IDOT Five-Year Agreement for Maintenance and Repair of Primary Roads 2016-2021 Copyright 2014
City of Dubuque Consent Items # 22.
ITEM TITLE: I DOT Five-Year Agreement for Maintenance and Repair of
Primary Roads in Municipalities
SUMMARY: City Manager recommending approval and endorsement of
the Five-Year Agreement for Maintenance and Repair of
Primary Roads in Municipalities between the Iowa
Department of Transportation and the City of Dubuque.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Iowa DOT 5 Year Road Maintenance Agreement-MVM City Manager Memo
Memo
Staff Memo Staff Memo
IDOTAgreement Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Five-Year Agreement for Maintenance
and Repair of Primary Roads in Municipalities
DATE: May 12, 2016
Every five years a "master agreement" is prepared by the Iowa Department of
Transportation and distributed to all Iowa municipalities that have State primary
highways within its corporate limits. Acceptance of this master agreement is necessary
in order to coordinate the maintenance of the State roadways located within the
municipality jurisdictions.
City Engineer Gus Psihoyos recommends City Council approval and endorsement of
the Five-Year Agreement for Maintenance and Repair of Primary Roads in
Municipalities between the Iowa Department of Transportation and the City of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF A Uit` bjitte
DuBL 1U1-AWcaCft
111111.1 11
Masterpiece on the Mississippi 2007.201_,2011
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Iowa Department of Transportation Five-Year Agreement for Maintenance
and Repair of Primary Roads in Municipalities
DATE: May 12, 2016
INTRODUCTION
The purpose of this memorandum is to provide information and recommend endorsement of the
Five-Year Agreement for Maintenance and Repair of Primary Roads in Municipalities between
the Iowa Department of Transportation (Iowa DOT) and the City of Dubuque.
BACKGROUND
Every five years a "master agreement" is prepared by the Iowa DOT and distributed to all Iowa
municipalities that have State primary highways within its corporate limits. Acceptance of this
master agreement is necessary in order to coordinate the maintenance of the State roadways
located within the municipality jurisdictions.
DISCUSSION
The attached agreement is for the period of July 1, 2016 to June 30, 2021. Public Works
Director John Klostermann, and Assistant City Engineer Robert Schiesl have reviewed and
approved the new agreement.
Other than dates, the agreement is very similar to its predecessor. All other language and
provisions are consistent with the Iowa Code administrative rules.
ACTION TO BE TAKEN
I recommend that the Five-Year Agreement for Maintenance and Repair of Primary Roads in
Municipalities between the Iowa Department of Transportation (Iowa DOT) and the City of
Dubuque is endorsed and executed.
Prepared by Robert Schiesl, Assistant City Engineer
cc: John Klostermann, Public Works Director
Masterpiece on the Mississippi
Mr. Jeff Tjaden
Iowa Department of Transportation
District 6 Office / Highway Division
5455 Kirkwood Blvd. SW
Cedar Rapids, IA 52404
Mr. Tjaden,
Dubuque
Ad -America city
'I 1'
2007 • 2012 • 2013
City Clerk's Office
City Hall
50 W. 13th Street
Dubuque, IA 52001-4864
(563) 589-4100 office
(563) 589-0890 fax
ctyclerk@cityofdubuque.org
www.cityofdubuque.org
May 20, 2016
Enclosed is the five-year Agreement for Maintenance and Repair of Primary Oards in
Municipalities between the City of Dubuque and the Iowa Department of Transportation
or the period of July 1, 2016 through June 30, 2021.
The City Manager has signed the Agreement on behalf of the City of Dubuque. Please
forward an executed copy after your district office has approved it.
Please contact me if you have any questions.
Thank you.
Kevin S. Firnstahl,
City Clerk
Enclosure.
cc: Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
C3IOWADOT
SMARTER I SIMPLER 1 CUSTOMER DRIVEN
www.iowadot.gov
District 6 Office / Highway Division
5455 Kirkwood Blvd SW I Cedar Rapids, IA 52404
Phone: (319) 364-0235 I Fax: (319) 730-1564 1 Email: Jeffrey.Tjaden@dot.iowa.gov
May 27, 2016 Ref: 832
City of Dubuque
City Clerk
City of Dubuque
50 West 13th Street
Dubuque, IA 52001-4864
Dear City Clerk:
Enclosed you will find your copy of the approved five-year Agreement for Maintenance and Repair of Primary
Roads between the City of Dubuque and the Iowa Department of Transportation for the period of July 1, 2016
through June 30, 2021.
Sincerely,
Jeff Tjaden
District Maintenance Manager
JT h
Enclosure
Cc: Sheri Harris, ERMS, Records Management Services, Iowa Department of Transportation
Art Gourley, Area Engineer, Iowa Department of Transportation
Joe Kilburg, Dubuque/Maquoketa Areas Supervisor, Iowa Department of Transportation
Form 81b034wd
05-11
(Alma Department of Transportation
Agreement for Maintenance and Repair of
Primary Roads in Municipalities
This Agreement made and entered into by and between the Municipality of Dubuque Dubuque
County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter
referred to as the Department.
AGREEMENT:
In accord with Provisions of Chapter 28E, Sections 306.3, 306.4, 313.3-5, 313.21-.23, 313.27, 313.36, 314.5, 321.348 and
384.76 of the Code of Iowa and the Iowa Administrative Rules 761 — Chapter 150 (IAC) the Municipality and Department enter
into the following agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries
of the Municipality.
I. The Department shall maintain and repair:
A. Freeways (functionally classified and constructed)
1. Maintain highway features including ramps and repairs to bridges.
2. Provide bridge inspection.
3. Highway lighting.
B. Primary Highways — Urban Cross -Section (curbed) (See Sec. ILA)
1. Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding parking
lanes, drainage structures, intakes, manholes, public or private utilities, sanitary sewers and storm sewers).
2. Traffic Services: Provide primary road signing for moving traffic, pavement marking for traffic lanes, guardrail,
and stop signs at intersecting streets.
3. Drainage: Maintain surface drainage within the limits of pavement maintenance described in I.B.1 above.
4. Snow and Ice Removal: Plow traffic lanes of pavement and bridges and treat pursuant to the Department's
policy.
5. Vehicular Bridges: Structural maintenance and painting as necessary.
6. Provide bridge inspection.
C. Primary Highways — Rural Cross -Section (uncurbed) (See II.B)
1. Maintain, to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to utility
construction and maintenance.
D. City Streets Crossing Freeway Rights of Way (See II.C)
1. Roadsides within the limits of the freeway fence.
2. Surface drainage of right of way.
3. Traffic signs and pavement markings required for freeway operation.
4. Guardrail at piers and bridge approaches.
5. Bridges including deck repair, structural repair, berm slope protection and painting.
6. Pavement expansion relief joints and leveling of bridge approach panels.
II. The Municipality shall maintain and repair:
A. Primary Highways — Urban Cross -Section (curbed) (See Sec. I.B)
1. Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state pavement
maintenance; curbs used to contain drainage; and repairs to all pavement due to utility construction,
maintenance and repair.
2. Traffic Services: Paint parking stalls, stop lines and crosswalks. Maintain, repair and provide energy to traffic
signals and street lighting.
3. Drainage: Maintain storm sewers, manholes, intakes, catch basins and culverts used for collection and
disposal of surface drainage.
4. Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and ice from all
areas outside the traffic lanes and load or haul snow which the Municipality considers necessary. Remove
snow and ice from sidewalks on bridges used for pedestrian traffic.
5. Maintain sidewalks, retaining walls and all areas between curb and right-of-way line. This includes the removal
of trees as necessary and the trimming of tree branches as necessary.
6. Clean, sweep and wash streets when considered necessary by the Municipality.
7. Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and structural
repairs.
B. Primary Highways — Rural Cross -Section (uncurbed) (See Sec. I.C)
1. Maintain and repair highway facilities due to utility construction and maintenance.
2. Removal of trees as necessary and the trimming of tree branches as necessary.
3. Maintain sidewalks.
C. City Streets Crossing Freeway Rights of Way (See LD)
1. All pavement, subgrade and shoulder maintenance on cross streets except expansion relief joints and bridge
approach panel leveling.
2. Mark traffic lanes on the cross street.
3. Remove snow on the cross street, including bridges over the freeway.
4. Clean and sweep bridge decks on streets crossing over freeway.
5. Maintain all roadside areas outside the freeway fence.
6. Maintain pedestrian overpasses and underpasses including snow removal, painting, lighting and structural
repair.
III. The Municipality further agrees:
A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall
conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways."
B. To prevent encroachment or obstruction within the right of way, the erection of any private signs on the right of way,
or on private property which may overhang the right of way and which could obstruct the view of any portion of the
road or the traffic signs or traffic control devices contrary to Section 318.11 of the Code of Iowa.
C. To comply with all current statutes and regulations pertaining to overlength and overweight vehicles using the primary
roads, and to issue special permits for overlength and overweight vehicles only with approval of the Department.
D. To comply with the current Utility Accommodation Policy of the Department.
E. To comply with the access control policy of the Department by obtaining prior approval of the Department for any
changes to existing entrances or for the construction of new entrances.
IV. Drainage district assessments levied against the primary road within the Municipality shall be shared equally by the
Department and the Municipality.
V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by separate
agreements.
VI. The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the
responsibilities covered in Section I of this agreement.
VII. This Agreement shall be in effect for a five year period from July 1, 2016 to June 30, 2021
IN WITNESS WHEREOF, The Parties hereto have set their hands, for the purposes herein expressed, on the dates indicated
below.
City of Dubuque
By
Date
NICIPALITY IOWA DEPARTMENT OF TRANSPORTATION
BY
Date
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