.
• Affirmatively market to local non-profit agencies that assist families with disabilities
• Actively participate in Fair Housing Planning and identification of impediments to Fair Housing Choice
• Encourage owners to make dwelling units accessible
• Advise disabled participants of monies that are available for their landlords to modify units for accessibility
purposes through the City of Dubuque Rehabilitation Activity
6. Need: Specific Family Types: Races or ethnicities with disproportionate housing needs
Strategy#1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs:
• Continue to participate and support community agencies/groups/organizations to provide Fair HousingAct
information and support
• Continue Fair Housing awareness, outreach,and training
• Increase awareness and understanding of the issues facing special populations as well as persons with lowand
moderate incomes
• Provide marketing to minority races and ethnicities,specifically to African Americans, including marketing onthe
Homeownership Program and corollary self-sufficiency programs
Strategy#2: Conduct activities to affirmatively further fair housing
• Counsel Section 8 tenants as to location of units outside of areas of poverty or minority concentration andassist
them to locate those units
• Market the Section 8 program to owners outside of areas of poverty/minority concentrations
• Participate and encourage training of staff and landlords in Fair Housing Laws
• Participate and encourage training of tenants in Fair Housing rights
Reasons for Selecting Strategies: list all that influenced the PHA's selection of the strategies it will pursue:
• The need to address and correct the allegations and findings contained in the LOF.
• Funding constraints
• Staffing constraints
• Extent to which particular housing needs are met by other organizations in the community
• Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA
• Influence of the housing market on PHA programs
• Community priorities regarding housing assistance
• Results of consultation with local or state government, with residents and the Resident Advisory Board,and with
advocacy groups
• Results of a Fair Housing Planning Guide for the City of Dubuque
• Discussions with the City's Housing Commission
• Feedback from the community
Deconcentration and Other Policies that Govern Eligibility,Selection, and Admissions.
As part of the PHA's strategy to deconcentrate neighborhoods in poverty, HUD has approved exception rents in Census
Tracts 8.01, 8.02, 12.01, 12.02 and 12.03. The Voucher Payment Standards within the above census tracts will be set at
the 110%of the 501'percentile published Fair Market Rents and will be adjusted on January 1 of each year to maintain
the exception payment standards of the most recent FMR data published.
Page 12 of 53 form HUD-50075-ST(12/2014)
In an effort to allow access to all persons without regard to residency, the PHA has changed the briefing process toallow
applicants to attend the briefing if the applicant arrives within fifteen (15) minutes of the scheduled time of the briefing.
The Plan was changed to read:
If an applicant arrives late to the briefing session, he/she will not be allowed to attend the briefing. An applicant
is considered late if the applicant arrives more than fifteen (15) minutes after the scheduled time of the briefing.
In an effort to increase admissions to the Voucher program, the bedroom size assignments on Vouchers hasbeen
amended as follows:
Bedroom size assignments on Vouchers will be made so that the smallest number of bedrooms needed to housea
family without overcrowding shall be issued.The subsidy standards will be consistent with space requirements
under the City of Dubuque Housing Code.The subsidy standards will be applied consistently for all families of like
size and composition. A child who is temporarily away from the home because of placement in foster care is
considered a member of the family in determining the family unit size. A family that consists of a pregnant
woman (with no other persons) must be treated as a two-person family (parent/minor child) and shall beassigned
a two-bedroom voucher. Any live-in aide (approved by the PHA to reside in the unit to care for a familymember
who is disabled) must be counted as a person residing in the household in determining the family unit sizeand
shall be issued a separate bedroom. (Also see Verification Requirements in Chapter7.)
In the case of a participant who shares custody of a child (or children) with a parent or guardian residing outsideof
the household, the child shall be included as a member of the household when considering the assignmentof
bedroom size if the child (or children) legally reside with the participant and is considered a household member.
Disabled household members shall be provided separate bedrooms in cases of disabled household members
receiving supportive services to enhance independent living from anotheragency.
The bedroom size assignments on Vouchers shall be made according to the number of persons and relationship in
the household. Two persons shall be assigned to each bedroom/sleeping room in cases of children oradults
cohabitating and/or married.
The PHA will assign one bedroom for each two persons within the household,except in thefollowing
circumstances:
Head of Household residing with an adult or minor child shall be allocated separate bedrooms resulting ina
two-bedroom Voucher. Head of Household who is residing with more than one adult or minor child under
the age of 10 years old shall be allocated Voucher size allowing for two persons per bedroom and a separate
bedroom for head of household that includes spouse/cohabitant.
In determining Voucher size for parent(s) including cohabitant,a separate bedroom shall be allocated for
the head of household/spouse/cohabitant and a separate bedroom for more than one adult orminor
children of opposite sex age 10 years or older. Same sex adult or minor children shall be allocatedone
bedroom for each two persons.
Adding additional persons to the household shall not increase the voucher issuance until the annual recertification or
unit change, if needed, as long as adding the person does not overcrowd the current unit.The dwelling unit must have
at least one bedroom or living/sleeping room for each two persons
Page 13 of 53 form HUD-50075-ST(12/2014)
The PHA will reference the following chart in determining the appropriate voucher size for afamily:
Voucher Size Persons in Household
(Minimum—Maximum)
1 Bedroom 1-2
2 Bedrooms 2-4
3 Bedrooms 3-6
4 Bedrooms 5-8
5 Bedrooms 7-10
6 Bedrooms 9-12
Voucher Payment Standard Change:
HUD allows Housing Agencies the authority to set the Voucher Payment Standards for units at levels between 90
percent and 110 per cent of the published Fair Market Rents for the appropriate unit sizes. Each year HUD publishes
Fair Market Rents for the Dubuque Metropolitan Area. Each year the PHA will review the Fair Market Rent data to
ensure the Voucher Payment Standard is within the range allowed by HUD. Unless the Voucher Payment Standardsfall
below 90%or over 110%of the Fair Market Rents,the payment standards will be changed effective January 1 ofthe
following year in an attempt to keep the standards at 90%to 110%of the Fair Market Rents.The standards will be
determined using the most recent leasing data and success rates of participants issued Vouchers indicating a reasonable
length of time (within 60 days) to locate a suitable unit while taking into account the Housing Assistance Payments
Budget Authority allocated to the PHA.The PHA will monitor rent burdens of families assisted in the PHA's voucher
program. If 40 percent or more of such families occupying units of any particular unit size are paying more than 30
percent of adjusted income as the family's share, the PHA will review the payment standard amount for that unitsize
and may modify the payment standard amounts. If one or more of the PHA's current payment standard amountsfalls
below 90%or over 110%of the FMR published,the PHAs payment standards will be changed as of the published FMR
effective date instead of January 1". If the PHA has already processed reexaminations, the PHA will makeretroactive
adjustments to any such reexaminations.
Rent Determination:
As of September 1, 2015 the minimum rent for this locality was set at$50. This change was implemented due toa
shortfall in Housing Assistance Payments. However, upon further review and implementation of this change, it became
apparent that the minimum rent served as an impediment to persons in the extremely low incomecategory.
Approximately 10%of participants have either no income or a very low fixed income. Some may be in the processof
applying for disability. For these clients, a minimum rent of$50 was proving to be a hardship. If a participantcannot
pay the minimum rent and does not follow through to obtain a hardship exemption, the property owner may evictthe
family on the basis of non-payment of rent. The PHA then would have no choice but to consider them in violation of
their program obligations and the family may risk being terminated from the program. It is an extremely difficult
decision to terminate participants from the program who qualified because of their extremely low income and aremost
in need of housing assistance. As of February 15, 2016 the policy has changed the minimum rent for this locality at
$0.00 per month.
Page 14 of 53 form HUD-50075-ST(1212014)
Conducting Interim Changes:
Families are required to report all increases in income other than the annual cost of living allowance increases from the
Social Security Administration within 30 days of the date the change takeseffect.
The PHA will conduct interim reexaminations in each of the following instances:
The PHA will conduct an interim reexamination to recalculate the new family share of rent when the grossincome
increases by$200.00 or more per month.
Grievance Procedures: INFORMAL REVIEWS AND HEARINGS
OVERVIEW
Both applicants and participants have the right to disagree with, and appeal,certain decisions of the PHA thatmay
adversely affect them. PHA decisions that may be appealed by applicants and participants are discussed in thissection.
The process for applicant appeals of PHA decisions is called the "informal review." For participants(or applicants denied
admission because of citizenship issues),the appeal process is called an "informal hearing." PHAs are required to include
informal review procedures for applicants and informal hearing procedures for participants in their administrative plans
[24 CFR 982.54(d)(12) and(13)].
INFORMAL REVIEWS
Informal reviews are provided for program applicants. An applicant is someone who has applied for admission tothe
program, but is not yet a participant in the program. Informal reviews are intended to provide a "minimum hearing
requirement' [24 CFR 982.554],and need not be as elaborate as the informal hearing requirements [Federal Register60,
no. 127(3 July 1995):34690].
Decisions Subject to Informal Review
The PHA must give an applicant the opportunity for an informal review of a decision denying assistance [24 CFR
982.554(a)]. Denial of assistance may include any or all of the following [24 CFR 982.552(a)(2)]:
• Denying listing on the PHA waiting list
• Denying or withdrawing a voucher
• Refusing to enter into a HAP contract or approve a lease
• Refusing to process or provide assistance under portability procedures
Informal reviews are not required for the following reasons [24 CFR982.554(c)]:
• Discretionary administrative determinations by the PHA
• General policy issues or class grievances
• A determination of the family unit size under the PHA subsidy standards
• A PHA determination not to approve an extension or suspension of a voucherterm
• A PHA determination not to grant approval of the tenancy
• A PHA determination that the unit is not in compliance with the HQS
• A PHA determination that the unit is not in accordance with the HQS due to family size or composition
The PHA will only offer an informal review to applicants for whom assistance is being denied. Denial of assistance
includes: denying listing on the PHA waiting list; denying or withdrawing a voucher; refusing to enter into a HAPcontract
or approve a lease; refusing to process or provide assistance under portability procedures.
Notice to the Applicant
The PHA must give an applicant prompt notice of a decision denying assistance.The notice must contain a brief
statement of the reasons for the PHA decision,and must also state that the applicant may request an informal reviewof
the decision. The notice must describe how to obtain the informal review.
Any previous participant or applicant that had been determined to be ineligible for Assisted Housing that was notified in
writing of the reason for his/her ineligibility and of his/her right to request an Informal Review/Hearing shall beheld
accountable to the terms and time limits of the previous notice or decision letter.
Page 15 of 53 form HUD-50075-ST(1212014)
Scheduling an Informal Review
A request for an informal review must be made in writing and delivered to the PHA either in person or by first class mail,
by the close of the business day, no later than 10 business days from the date of the PHA's denial of assistance.
Exceptions for requesting an informal review in writing may be granted for limited English proficiency,disabled
individuals or for reasonable accommodations.
The PHA must schedule and send written notice of the informal review within 10 business days of the family's request.
The family may request to reschedule a review for good cause, or if it is needed as a reasonable accommodation fora
person with disabilities. Good cause is defined as an unavoidable conflict which seriously affects the health, safetyor
welfare of the family. Requests to reschedule a review must be made orally or in writing prior to the review date. Atits
discretion, the PHA may request documentation of the "good cause" prior to rescheduling the review.
Upon notification in advance with at least 24 hours' notice on any party's unavailability to attend a scheduled review,
the review will be rescheduled one time only without justification of the need to reschedule. After the review has been
rescheduled,a request to reschedule a second time by the same party will only be considered for extreme situations.
Extreme situations may include but are not limited to hospitalization of self or household member,death in the family,
weather related restriction. Any notice of the inability of the applicant to attend the review must be provided within24
hours of the review along with third party verification of the situation.The review officer will have the sole discretion to
decide if the request is legitimate and with good cause.
Informal Review Procedures
The informal review must be conducted by a person other than the one who made or approved the decision under
review,or a subordinate of this person.
The applicant must be provided an opportunity to present written or oral objections to the decision of the PHA.
Informal Review Decision
The PHA must notify the applicant of the PHA's final decision, including a brief statement of the reasons for the final
decision.
In rendering a decision,the PHA will evaluate the following matters:
Whether or not the grounds for denial were stated factually in the notice to the family.
The validity of the grounds for denial of assistance. If the grounds for denial are not specified inthe
regulations, then the decision to deny assistance will be overturned.
The validity of the evidence.The PHA will evaluate whether the facts presented prove the groundsfor
denial of assistance. If the facts prove that there are grounds for denial, and the denial is required by
HUD, the PHA will uphold the decision to deny assistance.
If the facts prove the grounds for denial,and the denial is discretionary, the PHA will considerthe
recommendation of the person conducting the informal review in making the final decision whetherto
deny assistance.
The PHA will notify the applicant of the final decision, including a statement explaining the reason(s)for the decision.
The notice will be mailed within 10 business days of the informal review,to the applicant and his or her representative,
if any,along with proof of mailing.
If the decision to deny is overturned as a result of the informal review, processing for admission will resume.
If the family fails to appear for their informal review,the denial of admission will stand and the family will be so notified.
Page 16 of 53 form HUD-50075-ST(1212014)
INFORMAL HEARINGS FOR PARTICIPANTS
PHAs must offer an informal hearing for certain PHA determinations relating to the individual circumstances of
participant family. A participant is defined as a family that has been admitted to the PHA's HCV program and iscurrently
assisted in the program.The purpose of the informal hearing is to consider whether the PHA's decisions related tothe
family's circumstances are in accordance with the law, HUD regulations and PHA policies.
The PHA is not permitted to terminate a family's assistance until the time allowed for the family to request an informal
hearing has elapsed,and any requested hearing has been completed.Termination of assistance for a participant may
include any or all of the following:
• Refusing to enter into a HAP contract or approve a lease
• Terminating housing assistance payments under an outstanding HAP contract
• Refusing to process or provide assistance under portability procedures
Decisions Subject to Informal Hearing
Circumstances for which the PHA must give a participant family an opportunity for an informal hearing are as follows:
• A determination of the family's annual or adjusted income, and the use of such income to compute the housing
assistance payment
• A determination of the appropriate utility allowance (if any) for tenant-paid utilities from the PHA utility allowance
schedule
• A determination of the family unit size under the PHA's subsidy standards
• A determination that a certificate program family is residing in a unit with a larger number of bedrooms than
appropriate for the family unit size under the PHA's subsidy standards,or the PHA determination to deny the
family's request for exception from the standards
• A determination to terminate assistance for a participant family because of the family's actions or failure to act
• A determination to terminate assistance because the participant has been absent from the assisted unit for longer
than the maximum period permitted under PHA policy and HUD rules
• A determination to terminate a family's Family Self Sufficiency contract, withhold supportive services,orpropose
forfeiture of the family's escrow account [24 CFR 984.303(i)]
Circumstances for which an informal hearing is not required are asfollows:
• Discretionary administrative determinations by the PHA
• General policy issues or class grievances
• Establishment of the PHA schedule of utility allowances for families in the program
• A PHA determination not to approve an extension or suspension of a voucherterm
• A PHA determination not to approve a unit or tenancy
• A PHA determination that a unit selected by the applicant is not in compliance with the HQS
• A PHA determination that the unit is not in accordance with HQS because of family size
• A determination by the PHA to exercise or not to exercise any right or remedy against an owner under a HAP
contract
The PHA will only offer participants the opportunity for an informal hearing when required to by theregulations.
Page 17 of 53 form HUD-50075-ST(1212014)
Informal Hearing Procedures
Notice to the Family
When the PHA makes a decision that is subject to informal hearing procedures,the PHA must inform the family of its
right to an informal hearing at the same time that it informs the family of thedecision.
For decisions related to the family's annual or adjusted income, the determination of the appropriate utility allowance,
and the determination of the family unit size,the PHA must notify the family that they may ask for an explanation of the
basis of the determination,and that if they do not agree with the decision, they may request an informal hearing onthe
decision.
For decisions related to the termination of the family's assistance,or the denial of a family's request for an exceptionto
the PHA's subsidy standards, the notice must contain a brief statement of the reasons for the decision, a statementthat
if the family does not agree with the decision,the family may request an informal hearing on the decision,and a
statement of the deadline for the family to request an informal hearing.
In cases where the PHA makes a decision for which an informal hearing must be offered, the notice to the family will
include all of the following:
The proposed action or decision of the PHA.
A brief statement of the reasons for the decision, including the regulatory reference.
The date the proposed action will take place.
A statement of the family's right to an explanation of the basis for the PHA's decision.
A statement that if the family does not agree with the decision the family may request an informal
hearing of the decision.
A deadline for the family to request the informal hearing.
To whom the hearing request should be addressed.
A copy of the PHA's hearing procedures or written explanation of hearing procedures. Withoutthis
information,the family will be unable to properly prepare for the hearing. Providing this informationas
a matter of policy provides assurance that the PHA has done all it can to inform the family of their rights
and responsibilities in the hearing process.
Scheduling an Informal Hearing
When an informal hearing is required,the PHA must proceed with the hearing in a reasonably expeditious mannerupon
the request of the family.
A request for an informal hearing must be made in writing and delivered to the PHA either in person or by firstclass
mail, by the close of the business day, no later than 10 business days from the date of the PHA's decision or noticeto
terminate assistance.
The PHA must schedule and send written notice of the informal hearing to the family within 10 business days of the
family's request.
The family may request to reschedule a hearing for good cause,or if it is needed as a reasonable accommodation fora
person with disabilities. Good cause is defined as an unavoidable conflict which seriously affects the health, safetyor
welfare of the family. Requests to reschedule a hearing must be made orally or in writing prior to the hearing date. At its
discretion, the PHA may request documentation of the "good cause' prior to rescheduling the hearing.
Upon notification in advance with at least 24 hours' notice on any party's unavailability to attend a scheduled hearing,
the hearing will be rescheduled one time only without justification of the need to reschedule. After the hearing has
been rescheduled a request to reschedule a second time by the same party will only be considered forextreme
situations. Extreme situations may include but are not limited to hospitalization of self or household member,death in
the family,weather related restriction. Any notice of the inability of the participant to attend the hearing must be
provided within 24 hours of the hearing along with third party verification of the situation.The hearing officer will have
the sole discretion to decide if the request is legitimate and with good cause.
If the family does not appear at the scheduled time,and was unable to reschedule the hearing in advance due tothe
nature of the conflict,the family must contact the PHA within 24 hours of the scheduled hearing date,excluding
Page 1S of 53 form HUD-50075-ST(1212014)
weekends and holidays.The PHA will reschedule the hearing only if the family can show good cause for the failure to
appear, or if it is needed as a reasonable accommodation for a person with disabilities.
Pre-Hearing Right to Discovery
Participants and the PHA are permitted pre-hearing discovery rights. The family must be given the opportunityto
examine before the hearing any PHA documents that are directly relevant to the hearing.The family must be allowed to
copy any such documents at their own expense. If the PHA does not make the document available for examinationon
request of the family,the PHA may not rely on the document at the hearing.
The PHA hearing procedures may provide that the PHA must be given the opportunity to examine at the PHA offices
before the hearing, any family documents that are directly relevant to the hearing. The PHA must be allowed tocopy
any such document at the PHA's expense. If the family does not make the document available for examination on
request of the PHA,the family may not rely on the document at thehearing.
For the purpose of informal hearings,documents include records and regulations.
The family must request discovery of PHA documents no later than 12:00 p.m. on the business day prior to the
scheduled hearing date.
The PHA must be given an opportunity to examine at the PHA offices before the hearing any family documents that are
directly relevant to the hearing. Whenever a participant requests an informal hearing,the PHA will automatically maila
letter to the participant requesting a copy of all documents that the participant intends to present or utilize atthe
hearing. The participant must make the documents available no later than 12:00 pm on the business day prior tothe
scheduled hearing date.
Participant's Right to Bring Counsel
At its own expense, the family may be represented by a lawyer or other representative at the informal hearing.
Informal Hearing Officer
Informal hearings will be conducted by a person or persons approved by the PHA, other than the person who madeor
approved the decision or a subordinate of the person who made or approved thedecision.
The PHA has designated the following to serve as hearing officers:
Director of the PHA or his/her designated individual including the Assisted Housing Supervisor
Attendance at the Informal Hearing
Hearings may be attended by a hearing officer and the following applicable persons:
A PHA representative(s) and any witnesses for the PHA
The participant and any witnesses for the participant
The participant's counsel or other representative
Any other person approved by the PHA as a reasonable accommodation for a person with a disability
Any person attending the hearing as an interpreter due to a disability or Limited English Proficiency
Conduct at Hearings
The person who conducts the hearing may regulate the conduct of the hearing in accordance with the PHA'shearing
procedures [24 CFR 982.555(4)(ii)].
The hearing officer is responsible to manage the order of business and to ensure that hearings are conducted in a
professional and businesslike manner. Attendees are expected to comply with all hearing procedures established by the
hearing officer and guidelines for conduct. Any person demonstrating disruptive,abusive or otherwise inappropriate
behavior will be excused from the hearing at the discretion of the hearingofficer.
Evidence
The PHA and the family must be given the opportunity to present evidence and question any witnesses. In general,all
evidence is admissible at an informal hearing. Evidence may be considered without regard to admissibility underthe
rules of evidence applicable to judicial proceedings.
Page 19 of 53 form HUD-50075-ST(1212014)
Any evidence to be considered by the hearing officer must be presented at the time of the hearing. There are four
categories of evidence.
Oral evidence: the testimony of witnesses
Documentary evidence: a writing which is relevant to the case,for example,a letter written to the PHA.
Writings include all forms of recorded communication or representation, including letters,words,
pictures, sounds,videotapes or symbols or combinations thereof.
Demonstrative evidence: Evidence created specifically for the hearing and presented as an illustrative
aid to assist the hearing officer,such as a model,a chart or otherdiagram.
Real evidence: A tangible item relating directly to thecase.
Hearsay Evidence is evidence of a statement that was made other than by a witness while testifying at the hearingand
that is offered to prove the truth of the matter. Even though evidence, including hearsay, is generally admissible,
hearsay evidence alone cannot be used as the sole basis for the hearing officer's decision.
If either the PHA or the family fail to comply with the discovery requirements described above,the hearing officer will
refuse to admit such evidence.
Other than the failure of a party to comply with discovery,the hearing officer has the authority to overrule any
objections to evidence.
Hearing Officer's Decision
The person who conducts the hearing must issue a written decision,stating briefly the reasons for the decision.Factual
determinations relating to the individual circumstances of the family must be based on a preponderance ofevidence
presented at the hearing. A copy of the hearing decision must be furnished promptly to thefamily.
In rendering a decision,the hearing officer will consider the following matters:
PHA Notice to the Family:The hearing officer will determine if the reasons for the PHA's decision are
factually stated in the Notice.
Discovery:The hearing officer will determine if the PHA and the family were given the opportunity to
examine any relevant documents in accordance with PHA policy.
PHA Evidence to Support the PHA Decision:The evidence consists of the facts presented. Evidence is
not conclusion and it is not argument. The hearing officer will evaluate the facts to determine if they
support the PHA's conclusion.
Validity of Grounds for Termination of Assistance(when applicable):The hearing officer will determine
if the termination of assistance is for one of the grounds specified in the HUD regulations and PHA
policies. If the grounds for termination are not specified in the regulations or in compliance with PHA
policies,then the decision of the PHA will be overturned.
The hearing officer will issue a written decision to the family and the PHA no later than 10 business days after
the hearing.The report will contain the following information:
Hearing information:
Name of the participant;
Date, time and place of the hearing;
Name of the hearing officer;
Name of the PHA representative; and
Name of family representative (if any).
Background: A brief, impartial statement of the reason for the hearing.
Summary of the Evidence:The hearing officer will summarize the testimony of each witnessand
identify any documents that a witness produced in support of his/her testimony and that are admitted
into evidence.
Findings of Fact:The hearing officer will include all findings of fact, based on a preponderance of the
evidence. Preponderance of the evidence is defined as evidence which is of greater weight or more
convincing than the evidence which is offered in opposition to it; that is,evidence which as a whole
shows that the fact sought to be proved is more probable than not. Preponderance of the evidence may
not be determined by the number of witnesses, but by the greater weight of all evidence.
Page 20 of 53 form HUD-50075-ST(1212014)
Conclusions:The hearing officer will render a conclusion derived from the facts that were found to be
true by a preponderance of the evidence.The conclusion will result in a determination of whetherthese
facts uphold the PHA's decision.
Order: The hearing report will include a statement of whether the PHA's decision is upheld or
overturned. If it is overturned,the hearing officer will instruct the PHA to change the decision in
accordance with the hearing officer's determination. In the case of termination of assistance,the
hearing officer will instruct the PHA to restore the participant's program status.
Procedures for Rehearing or Further Hearing
The hearing officer may ask the family for additional information and/or might adjourn the hearing in orderto
reconvene at a later date, before reaching a decision. If the family misses an appointment or deadline ordered bythe
hearing officer,the action of the PHA will take effect and another hearing will not be granted.
PHA Notice of Final Decision The PHA is not bound by the decision of the hearing officer for matters in which the PHA is
not required to provide an opportunity for a hearing,decisions that exceed the authority of the hearing officer,decisions
that conflict with or contradict HUD regulations, requirements, or are otherwise contrary to federal,state, or local laws.
If the PHA determines it is not bound by the hearing officer's decision in accordance with HUD regulations, the PHA must
promptly notify the family of the determination and the reason for the determination.
The PHA will mail a "Notice of Final Decision" including the hearing officer's report to the participant and their
representative. This notice will be sent by first-class mail, postage pre-paid. The participant will be mailed theoriginal
"Notice of Final Decision". A copy of the "Notice of Final Decision" will be maintained in the PHA's file.
HEARING AND APPEAL PROVISIONS FORNONCITIZENS
Denial or termination of assistance based on immigration status is subject to special hearing and notice rules. Applicants
who are denied assistance due to immigration status are entitled to an informal hearing, not an informal review.
Assistance to a family may not be delayed,denied,or terminated on the basis of immigration status at any time prior to
a decision under the United States Citizenship and Immigration Services (USCIS) appeal process. Assistance to afamily
may not be terminated or denied while the PHA hearing is pending, but assistance to an applicant may be delayed
pending the completion of the informal hearing.
A decision against a family member, issued in accordance with the USCIS appeal process or the PHA informal hearing
process,does not preclude the family from exercising the right, that may otherwise be available,to seek redress directly
through judicial procedures.
Notice of Denial or Termination of Assistance
The notice of denial or termination of assistance for noncitizens must advise the family:
That financial assistance will be denied or terminated,and provide a brief explanation of the reasons for the proposed
denial or termination of assistance.
The family may be eligible for proration of assistance.
In the case of a participant, the criteria and procedures for obtaining relief under the provisions for preservationof
families [24 CFR 5.514 and 5.518].
That the family has a right to request an appeal to the USCIS of the results of secondary verification of immigration
status and to submit additional documentation or explanation in support of the appeal.
That the family has a right to request an informal hearing with the PHA either upon completion of the USCIS appeal or in
lieu of the USCIS appeal.
For applicants, assistance may not be delayed until the conclusion of the USCIS appeal process, but assistance may be
delayed during the period of the informal hearingprocess.
Page 21 of 53 form HUD-50075-ST(12/2014)
USCIS Appeal Process
When the PHA receives notification that the USCIS secondary verification failed to confirm eligible immigration status,
the PHA must notify the family of the results of the USCIS verification.The family will have 30 days from the date of the
notification to request an appeal of the USCIS results.The request for appeal must be made by the family in writing
directly to the USCIS. The family must provide the PHA with a copy of the written request for appeal and the proofof
mailing.
The PHA will notify the family in writing of the results of the USCIS secondary verification within 10 business daysof
receiving the results.
The family must provide the PHA with a copy of the written request for appeal and proof of mailing within 10 business
days of sending the request to the USCIS.
The family must forward to the designated USCIS office any additional documentation or written explanation insupport
of the appeal. This material must include a copy of the USCIS document verification request(used to processthe
secondary request) or such other form specified by the USCIS,and a letter indicating that the family is requesting an
appeal of the USCIS immigration status verification results.
The USCIS will notify the family,with a copy to the PHA, of its decision. When the USCIS notifies the PHA of thedecision,
the PHA must notify the family of its right to request an informal hearing.
The PHA will send written notice to the family of its right to request an informal hearing within 10 business days of
receiving notice of the USCIS decision regarding the family's immigration status.
Informal Hearing Procedures for Applicants
After notification of the USCIS decision on appeal,or in lieu of an appeal to the USCIS,the family may request thatthe
PHA provide a hearing.The request for a hearing must be made either within 30 days of receipt of the PHA notice of
denial,or within 30 days of receipt of the USCIS appeal decision.
The informal hearing procedures for applicant families are described below.
Informal Hearing Officer
The PHA must provide an informal hearing before an impartial individual, other than a person who made orapproved
the decision under review,and other than a person who is a subordinate of the person who made or approvedthe
decision.
Evidence
The family must be provided the opportunity to examine and copy at the family's expense, at a reasonable timein
advance of the hearing,any documents in the possession of the PHA pertaining to the family's eligibility status,or in the
possession of the USCIS (as permitted by USCIS requirements), including any records and regulations that may be
relevant to the hearing.
The family will be allowed to copy any documents related to the hearing at a cost of$.25 per page.The family must
request discovery of PHA documents no later than
12:00 p.m. on the business day prior to the hearing.
The family must be provided the opportunity to present evidence and arguments in support of eligible status. Evidence
may be considered without regard to admissibility under the rules of evidence applicable to judicial proceedings.
The family must also be provided the opportunity to refute evidence relied upon by the PHA,and to confront andcross-
examine all witnesses on whose testimony or information the PHA relies.
Representation and Interpretive Services
The family is entitled to be represented by an attorney or other designee,at the family's expense, and to have such
person make statements on the family's behalf.
The family is entitled to arrange for an interpreter to attend the hearing, at the expense of the family,or the PHA,as
may be agreed upon by the two parties.
Recording of the Hearing
The family is entitled to have the hearing recorded by audiotape.The PHA may, but is not required to provide a
transcript of the hearing.
The PHA will not provide a transcript of an audio taped hearing.
Page 22 of 53 form HUD-50075-ST(1212014)
Hearing Decision
The PHA must provide the family with a written final decision, based solely on the facts presented at the hearing,within
14 calendar days of the date of the informal hearing. The decision must state the basis for thedecision.
Informal Hearing Procedures for Participants
After notification of the USCIS decision on appeal,or in lieu of an appeal to the USCIS,the family may request thatthe
PHA provide a hearing.The request for a hearing must be made either within 30 days of receipt of the PHA notice of
termination,or within 30 days of receipt of the USCIS appeal decision.
For the informal hearing procedures that apply to participant families whose assistance is being terminated based on
immigration status.
Retention of Documents
The PHA must retain for a minimum of 5 years the following documents that may have been submitted to the PHA by
the family,or provided to the PHA as part of the USCIS appeal or the PHA informal hearingprocess:
• The application for assistance
• The form completed by the family for income reexamination
• Photocopies of any original documents, including original USCIS documents
• The signed verification consent form
• The USCIS verification results
• The request for a USCIS appeal
• The final USCIS determination
• The request for an informal hearing
• The final informal hearing decision
Homeownership Programs
OVERVIEW
The homeownership option is used to assist a family residing in a home purchased and owned by one or more members
of the family. A family assisted under this option may be newly admitted or an existing participant in the HCV program.
The PHA must have the capacity to operate a successful HCV homeownership program as defined by the regulations.
There are two forms of homeownership assistance a PHA may offer under this option: monthly homeownership
assistance payments,or a single down payment assistance grant. PHAs may choose to offer either or both formsof
homeownership assistance, or choose not to offer either. If a PHA offers both forms of assistance,a family must choose
which form of assistance to receive.
The PHA must offer either form of homeownership assistance if needed as a reasonable accommodation so thatthe
program is readily accessible to and usable by persons with disabilities. It is the sole responsibility of the PHAto
determine whether it is reasonable to implement a homeownership program as a reasonable accommodation. The PHA
must determine what is reasonable based on the specific circumstances and individual needs of the person witha
disability. The PHA may determine that it is not reasonable to offer homeownership assistance as a reasonable
accommodation in cases where the PHA has otherwise opted not to implement a homeownership program.
The PHA must approve a live-in aide if needed as a reasonable accommodation so that the program is readilyaccessible
to and usable by persons with disabilities.
The PHA will offer the monthly homeownership assistance payments to qualified families.
The Housing Choice Voucher Home Ownership Program permits eligible participants in the HCV Program,including
participants with portable vouchers, the option of purchasing a home with their voucher assistance rather than renting.
The home ownership option is available to newly admitted or existing participants,who do not owe monies to the City
of Dubuque Housing Services or any other Housing Agency for any outstanding debts, and who meet theeligibility
criteria set forth below. Additionally, participants who are in violation of their family obligations while receiving HCV
assistance shall be ineligible for participation in the Section 8 Home Ownership Program.
Page 23 of 53 form HUD-50075-ST(1212014)
HCV home ownership assistance may be used to purchase the following type of homes within the City of Dubuque:new
or existing single-family dwelling unit,condominium,cooperatives,or manufactured homes. The City of Dubuque
Housing will also permit portability of HCV home ownership assistance to another jurisdiction, provided thereceiving
jurisdiction operates a HCV home ownership program for which the participant qualifies.
FAMILY ELIGIBILITY
The family must meet all of the requirements listed below before the commencement of homeownership assistance.The
PHA may also establish additional initial requirements as long as they are described in the PHA administrative plan.
The family must have been admitted to the Housing Choice Voucher program.The family must qualify as a first-time
homeowner,or may be a cooperative member.The family must meet the Federal minimum income requirement.The
family must have a gross annual income equal to the Federal minimum wage multiplied by 2000, based on the income of
adult family members who will own the home.The PHA may establish a higher income standard for families. However,a
family that meets the federal minimum income requirement(but not the PHA's requirement)will be considered to meet
the minimum income requirement if it can demonstrate that it has been pre-qualified or pre-approved for financingthat
is sufficient to purchase an eligible unit. For disabled families,the minimum income requirement is equal to thecurrent
SSI monthly payment for an individual living alone, multiplied by 12. For elderly or disabled families, welfare assistance
payments for adult family members who will own the home will be included in determining whether the familymeets
the minimum income requirement. It will not be included for other families. The family must satisfy theemployment
requirements by demonstrating that one or more adult members of the family who will own the home at
commencement of homeownership assistance is currently employed on a full-time basis (the term 'full-time
employment' means not less than an average of 30 hours per week); and has been continuously so employed duringthe
year before commencement of homeownership assistance for the family. The employment requirement does notapply
to elderly and disabled families. In addition, if a family,other than an elderly or disabled family includes a personwith
disabilities, the PHA must grant an exemption from the employment requirement if the PHA determines that it is
needed as a reasonable accommodation. The family has not defaulted on a mortgage securing debt to purchase a home
under the homeownership option. Except for cooperative members who have acquired cooperative membershipshares
prior to commencement of homeownership assistance, no family member has a present ownership interest ina
residence at the commencement of homeownership assistance for the purchase of any home. Except forcooperative
members who have acquired cooperative membership shares prior to the commencement of homeownership
assistance,the family has entered a contract of sale in accordance with 24 CFR982.631(c).
The PHA will not establish a higher minimum income standard for disabled and/or non-disabledfamilies.
The family must be financially capable to qualify for HA approved financing of the home and must be financially capable
to provide at least 3%of the purchase price as a minimum homeowner down payment.The City of Dubuque
Rehabilitation Activity shall review lender qualifications and the loan terms before authorizing homeownership
assistance.
The PHA requires that financing for purchase of a home under its HCV homeownership program complieswith
secondary mortgage market underwriting requirements; or complies with generally accepted privatesector
underwriting standards.
Each family,except families with a disabled member, must be a first-time homeowner. A first-time homeowner means
that no member of the household has had an ownership interest in any residence during the three years prior tothe
home ownership assistance. However, a single parent or displaced homemaker who, while married, owned a home with
a spouse(or resided in a home owned by a spouse) is considered a first-time home owner for purposes of the Section 8
Home ownership Program.
The Housing and Community Development Director may also consider whether and to what extent anemployment
interruption is considered permissible in satisfying the employment requirement. Generally families will be considered
"continuously employed" if the break in employment does not exceed two months. The Housing and Community
Development Director may also consider self-employment to determine employment history. Theemployment
requirement does not apply to an elderly or disabled family. In order to reasonably accommodate a family's
Page 24 of 53 form HUD-50075-ST(12/2014)
participation in the program, families that include a person with disabilities may also be exempt from this requirement if
an exemption is needed as a reasonable accommodation.
Participants in the Housing Choice Voucher Program shall be ineligible for participation in the Home Ownership Program
if any debt or portion of a debt remains owed to the City of Dubuque or any other Housing Authority. Additionally,
participants who are in violation of their family obligations while receiving HCV assistance shall be ineligiblefor
participation in the Home Ownership Program.
If the head of household, spouse, or other adult household member who will execute the contract of sale, mortgage and
loan documents has previously defaulted on a mortgage obtained through the HCV Home Ownership Program,the
family will be ineligible to participate in the Home Ownership Program.
SELECTION OF FAMILIES
Unless otherwise provided (under the homeownership option), the PHA may limit homeownership assistance tofamilies
or purposes defined by the PHA, and may prescribe additional requirements for commencement ofhomeownership
assistance for a family. Any such limits or additional requirements must be described in the PHA administrative plan.
If the PHA limits the number of families that may participate in the homeownership option,the PHA must establish a
system by which to select families to participate.
ELIGIBLE UNITS
In order for a unit to be eligible, the PHA must determine that the unit satisfies all of the following requirements:
• The unit must meet HUD's "eligible housing" requirements. The unit may not be any of thefollowing:
- A public housing or Indian housing unit;
- A unit receiving Section 8 project-based assistance;
- A nursing home, board and care home,or facility providing continual psychiatric, medical or nursing services;
- A college or other school dormitory;
- On the grounds of penal, reformatory, medical, mental,or similar public or private institutions.
• The unit must be under construction or already exist at the time the family enters into the contract of sale.
• The unit must be a one-unit property or a single dwelling unit in a cooperative orcondominium.
• The unit must have been inspected by the PHA and by an independent inspector designated by thefamily.
• The unit must meet Housing Quality Standards (see Chapter 8).
• For a unit where the family will not own fee title to the real property(such as a manufactured home),the home
must have a permanent foundation and the family must have the right to occupy the site for at least 40 years.
• For PHA-owned units all of the following conditions must be satisfied:
- The PHA informs the family, both orally and in writing,that the family has the right to purchase any eligibleunit
and a PHA-owned unit is freely selected by the family without PHA pressure or steering;
- The unit is not ineligible housing;
- The PHA obtains the services of an independent agency to inspect the unit for compliance with HQS, review the
independent inspection report, review the contract of sale,determine the reasonableness of the sales price and
any PHA provided financing. All of these actions must be completed in accordance with program requirements.
The PHA must not approve the unit if the PHA has been informed that the seller is debarred,suspended,or subject to a
limited denial of participation.
ADDITIONAL PHA REQUIREMENTS FOR SEARCH AND PURCHASE
It is the family's responsibility to find a home that meets the criteria for voucher homeownership assistance. The PHA
may establish the maximum time that will be allowed for a family to locate and purchase a home, and may require the
family to report on their progress in finding and purchasing a home. If the family is unable to purchase a homewithin
the maximum time established by the PHA,the PHA may issue the family a voucher to lease a unit or place thefamily's
name on the waiting list for a voucher.
Page 25 of 53 form HUD-50075-ST(1212014)
The family will be allowed 120 days to identify a unit and submit a sales contract to the PHA for review.The
family will be allowed an additional 120 days to close on the home. PHAs may grant extensions to either of these
periods for good cause.The length of the extension(s) will be determined on a case-by-case, but in no casewill
an extension exceed a total of 125 days. The maximum amount of time a family will be given to locateand
complete the purchase of a home under the homeownership option is 365 days.
During these periods,the family will continue to receive HCV rental assistance in accordance with anyapplicable
lease and HAP contract until the family vacates the rental unit for its purchased home.The family will be
required to report their progress on locating and purchasing a home to the PHA every 30 days until the home is
purchased.
All requests for extensions must be submitted in writing to the PHA prior to the expiration of the periodfor
which the extension is being requested.The PHA will approve or disapprove the extension request within10
business days.The family will be notified of the PHA's decision in writing.
If the family cannot complete the purchase of a unit within the maximum required time frame,and isnot
receiving rental assistance under a HAP contract at the time the search and purchase time period expires,the
family will be issued a voucher to lease a unit.
HOMEOWNERSHIP COUNSELING
Before commencement of homeownership assistance for a family, the family must attend and satisfactorily complete
the pre-assistance homeownership and housing counseling program required by the PHA. HUD suggests the following
topics for the PHA-required pre-assistance counseling:
• Home maintenance (including care of the grounds);
• Budgeting and money management;
• Credit counseling;
• How to negotiate the purchase price of a home;
• How to obtain homeownership financing and loan pre-approvals, including a description of types of financingthat
may be available, and the pros and cons of different types of financing;
• How to find a home, including information about homeownership opportunities,schools, and transportation inthe
PHA jurisdiction;
• Advantages of purchasing a home in an area that does not have a high concentration of low-income families and
how to locate homes in such areas;
• Information on fair housing, including fair housing lending and local fair housing enforcement agencies;and
• Information about the Real Estate Settlement Procedures Act(12 U.S.C. 2601 et seq.) (RESPA),state and Federal
truth-in-lending laws, and how to identify and avoid loans with oppressive terms and conditions.
The PHA may adapt the subjects covered in pre-assistance counseling(as listed)to local circumstances and the needs of
individual families.
The PHA may also offer additional counseling after commencement of homeownership assistance (ongoingcounseling).
If the PHA offers a program of ongoing counseling for participants in the homeownership option,the PHA shall have
discretion to determine whether the family is required to participate in the ongoingcounseling.
If the PHA does not use a HUD-approved housing counseling agency to provide the counseling,the PHA should ensure
that its counseling program is consistent with the counseling provided under HUD's Housing Counseling program.
A family's participation in the home ownership program is conditioned on the family attending and successfully
completing a home ownership and housing counseling program approved by the PHA prior to commencement of home
ownership assistance.
Page 26 of 53 form HUD-50075-ST(1212014)
HOME INSPECTIONS, CONTRACT OF SALE,AND PHA DISAPPROVAL OFSELLER
Home Inspections
The PHA may not commence monthly homeownership assistance payments or provide down payment assistancegrants
for a family until the PHA has inspected the unit and has determined that the unit passes HQS.
An independent professional inspector selected by and paid for by the family must also inspect the unit.The
independent inspection must cover major building systems and components, including foundation andstructure,
housing interior and exterior, and the roofing, plumbing, electrical,and heating systems.The independent inspector
must be qualified to report on property conditions, including major building systems andcomponents.
The PHA may not require the family to use an independent inspector selected by the PHA. The independent inspector
may not be a PHA employee or contractor,or other person under control of the PHA. However,the PHA may establish
standards for qualification of inspectors selected by families under the homeownership option.
The PHA may disapprove a unit for assistance based on information in the independent inspector's report,even ifthe
unit was found to comply with HQS.
The unit must be inspected by a PHA inspector and pass inspection according to the City of Dubuque Housing Code. The
unit must be inspected by an independent inspector and incipient code violations identified by the independent
inspector.
To assure the home complies with the City of Dubuque Housing Code, home ownership assistance payments mustnot
commence until the PHA has inspected and approved the home. Another inspection must also be completed bya
professional home inspector selected by the family and approved by the PHA. The independent inspection mustcover
major building systems and components, including foundation and structure, housing interior and exterior,andthe
roofing, plumbing, electrical, and heating systems.The independent inspector must be qualified to report on property
conditions, including major building systems.The independent inspector may not be a PHA employee or contractor,or
other person under control of the PHA. The independent inspector must provide a copy of the inspection report both to
the family and to the PHA. The PHA may not pay any Home ownership assistance for the family until the PHAhas
reviewed the inspection report of the independent inspector. Even if the unit otherwise complies with the Cityof
Dubuque Housing Code,the PHA shall have discretion to disapprove the unit for assistance under the Homeownership
program because of information in the inspection report.
Contract of Sale
Before commencement of monthly homeownership assistance payments or receipt of a down payment assistance grant,
a member or members of the family must enter into a contract of sale with the seller of the unit to be acquired bythe
family.The family must give the PHA a copy of the contract of sale.The contract of sale must:
• Specify the price and other terms of sale by the seller to the purchaser;
• Provide that the purchaser will arrange for a pre-purchase inspection of the dwelling unit by an independent
inspector selected by the purchaser;
• Provide that the purchaser is not obligated to purchase the unit unless the inspection is satisfactory tothe
purchaser;
• Provide that the purchaser is not obligated to pay for any necessary repairs;and
• Contain a certification from the seller that the seller has not been debarred,suspended, or subject to a limited
denial of participation under CFR part 24.
Prior to execution of the offer to purchase or sales agreement,the financing terms must be provided by the family to the
City of Dubuque Rehabilitation Activity for approval. The purchase or sales agreement must provide for inspection by
the PHA and the independent inspector and must state that the purchaser is not obligated to purchase unlessthe
inspections are satisfactory to the PHA. The purchase or sales agreement must provide that the purchaser isnot
obligated to purchase if the mortgage financing terms are not approved by the PHA. A copy of the purchase orsales
agreement must be submitted to the City of Dubuque Rehabilitation Activity forapproval.
Page 27 of 53 form HUD-50075-ST(1212014)
Disapproval of a Seller
In its administrative discretion,the PHA may deny approval of a seller for the same reasons a PHA may disapprove an
owner under the regular HCV program [see 24 CFR982.306(c)].
FINANCING
The PHA may establish requirements for financing purchase of a home under the homeownership option.This may
include requirements concerning qualification of lenders, terms of financing, restrictions concerning debt secured bythe
home, lender qualifications, loan terms, and affordability of the debt. The PHA must establish policies describingthese
requirements in the administrative plan.
A PHA may not require that families acquire financing from one or more specified lenders, thereby restrictingthe
family's ability to secure favorable financing terms.
The proposed financing terms must be submitted to and approved by the City of Dubuque Rehabilitation Activity prior to
close of the financing. The Rehabilitation Activity shall determine the affordability of the family's proposed financing. In
making such determination,the Rehabilitation Activity may take into account other family expenses, including butnot
limited to child care, unreimbursed medical expenses, and other outstanding debts. Certain types of financing,including
but not limited to, balloon payment mortgages,are prohibited and will not be approved. Seller-financed mortgages
through land contracts shall not be approved. Seller-financed mortgages through person-to-person mortgages will be
considered on a case by case basis. If a mortgage is not FHA-insured,the PHA will require the lender to complywith
generally accepted mortgage underwriting standards consistent with those of HUD/FHA,Ginnie Mae, Fannie Mae,
Freddie Mac, the Federal Home Loan Bank,or other private lending institutions.The PHA may disapprove proposed
financing, refinancing or other debit if it is determined that the debt is unaffordable,or if the lender or the loan termsdo
not meet the qualifications as set forth by the PHA. The buyer must be capable of providing at least 3%of the purchase
price for the down payment.
CONTINUED ASSISTANCE REQUIREMENTS, FAMILY OBLIGATIONS
Homeownership assistance may only be paid while the family is residing in the home. If the family moves out ofthe
home,the PHA may not continue homeownership assistance after the month when the family moves out.The family or
lender is not required to refund to the PHA the homeownership assistance for the month when the family movesout.
Before commencement of homeownership assistance, the family must execute a statement in which the family agrees
to comply with all family obligations under the homeownership option.
The family must comply with the following obligations:
• The family must comply with the terms of the mortgage securing debt incurred to purchase the home,or any
refinancing of such debt.
• The family may not convey or transfer ownership of the home,except for purposes of financing, refinancing, or
pending settlement of the estate of a deceased family member. Use and occupancy of the home are subjectto
24 CFR 982.551 (h) and (i).
• The family must supply information to the PHA or HUD as specified in 24 CFR 982.551(b).The family must
further supply any information required by the PHA or HUD concerning mortgage financing or refinancing,sale
or transfer of any interest in the home,or homeownership expenses.
• The family must notify the PHA before moving out of the home.
• The family must notify the PHA if the family defaults on the mortgage used to purchase the home.
• No family member may have any ownership interest in any other residential property.
• The family must comply with the obligations of a participant family described in 24 CFR 982.551, except for the
following provisions which do not apply to assistance under the homeownership option: 24 CFR 982.551(c),(d),
(e), (fl, (g) and (j)•
Before each annual recertification during the next two years, the home will be inspected by a PHA inspector accordingto
City of Dubuque Housing Code and must pass inspection to continue receiving home ownership assistance. If the PHA
determines there are problems with maintaining the home in a safe and decent manner,the Housing and Community
Development Director may require on-going inspections annually for the next fiveyears.
Page 28 of 53 form HUD-50075-ST(12/2014)
A family must agree, in writing,to comply with all family obligations under the HCV Program and the PHA'shome
ownership policies. These obligations include (1) attending ongoing home ownership counseling, if required bythe
PHA; (2) complying with the mortgage terms; (3) not selling or transferring the home to anyone other than a
member of the assisted family who resides in the home while receiving home ownership assistance and who is
approved by the PHA; (4) not refinancing or adding debt secured by the home without prior approval by the PHA;(5)
not obtaining a present ownership interest in another residence while receiving home ownership assistance;(6)
supplying all required information to the PHA, including but not limited to annual verification of household income,
notice of change in home ownership expenses, notice of move-out, and notice of mortgage default; (7)allowing
inspections of the home and maintaining the unit in a decent and safe manner; and (8) repairing any incipientcode
violations identified from the independent inspector's report within six (6) months of ownership.
MAXIMUM TERM OF HOMEOWNER ASSISTANCE
Except in the case of a family that qualifies as an elderly or disabled family, other family members (described below)
shall not receive homeownership assistance for more than:
• Fifteen years, if the initial mortgage incurred to finance purchase of the home has a term of 20 years or longer;or
• Ten years, in all other cases.
The maximum term described above applies to any member of the familywho:
• Has an ownership interest in the unit during the time that homeownership payments are made;or
• Is the spouse of any member of the household who has an ownership interest in the unit during thetime
homeownership payments are made.
In the case of an elderly family,the exception only applies if the family qualifies as an elderly family at the start of
homeownership assistance. In the case of a disabled family,the exception applies if at any time during receiptof
homeownership assistance the family qualifies as a disabled family.
If, during the course of homeownership assistance,the family ceases to qualify as a disabled or elderly family,the
maximum term becomes applicable from the date homeownership assistance commenced. However, such a familymust
be provided at least 6 months of homeownership assistance after the maximum term becomes applicable (providedthe
family is otherwise eligible to receive homeownership assistance).
If the family has received such assistance for different homes,or from different PHAs, the total of such assistance terms
is subject to the maximum term described in this part.
HOMEOWNERSHIP ASSISTANCE PAYMENTS AND HOMEOWNERSHIP EXPENSES
The monthly homeownership assistance payment is the lower of: the voucher payment standard minus the totaltenant
payment,or the monthly homeownership expenses minus the total tenant payment.
In determining the amount of the homeownership assistance payment, the PHA will use the same paymentstandard
schedule, payment standard amounts, and subsidy standards as those described elsewhere in this plan for the Housing
Choice Voucher program. The payment standard for a family is the greater of(i)The payment standard as determined at
the commencement of homeownership assistance for occupancy of the home,or(ii)The payment standard at the most
recent regular reexamination of family income and composition since the commencement of homeownership assistance
for occupancy of the home.
The PHA's housing assistance payment will be paid directly to the lender unless the mortgage company refuses to accept
payments from more than one source. In such case, the PHA's housing assistance payment will be paid directly tothe
family. If the assistance payment exceeds the amount due to the lender,the PHA must pay the excess directly tothe
family.
Homeownership assistance for a family terminates automatically 180 calendar days after the last homeownership
assistance payment on behalf of the family. However,a PHA may grant relief from this requirement in those cases
where automatic termination would result in extreme hardship for thefamily.
The PHA must adopt policies for determining the amount of homeownership expenses to be allowed by the PHAin
accordance with HUD requirements.
Homeownership expenses(not including cooperatives) only include amounts allowed by the PHA tocover:
Page 29 of 53 form HUD-50075-ST(1212014)
• Principal and interest on initial mortgage debt,any refinancing of such debt,and any mortgage insurance premium
incurred to finance purchase of the home;
• Real estate taxes and public assessments on the home;
• Home insurance;
• The PHA allowance for maintenance expenses;
• The PHA allowance for costs of major repairs and replacements;
• The PHA utility allowance for the home;
• Principal and interest on mortgage debt incurred to finance costs for major repairs, replacements orimprovements
for the home. If a member of the family is a person with disabilities,such debt may include debt incurred by the
family to finance costs needed to make the home accessible for such person, if the PHA determines thatallowance
of such costs as homeownership expenses is needed as a reasonable accommodation so that the homeownership
option is readily accessible to and usable by such person;
• Land lease payments where a family does not own fee title to the real property on which the home is located; [see
24 CFR 982.628(b)].
• For a condominium unit, condominium operating charges or maintenance fees assessed by thecondominium
homeowner association.
The amount of the monthly assistance payment will be based on three factors: the voucher payment standard forwhich
the family is eligible; the monthly home ownership expense; and the family's household income. The PHA shall paya
monthly Home ownership assistance payment directly to the lender on behalf of the family that is equal to the lowerof:
(1)The payment standard minus the total tenant payment;or
(2)The family's monthly Home ownership expenses minus the total tenant payment.
Home ownership expenses for a homeowner may include principal and interest on mortgage debt,anymortgage
insurance premium incurred to finance the home, real estate taxes,any public assessments on the property, home
insurance, PHA allowance for maintenance expenses and costs of repairs and replacements; and the PHAutility
allowance. All participants in the HCV Home Ownership program shall be required to apply for the homesteadtax
exemption.
The PHA will allow the following homeownership expenses:
Monthly homeownership payment. This includes principal and interest on initial mortgage debt,taxesand
insurance,and any mortgage insurance premium, if applicable.
Utility allowance.The PHA's utility allowance for the unit, based on the current HCV utility allowance schedule.
Monthly maintenance allowance.The monthly maintenance allowance will be the annual maintenance
allowance,divided by twelve.The annual maintenance allowance will be set at .5 percent of purchase priceof
the home.
Monthly major repair/replacement allowance.The monthly major repair/replacement allowance will bethe
annual major repair/replacement allowance divided by 12.The annual major repair/replacement allowance will
be set as a percentage of the purchase price of the home, based on the age of the home at the time of purchase
and/or reexamination.
Age of Home%of purchase price allowed
New to 20 years.5
21 to 30 years 1.0
31 years or more 1.5
Monthly co-op/condominium assessments. If applicable,the monthly amount of co-op orcondominium
association operation and maintenance assessments.
Monthly principal and interest on debt for improvements. Principal and interest for major home repair,
replacements,or improvements, if applicable.
Page 30 of 53 form HUD-50075-ST(12/2014)
The PHA will provide the lender or Rehabilitation Activity with notice of the amount of the housing assistance payment
prior to close of escrow and will pay PHA's contribution towards the family's homeowner expense directly to thefamily's
designated account for the mortgage activity.The family will be responsible to submit the mortgage payment directly to
the lender in a timely manner to allow the transfer of funds by the lender and/or mortgage servicer and within the
terms of the mortgage loan agreement.
A family's home ownership assistance may be changed during the annual recertification of the household income and at
other times according to the PHA's policy of interim changes while the family is participating in the HCV Home
Ownership Program. Participation in the HCV Home Ownership Program shall continue until such time as theassistance
payment equals$0.00 for a period of 180 consecutive days and according to the term of the HCV Home Ownership
Program.
Homeownership expenses for a cooperative member may only include amounts allowed by the PHA tocover:
• The cooperative charge under the cooperative occupancy agreement including payment for real estate taxesand
public assessments on the home;
• Principal and interest on initial debt incurred to finance purchase of cooperative membership shares and any
refinancing of such debt;
• Home insurance;
• The PHA allowance for maintenance expenses;
• The PHA allowance for costs of major repairs and replacements;
• The PHA utility allowance for the home; and
• Principal and interest on debt incurred to finance major repairs, replacements or improvements for the home. If
member of the family is a person with disabilities, such debt may include debt incurred by the family to finance costs
needed to make the home accessible for such person, if the PHA determines that allowance of such costsas
homeownership expenses is needed as a reasonable accommodation so that the homeownership option is readily
accessible to and usable by such person.
• Cooperative operating charges or maintenance fees assessed by the cooperative homeowner association.
PORTABILITY
Subject to the restrictions on portability included in HUD regulations and PHA policies, a family may exercise portability
if the receiving PHA is administering a voucher homeownership program and accepting new homeownership families.
The receiving PHA may absorb the family into its voucher program,or bill the initial PHA.
The family must attend the briefing and counseling sessions required by the receiving PHA. The receiving PHAwill
determine whether the financing for, and the physical condition of the unit,are acceptable.The receiving PHAmust
promptly notify the initial PHA if the family has purchased an eligible unit under the program,or if the family is unable to
purchase a home within the maximum time established by the PHA.
MOVING WITH CONTINUED ASSISTANCE
A family receiving homeownership assistance may move with continued tenant-based assistance.The family maymove
with voucher rental assistance or with voucher homeownership assistance. Continued tenant-based assistance for a new
unit cannot begin so long as any family member holds title to the prior home.
The PHA may deny permission to move to a new unit with continued voucher assistance:
• If the PHA has insufficient funding to provide continued assistance.
• In accordance with 24 CFR 982.638, regarding denial or termination of assistance.
• In accordance with the PHA's policy regarding number of moves within a 12-month period.
The PHA must deny the family permission to move to a new unit with continued voucher rental assistance if:
• The family defaulted on an FHA-insured mortgage;and
• The family fails to demonstrate that the family has conveyed, or will convey, title to the home, as required by HUD,
to HUD or HUD's designee;and the family has moved,or will move, from the home within the period established or
approved by HUD.
Page 31 of 53 form HUD-50075-ST(12/2014)
If the family defaults on an FHA-insured mortgage,the PHA will permit the family to move with continued Housing
Choice Voucher rental assistance if the family demonstrates that it has (a) conveyed title to the home to HUD orits
designee, as required by HUD or will convey, title to the home, as required by HUD, to HUD or HUD's designee; and(b)
the family has moved from the home or will move within the period established or approved by HUD.
If the family defaults on a mortgage that is not FHA-insured,the PHA may permit the family to move with continued
Housing Choice Voucher rental assistance if the family demonstrates that it has (a) conveyed title to the home to the
lender or to its designee,as may be permitted or required by the lender; and (b) moved from the home within the
period established or approved by the lender.
However,the PHA shall not provide continued tenant-based assistance for occupancy of a new unit so long as anyfamily
member owns any title or other interest in the homeownership program unit.
Family Self-Sufficiency
Family Self-Sufficiency is a program that enables families through the Housing Choice Voucher(HCV) Program to
increase their earned income and reduce their dependency on welfare assistance and rental subsidies. The FamilySelf-
Sufficiency (FSS)Coordinators develops local strategies to help Housing Choice Voucher families obtain employment that
leads to self-sufficiency.The FSS Coordinator is responsible for building partnerships with employers and service
providers in the community to help participants obtain jobs and services. Coordinators must ensure that theservices
included in contracts of participation of program participants are provided on a regular, ongoing and satisfactory basis,
that participants are fulfilling their responsibilities under the contracts and that FSS escrow accounts are established and
properly maintained for eligible families. By having a Coordinator whose primary responsibility is to guide andconnect
participants to needed training and resources, FSS participants gain access to the support they need in order toachieve
their self-sufficiency goals and move up the economic ladder. The US Department of Housing and Urban Development
(HUD) provides funding for the FSS Coordinator positions based on a competitive process each calendar year. HUD
awarded the City of Dubuque two (2) FSS Coordinator positions in the amount of$132,478 for calendar year 2016. The
FSS Coordinators enable the program to maintain a minimum of 125 participant families,each with a five-year contract
listing their individual goals and tracking progress.
As of February 19, 2016,the FSS program is currently assisting 105 families. Of the 105 families, 72 of them have a
combined escrow balance of$140,653.00. In FY 2015, 152 households were involved in FSS. Twelve(12)FSS
households have successfully completed the FSS program and earned an average escrow of$4,020.00.
Substantial Deviation
It is the intent and mission to adhere to the goals and objectives outlined in the five-year plan. Any modificationsor
changes to the plan shall seek approval from HUD prior to implementation. A substantial deviation does not include any
changes in HUD regulations or notices.
Page 32 of 53 form HUD-50075-ST(1212014)
Significant Amend ment/Modificatio n
In June 2013,the PHA was issued a Letter of Findings of Noncompliance with Title VI of the Civil Rights Act.The PHA has
since entered into a Voluntary Compliance Agreement with HUD. HUD Letter of Findings identified:
• April 2008: Hiring of a police officer to serve as a Section 8 Investigator
• September 2009: Formation of a Safe Community Task Force to address the perception of increased crime in
Dubuque; crime study ordered by the City contracted to Alta Vista Research to focus on the connection between
crime and rental housing, specifically Section 8.
• November 2009: Crime study yielded that"persons arrested for criminal activities in Dubuque are no morelikely
to live in Section 8 Housing"; Administrative plan changed to allow opening and closure of wait list based on
number of individuals on the list, and to remove the very low income preference point allotment; alsoadopted
stronger eligibility and denial of assistance/termination requirements pertaining to conduct of all membersof
household to include juveniles; wait list was also restricted to only individuals who qualify for one of the local
residency preference points
• December 2009: Voucher issuance freeze in effect
• February 2010: City Council adopted recommendation to reduce vouchers to 900
• November 2009-December 2010: Wait list purge of over 582 families, 66%of which were African American
• June 20-24, 2011: HUD onsite compliance review
• June 17, 2013: HUD issued Letter of Findings of Noncompliance
• April 9, 2014:The City of Dubuque enters into Voluntary Compliance Agreement with HUD
By entering into the Voluntary Compliance Agreement(VCA), the City has taken measures to ensurecontinued
compliance with its responsibilities under Title VI and its implementing regulations,as well as the City's AFFH obligations
and compliance with PIH Program Requirements. The City has already taken several steps to mediate the effects of the
aforementioned activities,including:
• Local residency preference points were eliminated in December 2012. All local preference points wereremoved
in the proposed Administrative Policy approved by HUD as of February 27,2015.
• Section 8 Investigator is no longer funded through supplemental Administrative Fees.
• The Administrative Plan has been updated/re-written to reflect the necessary changes as outlined in the VCA.
The Administrative Plan was submitted to HUD on December 18, 2014. Comments were received from HUD on
February 27, 2015. Additional changes to the Administrative Plan were submitted to HUD in March 2015 to
address HAP shortfall funding for CY 2015 and future years based upon HUD Shortfall Team recommendations.
The newly revised Administrative Plan was discussed and reviewed by the Resident Advisory Board on
3/19/2015 and 4/16/2016. HUD granted approval of the Administrative Plan on 4/9/2015.The City of Dubuque
Housing Commission voted to approve and adopt the plan on 4/28/2015. The City Council voted to approveand
adopt the plan on 5/18/2015.
• Revision to the Administrative Plan Chapters 5 (Voucher size) and 16 (Voucher Payment Standards)was
submitted to HUD on September 16, 2015; approved by HUD on October 5, 2015; approved by Housing
Commission on October 27, 2015 and approved by City Council on November 16,2015.
• Revision to the Administrative Plan Chapters 5 (Briefing Attendance),Chapter 6 (Minimum Rent) and Chapterll
(PHA Initiated Interim Reexaminations) was submitted to HUD on December 1, 2015; approved by HUDon
12/10/2015; Approved by Housing Commission on 1/26/2016 and approved by City Council on2/15/2016.
• All HCV bi-annual reports are being submitted to HUD for review according to the terms of the VCA. The Cityis
working with HUD to ensure consistency and comprehensive reporting
Page 33 of 53 form HUD-50075-ST(12/2014)
• 494 applicants were removed from the waiting list between January 1,2014 and August 29, 2014 to increase
voucher lease-up to 927 as of January 2015. During CY2015,the number of applicants removed from the
waiting list to either be issued vouchers or removed from the waiting list for reasons of non-responseor
ineligibility totaled 451 applications.
• The PHA needs additional funding to allow for lease up to the number of baseline voucher units of 1,063.Our
current lease-up rate is below our funding capacity and efforts to increase leasing began after July 2015.
• The HA surveyed landlords on whether or not they accept the HCV for their rental units as part of theirrental
license renewal. In an effort to increase housing choice, outreach and education will then be targetedtowards
the pool of landlords who do not currently accept HCV.
• All Housing Department, Human Rights Department, Planning and Zoning Department, City Manager's Office
and Police Department staff members, City Council, Housing Commission, Long Range Planning Commission,
Community Development Advisory Commission members, and the Mayor have received continual civil rights
and housing law training beginning in August 2014.
On October 5, 2015 HUD approved the following amendments to the Administrative Plan:
• The PHA will assign one bedroom for each two persons within the household,except in thefollowing
circumstances:
Parent(s) residing with an adult or minor child shall be allocated separate bedrooms resulting in a two
bedroom Voucher. Parents who are residing with more than one adult or minor children under the age
of 10 years old shall be allocated Voucher size allowing for two persons perbedroom.
Parents who are residing with more than one adult or minor children over the age of 10 years oldshall
be allocated Voucher size allowing for two persons per bedroom of the samesex
Or Parents who are residing with more than one adult or minor children of opposite sex over the ageof
10 years old shall be allocated separate bedrooms.
Adding additional persons to the household shall not increase the voucher issuance until the annual
recertification or unit change, if needed, as long as adding the person does not overcrowd thecurrent
unit. The dwelling unit must have at least one bedroom or living/sleeping room for each two persons
• Payment Standards:
HUD allows Housing Agencies the authority to set the Voucher Payment Standards for units at levels
between 90 percent and 110 per cent of the published Fair Market Rents for the appropriate unitsizes.
Each year HUD publishes Fair Market Rents for the Dubuque Metropolitan Area. Each year the PHAwill
review the Fair Market Rent data to ensure the Voucher Payment Standard is within the rangeallowed
by HUD. Unless the Voucher Payment Standards fall below 90%or over 110%of the Fair Market Rents,
the payment standards will be changed effective January 1 of the following year in an attempt tokeep
the standards at 90%to 110%of the Fair Market Rents. The standards will be determined using the
most recent leasing data and success rates of participants issued Vouchers indicating a reasonable
length of time (within 60 days) to locate a suitable unit while taking into account the Housing Assistance
Payments Budget Authority allocated to the PHA.The PHA will monitor rent burdens of fa m ilies assisted
in the PHA's voucher program. If 40 percent or more of such families occupying units of any particular
unit size are paying more than 30 percent of adjusted income as the family's share, the PHA will review
the payment standard amount for that unit size and may modify the payment standard amounts.
If one or more of the PHA's current payment standard amounts falls below 90%or over 110%of the
FMR published, the PHAs payment standards will be changed as of the published FMR effectivedate
instead of January 1n. If the PHA has already processed reexaminations,the PHA will makeretroactive
adjustments to any such reexaminations.
Page 34 of 53 form HUD-50075-ST(12/2014)
On October 15, 2015 the RAB discussed and reviewed the amendments. On October 27, 2015 the Housing Commission
voted to approve and adopt the amendments to the Administrative Plan. On November 16, 2015,the City Council voted
to approve and adopt the amendments.
On December 10, 2015 HUD approved the following amendments to the Administrative Plan:
• Notification and Attendance at Briefing for Voucher Issuance
If an applicant arrives late to the briefing session, he/she will not be allowed to attend the briefing. An applicant
is considered late if the applicant arrives more than fifteen (15) minutes after the scheduled time of the briefing.
• Minimum Rent
The minimum rent for this locality is$0.00.
The minimum rent is set at$0.00; therefore, no financial hardshipexists.
• PHA-Initiated Interim Reexaminations
Families are required to report all increases in income other than the annual cost of living allowance increases
from the Social Security Administration within 30 days of the date the change takes effect.The PHA will conduct
interim reexaminations in each of the following instances:
The PHA will conduct an interim reexamination to recalculate the new family share of rent when thegross
income increases by$200.00 or more per month.
On 11/19/2015 the RAB discussed and reviewed the proposed amendments. On January 26, 2016 the Housing
Commission voted to approve and adopt the amendments. On February 15, 2015, the City council voted to approveand
adopt the amendments.
c) The PHA must submit its Deconcentration Policy for Field Office review.
As part of the PHA's strategy to deconcentrate neighborhoods in poverty, HUD has approved exception rents in Census
Tracts 8.01, 8.02, 12.01, 12.02 and 12.03. The Voucher Payment Standards within the above census tracts will be set at
the 110%of the 501'percentile published Fair Market Rents and will be adjusted on January 1 of each year to maintain
the exception payment standards of the most recent FMR data published.
The PHA has a Project Based Voucher contract with the Rose of Dubuque to provide assisted living units to elderly and
disabled populations. The Rose of Dubuque is an affordable, assisted living facility for the benefit of low and moderate
income seniors in the Dubuque, Iowa area. The 70-unit building is located at 3390 Lake Ridge Drive, Dubuque,Iowa.
Seventeen of the units are designated as Project-Based Voucher units.The site was selected as a way to promote
greater housing choice opportunities and avoid undue concentration of assisted persons in areas containing a high
proportion of poverty.
The PHA will conduct owner outreach to ensure that owners are familiar with the program and its advantages. The PHA
will actively recruit property owners with property located outside areas of poverty and minority concentration.These
outreach strategies will include:
Distributing printed material about the program to property owners and managers
Contacting property owners and managers by phone or in-person
Holding owner recruitment/information meetings at least once a year
Participating in community based organizations comprised of private property and apartment ownersand
managers
Developing working relationships with owners and real estate brokers associations
Attending meetings with representatives of Dubuque Landlord Association
Outreach strategies will be monitored for effectiveness,and adapted accordingly.
Page 35 of 53 form HUD-50075-ST(12/2014)
Outreach Approach
The Housing and Community Development Department(HCDD) has identified its internal outreach objectivesas
outreach, advancement,and education. We believe that our programs can benefit everyone in our community.
Developing a Voluntary Affirmative Outreach Plan for all housing development, rehabilitation,and
housing-related opportunities funded by the Community Development Block Grant Program
Outlining an outreach program that includes special measures designed to attract those groups
identified as least likely to be reached through our traditional outreach methods, while also expanding efforts
designed to attract persons from the total population.
Recognizing the community members already involved in any of our programs and encouraging them to
utilize all programs and services available.
Creating and distributing materials that educate the community on the various programs we offer,while
clearly conveying the benefits our services will bring to the community as a whole.
To effectively achieve our outreach objectives, we have created three outreach messages that we believeare
important in conveying to the general public the importance of the HCDD's work to the long-term success of our
community.
Outreach Messages
Supporting all community members and improving quality of life
Providing comprehensive housing services
Creating sustainable housing solutions
Nondiscrimination
The PHA will not discriminate against any applicant, participant or property owner because of race, color,creed,
national or ethnic origin or ancestry, religion, sex, age,disability, sexual orientation,gender identity,orfamilial
status; nor will any criteria be applied, nor information be considered, pertaining to attributes or behaviorthat
may be imputed by some to a particular group or category. All criteria applied and information considered in
administering this plan shall relate to the attributes and behavior of the individual members of thehousehold.
All activities and policies contained in this plan have been created to offer greater opportunities foraffordable
housing.
The PHA will not use any of these factors to:
• Deny to any family the opportunity to apply for housing, nor deny to any qualified applicant theopportunity
to participate in the housing choice voucher program
• Provide housing that is different from that provided to others
• Subject anyone to segregation or disparate treatment
• Restrict anyone's access to any benefit enjoyed by others in connection with the housingprogram
• Treat a person differently in determining eligibility or other requirements foradmission
• Steer an applicant or participant toward or away from a particular area based any of these factors
• Deny anyone access to the same level of services
• Deny anyone the opportunity to participate in a planning or advisory group that is an integral part ofthe
housing program
• Discriminate in the provision of residential real estate transactions
• Discriminate against someone because they are related to or associated with a member of a protected class
• Publish or cause to be published an advertisement or notice indicating the availability of housingthat
prefers or excludes persons who are members of a protected class
Page 36 of 53 form HUD-50075-ST(1212014)
Outreach Method and Rationale
In order to ensure that information about our programs, specifically the Housing Choice Voucher and
homeownership programs, reaches a sufficient minority population to remedy in measurable ways the
effects of our earlier decisions described in the letter of findings, we will focus on outreach to
communities that are a reasonable distance from Dubuque and that have significant minority
populations. We will conduct outreach within a 200-mile radius of Dubuque, which will enable us to
include portions of Iowa, Illinois, Wisconsin, Minnesota, and Missouri.
At 100 miles from Dubuque,the minority population is 4.6%, at 150 miles the minority population is
6.6%, and at 200 miles the minority population is 11.3%. The following breakdown further explains
outreach strategy and effectiveness.
Population by race/ethnicity 100 mile 150 mile 200 miles
Total population 3,085,573 11,231,124 20,026,130
White alone 88.8% 82.6% 77%
Black alone 4.6% 6.6% 11.3%
American Indian alone 0.3% 0.4% 0.5%
Asian alone 1.9% 4.0% 3.8%
Hispanic origin 5.7% 10.8% 12.7%
Some of the race alone 2.3% 4.3% 5.3%
Two or more races 2.0% 2.1% 2.1%
Diversity index 29.4 44.4 52.8
Notes:
• Persons of Hispanic origin may be of any race
• The diversity index measures the probability that two people from the same area will be from
different race or ethnic groups.
• Source US Census Bureau 2010 summary file ESRI forecast
Page 37 of 53 form HUD-50075-ST(1212014)
This approach helps us to ensure we reach interstate minority populations to remedy previous actions that,as
outlined in the VCA, negatively impacted minority populations. The other reasoning is that a 200-mile radius
reaches an approximately three and a half to four-hour drive,which covers the interstate distances. Wehave
identified eight primary target groups/channels within this 200-mile radius where we will concentrateour
outreach efforts:
1. Public Housing Authorities: We selected public housing authorities (PHA) to provide outreach materials
on our Housing Choice Voucher and homeownership programs because, in most localities,the PHA is thefirst
place that minority communities in need of assistance go to find housing opportunities and assistance. In most
cases,these PHAs also operate the Housing Choice Voucher program or homeownership programs. Wefeel
they are best equipped to provide information on our programs to potential clients who could benefitfrom
housing opportunities in Dubuque.
2. National Association for the Advancement of Colored People (NAACP) Chapters:Traditionally,NAACP
chapters were formed in cities with a population over 30,000 and were designed to protect the civil rightsof
minority populations and to extend to them equal opportunity under the Constitution. Most NAACPchapters
today have consistent outreach programs with their membership and stakeholders that address issues inthe
community such as racial discrimination, unfair housing practices,and violations of civil rights. We believe that
NAACP chapters in the 200-mile radius will be an excellent conduit for us to communicate and outreachabout
our housing opportunities and services to the minority populations in their communities.
3. Applicants purged from Dubuque's Section 8 Waiting Lists between 2009 and 2011: In its letterof
findings to Dubuque, HUD found that the City's process of purging people from the waiting list resulted in
disparaging impact and kept people out of the program,specifically African-Americans. We contend thatthere
was no such intent with this process; however, we will notify all applicants on the waiting list in Novemberand
December 2009 that our waiting list is open and invite all applicants to apply. This list includes householdsthat
were purged from the waiting list and households that are not currently participating in the Housing Choice
Voucher Program. Adding this activity to the City's proposed activities would potentially reach families, manyof
whom are African American, in the interstate area who previously wanted to live in Dubuque. We will sendeach
individual household an invitation encouraging them to reapply and that we will mail applications upon request.
4. National Urban League:The National Urban League was formed in 1968 for the purpose of improving
the economic impact and economic opportunities for minority individuals. Like the NAACP and other nonprofits,
they have in place a successful outreach system to communicate with their constituents. Our plan is tosolicit
the National Urban League to assist us in the distribution of information on Dubuque's housing opportunities to
their members and constituents.This information will explain specifically how to apply for the assisted housing
program in Dubuque and will include detailed information about all homeownership opportunities,classeson
improvement of credit and saving money,and information on down payment and closing cost assistancefor
first-time home buyers. Our information also highlights the many ways in which Dubuque is a good place to live
and raise a family.
5. Social Media (i.e. Facebook and Twitter): Social media and mobile platforms, particularly Facebookand
Twitter, are very effective methods of sharing information and communicating with a variety ofaudiences,
including the populations we intend to reach through these outreach efforts. Because of the low cost involved it
is an especially popular communication source used by low- to moderate income populations. For thisreason
and the inherent ability to share these messages, we believe social media is an excellent conduit to provide
information regarding our Housing Choice Voucher and homeownership programs. The City of Dubuque andthe
HCDD both have Facebook pages and the City of Dubuque also manages a Twitter account. Both will continue to
be utilized to help market Dubuque's housing programs to the audiences targeted by this outreach plan.
6. Mobile and Electronic Applications: Mobile phone and other wireless device applications are an
increasingly inexpensive and immediate way of communicating with people. As we communicate withour
current tenants, we are exploring options to allow them to access and share information concerning housing
Page 38 of 53 form HUD-50075-ST(12/2014)
programs in Dubuque and homeownership opportunities. Additionally,we are expanding our rental assistance
software to allow for the electronic submission of applications for housing programs offered in Dubuque.
7. Language Translation: In order to insure that our products and services are understood by the groupswe
are targeting, we will provide our outreach materials in English,Spanish,and Marshallese. We will makethem
available upon demand and we will also send them to our neighboring PHAs.
8. City of Dubuque Website:The City of Dubuque recently launched a new and improved website with new
navigation and graphic design elements to better convey programs, information,services andemergency
support to our citizens. It is also an educational tool and resource management tool. We will enhancethe
existing information on the website about our Housing and Community Development programs.Theseefforts
will focus on the Housing Choice Voucher application and process as well as detailed information about
Dubuque's home ownership programs. These websites are often visited by minority families and individualsto
learn about what a locality or city has to offer,and we believe could be a beneficial conduit to reach minority
populations.The City website has an electronic translation service called Google Translate so a person doesnot
need to know how to read English to read our website.
The City of Dubuque has an affirmative responsibility to provide persons who are "limited English proficient"
(LEP) equal opportunity for participation in the Assisted Housing Program. If any person is not fluent in English,
the Housing Authority will provide an interpreter or utilize a translation service at no cost to the LEP person.
The Housing Agency will take proactive steps to ensure the LEP person is able to understand the servicesand
benefits available. The HA will continually assess the language needs of program participants and those persons
on the waiting list to identify the needs of the population being served and resources available. If more than 5%
of the population served or more than 100 persons are in a language group consisting of LEP persons,the HA
shall ensure vital documents are translated into the appropriate language. If less than the percentage or
number of persons served as stated above are in an identified language group, the HA will consider theexpenses
of written translations and implement if financially feasible. However,oral interpretations shall be offeredas
stated above. Case file information noting the language needs of each LEP applicant/participant shall be
maintained in each individual's file.
The PHA will analyze the various kinds of contacts it has with the public, to assess language needs and decide
what reasonable steps should be taken. "Reasonable steps" may not be reasonable where the costs imposed
substantially exceed the benefits.
Where feasible,the PHA will train and hire bilingual staff or other known interpreters to be available to actas
interpreters and translators, will pool resources with other PHAs,and will standardize documents.Where
feasible and possible,the PHA will encourage the use of qualified communityvolunteers.
Where LEP persons desire,they will be permitted to use, at their own expense, an interpreter of theirown
choosing, in place of or as a supplement to the free language services offered by the PHA.The interpreter may
be a family member or friend.
The PHA will provide written translations of vital documents for each eligible LEP language groupthat
constitutes 5 percent or 100 persons,whichever is less, of the population of persons eligible to be servedor
likely to be affected or encountered.Translation of other documents, if needed,can be provided orally; orif
there are fewer than 50 persons in a language group that reaches the 5 percent trigger, the PHA does not
translate vital written materials, but provides written notice in the primary language of the LEP language group
of the right to receive competent oral interpretation of those written materials,free ofcost.
If it is determined that the PHA serves very few LEP persons,and the PHA has very limited resources,the PHA
will consider alternative ways to articulate in a reasonable manner a plan for providing meaningful access.
Page 39 of 53 form HUD-50075-ST(12/2014)
Entities having significant contact with LEP persons,such as schools,grassroots and faith-based organizations,
community groups, and groups working with new immigrants will be contacted for input into the process.
If the PHA determines it is appropriate to develop a written LEP plan,the following five steps will betaken:(1)
Identifying LEP individuals who need language assistance; (2) identifying language assistance measures;(3)
training staff, (4) providing notice to LEP persons; and (5) monitoring and updating the LEP plan.
The Violence against Women Act of 2005 (VAWA) and the HUD regulation at 24 CFR 5.2005(b) prohibitPHAs
from denying an applicant admission to the HCV program "on the basis that the applicant is or has been a victim
of domestic violence,dating violence,or stalking, if the applicant otherwise qualifies for assistanceor
admission."
The PHA acknowledges that a victim of domestic violence, dating violence,or stalking may have an unfavorable
history (e.g., a poor credit history, a record of previous damage to an apartment,a prior arrest record)that
would warrant denial under the PHA's policies.Therefore, if the PHA makes a determination to denyassistance
to an applicant family,the PHA will include in its notice of denial the VAWA information described in section 16-
IX.0 of this plan and will request that an applicant wishing to claim protection under VAWA notify the PHA
within 10 business days. If an applicant claims the protection against denial of assistance that VAWA providesto
victims of domestic violence, dating violence, or stalking, the PHA will request in writing that theapplicant
provide documentation supporting the claim. If the perpetrator of the abuse is a member of theapplicant
family,the applicant must provide additional documentation consisting of one of thefollowing:
A signed statement(1) requesting that the perpetrator be removed from the application and (2)certifying that
the perpetrator will not be permitted to visit or to stay as a guest in the assisted unit
Documentation that the perpetrator has successfully completed rehabilitation or treatment: The
documentation must be signed by an employee or agent of a domestic violence service provider or by a medical
or other knowledgeable professional from whom the perpetrator has sought or is receiving assistance in
addressing the abuse.The signer must attest under penalty of perjury to his or her belief that therehabilitation
was successfully completed. The victim and perpetrator must also sign or attest to the documentation.
B.4 Most Recent Fiscal Year Audit
The most recent audited report approved by HUD is the financial information for the fiscal year ending 06/30/2014. The
U.S. Department of Housing and Urban Development's Office of Public and Indian Housing— Real Estate Assessment
Center(PIH-REAC) Public Housing Financial Assessment(FASS-PH)team has reviewed and accepted the City of Dubuque
submission. See Attachment A for Financial Reports. The City has submitted the fiscal year ending 06/30/2015 financial
information that is currently being reviewed by HUD.
B.5 Progress Report
Goal: Ensure equal opportunity in Housing for all eligible families and affirmatively further fairhousing.
Progress/Achievement:The Housing Commission voted to eliminate local residency preference points on December 4,
2012. While minority participation in the program and on the waiting list has varied, it decreased followingthe
implementation of policy changes in 2009 and 2010.The waiting list has since been opened and AfricanAmerican
families constitute 64%of applicants currently on the list. The HA also mails application packets to individualsand
families interested in applying for a voucher. Additionally, 451 individuals were pulled from the waiting listduring
Calendar Year 2015 to verify information,determine final eligibility and issuevouchers.
An objective has been added to this goal to allow minority participation to naturally fluctuate consistent with market
demand and the new outreach programs and marketing plans consistent with the provisions set forth in the VCA.
Page 40 of 53 form HUD-50075-ST(12/2014)
All Housing Department, Human Rights Department, Planning and Zoning Department,City Manager's Office and Police
Department staff members,City Council, Housing Commission, Long Range Planning Commission,Community
Development Advisory Commission members, and the Mayor receive and continue to receive civil rights and housing
law training.
Housing staff are involved with the City's Intercultural Competency initiative,a multi-year process designed toimprove
the ability of City staff to work effectively across cultures with each other, and the citizens of Dubuque.Additionally,
several Housing staff members are involved with the Inclusive Dubuque Initiative, a local network of community leaders
from faith, labor,education, and government dedicated to advancing justice and social equity in our community.The
network organizes people, identifies issues, and takes action to challenge and change social and economic structures.
Goal: Preserve and maintain existing affordable housing/expand the supply of assisted housing.
Partnerships have been developed with Habitat for Humanity and Community Housing Initiatives to expand housing
choice and homeownership options for extremely low to low-income families.The HA continues to partnerwith
programs that utilize CDBG funds to offer down payment assistance to first-time home buyers.
Increased rental licensing fees and the adoption of a new Housing Code could also expand the supply ofassisted
housing. From a business perspective, landlords would benefit from making their units available tovoucher-holders
because inspections fees are much lower for those units.
Goal: Improve the quality of assisted housing.
Progress/Achievement: Representatives from the Housing Department have provided interactive table displays at
several community outreach events, including National Night Out and the Dubuque Kids Expo. These events are an
opportunity to showcase our services in a more casual setting, and show our commitment to being involved in the
community. It also allows staff to interact with participants outside the office, and answer any questions the public have
about programs offered.
Goal: Increase assisted housing choices.
Progress/Achievement: The City continues to offer HUD approved exception rent areas to voucher holders, whichallow
families to live in higher cost areas to expand choice and deconcentratepoverty.
Twice per year, staff present to area landlords at the Successful Rental Property Management Program aboutthe
process and benefits of renting to voucher holders. Additionally,staff meets with members of the Landlord's
Association on a monthly basis.
The HA has launched a new interactive Landlord Portal in January 2015 to make information aboutpayments,
inspections,and licensing more readily available to them. Landlords can also manage their unit vacancy and add their
units to the Vacant Unit listing that is made available in the PHA office.The City is currently working to activate an
Applicant Portal with a Participant Portal to follow for ease of use.
The rental license application/renewal has been edited to include an inquiry about whether or not landlords acceptthe
voucher for their unit(s) they are licensing.The HA will use this information to target outreach for recruitingmore
landlords to rent to HCV holders.
Page 41 of 53 form HUD-50075-ST(12/2014)
Goal: Provide an improved living environment.
Progress/Achievements: Representatives from neighborhood associations, other City departments, local businessesand
organizations, and transportation services have spoken to a group of residents on a monthlybasis.
The Dubuque Circles® Initiative is a national model based on a body of research suggesting that in order for lowincome
families to improve their situation,they must have bonding social capital within the community, bridging social capital to
access the resources contained by higher income networks,and linking social capital that connects the first twowith
public institutions. The Circles® Initiative is a community-wide effort involving churches,schools, families andother
organizations. Circles®also mobilizes hundreds of volunteers per year to support participants in their journey outof
poverty.
Goal: Promote self-sufficiency and asset development of assisted households.
Progress/Achievement: Family Self-Sufficiency continues to serve over 140 participants per year. In FY2015, 56%of the
families' heads of households participating in the FSS program had income from earning wages. The average escrow
paid in FY2015 was$4,020.36. All FSS participants receive budget training and all are offered homeownership training.
The Circles® Initiative hosts a bi-annual class called Getting Ahead in a Just-Gettin'-By World based on the work by Phil
DeVol in which individuals experiencing poverty investigate the causes of poverty in the community and the resources
needed to get out of poverty. Individuals participating in this class are paid a stipend for their investigation and
participation throughout the process.This stipend is directly deposited into a bank account that they set up beforethe
class begins,and is a first step in asset development. After participants graduate from this class,they may become Circle
Leaders who are matched with volunteer Allies to assist them in reaching their goals and gaining self-sufficiency. To
date, 23 out of 42 Circle Leaders who are currently participating or who have completed their term were/arevoucher
holders. Only 40%of all Circle Leaders were employed when they began the program but the employment rate growsto
80%after one year while participating with Circles.
Goal: Increase public awareness and support of the Family&Assisted Housing Programs
Staff provided an interactive table at the Senior Discovery Day/Exploring Housing Options
Staff attends meetings/speaking engagements at area non-profit agencies and community events, such as,Project
Concern, Operation New View, NAACP meetings, Black Men's Coalition meetings, Faces of Homelessness events,NICC
Career Coach,Women's Giving Circle panel, BBQ in DBQand TAG-transportation group. Staff attends monthlymeetings
with representatives from the Dubuque Landlord Association.
B.6 Resident Advisory Board (RAB) Comments
Resident Advisory Board Meeting Minutes
4.16.2015
Present: Lashon Evans, Pattie Breitbach, Bob Wonne, Rhonda Latham, Paula Ellis, Becky Latham
Staff: Maddy Cairney, Hollie Ohnesorge,Jessica Kieffer,Teresa Bassler
Presenter: Laura Klavitter–ISU Extension,Teresa Bassler–Assisted Housing Supervisor
Introductions
Laura introduced herself and her position as the Horticultura list for the ISU Dubuque County Extension. She went on to
present a PowerPoint about gardening, which included:
• Tips on how to garden in small spaces,such as making your garden vertical
• Places with limited green space and access to sunlight—you can use any type of container.
• Pros and cons to gardening
• How to make gardening fun and interactive for all ages and members of the family
• How to grow a "salsa garden" or "pizza garden"
• Laura also brought in 4 tomato plants for RAB members to take with them and grow in their own gardens.
Page 42 of 53 form HUD-50075-ST(12/2014)
RAB participants had several questions for Laura. She left a stack of her business cards, as well as packets of gardening
information and resources for all in attendance.
Teresa Bassler went over HUD-approved changes to the Administrative Plan. Changes have been made based on the
budget shortfall that we are currently in. Supervisors have been having regular communication with HUD about howto
proceed with the shortfall.These changes have been approved by HUD and now need to be presented to the RABfor
feedback before they go to the Housing Commission. A mental model of how Administrative Policy changesare
proposed and approved was shown and walked through with the group to enhance understanding of theprocess.
• Determining Voucher Size:
o This change allows for 2 persons per bedroom regardless of age/sex,with the exception of parent/child
relationship
• Minimum Rent:
o Teresa explained that due to the shortfall in funding, HUD recommended that a minimum rentbe
instated to help lower HAP funds spent each month. Minimum rent will be$50 per month forall
Households.
o Exceptions can be requested for hardships
• Reporting income:
o Households must now report any increase in income, regardless of the amount,and a change will be
processed. There is an exception for the cost-of-living adjustment increases from the SSA.
• Voucher Payment Standards:
o VPS will be decreased to 90%of Fair Market Rents. A chart was shown with current FM Rs,compared to
what 90%of each would be.
David asked how the VPS reduction would affect him?Teresa stated that the change would not affect him until his
second AR when the new payment standard would be put into place for him.
No other questions,comments,or concerns were brought forth as the changes were approved.
Teresa went on to discuss the closing of the Housing Choice Voucher Waiting Listnext:
• There are currently 1500 people on the List
• Average number of waiting days is 388
• Due to budget shortfall,we plan to issue 0 vouchers this calendar year
• HUD approved to close the list on May 1,2015.
• We will continue to accept applications for project-based housing(Rose of Dubuque) and Moderate
Rehabilitation units
No questions,comments,or concerns related to this issue.
Submitted by Maddy Cairney.
Resident Advisory Board Meeting Minutes
8.20.2015
Present: Bob Wonne,Jacob Robertson, William Weiler, Patti Breitbach
Staff: Maddy Cairney, Hollie Ohnesorge,Jessica Kieffer, Roger Benz
Presenter: Roger Benz, City of Dubuque Housing Department
Introductions
Roger introduced himself as a City of Dubuque Housing&Community Development Department Inspector forthe
Assisted Families Housing Choice Voucher Program.
Rodger shared a brief history of the City of Dubuque's Housing Code and Inspections which began in 1981. Hestated
that the city has between 7,500 and 8,000 rental units. More than 1,000 of those units are Assisted Family units. Since
Page 43 of 53 form HUD-50075-ST(1212014)
the introduction of housing inspections in 1981,there has been a rapid decrease in the amount of house fires since the
City Housing Code enforces smoke detectors to be present in a unit.
Roger then explained the inspection process and the difference between Assisted Housing unit inspections and General
Housing Inspections. He let the RAB know that a landlord should start out by getting a rental license with the Cityand
then attend a Crime Free Training offered by the City. He then gave an overview of things inspectors look for while doing
an inspection.
Submitted by Hollie Ohnesorge
Resident Advisory Board Meeting Minutes
10.15.2015
Present: Pattie Breitbach, Rhonda Latham, Heather Latham, David Hamilton, Patrice Green, Patrice's guest,Teresa
Stegall,Janet Veach
Staff: Maddy Cairney, Lisa Barton
Presenter: Amanda Hohmann (Operation: New View), Katherine Sipple(VISTA at Operation: New View),Teresa Bassler
Introductions
Teresa gave an overview of the HUD-approved changes to the administrative plan:
The first change on page 5-12 of the first attachment,takes the language from this:
The PHA will assign one bedroom for each two persons within the household,except in the following
circumstances:
Parent(s) residing with an adult or minor child shall be allocated separate bedrooms resulting in a two bedroom
Voucher.
Parents who are residing with more than one adult or minor children shall be allocated Voucher size allowingfor
two persons per bedroom.
Adding additional persons to the household shall not increase the voucher issuance until the annual
recertification or unit change, if needed,as long as adding the person does not overcrowd the current unit. The
dwelling unit must have at least one bedroom or living/sleeping room for each two persons.
To this:
Head of Household residing with an adult or minor child shall be allocated separate bedrooms resulting in a two
bedroom Voucher. Head of Household who is residing with more than one adult or minor child under the age of 10
years old shall be allocated Voucher size allowing for two persons per bedroom and a separate bedroom for headof
household that includes spouse/cohabitant.
In determining Voucher size for parent(s) including cohabitant,a separate bedroom shall be allocated for the head
of household/spouse/cohabitant and a separate bedroom for more than one adult or minor children of oppositesex
over the age of 10 years old. Same sex adult or minor children shall be allocated one bedroom for each two
persons.
The second change on page 16-2, affects Voucher Payment Standards, and is in the second attachment. Ittakes the
language from this:
HUD allows Housing Agencies the authority to set the Voucher Payment Standards for units at levels between90
percent and 110 per cent of the published Fair Market Rents for the appropriate unit sizes. Each year HUD publishes
Fair Market Rents for the Dubuque Metropolitan Area. Each year the PHA will review the Fair Market Rent datato
ensure the Voucher Payment Standard is within the range allowed by HUD. Unless the Voucher Payment Standards
fall below 90%or over 110%of the Fair Market Rents,the payment standards will be changed effective January 1 of
the following year in an attempt to keep the standards at 90%to 110%of the Fair Market Rents.
Changes to payment standard amounts will be effective on January 1st of every year unless, based on the proposed
FMRs, it appears that one or more of the PHA's current payment standard amounts falls below 90%of the FMR
published. In that case, the PHAs payment standards will be effective October 1st instead of January 1st.
If the PHA has already processed reexaminations that will be effective on or after October 1st,and the effectivedate
of the payment standards is October 1st, the PHA will make retroactive adjustments to any such reexaminationsif
the new payment standard amount is higher than the one used by the PHA at the time the reexaminationwas
originally processed.
Page 44 of 53 form HUD-50075-ST(12/2014)
To this:
HUD allows Housing Agencies the authority to set the Voucher Payment Standards for units at levels between 90
percent and 110 per cent of the published Fair Market Rents for the appropriate unit sizes. Each year HUD publishes
Fair Market Rents for the Dubuque Metropolitan Area. Each year the PHA will review the Fair Market Rent datato
ensure the Voucher Payment Standard is within the range allowed by HUD. Unless the Voucher PaymentStandards
fall below 90%or over 110%of the Fair Market Rents, the payment standards will be changed effective January 1of
the following year in an attempt to keep the standards at 90%to 110%of the Fair Market Rents.
The standards will be determined using the most recent leasing data and success rates of participants issued
Vouchers indicating a reasonable length of time (within 60 days) to locate a suitable unit while taking intoaccount
the Housing Assistance Payments Budget Authority allocated to the PHA.The PHA will monitor rent burdensof
families assisted in the PHA's voucher program. If 40 percent or more of such families occupying units of any
particular unit size are paying more than 30 percent of adjusted income as the family's share,the PHA will review
the payment standard amount for that unit size and may modify the payment standard amounts.
If one or more of the PHA's current payment standard amounts falls below 90%or over 110%of the FMRpublished,
the PHAs payment standards will be changed as of the published FMR effective date instead of January 1st. If the
PHA has already processed reexaminations,the PHA will make retroactive adjustments to any such reexaminations.
There were no questions,comments,suggestions,or concerns voiced for these changes. The attendees were in
agreement that these are acceptable changes.
Amanda from Operation: New View distributed brochures for ONV's programs and went over each of theassistance
programs that are offered through ONV.
- LIHEAP opens to elderly and disabled individuals on October 1; everyone else can apply Novemberl.
- Katherine is working on putting together an employment workshop (hopefully in the Spring of 2016) that willbe
like a 1-stop shop for anyone hoping to get a job. It will be like Road to Success.
- Amanda will be leaving her position at Operation New View in the next week. But her position at ONV has to do
with financial literacy. She does financial training and literacy with individuals and families one on one.
- ONV also runs VITA and free tax-prep sites.
Submitted by MaddyCairney
Resident Advisory Board Meeting Minutes
11.19.2015
Present: Pattie Breitbach, David Hamilton, Susan Fah, Rhonda Latham, Heather Latham,Tammy Lynch,Janet Veach,Bob
Wonne
Staff: Maddy Cairney, Hollie Ohnesorge,Cate Richter, Lisa Barton, Brenda Henry
Presenter: Angela Petsche,Crescent Community Health Center
Introductions
Cate Richter discussed the possibility of policy changes. She informed the RAB that all increased income mustbe
reported but that the HA is considering not performing a rent increase unless the increased income results in morethan
$200.00 a month. Cate also let the RAB know that the HA is considering taking away minimum rent. She also stated that
our bedroom guidelines are currently HOH receives their own bedroom and then it is 2 people per bedroom regardless
of age or sex.
The RAB made no objections or comments.
Submitted by Hollie Ohnesorge
Page 45 of 53 form HUD-50075-ST(1212014)
Resident Advisory Board Meeting Minutes
3.17.2016
Present: Pattie Breitbach,Janet Veach, Rhonda Latham, Heather Latham, Paula Peil &Jacob Robertson
Staff:Teresa Bassler, Hollie Ohnesorge, Dawn DeMaio,Cate Richter
Presenter: Avis Tripilas, Iowa Department of Human Services- Income Maintenance Supervisor
Introductions
This RAB meeting was to discuss changes in the Medicaid program. Hollie lead the meeting and introduced Avis.Avis
informed everything that the changes to the program will begin April 1'2016. She advised all in attendance to contact
their current doctors to find out what managed care organization(s) they are going with. Avis brought with her
handout for everyone and went over important topics and answered questions. She encouraged everyone to read
through it and to use the DHS website as a resource to gain information on changes. She also provided everyonewith
her contact information and encouraged people to call her if they have future questions. 563-326-8680(Davenport
Office) 563-241-0409 (Clinton Office). Once Avis was done speaking and there were no additional questions,the
discussion was turned to the Annual PHA plan.
Teresa started the PHA discussion and passed out the Annual PHA Plan. RAB was informed of the changes in the admin
plan taking place in October of 2015. She let everyone know that there was a change in the setting of thevoucher
payment standards and bedroom allowance for families with children of opposite genders. Now, when a child turns 10 if
they are sharing a room with a sibling of opposite gender they are able to get their own room. Additional changes in
the admin plan was approved in February, 2016.Teresa stated that we did away with the minimum rentchange
beginning March Vand we will use 30%of adjusted annual income or 10%of the annual unadjusted income. The RAB
was also informed that there was a change in our late arrival rules for briefings. Applicants attending the briefingwere
not allowed to be late. If the applicant showed up late, they would have to reschedule the briefing. Now we are
allowing 15 minutes and that person will have to make up the time at the end. The last change to the admin planwas
income changes would only be processed if the family's income increased by$200.00 or more per month.Teresa also
informed RAB that there is discussion about changing the way people are put on the waiting list and how they are issued
vouchers. She informed them that at the current time they select according to date and time, but there is talkabout
changing it to a lottery system.Teresa ask the RAB if they had any questions or concerns about this. Rhonda Latham
asked if there would still be preference given to those with disability first if they do this?Teresa explained thatthe
preference given to those with disabilities was dropped about 2 years ago and there are currently no preferences
offered. Teresa made note of Rhonda's comment that there should be a priority for those with disabilities so theyare
not waiting a long time for housing assistance.Teresa asked if there were any other questions and there were none. RAB
was asked to take the PHA Plan packet with them to review and asked them to bring any questions they may have to the
next meeting. With no other questions or suggestions from RAB the door prizes were handed out and everyonewas
reminded to sign in. Meeting was ended at 12:33 pm.
Submitted by Dawn DeMaio.
Page 46 of 53 form HUD-50075-ST(1212014)
Attachment A: Statement of Financial Resources:
City of Dubuque (IA087)
Dubuque, lA
Program Balance Sheet Summary
Submission Type: Audited/A-133
Fiscal Year End: 06/30/2014
14.856 Lower
14.871 Housing Income Housing Total
Choice Vouchers Assistance
ProgramSection 8
Mod_erate
111 Cash - Unrestricted $98,537 $180,001 $278,538
112 Cash - Restricted - Modernization and Development $0
113 Cash - Other Restricted $269,407 $0 $269,407
114 Cash -Tenant Security Deposits $0
115 Cash - Restricted for Payment of Current Liabilities $0
100 Total Cash $367,944 $180,001 $547,945
121 Accounts Receivable - PHA Projects $0
122 Accounts Receivable - HUD Other Projects $4,052 $0 $4,052
124 Accounts Receivable - Other Government $0
125 Accounts Receivable - Miscellaneous $5,475 $0 $5,475
126 Accounts Receivable -Tenants $0
126.1 Allowance for Doubtful Accounts-Tenants $0
126.2 Allowance for Doubtful Accounts -Other $0 $0 $0
127 Notes, Loans, & Mortgages Receivable -Current $0
128 Fraud Recovery $41,918 $1,374 $43,2sz
128.1 Allowance for Doubtful Accounts -Fraud -$12,575 $0 -$12,575
129 Accrued Interest Receivable $1,651 $0 $1,651
120 Total Receivables, Net of Allowances for Doubtful Accounts $40,521 $1,374 $41,895
131 Investments - Unrestricted $0
132 Investments - Restricted $0
135 Investments - Restricted for Payment of Current Liability $0
142 Prepaid Expenses and Other Assets $0
143 Inventories $0
143.1 Allowance for Obsolete Inventories $0
144 Inter Program Due From $0
145 Assets Held for Sale $0
150 Total Current Assets $408,465 $181,375 $589,840
161 Land $0
162 Buildings $0
Page 47 of 53 form HUD-50075-ST(1212014)
163 Furniture, Equipment& Machinery-Dwellings $0
164 Furniture, Equipment& Machinery-Administration $0
165 Leasehold Improvements $0
166 Accumulated Depreciation $0
167 Construction in Progress $0
168 Infrastructure $0
160 Total Capital Assets, Net of Accumulated Depreciation $0 $0 $0
171 Notes, Loans and Mortgages Receivable -Non-Current $0
172 Notes, Loans, & Mortgages Receivable - Non Current -Past $0
173 Grants Receivable - Non Current $0
174 Other Assets $0
176 Investments in Joint Ventures $0
180 Total Non-Current Assets $0 $0 $0
200 Deferred Outflow of Resources $0
290 Total Assets and Deferred Outflow of Resources $408,465 $181,375 $589,840
311 Bank Overdraft $0
312 Accounts Payable <= 90 Days $7,663 $0 $7,663
313 Accounts Payable >90 Days Past Due $0
321 Accrued Wage/Payroll Taxes Payable $2,391 $0 $2,391
322 Accrued Compensated Absences - Current Portion $0
324 Accrued Contingency Liability $0
325 Accrued Interest Payable $0
331 Accounts Payable - HUD PHA Programs $37,748 $2,860 $40,608
332 Account Payable - PHA Projects $0
333 Accounts Payable - Other Government $0
341 Tenant Security Deposits $0
342 Unearned Revenue $14,003 $0 $14,003
343 Current Portion of Long-term Debt -Capital $0
344 Current Portion of Long-term Debt - Operating Borrowings $0
345 Other Current Liabilities $0
346 Accrued Liabilities- Other $0
347 Inter Program - Due To $0
348 Loan Liability-Current $0
310 Total Current Liabilities $61,805 $2,860 $64,665
Page 48 of 53 form HUD-50075-ST(1212014)
351 Long-term Debt, Net of Current - Capital Projects/Mortgage $0
352 Long-term Debt, Net of Current - Operating Borrowings $0
353 Non-current Liabilities-Other $83,028 $0 $83,028
354 Accrued Compensated Absences - Non Current $0
355 Loan Liability- Non Current $0
356 FASB 5 Liabilities $0
357 Accrued Pension and OPEB Liabilities $0
350 Total Non-Current Liabilities $83,028 $0 $83,028
300 Total Liabilities $144,833 $2,860 $147,693
400 Deferred Inflow of Resources $0
508.3 Nonspendable Fund Balance $0
509.3 Restricted Fund Balance $186,379 $0 $186,379
510.3 Committed Fund Balance $0
511.3 Assigned Fund Balance $77,253 $0 $77,253
512.3 Unassigned Fund Balance $178,515 $178,515
513 Total Equity- Net Assets/Position $263,632 $178,515 $442,147
600 Total Liabilities, Deferred Inflows of Resources and Equity- $408,465 $181,375 $589,840
Page 49 of 53 form HUD-50075-ST(1212014)
City of Dubuque (IA087)
Dubuque, lA
Program Revenue and Expense Summary
Submission Type: Audited/A-133
Fiscal Year End:
06/30/2014
14.856 Lower
14.871 Housing Income Housing Total
Choice Vouchers Assistance
ProgramSection 8
Mod_erate
70300 Net Tenant Rental Revenue $0
70400 Tenant Revenue -Other $0
70500 Total Tenant Revenue $0 $0 $0
70600 HUD PHA Operating Grants $4,124,309 $71,942 $4,196,251
70610 Capital Grants $0
70710 Management Fee $0
70720 Asset Management Fee $0
70730 Book Keeping Fee $0
70740 Front Line Service Fee $0
70750 Other Fees $0
70700 Total Fee Revenue $0
70800 Other Government Grants $0
71100 Investment Income- Unrestricted $1,662 $0 $1,662
71200 Mortgage Interest Income $0
71300 Proceeds from Disposition of Assets Held for Sale $0
71310 Cost of Sale of Assets $0
71400 Fraud Recovery $24,075 $0 $24,075
71500 Other Revenue $47,093 $0 $47,093
71600 Gain or Loss on Sale of Capital Assets $0
72000 Investment Income- Restricted $0
70000 Total Revenue $4,197,139 $71,942 $4,269,081
91100 Administrative Salaries $532,169 $5,400 $537,569
91200 Auditing Fees $1,300 $0 $1,300
91300 Management Fee $0
91310 Book-keeping Fee $0
91400 Advertising and Marketing $0
91500 Employee Benefit contributions-Administrative $243,386 $2,459 $245,845
91600 Office Expenses $36,202 $365 $36,567
91700 Legal Expense $152 $0 $152
91800 Travel $312 $3 $315
91810 Allocated Overhead $0
91900 Other $21,321 $75 $21,396
91000 Total Operating -Administrative $834,842 $8,302 $843,144
Page 50 of 53 form HUD-50075-ST(1212014)
92000 Asset Management Fee $0
92100 Tenant Services-Salaries $0
92200 Relocation Costs $0
92300 Employee Benefit Contributions -Tenant Services $0
92400 Tenant Services-Other $0
92500 Total Tenant Services $0 $0 $0
93100 Water $0
93200 Electricity $0
93300 Gas $0
93400 Fuel $0
93500 Labor $0
93600 Sewer $0
93700 Employee Benefit Contributions -Utilities $0
93800 Other Utilities Expense $0
93000 Total Utilities $0 $0 $0
94100 Ordinary Maintenance and Operations -Labor $0
94200 Ordinary Maintenance and Operations - Materials and $0
94300 Ordinary Maintenance and Operations Contracts $10,872 $110 $10,982
94500 Employee Benefit Contributions - Ordinary Maintenance $0
94000 Total Maintenance $10,872 $110 $10,982
95100 Protective Services- Labor $0
95200 Protective Services- Other Contract Costs $0
95300 Protective Services-Other $0
95500 Employee Benefit Contributions - Protective Services $0
95000 Total Protective Services $0 $0 $0
96110 Property Insurance $777 $8 $785
96120 Liability Insurance $5,454 $55 $5,509
96130 Workmen's Compensation $2,119 $21 $2,140
96140 All Other Insurance $0
96100 Total insurance Premiums $8,350 $84 $8,434
96200 Other General Expenses $7,321 $8 $7,329
96210 Compensated Absences $0
96300 Payments in Lieu of Taxes $0
96400 Bad debt -Tenant Rents $0
96500 Bad debt - Mortgages $0
96600 Bad debt -Other $0
96800 Severance Expense $0
96000 Total Other General Expenses $7,321 $8 $7,329
96710 Interest of Mortgage (or Bonds) Payable $0
Page 51 of 53 form HUD-50075-ST(1212014)
96720 Interest on Notes Payable (Short and Long Term) $0
96730 Amortization of Bond Issue Costs $0
96700 Total Interest Expense and Amortization Cost $0 $0 $0
96900 Total Operating Expenses $861,385 $8,504 $869,889
97000 Excess of Operating Revenue over Operating Expenses $3,335,754 $63,438 $3,399,192
97100 Extraordinary Maintenance $0
97200 Casualty Losses- Non-capitalized $0
97300 Housing Assistance Payments $3,486,658 $62,289 $3,548,947
97350 HAP Portability-In $44,120 $0 $44,120
97400 Depreciation Expense $0
97500 Fraud Losses $0
97600 Capital Outlays - Governmental Funds $0 $0 $0
97700 Debt Principal Payment- Governmental Funds $0 $0 $0
97800 Dwelling Units Rent Expense $0 $0 $0
90000 Total Expenses $4,392,163 $70,793 $4,462,956
10010 Operating Transfer In $0
10020 Operating transfer Out $0
10030 Operating Transfers from/to Primary Government $262,497 $0 $262,497
10040 Operating Transfers from/to Component Unit $0
10050 Proceeds from Notes, Loans and Bonds $0
10060 Proceeds from Property Sales $0
10070 Extraordinary Items, Net Gain/Loss $0
10080 Special Items (Net Gain/Loss) $0
10091 Inter Project Excess Cash Transfer In $0
10092 Inter Project Excess Cash Transfer Out $0
10093 Transfers between Program and Project - In $0
10094 Transfers between Project and Program -Out $0
10100 Total Other financing Sources(Uses) $262,497 $0 $262,497
10000 Excess (Deficiency) of Total Revenue Over(Under)Total $67,473 $1,149 $68,622
11020 Required Annual Debt Principal Payments $0 $0 $0
11030 Beginning Equity $196,159 $177,366 $373,525
11040 Prior Period Adjustments, Equity Transfers and Correction $0
11050 Changes in Compensated Absence Balance $0 $0 $0
11060 Changes in Contingent Liability Balance $0 $0 $0
11070 Changes in Unrecognized Pension Transition Liability $0 $0 $0
11080 Changes in Special Term/Severance Benefits Liability $0 $0 $0
11090 Changes in Allowance for Doubtful Accounts -Dwelling $o $0 $0
11100 Changes in Allowance for Doubtful Accounts -Other $0 $o $0
11170 Administrative Fee Equity $77,253 $0 $77,253
Page 52 of 53 form HUD-50075-ST(1212014)
11180 Housing Assistance Payments Equity $186,379 $0 $186,379
11190 Unit Months Available 12756 168 12924
11210 Number of Unit Months Leased 9549 157 9706
11270 Excess Cash $0
11610 Land Purchases $0
11620 Building Purchases $0
11630 Furniture & Equipment- Dwelling Purchases $0
11640 Furniture & Equipment- Administrative Purchases $0
11650 Leasehold Improvements Purchases $0
11660 Infrastructure Purchases $0
13510 CFFP Debt Service Payments $0
13901 Replacement Housing Factor Funds $0
Page 53 of 53 form HUD-50075-ST(1212014)
Certification by State or Local
Official of PHA Plans Consistency
with the Consolidated Plan or
State Consolidated Plan
(All PHAs)
U. S Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 2/29/2016
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan
I, Roy D Buol , the City of Dubuque Mayor
Official's Name Official's Title
certify that the 5 -Year PHA Plan and/or Annual PHA Plan of the
City of Dubuque IA087
PHA Name
is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of
Impediments (AI) to Fair Housing Choice of the
City of Dubuque
Local Jurisdiction Name
pursuant to 24 CFR Part 91.
Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State
Consolidated Plan and the AI. The City of Dubuque PHA Plan & the Consolidated Plant track the
number of units per census tract and track the location of affordable housing and type. The
activities and goals include actions the City will take to integrate affordable housing that is fully
available without regard to race, ethnicity, religion, national origin, sex, disability, familial status,
gender or sexual orientation. Both Plans include specific goals to expand opportunities for Section
8 applicants & participants, including strategies to increase affordability.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Authorized Official
Roy D Buol
A
Title
City of Dubuque Mayor
Signature
Date
Page 1 of 1 form HUD -50077 -SL (12/2014)