IDOT Emergency Detour Route Agreement - 3rd Street Bridge Copyright 2014
City of Dubuque Consent Items # 15.
ITEM TITLE: I DOT Emergency Detour Route Agreement-3rd Street
Bridge
SUMMARY: City Manager recommending approval for the Mayor to
execute an agreement with the Iowa DOT for the use of
local roads as an authorized detour route for the 3rd Street
Bridge Overpass Deck Joint Repair Project scheduled for
mid September 2016.
RESOLUTION Approving the Iowa Department of
Transportation Agreement for use of local agency roads as
a detour route for the 3rd Street Bridge Overpass Deck
Joint Repair Project over US 52/61/151
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
3rd Street Bridge Overpass Deck Joint Repair Local City Manager Memo
Road Detour Route Agreement-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Iowa DOT Agreement Supporting Documentation
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 3rd Street Bridge Overpass Deck Joint Repair Project
Iowa Department of Transportation — Local Road Detour Route
Agreement
DATE: May 31, 2016
The Iowa Department of Transportation (DOT) will be doing deck joint repairs on the 3rd
Street Bridge over US 52/61/151. It will be necessary for the Iowa DOT to close the 3rd
Street overpass during construction and detour traffic onto local roads. The Iowa DOT
will furnish and install the required barricades and signing for the closure and will
remove same upon completion of the project.
The project is scheduled to begin sometime after September 12 (after Labor Day) with
bridge closure authorized to start on a Monday morning and re-opened by the following
Friday afternoon. During the Monday-Friday closure, traffic will be detoured.
Assistant City Engineer Bob Schiesl recommends City Council approval for the Mayor to
execute an agreement with the Iowa DOT for the use of local roads as an authorized
detour route for the 3rd Street Bridge Overpass Deck Joint Repair Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
THE CITY OF Dubuque
UB3 §k-E 111 111-America CiI.ti
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: 3rd Street Bridge Overpass Deck Joint Repair Project
Iowa Department of Transportation — Local Road Detour Route Agreement
DATE: May 31, 2016
INTRODUCTION
The enclosed resolution authorizes the Mayor to execute an agreement with the Iowa
Department of Transportation (Iowa DOT) for the use of local roads as an authorized
detour route for the 3rd Street Bridge Overpass Deck Joint Repair Project.
DISCUSSION
The Iowa DOT will be doing deck joint repairs on the 3rd Street Bridge over US 52/61/151.
It will be necessary for the Iowa DOT to close the 3rd Street overpass during construction
and detour traffic onto local roads. The Iowa DOT will furnish and install the required
barricades and signing for the closure and will remove same upon completion of the
project.
The project is scheduled to begin sometime after September 12 (after Labor Day) with
bridge closure authorized to start on a Monday morning and re-opened by the following
Friday afternoon. During the Monday-Friday closure, traffic will be detoured.
RECOMMENDATION
I recommend that the City Council authorize the Mayor to execute an agreement with the
Iowa Department of Transportation for the use of local roads as an authorized detour route
for the 3rd Street Bridge Overpass Deck Joint Repair Project.
ACTION TO BE TAKEN
The City Council is requested to authorize the Mayor to execute an agreement with the
Iowa Department of Transportation for the use of local roads as an authorized detour route
for the 3rd Street Bridge Overpass Deck Joint Repair Project through the adoption of the
enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Mark Dalsing, Chief of Police
Rick Steines, Fire Chief
Dave Ness, Civil Engineer
John Klostermann, Director of Public Works
Jim Schnoebelen, Iowa DOT
RESOLUTION NO. 206-16
RESOLUTION APPROVING THE IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR USE OF LOCAL AGENCY ROADS AS A DETOUR ROUTE FOR
THE 3RD STREET BRIDGE OVERPASS DECK JOINT REPAIR PROJECT OVER US
52/61/151
Whereas, the Iowa Department of Transportation is proceeding with the 3rd Street
Bridge Overpass Deck Joint Repair Project over US 52/61/151.
Whereas, the project would require the use of local agency roads as a detour route.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That said Agreement for Use of Local Agency Roads as a detour route
with the Iowa Department of Transportation is hereby approved for the 3rd Street Bridge
Overpass Deck Joint Repair Project.
Section 2. That the Mayor be authorized and directed to execute two copies of said
Agreement for Use of Local Agency Roads as a detour route with the Iowa Department
of Transportation for the 3rd Street Bridge Overpass Deck Joint Repair Project over US
52/61/151.
Passed, approved and adopted this 6th day of June, 2016.
Attest:
Kevin(S. Firnstahl, CIBC, City Clerk
Ric W. Jon
Mayor Pro -Tem
CJIOWADOT
SMARTER 1 SIMPLER I CUSTOMER DRIVEN
June 10, 2016
wwvv.iowadot.gov
District 6 Office Highway Division
5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404
Phone: (319) 364-0235 1 Fax (319) 364-9614 1 Email: jim.schnoebelen@dotiowa.gov
The Honorable Roy D. Buol
Mayor - City of Dubuque
City Hall — 50 West 13th Street
Dubuque, Iowa 52001
REF: MB -052-6(507)47-77-31
Dubuque County
City of Dubuque
Agreement #: 2016-9-200
SUBJECT: Agreement 2016-9-200 FULLY EXECUTED (Deck joint repair on the 3rd Street
bridge over U.S. 52/61/151 in Dubuque)
Dear Mayor Buol:
Attached is your original of the fully executed Agreement 2016-9-200 between the city of
Dubuque, Dubuque County, Iowa and the Iowa Department of Transportation for the above
referenced project. The project involves: Deck joint repair on the 3rd Street bridge over U.S.
52/61/151 in Dubuque.
Thank you for your cooperation in the processing of this agreement.
JRS/hmb
Enclosure: Agreement 2016-9-200
cc: Deanne Popp, Local Systems - Ames
Daryl Hart, Finance - Ames
Sincerely,
James. R. Schnoebelen, P. E.
District 6 Engineer
July 2014
IOWA DEPARTMENT OF TRANSPORTATION
Preconstruction Agreement
For Primary Road Project
County Dubuque
City Dubuque
Project No. MB -052-6(507)47--77-31
Iowa DOT
Agreement No. 2016-9-200
Staff Action No, N/A
This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter
designated the "DOT", and the city of Dubuque, Iowa, a Local Public Agency, hereafter designated the
"LPA" in accordance with Iowa Code Chapters 28E, 306, 306A and 313.4 as applicable;
The DOT proposes to establish or make improvements to U.S. 52 within Dubuque County, Iowa; and
The DOT and the LPA are willing to jointly participate in said project, in the manner hereinafter provided;
and
This Agreement reflects the current concept of this project which is subject to modification by mutual
agreement between the LPA and the DOT; and
Therefore, it is agreed as follows:
1. Project Information
a. The DOT will design, let, and inspect construction of the following described project in accordance
with the project plans and DOT standard specifications:
Deck joint repair on the 3rd Street bridge over U.S. 52/61/151 in Dubuque.
2. Project Costs
a. The DOT will bear all costs except those allocated to the LPA under other terms of this Agreement.
3. Traffic Control
a. U.S. 52 through -traffic will be maintained during the construction.
b. It will be necessary to close 3rd Street during construction. The DOT will furnish and install the
required barricades and signing for the closure at project cost and shall remove same upon
completion of the project also at no expense or obligation to the LPA. The DOT will work in close
cooperation with the LPA and the contractor to accommodate emergency services and local access
across the project during construction. Any detours which may be necessary for project related LPA
road closures will be the responsibility of the LPA all at no expense or obligation to the DOT.
4. Right of Way and Permits
a. Subject to the provisions hereof, the LPA in accordance with 761 lowa Administrative Code Chapter
150.3(1)c and 150.4(2) will remove or cause to be removed (within the corporate limits) all
encroachments or obstructions in the existing primary highway right of way. The LPA will also prevent
the erection and/or placement of any structure or obstruction on said right of way or any additional
2016-9-200 Dubuque 1
July 2014
right of way which is acquired for this project including but not Limited to private signs, buildings,
pumps, and parking areas.
b. The DOT will be responsible for the coordination of utility facility adjustments for the primary road
project.
c. The LPA agrees to relocate all utilities necessary for construction which are located within the existing
street or alley right of way, subject to the approval of and without expense to the DOT and in
accordance with 761 Iowa Administrative Code Chapter 150.4(5) and the DOT Utility Accommodation
Policy.
d. With the exception of service connections no new or future utility occupancy of project right of way,
nor any future relocations of or alterations to existing utilities within said right of way will be permitted
or undertaken by the LPA without the prior written approval of the DOT. All work will be performed in
accordance with the Utility Accommodation Policy and other applicable requirements of the DOT.
5. Construction & Maintenance
a. The LPA, in cooperation with the DOT, will take whatever steps may be required with respect to
alteration of the grade lines of the new highway facilities constructed under the project in accordance
with Iowa Code section 364.15. The DOT and LPA will work together to minimize potential impacts to
properties that may occur as a result of the project.
b. Upon completion of the project, no changes in the physical features thereof will be undertaken or
permitted without the prior written approval of the DOT.
c. Future maintenance of the primary highway within the project area will be carried out in accordance
with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150.
d. Structures built by the DOT over or under a primary road will be maintained structurally sound by the
DOT, including repairs to floors and railing and painting. For structures serving roadways which are
not on the primary road system, the cleaning and removal of snow, debris and foreign objects from
local road traffic lanes, sidewalks or walkways within the project limits (if any) including pedestrian
overpasses or underpasses will be the responsibility of the LPA.
6. General Provisions
a. If the LPA has completed a Flood insurance Study (FIS) for an area which is affected by the
proposed Primary Highway project and the FIS is modified, amended or revised in an area affected
by the project after the date of this Agreement, the LPA shall promptly provide notice of the
modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance
Study (FIS) for an area which is affected by the proposed Primary Highway project and the LPA does
adopt an FIS in an area affected by the project after the date of this Agreement, the LPA shall
promptly provide notice of the FIS to the DOT.
b. The LPA will comply with all provisions of the equal employment opportunity requirements prohibiting
discrimination and requiring affirmative action to assure equal employment opportunity as required by
Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, color, sex, sexual
orientation, gender identity, national origin, religion, pregnancy, or disability, be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination under any
program or activity for which State funds are used.
2016-9-200_Dubuque 2
July 2014
c. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement.
d. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional,
such finding shall not affect the validity of the Agreement as a whole or any section, provision, or part
thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the
Agreement cannot be fulfilled.
e. This Agreement may be executed in (two) counterparts, each of which so executed will be deemed to
be an original.
f. This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s),
and/or amendment(s); represents the entire Agreement between the LPA and DOT regarding this
project. All previously executed agreements will remain in effect except as amended herein. Any
subsequent change or modification to the terms of this Agreement will be in the form of a duly
executed amendment to this document.
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2016-9-200 as of the
date shown opposite its signature below.
cITYOF®;u UE:
By: Date June 6 , 20 16.
Title: Ma or Pro -
I, Kevin S. F i r n s t a h l , certify that I am the Clerk of the City, and that
Ric W. Jones
, who signed said Agreement for and on behalf of
the City was duly authorized to execute the same on the 6th day of June , 2016 .
Signed:
C y Clerk of Du uqu Iowa
IOWA DEPARTMENT OF TRANSPORTATION:
By: cierteb
J mes R. Schnoebelen
District Engineer
District 6
Date 6/1/) , 20 ((2.
2016-9-200_Dubuque 3
July 2014
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