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Mystique Casino Request to Construct Outside Patio and Pergola Copyright 2014 City of Dubuque Consent Items # 21. ITEM TITLE: Mystique Casino Request to Construct Outside Patio and Pergola SUMMARY: City Manager recommending approval of a request from Mystique Casino to spend funds from the Dubuque Racing Association Depreciation and Improvement Fund to construct a patio and pergola in the area between the Hilton Garden Inn and Houlihan's Restaurant to meet required Hilton standards. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type Mystique Casino Request to Cosntruct Outside Patio City Manager Memo and Pergola-MVM Memo Mystique Casino Request Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Mystique Casino Request to Construct Outside Patio and Pergola DATE: May 10, 2016 As required by the Amended and Restated Lease Agreement between the City of Dubuque and the Dubuque Racing Ltd, Dubuque Racing Association President and CEO Jesus Aviles requests City Council approval to spend funds from the Dubuque Racing Association Depreciation and Improvement Fund to construct a patio and pergola in the area between the hotel and Houlihan's Restaurant to meet required Hilton standards. The total cost of the project is $37,800.96 and the funds are available in the Dubuque Racing Association Depreciation and Improvement Fund. I concur with the recommendation and respectfully request Mayor and City Council approval. Micliael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Jesus M. Aviles, President and CEO, Dubuque Racing Association � r Date: May 10, 2016 To: The Honorable Mayor and City Council Members CC: Michael C. Van Milligan, City Manager From: Jesus M. Aviles, President and CEO/ Dubuque Racing Association Issue: Outside Patio and Pergola As required in the Amended and Restated lease Agreement between the City of Dubuque and the Dubuque Racing LTD.,I am formally requesting City approval to construct a patio and pergola in the area between the Hotel and Houlihan's Restaurant to meet required Hilton standards. The area for this improvement is on the old landfill, the ground will have to be raised by 8-10 inches to meet City code for ADA. This will also include removing and replacing the patio and the entrances to both Houlihan's and the Hotel in that area. My recommendation for this expenditure is $35,328.00 plus tax $2,472.96 for a total of$37,800.96. Three bids were obtained for the concrete work and pergola construction. The Concrete bid will be awarded to Manders Quality Concrete for $20,328.00, Pergola and gas line for firepit bid will be awarded to Epic Construction for $15,000.00 The source of the funding for the project is the Depreciation and Improvement Fund (D&I Fund) which has a balance of$729,153.64 and an available amount of$479,153.64 the required minimum for the D&I Fund is $250,000 per the City/DRA Lease Agreement. If you require additional information or further clarification, please contact me. Thank you for your consideration in this manner. MYSTIQUE CASINO 1855 Greyhound Park Rd. -%*r Dubuque,IA 52001-%*v- 800-373-3647 -%`tri- www.mystiquedbq.com Manders WAUTY Concrete INC. Estimate 11243 Oakland Farms Rd. Dubuque, Iowa 52003 563-590-2351 fax 563-583-0720 Date s ima a o. 03/31/16 2171 Name/Address Dubuque Houlihans 1801 Greyhound Park Drive Hilton Garden Inn Dubuque IA 52001-2381 project Patio/walk Description Total removel 495.00 14 ton of stone 235.00 patio 22' X 34' = 734 sq.ft. X (9.00) 6,732.00 beige stamped, seamless stone 5"thick,w/rod 2'o/c new walk to patio 8' X 8' 400.00 4 piers for pergola 16" X 16" X 4' 1,000.00 front walk 12' X 15'6" = 186 sq.ft, X (10.00) 1,860.00 removel and pour, beige stamped stone front patio 16' X 24' = 384 sq.ft. X (10.00) 3,840.00 removel and pour, stamped, beige stone sidewalk and door pad removel and pour 5"thick w/rod 5,766.00 8' X 110' = 880 8'6" X 9' 6" 961 sq.ft. '►CoUtlfGess, WIS-e-P-0 d-efails ar-e o f f-eo f- -e di f fer,etice Total $20,328.00 b,efW-9_,ev► OA-edIOGY_e 00d 0A6J901f 1'c.et1f. -we appreciate your business- D & D Concrete Inc. Estimate P.O Box 3040 Dubuque Iowa Date Estimate# 52004-3040 4/28/2016 1698 Name/Address Estimating Due Date Project JOB NAME 4/28/2016 Houlihans Description Qty Cost Total REMOVAL OF EXISTING AND PLACE 15 TON STONE 1 800.00 800.00 PATIO 22'X 34'BEIGR COLOR SEAMLESS STAMP s"THICK 734 10.00 7,340.00 WITH ROD NEW WALK TO PATIO 8'X 8' 64 7.00 448.00 4 PIERS 16"X 16"X 4' 4 300.00 1,200.00 FRONT WALK 12'X 15.5'REMOVAL AND REPLACE WITH 6" 384 12.00 4,608.00 THICK BEIGE STAMPED REMOVE AND REPLACE SIDEWALK AND DOOR PAD 5" 961 7.00 6,727.00 THICK WITH ROD 8'X 110'AND 8.5'X 9.5' Thank You For The Opportunity To Quote Your Project If You Have Any Questions At All Please Call!!! Total $21,123.00 Signature D&D SUPERIOR CONCRETE www.ddeoncreteinc.com Phone# Fax# E-mail Web Site 563-584-0997 553-584-9646 dague7@mchsi.com www.ddconcreteinc.com PROPOSAL Concrete Construction Concrete Pumping /Telebelting 15712 Key City Ln. Peosta, IA 52068 C 0 M C R NAME I ADDRESS DATE Location/Job Ken Haugen 4/22/2016 Houlihans Hilton Garden Inn 1801 Grey Hound Park Dr. Dubuque,IA 52001 DESCRIPTION 734 sq ft.5"Stamped Patio w/rod 64 sq ft.Sidewalk to Patio w/4 pergola piers 186 sq ft.Stamped Front sidewalk 384 sq ft.Stamped Front patio 880 sq ft.5"Sidewalk, w/961 sq ft.Door pad w/rod Removal included. TOTAL $23,042.00 All sites must be acceptable to truck traffic.All grades+or-1/10th inch per foot.All materials guaranteed to be as specified.All work to be completed in a workmanlike manner according to standard.practices.Any alteration or deviation from above specifications involving extra costs,will be executed only upon consent of owner,and will become an extra charge over and above the estimate.Increases in cost of material to contractor after date of proposal will be passed on to and paid by owner as additional costs.All agreements SIGNATURE it r Epic C—pnstruction ---------------- " ' 1 April 21, 2016 j Ken Haugen Hilton Garden Inn 1801 Greyhound Park Drive Dubuque, IA 52001 Reference: Pergola for Outdoor Terrace Project Ken Thank you for the opportunity to quote the Pergola for your outdoor terrace project.The scope of work and pricing is listed below and is based on the drawing supplied to us by Carver&Associates dated 3-11-16. If you have any questions feel free to give me a call. Scope of Work Pergola Framing ' Asphalt Shingle Roof to Match Hotel Aluminum Soffit and Facia to Match Hotel Gutter and Downspouts to Match Hotel Stone Veneer at Pergola Columns to Match Hotel Gas Piping for Fire Pit All of the above for the sum of$15,000. Exclusions Concrete Piers and Flatwork by Concrete Contractor Fire Pit and Furniture by Owner I 3749 Killian Lane ( PO Box 249 1 Kieler,Wisconsin 53812 p.608.568.7577 f.608.568.3259 www.epicgc.com I i I i Thill Construction 4844 Hwy 61 Potosi, WI 53820 Ken Haugen 1801 Greyhound Park Drive Dubuque, IA 52001 Hilton Garden Inn Outdoor Terrace Drawings by Carver &Associates Complete Pergola Including Framing, Roofing, Sheet Metal, and Stone Columns. Includes Gas Piping for Fire Pit. Materials to Match Existing Hotel Furniture by Owner Concrete by Others I _— ._.............._......._.................__............... .......... Tom Thill — (563)-590-4670 07-75I T�3TAl - -- raX lncludi;d Signatures Your Name Date Client's Name Date i I 6517 N WILSHIRE LANE Klein Construction Company DUBUQUE IA 52003 Hilton Garden Inn ESTIMATE / 4-21-2016 KEN HAUGEN ESTIMATED COST 1801 GREYHOUND PARK DR $ 161288 -00 DUBUQUE IA 52001 11 11 a • k,FeTTA' 1 • 096 ' ." 1:1:j " • • • • I ' ' I D • WE WILL INCLUDE GAS PIPING FOR OWNERS FIREPIT & PERGOLA FRAMING. C ALL MATERIALS ON JOB TO MATCH EXISTING HOTEL j i THIS PRICE DOES NOT INCLUDE ANY CONCRETE I WORK OR PIERS FOR PERGOLA FURNITURE BY OWNER ANY QUESTIONS CALL THANKS RON KLEIN 213-0473 TOTAL $16,288.00 Discount-0% 50.00 I i Terms & Conditions Signatures Your Name Date Client's Name Date I I Dubuque M-Amesica City 1I 1' Masterpiece on the Mississippi 2007 • 2012 • 2013 Mr. Jesus M. Aviles Dubuque Racing Association 1855 Greyhound Park Road Dubuque, IA 52001 Re: Outside Patio and Pergola Mr. Aviles, City Clerk's Office City Hall 50 W. 13th Street Dubuque, IA 52001-4864 (563) 589-4100 office (563) 589-0890 fax ctyclerk@cityofdubuque.org www.cityofdubuque.org May 17, 2016 At their meeting of May 16, 2016, the Dubuque City Council approved your request for use of Depreciation and Improvement (D&I) funds for the construction of an outside patio and pergola area between the Hotel and Houlihan's restaurant as outlined in your letter of May 10, 2016. Thank you. Kevin S. Firnstahl, CMC City Clerk cc: Michael C. Van Milligen, City Manager /ksf