Minutes_City Council Proceedings 5 2 16 CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on May 2, 2016 in the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, Resnick,
Rios; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Skills Gap.
WORK SESSION
SKILLS GAP ANALYSIS
Rick Dickinson, CEO/President, and Kristin Dietzel, VP of Workforce Solutions for
Greater Dubuque Development Corp. provided a slide presentation on Skills Gap
Analysis. Topics included:
• Labor market overview
• Employment growth
• Working age population growth
• Earnings per worker
• Skills gap: methodology
• Population by race/ethnicity and gender
• Education attainment overview for Dubuque 7-county region
• Skills gap by occupation
• EMSI data calculation and projections
The City Council had discussion with Mr. Dickinson and Ms. Dietzel following the
presentation.
There being no further business, upon motion the City Council adjourned at 6:20 p.m.
/s/Kevin S. Firnstahl, CMC
City Clerk
it 5/11
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CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on May 2, 2016 in the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, Resnick,
Rios; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
KDTH Day (May 4, 2016) was accepted by KDTH News Director Jesse Gavin;
Historic Preservation Month (May 2016) was accepted by Historic Preservation
Commission Chairperson Christina Monk;
Mental Health Month (May 2016) was accepted by Matt Zanger of Mental Health
America — Dubuque County.
ICMA FELLOWSHIP EXCHANGE
Assistant City Manager Cindy Steinhauser introduced members of the latest
International City/County Fellowship Exchange Program Mr. Sothy Roth Sam Oeurn of
Cambodia, Mr. Alfian of Indonesia, Ms. Rina Rachmawati of Indonesia, Ms. Walaiporn
(Bee) Phumirat of Thailand.
CONSENT ITEMS
Motion by Lynch to receive and file the documents, adopt the resolutions, and dispose
of as indicated. Seconded by Resnick. Council Member Jones requested (#4) Chris
Kohlmann Receives Women of Achievement Award be held for separate discussion.
Motion carried 7-0.
1 . Minutes and Reports Submitted: City Council Proceedings of 4/18; Housing
Commission of 3/22; Zoning Advisory Commission of 4/6; Proof of Publication for City
Council Proceedings of 4/4. Upon motion the documents were received and filed.
2. Notice of Claims and Suits: Cafe Fraiche for property damage/loss of revenue, Terry
Leibold for vehicle damage, and Agnes Nadermann for property damage; Devon Phillips
for lost property. Upon motion the documents were received, filed and referred to the City
Attorney.
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3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities
Assurance Pool: Cafe Fraiche for property damage/loss of revenue; Terry Leibold for
vehicle damage; Agnes Nadermann for property damage. Upon motion the documents
were received, filed and concurred.
4. Chris Kohlmann Receives Women of Achievement Award: City Manager
transmitting information on Information Services Manager Chris Kohlmann receiving the
Achievements in Her Field Award from the Women's Leadership Network that recognizes
and honors women who have already, or aspire to, provide significant contributions in
their professional, personal and volunteer roles in the community. Motion by Jones to
receive and file the documents. Seconded by Resnick. Council Member Jones recognized
Ms. Kohlmann for her achievements. Motion carried 7-0.
5. Ken Kringle Historic Preservation Awards: Historic Preservation Commission
submitting information on the 2016 Ken Kringle Historic Preservation Awards that were
presented at the April 2016 Architecture Days and recognize exemplary rehabilitation
efforts of eight properties. Upon motion the documents were received and filed.
6. Historic Tax Credit Workshop: Historic Preservation Commission transmitting
information on a free Historic Tax Credits Workshop on May 24, 2016 at Inspire Cafe
sponsored by the Commission. Upon motion the documents were received and filed.
7. Sustainable Dubuque Community Grant Recommendations: City Manager
recommending approval of four projects for funding from the Sustainable Dubuque
Community Grant Program. Upon motion the documents were received, filed and
approved.
8. Community Development Block Grant (CDBG) Fiscal Year 2016 Annual Action Plan
Amendment 4: City Manager recommending adoption of the FY2016 Annual Action Plan
— Amendment 4 for the Community Development Block Grant (CDBG) Program that
reallocates funding for the FY2017 Annual Action Plan. Upon motion the documents were
received and filed and Resolution No. 164-16 Approving Fiscal Year 2016 (Program Year
2015) Annual Action Plan Amendment 4 for Community Development Block Grant
(CDBG) Funds was adopted.
9. Community Development Block Grant (CDBG) Fiscal Year 2017 Annual Action Plan:
City Manager recommending approval of a resolution adopting the Fiscal Year 2017
Annual Action Plan and authorizes the City Manager to prepare and submit the Plan to
the U.S. Department of Housing and Urban Development (HUD). Upon motion the
documents were received and filed and Resolution No. 165-16 Adopting the Fiscal Year
2017 (Program Year 2016) Community Development Block Grant (CDBG) Annual Action
Plan was adopted.
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10. Contract for Services with Circles® USA: City Manager recommending approval of
a contract with Circles® USA for consulting services for the Dubuque Circles® Initiative.
Upon motion the documents were received, filed and approved.
11 . 2016 Pavement Marking Project Award: City Manager recommending award of the
public improvement contract or the 2016 Pavement Marking Project to SELCO, Inc. Upon
motion the documents were received and filed and Resolution No. 166-16 Awarding the
public improvement contract for the 2016 Pavement Marking Project was adopted.
12. Fiscal Year 16 Sewershed 5, 7, 11 , 12 Manhole Project Award: City Manager
recommending that the that the award for the FY16 Sewershed 5, 7, 11 and 12 Sanitary
Sewer Manhole Project be officially recorded in the minutes of the City Council. Upon
motion the documents were received, filed and made a Matter of Record.
13. Compensation Package for Non-bargaining Unit Employees
City Manager recommending that effective July 1 , 2016 through June 30, 2017, the
wage plans in effect on June 30, 2016 for general employee classifications and non-
assigned classifications be increased by 2.5% across the board. Upon motion the
documents were received and filed and Resolution No. 167-16 Approving the
compensation package for Non-Bargaining Unit Employees for Fiscal Year 2016 was
adopted.
14. Southwest Arterial Project Property Acquisition - Neztrop, LLC and Portzen
Building Firm, LLC: City Attorney recommending approval of a Purchase Agreement for
acquisition of property and easements for the Southwest Arterial Project from Neztrop,
LLC and Portzen Building Firm, LLC. Upon motion the documents were received, filed
and approved.
15. Pre-Annexation Agreement — Culbertson: City Manager recommending approval
of a Pre-Annexation Agreement with Thomas R. and Carrie A. Culbertson, property
owners of Lot 18 in Twin Ridge Subdivision. Upon motion the documents were received
and filed and Resolution No. 168-16 Approving a Pre-Annexation Agreement between
the City of Dubuque, Iowa and Thomas R. and Carrie A. Culbertson was adopted.
16. Pre-Annexation Agreement— Noel: City Manager recommending approval of a Pre-
Annexation Agreement with Dennis J. and Jean M. Noel, property owners of Lot 3 in Twin
Ridge Subdivision. Upon motion the documents were received and filed and Resolution
No. 169-16 Approving a Pre-Annexation Agreement between the City of Dubuque, Iowa
and Dennis J. and Jean M. Noel was adopted.
17. Pre-Annexation Agreement — Welsh: City Manager recommending approval of a
Pre-Annexation Agreement with Donald and Margery A. Welsh, property owners of
property located at the northeast corner of Key West Drive and Lake Eleanor Drive. Upon
motion the documents were received and filed and Resolution No. 170-16 Approving a
Pre-Annexation Agreement between the City of Dubuque, Iowa and Donald and Margery
A. Welsh was adopted.
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18. Urban Deer Management Plan 2016-2017: City Manager transmitting the City of
Dubuque 2015-2016 Urban Deer Management Report and recommending approval of
the 2016-2017 Urban Deer Management Plan. Upon motion the documents were
received, filed and approved.
19. Weaver Castle, LLC -Third Amendment to Development Agreement for 1576-1580
Locust Street: City Manager recommending approval of a Third Amendment to the
Development Agreement with Weaver Castle, LLC for the redevelopment of the property
at 1576-1578-1580 Locust Street extending the completion date to June 30, 2016. Upon
motion the documents were received and filed and Resolution No. 171-16 Approving the
Third Amendment to Development Agreement between the City of Dubuque, Iowa and
Weaver Castle, LLC was adopted.
20. Code of Ordinances - Adoption of Supplement 21 : City Clerk recommending
adoption of Supplement No. 21 to the City of Dubuque Code of Ordinances. Upon motion
the documents were received and filed and Resolution No. 172-16 Adopting Supplement
No. 21 to the Code of Ordinances of the City of Dubuque, Iowa was adopted.
21 . Signed Contracts: Area Residential Care, Inc., Vocation Services (ARC)
agreement with the City of Dubuque for performing clean-up services in City parks. Upon
motion the documents were received and filed.
22. Improvement Contracts / Performance, Payment and Maintenance Bonds:
Connolly Construction for the FY16 Sewershed 7, 11 , and 12 Manhole Project;
McDermott Excavating for the FY16 Sewershed 5 Manhole Project; Tschiggfrie
Excavating. Co. for the 2016 Bridge Repairs and Maintenance Project. Upon motion the
documents were received, filed and approved.
23. Alcohol Compliance Civil Penalty for Alcohol License Holder — Days Inn & Spirits
Bar & Grill: City Manager recommending approval of the Acknowledgment/Settlement
Agreement for an alcohol compliance violation for Days Inn & Spirits Bar & Grill, 1111
Dodge Street. Upon motion the documents were received, filed and approved.
24. Tobacco Compliance — Civil Penalty for Tobacco License Holder— Tott's Tap: City
Manager recommending approval of the Acknowledgement/Settlement Agreement for a
tobacco compliance violation for Tott's Tap, 3457 Jackson Street. Upon motion the
documents were received, filed and approved.
25. Alcohol License Applications: City Manager recommending approval of annual
beer, liquor and wine licenses as submitted. Upon motion the documents were received
and filed and Resolution No. 173-16 Approving applications for beer, liquor, and/or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits was adopted.
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ITEMS SET FOR PUBLIC HEARING
Motion by Lynch to receive and file the documents, adopt the resolutions, set the public
hearings as indicated, and direct the City Clerk to publish notice as prescribed by law.
Seconded by Connors. Motion carried 7-0.
1 . Carnegie-Stout Public Library - Maker Space Project: City Manager recommending
preliminary approval of the construction plans and specifications, authorize the public
bidding process and set a public hearing for May 16, 2016 for the Carnegie-Stout Public
Library's Maker Space Project. Upon motion the documents were received and filed and
Resolution No. 174-16 Preliminary approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans, specifications, form of contract,
and estimated cost; and ordering the advertisement for bids was adopted setting a public
hearing for a meeting to commence at 6:30 p.m. on May 16, 2016 in the Historic Federal
Building.
2. Transit Advisory Board Student Fare Recommendation: City Manager
recommending that a public hearing be set for June 6, 2016 for discussion and approval
of the Jule Transit student fares for the 2016-2017 school year as recommended by the
Transit Advisory Board. Upon motion the documents were received and filed and
Resolution No. 175-16 Setting the date for a public hearing establishing a fixed-route
student fare was adopted setting a public hearing for a meeting to commence at 6:30 p.m.
on June 6, 2016 in the Historic Federal Building.
BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their desire to serve on
the following Boards/Commissions.
1 . Building Code and Advisory Appeals Board: One, 3-year term through August 1 ,
2018 (Vacant term of Carr — Residential Contractor). Applicant: Mark Gudenkauf, 1251
Deer Creek Ridge. Mr. Gudenkauf spoke in support of his appointment and provided a
brief biography.
Appointments were made to the following Board/Commission
2. Human Rights Commission (Appointments): Two, 3-year terms through January 1 ,
2017 (Vacant terms of Engling and Melchert). Applicants: Jeff Lenhart, 1274 Locust St.
#3; and Jay Schiesl, 195 W. 17th St. Motion by Lynch to appoint Mr. Lenhart and Mr.
Schiesl to 3-year terms through January 2017. Seconded by Jones. Motion carried 7-0.
PUBLIC HEARINGS
Upon motion the rules were suspended allowing anyone present to address the City
Council on the following items.
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1 . Request to Amend Plaza 20 Planned Unit Development District: Proof of publication
on notice of public hearing to consider approval of a request from Sara Hutchinson to
amend the Plaza 20 Planned Unit Development (PUD) District at 2600 Dodge Street to
allow construction of new retail space and rezone property from R-1 Single-Family
Residential to Planned Unit Development and the Zoning Advisory Commission
recommending approval with the condition that the landscaping added along the east side
of the PUD be a shade tree variety.
Motion by Jones to receive and file the documents and that the requirement that a
proposed ordinance be considered and voted on for passage at two Council meetings
prior to the meeting at which it is to be passed be suspended. Seconded by Resnick.
Applicant Sara Hutchinson spoke in favor of the request. Planning Services Laura
Carstens provided a staff report. Ms. Hutchinson and Ms. Carstens responded to
questions from the City Council regarding fencing and landscaping and litter control
concerns raised by the neighboring property owners. Motion carried 7-0.
Motion by Jones for final consideration and passage of Ordinance No. 13-16 Amending
Title 16, the Unified Development Code of the City of Dubuque Code of Ordinances by
rescinding Ordinances 15-62, 67-78, 52-91 , and 6-99 which established regulations for
the Plaza 20 PUD Planned Unit Development District with a Planned Commercial
Designation and now being amended to allow for the development of new retail space at
the east side of the shopping plaza, and the rezoning of an adjacent parcel from R-1
Single-Family Residential to PUD Planned Unit Development. Seconded by Connors.
Motion carried 7-0.
2. Request to Amend Tower Hills Planned Unit Development District on Rockdale Road
/South Pointe Village: Proof of publication on notice of public hearing to consider approval
of a request by Chris Miller to amend the Tower Hills Planned Unit Development (PUD)
District on Rockdale Road to allow development of South Pointe Village; comprised of
two Commercial lots and Single and Multi-Family residences and the Zoning Advisory
Commission recommending approval with the condition that the secondary emergency
access be required when 100 dwelling units are completed.
Motion by Connors to receive and file the documents and that the requirement that a
proposed ordinance be considered and voted on for passage at two Council meetings
prior to the meeting at which it is to be passed be suspended. Seconded by Lynch.
Applicant Chris Miller spoke in support of the request. Planning Services Laura Carstens
provided a staff report. Ms. Carstens and City Manager Van Milligen responded to
questions from the City Council regarding the number of units as it relates to the
secondary emergency access road, increased traffic, evaluation of future repairs to
Rockdale Road and citizen concerns about the noise ordinance and waivers as they apply
to construction sites. Motion carried 7-0.
Motion by Connors for final consideration and passage of Ordinance No. 14-16
Amending Title 16 of the City of Dubuque Code of Ordinances Unified Development Code
by reclassifying hereinafter described property located at 2475 Rockdale Rd. from R-1
Single-Family Residential Zoning District to PUD Planned Unit Development with a PR
Planned Residential Designation and amending the Tower Hills Planned Unit
Development to allow the development of the South Pointe Planned Unit Development
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comprised of single and multi-family residential dwellings and commercial building lots.
Seconded by Lynch. Motion carried 7-0.
3. Development Agreement - Friends of St. Mary's/DBA Steeple Square, 1501 Jackson
Street: Proof of publication on notice of public hearing to consider approval of the
proposed issuance of Urban Renewal Tax Increment Revenue Obligations and the
execution of a Development Agreement relating thereto with Friends of St. Mary's/DBA
Steeple Square and the City Manager recommending approval. Motion by Connors to
receive and file the documents and adopt Resolution No. 176-16 Approving a
Development Agreement by and between the City of Dubuque, Iowa and Friends of St.
Mary's./DBA Steeple Square providing for the issuance of Urban Renewal Tax Increment
Revenue Obligations for the redevelopment of 1501 Jackson Street. Seconded by Del
Toro. Developer John Gronen responded to questions from the City Council regarding
who will maintain the facility and how facility maintenance will be paid for during the life
of the development. Motion carried 7-0.
4. Dubuque Industrial Center South - Verena Court Project: Proof of publication on
notice of public hearing to approve the plans, specifications, form of contract and
estimated cost for the Dubuque Industrial Center South - Verena Court Project and the
City Manager recommending approval. Motion by Connors to receive and file the
documents and adopt Resolution No. 177-16 Approval of plans, specifications, form of
contract, and estimated cost for the Dubuque Industrial Center South - Verena Court
Project. Seconded by Lynch. Motion carried 7-0.
5. Fiscal Year 2016 Second Budget Amendment: Proof of publication on notice of
public hearing to approve the Fiscal Year 2016 Second Budget Amendment and the City
Manager recommending approval. Motion by Connors to receive and file the documents
and adopt Resolution No. 178-16 Amending the current budget for the Fiscal Year ending
June 3, 2016 as amended last on September 22, 2015. Seconded by Lynch. Motion
carried 7-0.
6. North Grandview Avenue, Delhi Street and Grace Street Roundabout Project: Proof
of publication on notice of public hearing to consider approval of plans, specifications,
form of contract and estimated cost for the North Grandview Avenue and Delhi Street
Roundabout Intersection Improvement Project and the City Manager recommending
approval. Motion by Jones to receive and file the documents and adopt Resolution No.
179-16 Approval of plans, specifications, form of contract, and estimated cost for the
North Grandview Avenue and Delhi Street Intersection Improvement project. Seconded
by Resnick. Staff made a presentation. Topics included what is a modern roundabout,
reasons for using roundabouts, description of intersection under design, and simulations.
Angela Allred, 1465 Parkway St. thanked staff for the public outreach and information and
addressed the City Council regarding her concerns about pedestrian and bicycle safety.
Ben Wilkinson of GHD addressed Ms. Allred's concerns about planned signage and
crosswalk setbacks as well as the infeasibility of a crosswalk on the slope of North
Grandview Ave. north of the intersection. Motion carried 7-0.
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Upon motion the rules were reinstated limiting discussion to the City Council.
ACTION ITEMS
1 . Public Input and Start Time for City Council Meetings: City Attorney submitting two
proposed ordinances concerning City Council discussion of the placement of Public Input
on the Council agenda and adjusting the start time for regular meetings.
Restated motion by Connors to receive and file the documents and consider the first
reading of a proposed ordinance amending City of Dubuque Code of Ordinances Title 1
Administration, Chapter 6 Mayor and City Council, Article A Rules and Procedure, Section
1-6A-3 Types of Meeting by establishing the meeting time for regular City Council
meetings of 6:00 PM adding an effective date of June 10, 2016 if adopted. Seconded by
Jones. City Council discussed the impact the time change might have on Council Member
attendance at work sessions that would have to be scheduled earlier to accommodate
the time change and conflicts with work schedules. Motion carried 4-3 with Del Toro, Rios,
and Resnick voting nay.
Restated motion by Connors to receive and file the documents and consider the first
reading of a proposed ordinance amending City of Dubuque Code of Ordinances Title 1
Administration, Chapter 6 Mayor and City Council, Article A Rules and Procedure,
Sections 1-6A-11 Order of Business and Agenda and 1-6A-14 Rights of Public by
clarifying the rules relating to communications to the City Council and the Public Input
Agenda adding an effective date June 10, 2016 if adopted. Seconded by Resnick. Motion
carried 7-0.
2. Multicultural Family Center Annual Report for 2015: Multicultural Family Center
Director Farris Muhammad provided a presentation of the 2015 Multicultural Family
Center Annual Report. Topics included mission statement, vision and primary goal;
public/private partnerships; board of directors; staff and volunteers; programs that
promote long-term learning; events that showcase dubuque's diversity; celebration of
culturally significant days; programs that teach culturally distinct content; computers and
technology; welcoming space and support; supporting City Council goals; financials and
demographics; recognition of community donors. Motion by Jones to receive and file the
documents. Seconded by Jones. Motion carried 7-0.
3. Bee Branch Creek Restoration Project Update: Civil Engineer Deron Muehring
provided a presentation on the status update of the multi-phase Bee Branch Watershed
Flood Mitigation Project in preparation for the May 9, 2016 walking tour of the project.
Motion by Connors to receive and file the documents. Seconded by Jones. Motion carried
6-0 (Resnick having momentarily stepped out of the room). Topics included a status
update on completion dates of related flood mitigation improvement projects and
grant/city cost share. Focus was given to W. 32nd St. Detention Basin; Lower Bee Branch
Creek Basin overlook, floating island, and gate replacement; Upper Bee Branch Creek
Restoration; 22nd Street storm sewer improvements; Kaufmann Avenue storm sewer
improvements; railroad culverts/tunneling; 17th Street storm sewer improvements; West
Locust Street storm sewer improvements; and impervious surface reduction projects
(green alleys).
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COUNCIL MEMBER REPORTS
Council Member Jones reported on the partnership between NICC, Dubuque Fire
Department and Paramount Ambulance for Emergency Medical Technician (EMT)
education to help produce an increased pool of diverse applicants.
Mayor Buol reported on the National League of Cities Mayor's Institute of Financial
Inclusion where he presented on Dubuque's Bank On program.
CLOSED SESSION
Motion by Jones at 9:54 p.m. to convene in closed session to discuss pending litigation
and property acquisition pursuant to Chapter 21 .5(1)(c), -Q) Code of Iowa. Seconded by
Connors. Mayor Buol stated for the record that the attorney who will consult with City
Council on the issues to be discussed in closed session is Assistant City Attorney
Maureen Quann. Motion carried 7-0.
Upon motion the City Council reconvened in open session at 10:15 p.m. stating that
staff had been given proper direction.
There being no further business, upon motion the City Council adjourned at 10:16 p.m.
/s/Kevin S. Firnstahl, CMC
City Clerk
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