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SW Arterial - North Cascade Road Reconstruction Project Acceptance Copyright 2014 City of Dubuque Consent Items # 16. ITEM TITLE: SW Arterial - North Cascade Road Reconstruction Project Acceptance SUMMARY: City Manager recommending acceptance of the public improvement construction contract for the Southwest Arterial — North Cascade Road Reconstruction Project as completed by C. J. Moyna& Sons, Inc. RESOLUTION Accepting the Southwest Arterial - North Cascade Road Reconstruction Project, Iowa DOT Project No. HDP-2100 (655)--71-31 and authorizing the payment of the contract amount to the contractor SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type SW Arterial North Cascade Road Reconstruction-MVM City Manager Memo Memo Staff Memo Staff Memo Resolution Resolutions Engineers Certificate of Completion Supporting Documentation Final Payment Supporting Documentation Supporting Documentation Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Southwest Arterial Project North Cascade Road Reconstruction – Grading & Paving Project Iowa DOT Project No. HDP-2100 (655)-71-31 DATE: June 2, 2016 City Engineer Gus Psihoyos is recommending acceptance of the public improvement construction contract for the Southwest Arterial – North Cascade Road Reconstruction Project, as completed by C. J. Moyna & Sons, Inc., in the final contract amount of $1,782,128.51 and authorizing payment of that amount. The final contract amount is a 12% increase ($190,607.19) from the original contract amount primarily due to extending the project grading and paving limits a distance of 542 feet south of the originally specified project limits, which was approved by City Council on May 7, 2012 through execution of Change Order 4. 1 concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer THE CI'T'Y OF Dubuque DUB E FIII�Amieri�caiC•Ir r Masterpiece o-ti the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer 0 SUBJECT: Southwest Arterial Project North Cascade Road Reconstruction - Grading & Paving Project Iowa DOT Project No. HDP-2100 (655)--71-31 DATE: June 2, 2016 INTRODUCTION The enclosed resolution provides for the acceptance of the public improvement construction contract for the Southwest Arterial - North Cascade Road Reconstruction Project, Iowa DOT Project No. HDP-2100 (655)--71-31. BACKGROUND Following the execution of the Memorandum of Understanding (MOU) between the City and the State, the City is continuing as the lead agency for the development and advancement of the Southwest Arterial project; including the completion of the final engineering design phase, right-of-way property acquisition, utility relocations, and archaeological and cultural resource phase III mitigation work. Additionally, per the conditions outlined in the MOU, the City is responsible for completing several side road construction projects which include English Mill Road reconstruction, the North Cascade Road reconstruction (completed), and the Military Road reconstruction projects. The completed North Cascade Road Bridge Construction Project was the first major project constructed as part of the Southwest Arterial project. The project provided for the reconstruction (grading & paving) and realignment of North Cascade Road from about 0.6 miles south of the Storybook Hill Children's Zoo to 0.1 miles north of the zoo. The realigned section of North Cascade Road, which will cross over the future Southwest Arterial, was constructed to Iowa DOT rural roadway design standards which will include: 24-foot roadway; 6-foot paved shoulders with 4-foot granular stone shoulders; and 3:1 graded roadside foreslopes. Once the North Cascade Road, English Mill and Military Road projects are completed and construction of the Southwest Arterial begins, citizens and vehicular traffic using those side roads will not be impacted while construction work occurs under each of those respective side roads. DISCUSSION The North Cascade Road Bridge Construction Project was completed by C. J. Moyna & Sons, Inc. of Elkader, IA, in the final contract amount of $1,782,128.51, which is a 12% increase from the original contract amount of $1 ,591,521.32. The cost increase ($190,607.19) is within the contingency amount ($202,806.00) budgeted for this phase of the Southwest Arterial project. The primary reason for the additional cost was a result of extending the project grading and paving limits a distance of 542 feet south of the originally specified project limits which was approved by City Council on May 7, 2012 through the execution of Change Order No. 4 for the project. The original scope of work included the development of a project that was 3,530 foot in length. However just prior to bid letting, the project limits were adjusted to 2,988 feet as a result of a delay in one property acquisition. The Parcel 147 -Tigges property was acquired through eminent domain proceedings on September 28, 2011, which then allowed the project limits to be adjusted as intended per the original project development. RECOMMENDATION I recommend that the City Council accept the public improvement project and authorize final payment of the final contract amount of $1,782,128.51 to C. J. Moyna & Sons, Inc. for the Southwest Arterial - North Cascade Road Reconstruction Project, Iowa DOT Project No. HDP-2100 (655)--71-31. BUDGET IMPACT The summary of project costs for the North Cascade Road Reconstruction Project is as follows: Description Estimate Award Final Construction Contract $ 2,028,062.00 $ 1,591,521.32 $ 1,782,128.51 Contingency 202,806.00 202,806.00 0.00 Contract Admin / Construction Engineering 352 600.00 352,600.00 373,179.59 Total Project Cost $ 2,83,468.00 $ 2,146,927.32 2.155.308.10 The project funding summary is as follows: CIP Funding Source Amount 3001287 Federal SAFETEA-LU Funding (80%) $ 1,724,246.48 3001287 City - Local Funding (20%) 215,530.81 3001287 1 County — Local Funding (20%) 215,530.81 Total Project Funding $ 2,155,308.10 ACTION TO BE TAKEN I respectfully request that the City Council adopt the attached resolution to accept the public improvement project and to authorize the final payment for the final contract amount of 1,782,128.51 to C. J. Moyna & Sons, Inc. for the Southwest Arterial - North Cascade Road Reconstruction Project, Iowa DOT Project No. HDP-2100 (655)--71-31. Prepared by Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Kent Ellis, Iowa DOT F:\PROJECTS\SOUTHWEST ARTERIAL\North Cascade Road Reconstruction(655)—Grading&Paving\Council &Staff Documents\Acceptance RESOLUTION NO. 207-16 ACCEPTING THE SOUTHWEST ARTERIAL - NORTH CASCADE ROAD RECONSTRUCTION PROJECT, IOWA DOT PROJECT NO. HDP -2100 (655)--71-31 AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Southwest Arterial - North Cascade Road Reconstruction Project, Iowa DOT Project No. HDP -2100 (655)--71-31 (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Southwest Arterial Capital Improvement appropriation for the contract amount of $1,782,128.51 Tess any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Attest: Passed, approved and adopted this 6th day of June, 20 Kevin $.'irnstahl, CMC, ity Clerk is W. Jo =s ayor Pro -Tem i CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE NORTH CASCADE ROAD RECONSTRUCTION PROJECT (PHASE I OF THE SOUTHWEST ARTERIAL PROJECT), IOWA DOT PROJECT NO. HDP-2100 (655)--71-31 The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the Southwest Arterial - North Cascade Road Reconstruction Project, Iowa DOT Project No. HDP-2100 (655)--71-31, and that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work 's $2,155,308.10. :: Dated this day of , 2016. I Gus Psihoyos, City E gineer i Ij Filed in the office of the City Clerk on th day of 2016. I k6v/in S. Firns a , City Clerk H I u 5 d r@a I' t R City of Dubuque-Engineering Department City Council Final Payment Form 'r"ECYTYOF PAYMENT NO: COUNCIL FINAL ID T� b-E 'ROJECT NAME: North Cascade Road Reconstruction-Grading&Paving Project Masterpiece on the Mississippi Iowa DOT Project No.HDP-2100(655)--7131 CONTRACTOR: C.J.Moyna&Sons,Inc. AWARDED CONTRACT AMOUNT: $1,591,521.32 FINAL ACCEPTANCE ADDRESS: 24412 Highway 13 CONTRACT RECONCILIATION: $ 190,607.19 DATE: June 6,2016 CITY,STATE,ZIP: Elkader,IA 52043 FINAL CONTRACT AMOUNT: $ 1,782,128.51 12.0% LINE ITEM BID ITEM DESCRIPTION LINE TOTAL TO-DATE CURRENT PAY PERIOD FINAL NO. NUMBER QUANTITY UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 2101-0850001 CLEARING AND GRUBBING 0.40 ACRE $ 5,000.00 0.40 $ 2,000.00 $ - 0.40 $ 2,000.00 2 2101-0850002 CLEARING AND GRUBBING(C.O.#4) 203.80 UNIT $ 10.00 278.30 $ 2,783.00 $ - 278.30 $ 2,783.00 3 2102-0425070 SPECIAL BACKFILL(C.O.#4) 9043.10 TON $ 13.00 6882.42 $ 89,471.46 $ - 6882.42 $ 89,471.46 4 2102-2710070 EXCAVATION,CLASS 10,ROADWAY AND BORROW(C.O.#4)(C.O.#5) 143256.00 CY $ 2.25 137914.40 $ 310,307.40 $ - 137914.40 $ 310,307.40 (C.O.#7) 5 2102-2710080 EXCAVATION,CLASS 10,UNSUITABLE OR UNSTABLE MATERIAL C.O.#4) 2651.00 CY $ 2.25 6378.00 $ 14,350.50 $ - 6378.00 $ 14,350.50 6 2102-2712015 EXCAVATION,CLASS 12,BOULDERS OR ROCK FRAGMENTS 100.00 CY $ 50.00 30.00 $ 1,500.00 $ - 30.00 $ 1,500.00 7 2102-2712070 EXCAVATION,CLASS 12,ROADWAY AND BORROW(C.O.#7) 27434.00 CY $ 2.25 21201.00 $ 47,702.25 $ - 21201.00 $ 47,702.25 8 2102-4560000 LOCATING TILE LINES 80.50 STA $ 100.00 $ - $ - 0.00 $ - 9 2105-8425015 TOPSOIL,STRIP,SALVAGE AND SPREAD(C.O.#4)(C.O.#7) 14145.00 CY $ 3.50 15714.00 $ 54,999.00 $ - 15714.00 $ 54,999.00 10 2115-0100000 MODIFIED SUBBASE(C.O.#4)(C.O.#8) 1631.60 CY $ 27.00 3761.10 $ 101,549.70 $ - 3761.10 $ 101,549.70 11 2121-7425020 GRANULAR SHOULDERS,TYPE B 1222.60 TON $ 13.00 709.66 $ 9,225.58 $ - 709.66 $ 9,225.58 12 2122-5190009 PAVED SHOULDER,P.C.CONCRETE,9IN. 351.40 SY $ 42.00 351.40 $ 14,758.80 $ - 351.40 $ 14,758.80 13 2122-5190501 PAVED SHOULDER,PORTLAND CEMENT CONCRETE(PAVED 74.30 SY $ 80.00 74.30 $ 5,944.00 $ - 74.30 $ 5,944.00 SHOULDER PANEL FOR BRIDGE END DRAIN) 14 2122-5500060 PAVED SHOULDER,HOT MIX ASPHALT MIXTURE,6 IN.(C.O.#4) 3140.70 SY $ 22.68 3928.70 $ 89,102.92 $ - 3928.70 $ 89,102.92 (C.O.#8) 15 2123-7450000 SHOULDER CONSTRUCTION,EARTH(C.O.#4) 71.20 STA $ 175.00 90.20 $ 15,785.00 $ - 90.20 $ 15,785.00 16 2213-2713300 EXCAVATION,CLASS 13,FOR WIDENING(C.O.#4) 59.00 CY $ 15.00 132.00 $ 1,980.00 $ - 132.00 $ 1,980.00 17 2213-7100400 RELOCATION OF MAIL BOXES 7.00 EACH $ 200.00 4.00 $ 800.00 $ - 4.00 $ 800.00 18 2301-0690200 BRIDGE APPROACH,RK-20 516.70 SY $ 110.00 516.70 $ 56,837.00 $ - 516.70 $ 56,837.00 19 2301-1033090 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE 8134.40 SY $ 33.25 13359.60 $ 444,206.70 $ - 13359.60 $ 444,206.70 PAVEMENT,CLASS C,CLASS 3 DURABILITY,9 IN.(C.O.#4) 20 2301-4875006 MEDIAN,P.C.CONCRETE,6IN. 16.80 SY $ 50.00 16.80 $ 840.00 $ - 16.80 $ 840.00 21 2301-6911722 PORTLAND CEMENT CONCRETE PAVEMENT SAMPLES 1.00 LS $ 1,000.00 1.00 $ 1,000.00 $ - 1.00 $ 1,000.00 22 2303-9093010 HOT MIX ASPHALT,DRIVEWAY(C.O.#4)(C.O.#8) 521.90 SY $ 23.46 711.81 $ 16,699.06 $ - 711.81 $ 16,699.06 23 2304-0100000 DETOUR PAVEMENT(C.O.#4)(C.O.#5) 734.60 SY $ 29.34 328.99 $ 9,652.57 $ - 328.99 $ 9,652.57 24 2312-8260061 GRANULAR SURFACING ON ROAD,CLASS B CRUSHED STONE 2000.00 TON $ 13.10 336.99 $ 4,414.57 $ - 336.99 $ 4,414.57 25 2315-8275055 SURFACING,DRIVEWAY(C.O.#4) 408.00 TON $ 13.10 190.90 $ 2,500.79 $ - 190.90 $ 2,500.79 26 2401-6750001 REMOVALS,AS PER PLAN 1.00 LS $ 1,815.00 1.00 $ 1,815.00 $ - 1.00 $ 1,815.00 27 2402-2720100 EXCAVATION,CLASS 20,FOR ROADWAY PIPE CULVERT(C.O.#4) 158.00 CY $ 6.50 208.00 $ 1,352.00 $ - 208.00 $ 1,352.00 28 2416-0100024 APRONS,CONCRETE,24 IN.DIA.(C.O.#4) 8.00 EACH $ 1,000.00 10.00 $ 10,000.00 $ - 10.00 $ 10,000.00 29 2416-0100030 APRONS,CONCRETE,30 IN.DIA. 2.00 EACH $ 1,200.00 2.00 $ 2,400.00 $ - 2.00 $ 2,400.00 30 2416-1180024 CULVERT,CONCRETE ROADWAY PIPE,24 IN.DIA.(C.O.#4) 230.00 LF $ 43.00 330.00 $ 14,190.00 $ - 330.00 $ 14,190.00 31 2422-0360018 APRONS,UNCLASSIFIED,18 IN.DIA.(C.O.#4) 8.00 EACH $ 300.00 12.00 $ 3,600.00 $ - 12.00 $ 3,600.00 32 2422-1722018 CULVERT,UNCLASSIFIED ENTRANCE PIPE,18 IN.DIA.(C.O.#4) 282.00 LF $ 25.00 541.00 $ 13,525.00 $ - 541.00 $ 13,525.00 33 2422-1723036 CULVERT,UNCLASSIFIED ROADWAY PIPE,36 IN.DIA. 20.00 LF $ 55.00 20.00 $ 1,100.00 $ - 20.00 $ 1,100.00 34 2435-0140300 MANHOLE,STORM SEWER,SW-403 2.00 EACH $ 2,900.00 2.00 $ 5,800.00 $ - 2.00 $ 5,800.00 35 2502-8212024 SUBDRAIN,LONGITUDINAL,(BACKSLOPE)4IN.DIA. 2400.00 LF $ 10.00 $ - $ - 0.00 $ - 36 2502-8212034 SUBDRAIN,LONGITUDINAL,(SHOULDER)4IN.DIA.(C.O.#4) 3443.00 LF $ 5.50 5974.00 $ 32,857.00 $ - 5974.00 $ 32,857.00 PRINT DATE:6/1/2016 PAGE 1 of 4 City of Dubuque-Engineering Department City Council Final Payment Form 'r"ECYTYOF PAYMENT NO: COUNCIL FINAL ID T� b-E 'ROJECT NAME: North Cascade Road Reconstruction-Grading&Paving Project Masterpiece on the Mississippi Iowa DOT Project No.HDP-2100(655)--7131 CONTRACTOR: C.J.Moyna&Sons,Inc. AWARDED CONTRACT AMOUNT: $1,591,521.32 FINAL ACCEPTANCE ADDRESS: 24412 Highway 13 CONTRACT RECONCILIATION: $ 190,607.19 DATE: June 6,2016 CITY,STATE,ZIP: Elkader,IA 52043 FINAL CONTRACT AMOUNT: $ 1,782,128.51 12.0% LINE ITEM BID ITEM DESCRIPTION LINE TOTAL TO-DATE CURRENT PAY PERIOD FINAL NO. NUMBER QUANTITY UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 37 2502-8220193 SUBDRAIN OUTLET(RF-19C) 1.00 EACH $ 110.00 $ - $ - 0.00 $ - 38 2502-8220196 SUBDRAIN OUTLET,RF-19E(C.O.#4) 22.00 EACH $ 125.00 35.00 $ 4,375.00 $ - 35.00 $ 4,375.00 39 2503-0114224 STORM SEWER GRAVITY MAIN,TRENCHED,REINFORCED PIPE 280.00 LF $ 41.00 280.00 $ 11,480.00 $ - 280.00 $ 11,480.00 (RCP),2000D(CLASS III),24 IN. 40 2503-0114230 STORM SEWER GRAVITY MAIN,TRENCHED,REINFORCED CONCRETE PIPE(RCP),2000D(CLASS III),30 IN. 326.00 LF $ 53.00 326.00 $ 17,278.00 $ - 326.00 $ 17,278.00 41 2503-0114236 STORM SEWER GRAVITY MAIN,TRENCHED,REINFORCED 6.00 LF $ 120.00 6.00 $ 720.00 $ - 6.00 $ 720.00 CONCRETE PIPE(RCP),2000D(CLASS III),36 IN. 42 2505-4008300 STEEL BEAM GUARDRAIL 100.00 LF $ 13.00 100.00 $ 1,300.00 $ - 100.00 $ 1,300.00 43 2505-4008400 STEEL BEAM GUARDRAIL BARRIER TRANSITION SECTION 4.00 EACH $ 1,475.00 4.00 $ 5,900.00 $ - 4.00 $ 5,900.00 44 2505-4021010 STEEL BEAM GUARDRAIL END ANCHOR,BOLTED 4.00 EACH $ 160.00 4.00 $ 640.00 $ - 4.00 $ 640.00 45 2505-4021700 STEEL BEAM GUARDRAIL END TERMINAL 4.00 EACH $ 1,765.00 4.00 $ 7,060.00 $ - 4.00 $ 7,060.00 46 2507-3250005 ENGINEERING FABRIC(C.O.#4) 343.30 SY $ 2.70 118.00 $ 318.60 $ - 118.00 $ 318.60 47 2507-6800061 REVETMENT,CLASS E 88.80 TON $ 21.20 83.23 $ 1,764.48 $ - 83.23 $ 1,764.48 48 2507-8029000 EROSION STONE(C.O.#4) 151.20 TON $ 20.65 158.66 $ 3,276.33 $ - 158.66 $ 3,276.33 49 2510-6745850 REMOVAL OF PAVEMENT(C.O.#4)(C.O.#5) 5980.00 SY $ 4.30 8928.04 $ 38,390.57 $ - 8928.04 $ 38,390.57 50 2515-2475006 DRIVEWAY,P.C.CONCRETE,6IN. 175.80 SY $ 34.00 175.80 $ 5,977.20 $ - 175.80 $ 5,977.20 51 2518-6891810 PERMANENT ROAD CLOSURE,RURAL,SI-181 32.00 LF $ 85.00 32.00 $ 2,720.00 $ - 32.00 $ 2,720.00 52 2518-6891820 PERMANENT ROAD CLOSURE,URBAN,SI-182 2.00 EACH $ 600.00 2.00 $ 1,200.00 $ - 2.00 $ 1,200.00 53 2518-6910000 SAFETY CLOSURE 7.00 EACH $ 200.00 3.00 $ 600.00 $ - 3.00 $ 600.00 54 2519-3280000 FENCE,FIELD 750.00 LF $ 2.80 729.00 $ 2,041.20 $ - 729.00 $ 2,041.20 55 2519-3300400 FIELD FENCE BRACE PANELS 24.00 EACH $ 130.00 16.00 $ 2,080.00 $ - 16.00 $ 2,080.00 56 2520-3350010 FIELD LABORATORY 1.00 EACH $ 10,000.00 1.00 $ 10,000.00 $ - 1.00 $ 10,000.00 57 2524-9275100 WOOD POSTS FOR TYPE A OR B SIGNS,4 IN.X 4 IN. 112.00 LF $ 8.00 112.00 $ 896.00 $ - 112.00 $ 896.00 58 2524-9325001 TYPE A SIGNS,SHEET ALUMINUM 40.81 SF $ 17.00 40.81 $ 693.77 $ - 40.81 $ 693.77 59 2526-8285000 CONSTRUCTION SURVEY(C.O.#2) 1.00 LS $ 30,000.00 $ - $ - 0.00 $ - 60 2527-9263109 PAINTED PAVEMENT MARKING,WATERBORNE OR SOLVENT-BASED 297.63 STA $ 30.00 190.63 $ 5,718.90 $ - 190.63 $ 5,718.90 61 2527-9263130 REMOVABLE TAPE MARKINGS 14.50 STA $ 100.00 2.16 $ 216.00 $ - 2.16 $ 216.00 62 2527-9263137 PAINTED SYMBOLS AND LEGENDS,WATERBORNE OR SOLVENT- 2.00 EACH $ 90.00 2.00 $ 180.00 $ - 2.00 $ 180.00 BASED 63 2527-9263180 PAVEMENT MARKINGS REMOVED 30.95 STA $ 35.00 $ - $ - 0.00 $ - 64 2528-8400048 TEMPORARY BARRIER RAIL,CONCRETE(C.O.#3) 400.00 LF $ 15.00 462.50 $ 6,937.50 $ - 462.50 $ 6,937.50 65 2528-8400256 TEMPORARY TRAFFIC SIGNALS(C.O.#4)(C.O.#5) 3.00 EACH $ 1,500.00 2.00 $ 3,000.00 $ - 2.00 $ 3,000.00 66 2528-8445110 TRAFFIC CONTROL 1.00 LS $ 13,436.00 1.00 $ 13,436.00 $ - 1.00 $ 13,436.00 67 2528-8445113 FLAGGERS 260.00 DAY $ 295.00 14.00 $ 4,130.00 $ - 14.00 $ 4,130.00 68 2533-4980005 MOBILIZATION 1.00 LS $ 70,000.00 1.00 $ 70,000.00 $ - 1.00 $ 70,000.00 69 2599-9999009 CONCRETE SLAB PIPELINE PROTECTION(C.O.#4) 8.00 LF $ 180.00 $ - $ - 0.00 $ - 70 2599-9999009 WATTLE 1750.00 LF $ 2.00 $ - $ - 0.00 $ - 71 2599-9999009 WATTLE REMOVAL 1750.00 LF $ 0.20 $ - $ - 0.00 $ - 72 2601-2633100 MOWING 38.50 ACRE $ 32.50 68.84 $ 2,237.30 $ - 68.84 $ 2,237.30 PRINT DATE:6/1/2016 PAGE 2 of 4 City of Dubuque-Engineering Department City Council Final Payment Form 'r"ECYTYOF PAYMENT NO: COUNCIL FINAL ID T� b-E 'ROJECT NAME: North Cascade Road Reconstruction-Grading&Paving Project Masterpiece on the Mississippi Iowa DOT Project No.HDP-2100(655)--7131 CONTRACTOR: C.J.Moyna&Sons,Inc. AWARDED CONTRACT AMOUNT: $1,591,521.32 FINAL ACCEPTANCE ADDRESS: 24412 Highway 13 CONTRACT RECONCILIATION: $ 190,607.19 DATE: June 6,2016 CITY,STATE,ZIP: Elkader,IA 52043 FINAL CONTRACT AMOUNT: $ 1,782,128.51 12.0% LINE ITEM BID ITEM DESCRIPTION LINE TOTAL TO-DATE CURRENT PAY PERIOD FINAL NO. NUMBER QUANTITY UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 73 2601-2634100 MULCHING 25.00 ACRE $ 700.00 73.83 $ 51,681.00 $ - 73.83 $ 51,681.00 74 2601-2634105 MULCHING,BONDED FIBER MATRIX 3.00 ACRE $ 1,925.00 $ - $ - 0.00 $ - 75 2601-2634450 COMPOST 3.00 ACRE $ 2,250.00 $ - $ - 0.00 $ - 76 2601-2636043 SEEDING AND FERTILIZING(RURAL) 19.25 ACRE $ 425.00 5.95 $ 2,528.75 $ - 5.95 $ 2,528.75 77 2601-2642100 STABILIZING CROP-SEEDING AND FERTILIZING 1925. ACRE $ 72.50 22.20 $ 1,609.50 $ - 22.20 $ 1,609.50 78 2601-2643401 TURF REINFORCEMENT MAT(C.O.#4)(C.O.#5) 195.65 SO $ 11.25 152.70 $ 1,717.88 $ - 152.70 $ 1,717.88 79 2601-2700010 OUTLET OR CHANNEL SCOUR PROTECTION 64.00 SF $ 18.25 64.00 $ 1,168.00 $ - 64.00 $ 1,168.00 80 2602-0000020 SILT FENCE 2515.00 LF $ 1.48 9438.00 $ 13,968.24 $ - 9438.00 $ 13,968.24 81 2602-0000030 SILT FENCE FOR DITCH CHECKS 120.00 LF $ 1.72 610.00 $ 1,049.20 $ - 610.00 $ 1,049.20 82 2602-0000060 REMOVAL OF SILT FENCE 2515.00 LF $ 0.32 8103.00 $ 2,592.96 $ - 8103.00 $ 2,592.96 83 2602-0000070 REMOVAL OF SILT FENCE FOR DITCH CHECKS 120.00 LF $ 0.32 215.00 $ 68.80 $ - 215.00 $ 68.80 84 2602-0000090 CLEAN-OUT OF SILT FENCE 2515.00 LF $ 0.10 $ - $ - 0.00 $ - 85 2602-0000100 CLEAN-OUT OF SILT FENCE FOR DITCH CHECK 120.00 LF $ 0.10 120.00 $ 12.00 $ - 120.00 $ 12.00 NAL BASE BID AMOUNT EARNED:E $ 1,686,012.47 ITEM DESCRIPTION-CHANGE ORDER /EXTRA WORK ITEMS CONTRACT TOTAL TO-DATE CURRENT PAY PERIOD FINAL fl NUMBER QUANTITY UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 86 2602-0000050 8001-C01-SILT BASIN 12.00 EACH $ 285.00 12.00 $ 3,420.00 $ - 12.00 $ 3,420.00 87 6100-2601062 8002-C01-MOBILIZATIONS,EROSION CONTROL 14.00 EACH $ 500.00 14.00 $ 7,000.00 $ - 14.00 $ 7,000.00 88 6100-2601064 8003-C01-MOBILIZATIONS,EMERGENCY EROSION CONTROL EACH $ 1,000.00 $ - $ - 0.00 $ - 89 2599-9999010 8004-C01-FUEL ADJUSTMENTS 26232.01 LS $ 1.00 26232.01 $ 26,232.01 $ - 26232.01 $ 26,232.01 90 2599-9999010 8005-CO2-GPS MACHINE CONTROL GRADING 12500.00 LS $ 1.00 12500.00 $ 12,500.00 $ - 12500.00 $ 12,500.00 91 2599-9999010 8006-CO3-MOBILIZATION/DELIVERY FOR 5 CONCRETE TBR UNITS 562.50 LS $ 1.00 562.50 $ 562.50 $ - 562.50 $ 562.50 92 2599-9999010 8007-C05-CONST.AND REMOVING ON-SITE DETOUR AND TRAFFIC 8756.14 LS $ 1.00 8756.14 $ 8,756.14 $ - 8756.14 $ 8,756.14 CONTROL 93 2601-2638352 8008-C05-SPECIAL DITCH CONTROL,WOOD EXCELSIOR MAT 80.00 SY $ 9.25 80.00 $ 740.00 $ - 80.00 $ 740.00 94 2599-9999003 8009-C05-SHALE PROCESSING 13260.00 CY $ 1.00 13260.00 $ 13,260.00 $ - 13260.00 $ 13,260.00 95 2102-3240000 8010-C05-WATER FOR EMBANKMENT CONSTRUCTION MGAL $ 12.00 $ - $ - 0.00 $ - 96 2599-9999010 8011-C07-CLEAN AND PAINT(WATERBORNE OR SOLVENT-BASED) 1.00 LS $ 550.00 1.00 $ 550.00 $ - 1.00 $ 550.00 STOP ISLAND CURB 97 2524-9100030 8012-C07-OBJECT MARKER TYPE 3 1.00 EACH $ 275.00 1.00 $ 275.00 $ - 1.00 $ 275.00 98 2512-1725356 8013-C07-CURB AND GUTTER,P.C.CONCRETE,4.0 FT. 70.00 LF $ 33.00 70.00 $ 2,310.00 $ - 70.00 $ 2,310.00 99 2599-9999010 8014-C07-ROCK FLUME 1.00 LS $ 1,375.00 1.00 $ 1,375.00 $ - 1.00 $ 1,375.00 100 2599-9999001 8015-007-SEEDING AND FERTILIZING(RURAL)20%COVERAGE 0.40 ACRE $ 85.00 0.40 $ 34.00 $ - 0.40 $ 34.00 101 2599-9999001 8016-007-SEEDING AND FERTILIZING(RURAL)75%COVERAGE 7.80 ACRE $ 318.75 7.80 $ 2,486.25 $ - 7.80 $ 2,486.25 102 2601-2634500 8017-007-OVERSEEDING AND FERTILIZING 18.70 ACRE $ 290.22 18.70 $ 5,427.11 $ - 18.70 $ 5,427.11 103 2599-9999010 8018-C07-WING ARMORING EXTENSION AT BRIDGE END DRAINS 3606.51 LS $ 1.00 3606.51 $ 3,606.51 $ - 3606.51 $ 3,606.51 104 2301-7000110 8019-C08-PAYMENT ADJUSTMENT-PCC PAVEMENT THICKNESS 1.00 LS $ 8,253.32 1.00 $ 8,253.32 $ - 1.00 $ 8,253.32 105 2599-9999010 8020-C08-5%REDUCTION ON TRAFFIC CONTROL -671.80 LS $ 1.00 -671.80 $ (671.80) $ - -671.80 $ (671.80) FINAL CHANGE ORDER AMOUNT EARNED: $ 96,116.04 FINAL TOTAL CONTRACT AMOUNT EARNED: $ 1,782,128.51 PRINT DATE:6/1/2016 PAGE 3 of 4 City of Dubuque-Engineering Department City Council Final Payment Form THBCrTY of PAYMENT NO: COUNCIL FINAL UB aROJECT NAME: North Cascade Road Reconstruction-Grading 3 Paving Project Masterpiece on the Mississippi Iowa DOT Project No.HDP-2100(666)-7131 CONTRACTOR: G J.Moyne B Sons,Mc. AWARDED CONTRACT AMOUNT 6591,521.32 FB9ALACCEPTANCE ADDRESS: 24412 Highway 13 CONTRACT RECONCILIATION: E 190,607.19 DATE: J"6,pte CITY,STATE,ZIP: Ehader,A 52093 FINAL CONTRACTAMOUNT. E 1,782,128.51 12.0% FINAL PROJECT COST SUMMARY AWARDED CONTRACTAMOUNT: $1,591,521.32 BID f1EWS)OVER I UNDER RECONCILIATION: E 190,Bo7.19 TOTAL CONTRACT CHANGE ORDER(S): $1,]82,128.51 FINAL CONTRACT AMOUNT r TOTAL DUE CONTRACTOR: f1.7112,12"1 RIGHT-OF-WAY ACOUISITION: f ENVIRONMENTAL-ARCHEOLOGICAL SERVICES: f GEOTECHNICAL SERVICES: S ENGINEERING DESIGN SERVICES E 28],319.28 ADMIN I CONSTRUCTION ENGINEERING B INSPECT104 E 373,179.fd TOTAL PUBLIC IMPROVEMENT CONSTRUCTION COST: f 2,422,BZ7.Ea CERTIFICATE OF THE CITY MANAGER CERTIFICATE OF THE CITY ENGINEER I hereby certify that the above statement shows in detail the correct I hereby certify that the above statement shows in detail the amount of all work required to complete the above improvement. correct amount of all work required to complete the above improvement. APPROVED: APPROVED: Michael Van Milligan,City Manager Gus Psihoyos,City Engineer City of Dubuque,Iowa City of Dubuque,Iowa CERTIFICATE OF THE CONTRACTOR The undersigned, C.J.Moyna a Sons,Inc. contractor for the above public improvement, does hereby accept the above 'Total Due Contractor% as full settlement for all costs and claims for said puplic improvement construction project. /J CONTRACTOR: C.J.Mopa 8 Sons,Inc, DATE: /X //k a /lT � BY: TITLE'. �r PRINT OAn 8114016 PAGE 4 0l< THE CITY OF Dubuque DUB3i&'E AII-America City Masterpiece on the Mississippi 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Southwest Arterial Project North Cascade Road Grading & Paving Project Change Order No. 4 - Extend Project Limits Iowa DOT Project No. HDP-2100 (655) --71-31 DATE: May 3, 2012 City Engineer Gus Psihoyos is recommending approval of Change Order No. 4 for the Southwest Arterial Project North Cascade Road Grading and Paving Project to extend the project limits by 542 feet at a cost of $325,267.69. 1 concur with the recommendation and respectfully request Mayor and City Council approval. le4j-� Michael C. Van Milligen MCVM:sv Attachment CC' Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque O UB E A114mericacrtr Ir:Tti tc1'�ft['("C ort ti1E' MdS51SSt��li 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: May 2, 2012 SUBJECT: Southwest Arterial Project North Cascade Road Grading & Paving Project Change Order No. 4 - Extend Project Limits Iowa DOT Project No. HDP-2100 (655)--71-31 INTRODUCTION This memo is a request for City Council approval of Change Order No. 4 and request concurrence to extend the limits of the Southwest Arterial - North Cascade Road grading and paving project for a distance of 542 feet south of its current project limits. The background, benefits and justification for extending the project are summarized in this memo. BACKGROUND The North Cascade Road grading and paving project was let on July 20, 2010, and was awarded to C.J. Moyna & Sons, Inc. for a contract amount of $1,591,521.32. The current project limits include the reconstruction (grading & paving) and realignment of North Cascade Road for a distance of 2,988 feet. The original scope of work included the development of a project that was 3,530 foot in length. However just prior to bid letting, the project limits were adjusted to 2,988 feet as a result of a delay in one property acquisition. All project development activities included the entire 3,530 foot project segment. Project Development Activities A summary of the project development activities is as follows: 1. The Environmental Assessment included the entire North Cascade Road project. The original construction project (3,530 feet) is covered by the EA and FONSI, which was approved on Dec. 20, 2004. 2. The original cultural resources clearances included the original 3,530 foot project. The construction limits are within the clearance boundary. 3. The original Concept Statement was submitted to Iowa DOT on January 4, 2010, and included the entire 3,530 foot project. 4. The Preliminary Plans were submitted to Iowa DOT on January 11 , 2010, and included the entire 3,530 foot project. 5. The Check Plans were submitted to Iowa DOT on March 23, 2010, and included the entire 3,530 foot project. 6. Subsequent to the Check Plan submittal, there was a delay in obtaining one property on the project (Parcel 147 -Tigges). The final plans were modified to stop short of this property, and the project was let accordingly. 7. At the time of the project revision, it was discussed with Iowa DOT that the City would like to extend the project by change order if the Parcel 147 -Tigges property was acquired. The Parcel 147 -Tigges property was acquired through eminent domain proceedings on September 28, 2011 . Benefits of the Project Extension There are several benefits to the public for extending the project to include the entire 3,530 feet limits: 1 . The overall public expected the project to include these limits, as presented in earlier public informational meetings. 2. The traveling public will benefit from completing the project now. If it is not extended now, it will need to be added to a future construction contract, thus disrupting traffic a second time for all travelers on North Cascade Road. 3. The adjacent property owners will benefit from completing the project now, rather than experiencing the impacts of construction traffic, noise, air emissions, etc. a second time in the future. 4. The taxpayers will benefit from completing the project now. Duplicate work elements will be required if the extended area is added to a future construction contract, specifically including the following. (Note that the estimates of actual cost savings would be speculative, and are not included. Cost savings to the taxpayers, however, are expected to be substantial.) a. The prime contractor, CJ Moyna & Sons, has agreed to maintain their contract units costs (2010) for the additional quantities to extend the project limits. b. If the project were to be bid today at current market value, the cost of construction for the additional 542 feet would be approximately $419,500, or an increase of 29% based on the Iowa DOT average unit costs between March 2011 through February 2012. c. A second mobilization will be required to move a new contractor onto the project in the future. d. A second setup of traffic control (signs, barricades, temporary signals, etc.) will be required in the future. e. A second construction inspection crew will be required in the future, adding cost to the project. f. More administrative time and cost will be required of the City and Iowa DOT in the future, to administer a second construction contract. g. Additional time and cost will be needed to develop a new set of construction plans and bidding documents. The current project was originally developed to include the entire 3,530 foot project, so the extended area can be added to the current construction contract much more easily. h. A new NPDES Permit would be required in the future, along with the cost of the additional permit, the cost of implementing and monitoring the erosion control requirements, and the associated administrative time by Iowa DNR and City staff. i. Temporary pavement, and subsequent removal of that pavement, is included in the current construction plans, to allow construction to stop short of the Tigges property. If the project is extended, this work will be eliminated altogether. j. Temporary pavement markings would need to be added now, and later removed and re-painted, when the final project is completed. 5. The Sustainable Design objectives of the project will be met by extending the project now. Unnecessary construction work (such as constructing and later tearing out temporary pavement; moving in and out additional construction equipment; and removing and later re-establishing traffic control) will be eliminated, along with the resources and energy associated with those activities. DISCUSSION Based on the significant public benefits of extending the project now, and the lack of any identified negative considerations, the City requested that the Iowa DOT and FHWA approve the project limits extension. On March 29, 2012 the City received concurrence from the Iowa DOT and FHWA to extend the project limits extension for the Southwest Arterial - North Cascade Road Grading & Paving Project which is compliant with the original project development concept statement. RECOMMENDATION I recommend that the City Council approve Change Order No. 4 which will extend the project limits an additional 542 feet to the south which will allow the Southwest Arterial - North Cascade Road Grading & Paving Project to be fully completed under the current construction contract as originally intended per the project development concept statement. BUDGETIMPACT The estimate of probable cost for the Southwest Arterial - North Cascade Road Grading & Paving Project, including Change Order No. 4 is as follows: Amount Original Construction Contract $ 1 ,591 ,521 .32 Change Order No. 1 6,351 .00 Change Order No. 2 - Deduct - 17,500.00 Change Order No. 3 1 ,500.00 Change Order No. 4 325,267.69 Revised Construction Contract : 1.907.140.01 The project funding summary is as follows: CIP Funding Source Amount 3001287 Federal SAFETEA-LU Funding (80%) $ 1 ,525,712.01 3001287 City - Local Funding (20%) 381 ,428.00 Total Project Funding $ 1.907.140.01 ACTION TO BE TAKEN I respectfully request City Council approval and authorization for the City Engineer to sign Change Order No. 4 which authorizes the project limits to be extended an additional 542 feet to the south which will fully complete the Southwest Arterial - North Cascade Road Grading & Paving Project as originally intended, Iowa DOT Project No. HDP-2100 (655)--71-31 . Prepared by: Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Kent Ellis, Iowa DOT Bob Lentz, AECOM F\PROJECTS\SW ARTERIAL- IA HYW 32\North Cascade Road (655) -Grading & Paving\Change Orders\ SW Arterial - N Cascade Road Reconstruction (655) -Change Order No 4-Council Approval Memo Form 833240wd 7/06 �1 Iowa Department of Transportation Non- Change Order Part Part Non-Substantial: ❑ ❑ No. 4 Substantial: ® ❑ March 30,2012 Concurrence Date Contract Accounting ID No.: 28197 County Dubuque Project No: HDP-2100(655)--71-31 Kind of Work: P.C.C. Pavement—Grade/New Date Prepared: 03-21-12 Contractor: C.J. Moyna&Sons, Inc. You are hereby authorized to make the following changes to the contract documents. A-Description of change to be made or extra work to be done: 7003 Increase item for"Clearing and Grubbing". 7004 Increase item for"Special Backfill'. 7005 Increase item for"Excavation, Class 10, Roadway and Borrow". 7006 Increase item for"Excavation, Class 10, Unsuitable or Unstable Material'. 7007 Increase item for"Topsoil, Strip,Salvage and Spread". 7008 Increase item for"Modified Subbase". 7009 Increase item for"Granular Shoulders,Type B". 7010 Increase item for"Paved Shoulder, Hot Mix Asphalt Mixture, 6 In.". 7011 Increase item for"Shoulder Construction, Earth". 7012 Increase item for"Excavation, Class 13, For Widening". 7013 Increase item for"Standard or Slip Form Portland Cement Concrete Pavement, Class C,Class 3 Durability,9 In.". 7014 Increase item for"Hot Mix Asphalt, Driveway". 7015 Decrease item for"Detour Pavement'. 7016 Increase item for"Surfacing, Driveway'. 7017 Increase item for"Excavation, Class 20, For Roadway Pipe Culvert". 7018 Increase item for"Aprons, Concrete,24 In. Dia.". 7019 Increase item for"Culvert, Concrete Roadway Pipe,24 In. Dia.". 7020 Increase item for"Aprons, Unclassified, 18 In. Dia.". 7021 Increase item for"Culvert, Unclassified Entrance Pipe, 18 In. Dia.". 7022 Increase item for"Subdrain, Longitudinal,(Shoulder)4 In. Dia.". 7023 Increase item for"Subdrain Outlet, RF-19E". 7024 Increase item for"Engineering Fabric". 7025 Increase item for"Erosion Stone'. 7026 Increase item for"Removal of Pavement'. 7027 Increase item for"Temporary Traffic Signals". 7028 Increase item for"Concrete Slab Pipeline Protection". 7029 Increase item for`Turf Reinforcement Mat'. Extend the project 542 feet farther to the southwest. Project work will now begin at Station 2002+60 instead of 2008+02. The work will conform to the design details shown in the Plans on various pages and denoted as "Parcel 147', "Future Construction", "NCR SR-1", "NRC SR-2", etc. All work is described by items that are already in the contract. The working days for the project will be increased by 26 days, resulting in a new total of 156 working days. The added working days are based on the ratio of the increased project costs to the awarded contract value(($325,267.69/$1,591,521.32)x 130 working days). Accounting ID No. 1 12 1 8 1119171 1 2 3 4 5 6 B—Reason for change or extra work: The original Concept Statement for this project included this work. Due to a delay in acquiring one property, the as-bid project limits were reduced to avoid this property. This Change Order extends the project limits to the original limits, as was shown in the Public Informational Meetings and earlier project development documents. See letter dated 3/26/2012, located in the project file, from the city of Dubuque to the District Local Systems Engineer that provides the benefits of performing the work now versus later, validates that the various clearances are valid for the area of the added work, and provides a cost analysis of of the added work. Ci f D bugye, IA Date Approved 3 30/_/z District Local Systems Engineer Date Project ngineer Date Receipt is acknowledged of this change or extra work and terms of settlement are hereby agreed to. Approved contingent upon funds being available under the existing C.J. Mo na&Sons project agreement or upon additional Federal-aid funds being Contractor made available by a modified project agreement. By to to Date For the Division Administrator Federal Highway Administration Approved Assistant Construction Engineer Date DISTRIBUTION: Project Engineer—Forward original to District. District—Nonsubstantial—Forward original and one copy to the Office of Construction and two copies back to the Project Engineer. -Substantial -Forward original and two copies to the Office of Construction. C-1 —Settlement for cost of work to be made as follows: 7003-7029: Contract unit prices C-2—Justification for cost(s) If Credit D - ITEMS INCLUDED IN CONTRACT Add"CR" Change Unit Price Quantity Amount No. Line Item Number xxx .xxx Ax 7003 0020 Clearing and Grubbing 10.000 74.500 745.00 7004 0030 Special Backfill 13.000 410.900 5341.70 7005 0040 Excavation, Class 10, Roadway and Borrow 2.250 3574.000 8041.50 7006 0050 Excavation, Class 10, Unsuitable or Unstable 2.250 452.000 1017.00 Material 7007 0090 Topsoil, Strip, Salvage and Spread 3.500 2201.000 7703.50 7008 0100 Modified Subbase 27.000 1021.100 27569.70 7009 0110 Granular Shoulders, Type B 13.000 272.700 3545.10 7010 0140 Paved Shoulder, Hot Mix Asphalt Mixture, 6 In. 22.680 1593.200 36133.78 7011 0150 Shoulder Construction, Earth 175.000 19.000 3325.00 7012 0160 Excavation, Class 13, For Widening 15.000 73.000 1095.00 7013 0190 Standard or Slip Form Portland Cement Concrete 33.250 5225.200 173737.90 Pavement, Class C, Class 3 Durability, 9 In. 7014 0220 Hot Mix Asphalt, Driveway 23.460 191.700 4497.28 7015 0230 Detour Pavement 29.340 234.500 CR 6880.23 CR 7016 0250 Surfacing, Driveway 13.100 42.800 560.68 7017 0270 Excavation, Class 20, For Roadway Pipe Culvert 6.500 50.000 325.00 7018 0280 Aprons, Concrete, 24 In. Dia. 1000.000 2.000 2000.00 7019 0300 Culvert, Concrete Roadway Pipe, 24 In. Dia. 43.000 84.000 3612.00 7020 0310 Aprons, Unclassified, 18 In. Dia. 300.000 4.000 1200.00 7021 0320 Culvert, unclassified Entrance Pipe, 18 In. Dia. 25.000 210.000 5250.00 7022 0360 Subdrain, Longitudinal, (Shoulder)4 In. Dia. 5.500 3550.000 19525.00 7023 0380 Subdrain Outlet, RF-19E 125.000 10.000 1250.00 7024 0460 Engineering Fabric 2.700 52.900 142.83 7025 0480 Erosion Stone 20.650 40.800 842.52 7026 0490 Removal of Pavement 4.300 2940.100 12642.43 7027 0650 Temporary Traffic Signals 1500.000 2.000 3000.00 7028 0690 Concrete Slab Pipeline Protection 180.000 40.000 7200.00 7029 0780 Turf Reinforcement Mat 11.250 164.000 1845.00 TOTAL 325267.69 If Credit, E - ITEMS NOT INCLUDED IN CONTRACT Add"CR" Change Function Unit Price Quantity Amount No. Item Description Item Number Code .xxx xxx xx