Request for Proposals - Consultant Services for ADA Self-Evaluation-Training Copyright 2014
City of Dubuque Consent Items # 26.
ITEM TITLE: Request for Proposals - Consultant Services for ADA
Review and Update of Self-Evaluation and Transition Plan
SUMMARY: City Manager recommending approval to release a
Request for Proposals to provide consultant services for an
ADA Review and Update of Self-Evaluation and Transition
Plan.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
RFP Consultant for ADA Review& Update of Self- City Manager Memo
Evaluation and Transition Plan-MVM Memo
Staff Memo Staff Memo
RFP for ADA Consultant Review Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: RFP Consultant Services for ADA Review and Update of Self-Evaluation
and Transition Plan
DATE: May 31, 2016
The City approved an Americans with Disabilities Act (ADA) Transition Plan in 1992.
ADA improvements have been implemented according to this plan and self-evaluations
since then. Last year a multi-department team put together and executed a community
engagement plan to gain input on accessibility of City facilities, transit and
improvements such as curb cuts. The input received from this engagement process
was shared with Departments for review and implementation. Inspector II Gary Blosch
also recently completed a self-evaluation of City facilities. Items identified were shared
with departments to address right away or plan and budget for in the future. Lastly, a
management software was recently approved to create a database and mapping
system of ADA improvements. This will assist in tracking improvements made as well
as planned throughout the entire City system.
Building Services Manager Todd Carr and Leisure Services Manager Marie Ware
recommend City Council approval to release a Request for Proposals to provide
consultant services for an ADA Review and Update of Self-Evaluation and Transition
Plan.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Todd Carr, Building Services Manager
Marie L. Ware, Leisure Services Manager
THE CITY OF Dubuque
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All-America City
Masterpiece on the Mississippi
2007•2012 •2013
TO: Michael C. Van Milligen, City Manager
FROM: Todd Carr, Building Services Manager
Marie L. Ware, Leisure Services Manager
SUBJECT: RFP Consultant Services for ADA Review and Update of Self-Evaluation
and Transition Plan
DATE: May 26, 2016
INTRODUCTION
The purpose of this memorandum is to request City Council approval of the attached
Request for Proposals (RFP) to provide consultant services for an ADA Review and
Update of Self Evaluation and Transition Plan.
BACKGROUND
The City approved a Transition Plan in 1992. ADA improvements have been
implemented according to this plan and self-evaluations since then. Last year a multi-
department team put together and executed a community engagement plan to gain
input on accessibility of city facilities, transit and improvements such as curb cuts. The
input received from this engagement process was shared with Departments for review
and implementation. Inspector II Gary Blosch also recently completed a self-evaluation
of city facilities. Items identified were shared with departments to address right away or
plan and budget for in the future. Lastly, a management software was recently
approved to create a database and mapping system of ADA improvements. This will
assist in tracking improvements made as well as planned throughout the entire city
system.
DISCUSSION
A committee was approved develop the attached RFP that would allow selection of a
consultant to develop an ADA transition plan and self-evaluation update, program and
policies review as well as perform specific site audits. The engagement committee last
year identified the evaluation of policies and procedures as a focus of our next work.
The RFP identifies in the scope of services more details.
The committee is Crenna Brumwell, Assistant City Attorney, Gary Blosch, Inspector II,
Jane Smith, Engineering Assistant II, Taj Suleyman, Equity Outreach Coordinator,
Candice Eudaley, Transit Manager and Marie Ware, Leisure Services Manager.
The proposals will be due July 2 with a recommendation to the City Council slated for
July 18th. This timing is so the work by the consultant can be completed to share with
Departments prior to the budgeting cycle for FY 18.
BUDGETIMPACT
The budget approved is as follows:
ADA Compliance Consultant CIP # 350-2678
Consultant Services $60,000
This CIP was approved as a part of the current FY 16 budget as a Building Department
CIP and is currently available.
ACTION REQUESTED
We respectfully request City Council approval of the RFP for consultant services for an
ADA Review and Update of Self Evaluation and Transition Plan.
Attachment: RFP
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bt
CITY OF DUBUQUE, IOWA
50 West 13th Street
B E Dubuque, IA 52001
Masterpiece on the Mississippi Phone: 563-690-6040
REQUEST FOR PROPOSAL (RFP)
CONSULTANT SERVICES FOR
ADA REVIEW AND UPDATE OF SELF EVALUATION
AND TRANSITION PLAN
INTRODUCTION
The City of Dubuque, Iowa is soliciting requests for proposals from qualified consulting firms to
provide professional consultant services for ADA review and update of self-evaluation and
transition plan.
Interested and qualified firms are invited to submit a proposal to provide professional services
for the project, as noted below. Proposals prepared in response to this Request for Proposal
(RFP) are due before 2:00 p.m. on July 2, 2016. The anticipated schedule for this project is that
the City of Dubuque will execute a contract with the selected consultant by July 20, 2016 and
the project will be completed by October 10, 2016. Please review the entire RFP for specific
requirements.
Any questions regarding the project or this RFP should be directed to Gary Blosch,
Inspectorll, at 563-690-6040 and/or email gblosch(aD_cityofdubugue.org prior to
submission.
COMMUNITY BACKGROUND
The city of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois
and Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its historic and
architectural beauty.
The Mississippi River basin area creates a generally flat terrain which is complimented by a line
of bluffs that parallel the River. There is a grade change from the river area to the top of the
bluff. In addition Dubuque was an early river town chartered in 1833 with the first settler Julien
Dubuque arriving in 1785. The geography and historic development of our river town at times
makes accessibility challenging but achievable. Dubuque is proud of its history and has
preserved and treasured many of its historic buildings, structures and areas.
The city is over 30 square miles in area, with a population of nearly 60,000 persons. The
community has a stable and diversified manufacturing base and a growing service sector.
Dubuque is the major retail, medical, education and employment center for the tri-state area.
Tourism continues to be a major economic force in the community.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a City
Manager. The City funds a full range of municipal services. City government works in
collaboration with the private and non-profit sectors to promote economic development and
sustainability. Sustainability along with downtown, neighborhood, and riverfront planning and
revitalization are long-standing priorities of the City Council. The City's web site is
www.citvofdubuque.org. The City Council's Goals and Priorities are available online at
http://www.citvofdubugue.orq/counciIgoaIs.
BACKGROUND
The City of Dubuque commissioned an Accessibility Study in 1992 to evaluate architectural
barriers in all city-owned facilities. The City had an ADA/504 Committee. Annual ADA progress
reports were completed by the Human Rights Department from 1999 to 2008. Work has
continued by individual departments since. The City Council has established priorities in work
related to inclusion which has led to the efforts described below.
2015 Community Engagement
A committee of city staff from Transit, Legal, Leisure Services, Engineering, Human Rights and
Building Departments developed and implemented a community-wide engagement plan to gain
community input related to accessibility of city facilities and travel whether by bus or as a
pedestrian throughout the city. The city wanted public input related to ADA needs within the
context of city property/areas focusing on access of buildings/areas and transportation
infrastructure. This was done to engage community members to identify and prioritize
transportation needs and building/area access. The input was then shared with the City
Manager and appropriate departments in order to address what is already planned, what needs
to be planned or what needs to be addressed through budget or action plans. An executive
summary is shared in the file share site located at https://cityofdubugue.sharefile.com/d-
s513c0352bb545268, with more detail at www.citvofdubuque.org/ADA.
2015 ADA Compliance Audit of City Facilities
Inspector II Gary Blosch of the Building Department completed a comprehensive ADA
compliance audit (self-evaluation) of all city facilities. The audit findings were then shared with
each Department Manager to complete the improvements, or budget or create an action plan to
address the issue outlined. The Audit is in the share file site listed above.
2015 —2016 InVision FM
Invision FM was recently selected as the software provider to be the database for all
information related to ADA compliance and transition in city-owned buildings, curb cuts and
more for all city departments. This will assist the city in managing its ADA Transition Plan
through the city GIS system. An intern will be recruited to do the work in the software of
inputting current as well as future projects, improvements, systems and more. The data and/or
reports should be in a format compatible with Invision FM Software.
ADA Documents
A share file site has been set up at https://cityofdubugue.sharefile.com/d-s513c0352bb545268
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to allow firms to view City of Dubuque ADA related documents including transition plan, self-
evaluation, progress reports, current policies, etc.
PROJECT LOCATION
Park, Building Year
and Structures Address Acreage Estab.
Flora 2605 Pennsylvania Avenue 35 1953
Murphy 1700 S. Grandview Avenue 80 1927
Eagle Point 2601 Shiras Avenue 164 1910
A.Y. McDonald Hawthorne St. & Volunteer Drive 8 2005
Miller Riverview 1851 Admiral Sheehy Drive 20 1987
Bergfeld Recreation Area 7600 Chavenelle Drive 73 1999
Veterans' Memorial 2700 Northview Drive 73 1959
Washington 700 Locust Street 1 1836
Allison-Henderson 1500 Loras Boulevard 5 1916
Approximate
Facility Address Square Feet
City Hall 50 West 13th Street 22,800 sq. ft.
City Hall Annex 1300 Main Street 11,526 sq. ft.
Historic Federal Building 350 West 6th Street 39,516 sq. ft.
Five Flags Civic Center 405 Main Street 70,306 sq. ft.
Carnegie-Stout Library 360 West 11th Street 20,000 sq. ft.
Multicultural Family Center 1157 Central Avenue 6,600 sq. ft.
Parking Garages Address
Locust Street Ramp 830 Bluff Street
Iowa Street Ramp 701 Iowa Street
5th Street Ramp 501 Iowa Street
Five Flags Ramp 100 West 4th Street
Transit Vehicles, Transfers and Stops
Transit Vehicles
The Transit Division owns four types of vehicles. All are equipped with either a lift or ramp and
areas for mobility device securement. The project includes a review of ADA features on the four
types of transit vehicles and a recommendation for future purchases including but not limited to
mobility device securement and lift vs. ramp access features.
Transit Transfer Areas
The Transit Division has three transfer areas in the city. One is new(2015), one was improved
in 2013 and the third is a basic area with a bus shelter, only. The project includes review of the
three transfer area types for access, compliance, and best practices recommendations for future
transfer development or improvements to existing transfer areas.
Transit Bus Stops
The Transit Division has over 250 bus stops. Specific corridors pose a variety of difficulties for
bus stop installation and compliance with ADA. Bus stop requests received for the following
corridors and/or intersections that have proven difficult to accommodate ADA: Rockdale Rd
corridor, Rhomberg Avenue & Fengler, Radford Rd, Loras Blvd, Peru Rd, Kerper Blvd & Kerper
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Ct. The project includes review of these corridors and intersections for access, compliance, and
best practices recommendations for future bus stop installation. A recommendation for
amenities that best accommodate the intent of ADA is also included.
PROJECT SCOPE
Project Goals
1. Review and provide evaluation of City services and programs to determine compliance with
current regulations. Review should include the city website.
2. Provide an evaluation of City facilities including right-of-way, buildings, playgrounds and
pedestrian facilities outlined in proposal.
3. Review city policies related to ADA and accessibility and make recommendations. Share
best practices related to recommendations.
4. Provide the city with cost estimates or enough information for city to seek cost estimates
knowledgably as a result of the evaluation.
5. Recommend priorities as needed for items identified in self-evaluation and/or transition plan.
6. Provide information in a database format to be placed in city's facility maintenance software,
InVision.
7. Prepare an updated Self-Evaluation and Transition Plan that complies with current ADA
standards. Said plan to include reviewing and recommending grievance procedures
changes as necessary and best practices.
ADA Progress Assessment Report
Review and evaluate existing documents and reports related to the City's past ADA efforts.
This can include but not be limited to past plans, work completed to date, Progress Reports,
maps and reference documents provided by the City or obtained by Consultant from other
means.
Assess the City's progress on non-compliant items listed in the City's original 1992 transition
plan.
Self-Evaluation Report
Provide field review of city buildings, facilities, parks and transit vehicles, transfer points and
stops listed above. Review right-of-way compliance with the ADA. Identify noncompliant items
or other barriers and provide remedial options for compliance. A digital photo of the
noncompliance should be a part of report and documentation. A reference to the code defining
the barrier to access will be provided. Due to limited City staff availability it is the intent of the
City that these field reviews be conducted largely by the Consultant solely. Surveys that need
staff assistance can be scheduled.
Provide an evaluation of City services, programs and facilities for compliance with ADA, identify
noncompliant items or other barriers and provide options for compliance. This evaluation
should include review of the city website.
Provide a report, including cost evaluation of all proposed modifications separated by categories
of buildings, facilities, parks, transit and right-of-ways.
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Community and Staff Evaluation / Involvement
Complete at least one community engagement exercise related to findings that will be the
outcome of the scope of services in this RFP. This should include but may not be limited to
community engagement and involvement regarding the review and self-evaluation of city
programs and services.
Design the next phase of public engagement and input. This future engagement might be done
by a consultant and/or city staff.
Conduct one training with city staff related to findings and moving forward with updated
Transition Plan.
Evaluation of Policies / Procedures
Obtain and conduct an intensive review of all written policies, rules and regulations of the City
and all of its departments. This should be a discovery process to determine which if any
policies have language or processes that may be discriminatory and not in compliance with Title
11 of the Act.
Review the City's reasonable accommodation policy and compliant procedure and recommend
necessary changes and best practices.
Based on review and identification of departments that do not have policies or procedures or
whose policies or procedures require modification, provide model policies and procedures
recommended for use by departments. Said policies should be included in the Transition Plan.
Action Steps / Updated Transition Plan
Provide a complete and accurate report to include recommendation for any modifications or
deletion of language in all program policies, practices and procedures.
Provide a complete evaluation of city facilities including costs for proposed modifications,
recommended priorities for completion of proposed modifications and a listing of recommended
modifications.
Provide assistance in reviewing required grievance procedures and all public notices required
by ADA.
Provide an updated comprehensive ADA Transition Plan based upon all tasks above.
Consultant shall incorporate the ADA Best Practices Tool Kit for State and Local Governments
as a minimum guideline for the transition plan. It shall also incorporate relevant requirements
including but not limited to US Access Board Guidelines and PROWAG.
TIMELINE
July 2, 2016 RFPs due at 2:00 p.m.
July 11, 2016 Interviews held by phone if needed
July 18, 2016 City Council approval of recommended firm
July 19— 29, 2016 Contract and insurance work with chosen consultant
October 10, 2016 Complete work product due
October 17, 2016 City Council approval of work product
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BUDGET
The project budget is as follows:
ADA Review and Update Consultant Services
Total Project (includes all services and all reimbursables) $ 60,000
If the budget does not cover the scope of services requested, a recommendation on the
prioritization of items in the scope and breakdown of phases is needed. It is planned that
$50,000 would be available to continue work in Fiscal Year 2018 and $40,000 in Fiscal Year
2019. There is no commitment in this RFP to the future budgets or for chosen consultant to
continue past the scope of this RFP. This information is provided to show intentions for the
future based on City Council allocation in the future.
EVALUATION CRITERIA AND PROCESS
The objective is to select the consultant most qualified to provide the services outlined in this
request. Initial screening will be done without knowing the consultant's proposed fee for
services. While cost is a key consideration the City reserves the right to choose the best
proposal, which may not be based on price. Evaluations will be based on the criteria listed
below.
The proposal review committee consists of representatives of the Building, Leisure Services,
Engineering, Human Rights, Transit and City Attorney Departments.
Responsiveness, Quality, and Completeness of Proposal
• Everything is included that was required by the RFP
• Proposal schedule to complete the project
• Ability to successfully complete the scope of services on time and within budget
• The quality of written material and presentation, relevant experience, answers to questions,
and overall organization
Experience/Qualifications
• Qualifications and experience of principle consulting staff or project team developing,
managing and completing projects of similar size communities and/or similar facilities and
number of facilities
• Technical competence of the consultant (team) related to the Scope of Services requested
including but not limited to ADAAG, Federal PROWAG, MUTCD, Title 24, ADA Title II and III
Federal and State of Iowa current accessibility requirements
• Technical competence in historic parks and structures
• Project manager's expertise, experience, and unique qualifications especially in performing
similar services
• Qualifications and experience of any sub-consultants (if proposed) on similar projects
• References from other organizations for which the consultant has provided comparable
service
• Experience working with municipalities and City staff
• Ability of Consultant to demonstrate the project in clear terms that articulate in non-technical
terms the issues at hand.
• Description of the methodology used to complete the Scope of work as detailed in this RFP.
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• Consultant's demonstrated skills in facilitating public meetings, making presentations,
engaging and working with the public and building consensus
• Consultant proposed revisions and/or changes to the scope of services that would better
serve the community
Proposed Fees and Compensation
• Reasonability of scope of services to fees proposed
INFORMATION TO BE INCLUDED IN PROPOSAL
Letter of Transmittal - Provide a one page letter of transmittal briefly stating the consultant's
interest in this project, outlining the consultant's understanding of the work and the name,
address, office and cell phone numbers and email address of the primary contact person.
Profile of Consultant - Provide general information about the consultant and its area(s) of
expertise in regards to this RFP, including the qualifications of the project manager and other
key personnel to be assigned to the project, previous experience and unique qualifications for
this project.
Background and Organization - Identify name, address, history and organization of the
consultant, including an overview of the services the consultant provides in-house and the
number of years the consultant has provided the requested services. Describe any other
relevant professional services offered by the consultant and how these services may be able to
benefit the City.
Experience - Describe recent professional experience with detailed but brief descriptions of
representative projects, including project budgets, team members, community engagement
process, and other applicable information, including work with public sector clients, and a
minimum of three (3) most recent projects similarly situated to this project and contact
information.
Team Members - Identify key team members that will be assigned to the project, specific roles
and responsibilities, time commitment to the project, and individual professional
expertise/credentials, especially relating to experience with similar studies.
• List project manager for the team
• A listing of team personnel who will actually be assigned to perform the work on this project,
and a breakdown and description of tasks assigned per project team member.
• Technical competencies of team member(s) related to scope of work.
• For consultants located outside the region, address how the consultant will remain
responsive to short notice requests and meetings
• Identify similar projects that team members have worked on together
• Identify the teams' diversity and protected class(es)
Sub-consultant(s) personnel experience
• Names and addresses of any outside consultant(s) or associate(s) proposed to be involved
with this project
• Include each proposed sub-consultant(s) experience and qualifications as described above
for firm's personnel
• Identify similar projects that team members have worked on together with the sub-
consultants
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Scope of Project Services - The proposed scope of services will describe the firm's detailed
approach to completing the ADA Review and Update project. The scope of services will include
sufficient discussion of proposed methodologies, techniques, and procedures for each work
item. Describe the means or strategy by which the consultant would satisfy the following scope
of services, and/or an alternative or hybrid strategy recommended by the consultant. The
proposed scope of services will describe the firm's approach to completing the ADA Review and
Update.
Example of Similar Work Product —The firm is to provide an electronic web link to a
completed and approved similar work product. Scope is shared on pages 4-5.
Proposed Project Schedule - Completion of project outlined in the scope is October 10, 2016.
Provide a project schedule outlining the time period and estimated completion date of the
proposed scope of work. This should include a schedule for and description of all deliverable
products throughout the period. Describe the method to assure that the time schedule will be
met. Identify the person responsible for assuring schedule compliance. Products should be
delivered in hardcopy and electronic formats compatible with the City's computer software and
hardware.
The proposal shall discuss the firm's ability to integrate this contract into the present workload.
References - The proposal shall include at least three references of past clients with projects
providing comparable services. These projects should have been completed within the past five
years with the same project manager, sub-consultants and/or other key personnel proposed for
this project. Full name, title, address, email and phone should be provided along with time
period of project and brief description of the Scope of Services.
Litigation - Provide litigation information, if applicable. Any past claims and/or lawsuits and
reason for the claim and/or lawsuit.
Fees and Compensation - Provide a proposed cost plus a not to exceed expenses budget for
completion of the proposed scope of services with cost breakdowns by scope element. Clearly
define reimbursable costs such as travel, printing, etc. Reimbursables are to be a not exceed
cost and a part of the total fees proposed. Provide hourly and overhead rates for personnel,
including for additional services should additional services be required. Include proposed fee
payment schedule. Quotation of fees and compensation shall remain firm for a period of at least
90 days from the submission deadline. Please separate the proposed fees and
compensation from the other portion of the RFP submittal and enclose in separate
envelope. Initial screening will be done without knowing the consultant's proposed fee for
services.
If the budget does not cover the scope of services requested, a recommendation on the
prioritization of items in the scope and breakdown of phases is needed.
Certificate of Insurance - The selected firm will be required to meet the insurance
requirements of Insurance Schedule C of the City upon award of contract. See Appendix A.
Insurance schedule is not required to be in force for the RFP submission.
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SUBMISSION REQUIREMENTS
A signed original and six (6) hard copies plus one (1) PDF copy on CD or flash drive of the
proposal clearly labelled ADA REVIEW AND UPDATE OF SELF EVALUATION AND
TRANSITION PLAN in a sealed box or envelope must be received by 2:00 p.m. CST, July 2,
2016 at the following address:
Gary Blosch, Inspector II
City of Dubuque Building Department
50 West 13th Street
Dubuque, IA 52001
To simplify the review process and obtain the maximum comparability, the proposal must
include the following information, at a minimum, and be organized in the following manner. All
proposals submitted must be limited to twenty-five (25) pages not including front and back
covers (optional), transmittal letter, references, and fees and compensation. Fees and
compensation must be submitted in a separate envelope.
• Presented in 8 % x 11 inch format, minimum 11 point Arial font
• All recyclable materials, no binders or binding
• In the same order as described below
• The original proposal will include original signatures in ink, by authorized personnel, on all
documents that require an authorized signature
• Do not include marketing materials
• No faxed or e-mail proposals will be accepted.
Failure to provide the required mandatory information may result in a consultant not being
considered. Submitted proposals will not be returned.
Questions should be directed to Gary Blosch by telephone at 563-690-6040 or by email at
gblosch@cityofdubuque.org.
Proposals will be reviewed by the committee. After the proposals are evaluated, the City will
determine if any of the consultants will be interviewed. The City may choose to contact officials
from other jurisdictions regarding a consultant, its prior work experience, and its ability to
successfully complete the scope of services. The City may request clarification or additional
information from a specific consultant in order to assist in the City's evaluation of a proposal.
Finally, City may require changes in the scope of services, further negotiate the proposed work
and/or method and amount of compensation, as deemed necessary by the City, before
execution of a contract.
Work products will be developed for the City as a part of the scope outlined in the RFP by
contract. Such documents and work products will remain the joint property of the Vendor and
the City. Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package before the deadline. The City is not responsible for any loss or delay with
respect to delivery of the proposals. The City reserves the right to reject any and all proposals
and to negotiate changes with any consultant. The City is not liable for any cost incurred by any
consultant prior to the execution of an agreement or contract, nor shall the City be liable for any
costs incurred by the consultant that are not specified in any contract. The City of Dubuque is
an Equal Employment Opportunity Employer.
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APPENDIX A
Insurance Schedule C
1. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa forthe
coverage required in Exhibit I prior to commencing work and at the end of the project if the term
of work is longer than 60 days. Providers presenting annual certificates shall present a
Certificate at the end of each project with the final billing. Each Certificate shall be prepared on
the most current ACORDform approved by the Iowa Department of Insurance or an
equivalent. Each certificate shall include a statement under Description of Operations as to
why issued. Eg: Project # Project Location at or construction of
2. All policies of insurance required hereunder shall be with a carrier authorized to do business
in Iowa and all carriers shall have a rating of A or better in the current A.M. Best's Rating
Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by
the City of Dubuque. Failure to obtain or maintain the required insurance shall be considered
a material breach of this agreement.
5. Consultants shall require all subconsultants and sub-subconsultants to obtain and maintain
during the performance of work insurance for the coverages described in this Insurance
Schedule and shall obtain certificates of insurances from all such subconsultants and sub-
subconsultants. Consultants agree that it shall be liable for the failure of a subconsultants and
sub-subconsultants to obtain and maintain such coverages. The City may request a copy of
such certificates from the Consultants.
6. All required endorsements to various policies shall be attached to Certificate of insurance.
7. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to
the provider identifying and listing in writing all deviations and exclusions that differ from
the ISO form.
8. Provider shall be required to carry the minimum coverage/limits, or greater if required by law
or other legal agreement, in Exhibit I. If provider's limits of liability are higher than the
required minimum limits then the provider's limits shall be this agreement's required limits.
9. Whenever an ISO form is referenced the current edition of the form must be used.
Insurance Schedule C (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate $1,000,00
Personal and Advertising Injury Limit $1,000,00
Each Occurrence $1,000,00
Fire Damage Limit (any one occurrence) $
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. The general liability
coverage shall be written in accord with ISO form CG0001 or business owners form
BP0002. All deviations from the standard ISO commercial general liability form CG 0001,
or Business owners form BP 0002, shall be clearly identified.
b) Include ISO endorsement form CG 25 04"Designated Location(s) General Aggregate
Limit' or CG 25 03 "Designated Construction Project (s) General Aggregate Limit' as
appropriate.
c) Include endorsement indicating that coverage is primary and non-contributory.
d) Include endorsement to preserve Governmental Immunity. (Sample attached).
e) Include an endorsement that deletes any fellow employee exclusion.
f) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all itsemployees
and volunteers, all its boards, commissions and/or authorities and their board
members, employees and volunteers. Use ISO form CG 2026.
B) AUTOMOBILE LIABILITY $1,000,000 (Combined Single Limit)
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory benefits covering all employees injured on the job by accident or disease as prescribed
by Iowa Code Chapter 85 as amended.
Coverage A Statutory—State of Iowa
Coverage B Employers Liability
Each Accident $100,00
Each Employee-Disease $100,00
Policy Limit-Disease $500,00
Policy shall include an endorsement providing a waiver of subrogation to the City of Dubuque.
Coverage B limits shall be greater if required by Umbrella Carrier.
D) UMBRELLA LIABILITY $1,000,000
Umbrella liability coverage must be at least following form with the underlying policies included
herein.
E) PROFESSIONAL LIABILITY $1,000,000
a) Provide evidence of coverage for 5 years after completion of project.
F) CYBER LIABILITY $1,000,000
Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of income
and cyber breach of information.
Yes No
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City of Dubuque Insurance Requirements for Professional Services
Preservation of Governmental Immunities Endorsement
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states
thatthe purchase of this policy and the including of the City of Dubuque, Iowa as an
Additional Insured does not waive any of the defenses of governmental immunity available to
the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it may
be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall
cover only those claims not subject to the defense of governmental immunity under the Code
of Iowa Section
670.4 as it now exists and as it may be amended from time to time. Those claims not
subjectto Code of Iowa Section 670.4 shall be covered by the terms and conditions
of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for
asserting any defense of governmental immunity, and may do so at any time and shall do so
upon the timely written request of the insurance carrier.
4. Non-Denial of Coverage. The insurance carrier shall not deny coverage under this policy and
the insurance carrier shall not deny any of the rights and benefits accruing to the City of
Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a
court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity
asserted by the Cityof Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall
not otherwise change or alter the coverage available under the policy.
SPECIMEN
Page 12 Schedule C Professional Services May 2016