Code of Ordinances Amendment - Title 1 Public Input at City Council Meetings (3rd Reading) Copyright 2014
City of Dubuque Action Items # 3.
ITEM TITLE: Public Input at City Council Meetings (3rd Reading)
SUMMARY: City Attorney submitting a proposed ordinance concerning
the placement of Public Input on the Council agenda.
ORDINANCE Amending City of Dubuque Code of
Ordinances Title 1 Administration, Chapter 6 Mayor and
City Council, Article A Rules and Procedure, Sections 1-
6A-11 Order of Business and Agenda and 1-6A-14 Rights
of Public by clarifying the rules relating to communications
to the City Council and the Public Input Agenda
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion
A
ATTACHMENTS:
Description Type
Staff Memo Staff Memo
Ordinance Amendment 1-6A-11 and 1-6A-14 Ordinance
Suggested Motion Supporting Documentation
THE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
BARRY LINDAHL
CITY ATTORNEY
To: Mayor Roy D. Buol and
Members of the City Council
DATE: April 27, 2016
RE: Public Input
Attached are two proposed ordinances in response to the City Council discussion
concerning public input at the April 4, 2016 City Council meeting.
The first ordinance establishes the time of commencement of regular City Council
meetings at 6:00 P.M. This ordinance is not technically necessary as long as the City
Council agrees by consensus that 6:00 P.M. will be the starting time for regular
meetings. The published Notice of Meeting which includes the date, time and place of
meetings, is sufficient for that purpose.
The second ordinance moves public input in the order of business to follow public
hearings. The ordinance also provides that during public input, members of the public
may address the City Council on any action item on the agenda or on any matter not on
the agenda concerning city business over which the City Council has control. The
ordinance indicates that unless extended by the presiding officer, public input is limited
to 30 minutes. Other changes in the ordinance are intended to conform the City Council
proceedings to the new public input rules.
BAL:tIs
Attachment
cc: Michael C. Van Milligen, City Manager
Crenna Brumwell, Assistant City Attorney
Maureen Quann, Assistant City Attorney
Kevin Firnstahl, City Clerk
F:\USERS\tsteckle\Li ndahl\Memos\MayorCouncil_Publicl nput_042716.doc
Prepared by: Barry A. Lindahl, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 583-4113
ORDINANCE NO. 20-16
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 1
ADMINISTRATION, CHAPTER 6 MAYOR AND CITY COUNCIL, ARTICLE A RULES
AND PROCEDURE, SECTIONS 1-6A-11 ORDER OF BUSINESS AND AGENDA AND
1-6A-14 RIGHTS OF PUBLIC BY CLARIFYING THE RULES RELATING TO
CMMUNICATIONS TO THE CITY COUNCIL AND THE PUBLIC INPUT AGENDA
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. Section 1-6A-11 of the City of Dubuque Code of Ordinances is
amended to read as follows:
1-6A-11: ORDER OF BUSINESS AND AGENDA:
A. Agenda: The order of business of each regular meeting shall be as contained in
the agenda prepared by the city clerk. The agenda shall be a listing by topic of subjects
to be considered by the city council.
B. Order Of Business: The general rule as to the order of business in regular
meetings shall be as follows:
1. Reading of the call.
2. Roll call.
3. Proclamations.
4. Consent items; business licenses.
5. Items to be set for public hearing.
6. Appointments to boards and commissions.
7. Public hearings.
8. Public input.
9. Action items.
10. Adjournment.
Section 2. Section 1-6A-14 of the City of Dubuque Code of Ordinances is
amended to read as follows:
1-6A-14: RIGHTS OF PUBLIC:
A. Addressing City Council: No person may address the city council by oral
communication without the permission of the presiding officer.
B. Manner Of Addressing City Council; Time Limit: Each person addressing the city
council shall approach the microphone, shall give such person's name and address and,
if representing an organization or another person, shall so state, in an audible tone of
voice for the record, and, unless further time is granted by the presiding officer, shall
limit such person's address to five (5) minutes. All remarks shall be addressed to the
city council as a body, not to any city officer or employee. No person, other than
members of the city council and the person having the floor, shall be permitted to enter
into any discussion, either directly or through the members of the city council. No
questions shall be asked of individual council members nor of any city officer or
employee, except through the presiding officer.
C. Personal And Slanderous Remarks: Any person making personal, impertinent or
slanderous remarks, or who shall become boisterous, while addressing the city council
may be requested to leave the meeting and may be by the presiding officer barred from
further audience before the city council.
D. Written Communications: Any person or the person's authorized representatives,
may address the city council by written communication in regard to any matter
concerning the city's business or over which the city council has control at any time by
addressing such written communication to the city clerk. All such written
communications must be received by the city clerk by twelve o'clock (12:00) noon of the
Wednesday immediately preceding the regular council meeting in order that such
material may be placed on the agenda for such meeting.
E. Public Input Agenda: Members of the public may address the city council on any
action item on the agenda or on any matter not on the agenda concerning city business
or over which the city council has control.
Unless extended by the presiding officer, public input will be limited to thirty (30)
minutes.
Section 3. This Ordinance takes effect upon publication.
Passed, approved, and adopted the 6th
y o un-, .016.
Attest:
Kevin tirnstahl, City Clerk`
Ric . Jones , r Pro -Tem
EFFECT OF AMENDMENT
1-6A-11 : ORDER OF BUSINESS AND AGENDA:
A. Agenda: The order of business of each regular meeting shall be as contained in
the agenda prepared by the city clerk. The agenda shall be a listing by topic of subjects
to be considered by the city council.
B. Order Of Business: The general rule as to the order of business in regular
meetings shall be as follows:
1 . Reading of the call.
2. Roll call.
3. Proclamations.
4. Consent items; business licenses.
5. Items to be set for public hearing.
6. Appointments to boards and commissions.
7. Public hearings.
8. Public input.
99. Action items.
10. Adjournment.
1-6A-14: RIGHTS OF PUBLIC:
A. Addressing City Council: No AajL-person Mg_y_4esir-�ddress the city council
by oral communication without shell £ire# s;eG, re the permission of the presiding officer,
idedpFev be giveR to these peFSORS who have notified the -ify
Gle-F by�finielve 'Gln Gk (12;00) RGOR of the VAfadReGday n Gei girlie#ehi rling the
regnler G Gil moo#ing of their desire to c ak OR eFder that c Gh n
he nle Ged OR the agenrle
B. Manner Of Addressing City Council; Time Limit: Each person addressing the city
council shall approachstep4" the microphone, shall give such person's name and
address and, if representing an organization or another person, shall so state, in an
audible tone of voice for the record, and, unless further time is granted by the presiding
officer, shall limit such person's address to five (5) minutes. All remarks shall be
addressed to the city council as a body, not to any city officer or employee. No person,
other than members of the city council and the person having the floor, shall be
permitted to enter into any discussion, either directly or through the members of the city
council. No questions shall be asked of individual council members nor of any city
officer or employee, except through the presiding officer.
C. Personal And Slanderous Remarks: Any person making personal, impertinent or
slanderous remarks, or who shall become boisterous, while addressing the city council
may be requested to leave the meeting and may be by the presiding officer barred from
further audience before the city council.
D ReadiRq !l£ Dre#ec#c- In#erec#ed peFGGRG, OF their FePFeGeRtatikzeG,
to aRY me##er ever whish the pity nil hec Pentrel ;nihen the i#em nrler
nencirlero#inn by the nifii no--Rao i£ amajnrifii Of the nifii n nil n en# e c #n le#
#hem he heerd
D€. Written Communications: Any person or the person's authorized representatives,
may address the city council by written communication in regard to any matter
concerning the city's business or over which the city council has control at any time by
dmre r by addressing such written communication to the city clerk. All such
written communications must be received by the city clerk by twelve o'clock (12:00)
noon of the Wednesday immediately preceding the regular council meeting in order that
such material may be placed on the agenda for such meeting.
E. Public Input Agenda: Members of the public may address the city council on any
action item on the agenda or on any matter not on the agenda concerning city business
or over which the city council has control.
Unless extended by the presiding officer, public input will be limited to thirty (30)
minutes.
Suggested Motion Wording for Ordinances - Motion B / Motion A
Motion B
I move to receive and file the communications and further move that the requirement
that a proposed Ordinance be considered and voted on for passage at two Council
meetings prior to the meeting at which is to be finally passed be suspended.
Second & vote called; then:
Motion A
I move final consideration and passage of the Ordinance.
Second & vote called
If Motion B does not pass:
I move to receive and file the communications and I move first (or second) consideration
of the Ordinance.
Upon third reading:
I move final consideration and passage of the Ordinance.
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: June 10, 2016, and for which the charge is $40.64.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this 4, j day of -e°,` , 20 .
i
e�I
otary Public in and for Dubuque County, Iowa.
ARY K. WESTERRAEYER
Commission Number 154885
M,v Comm, Ern, FEE, 1, 2017
OFFICIAL
PUBLICATION
ORDINANCE NO.20-16
AMENDINGCITY OF
DUBUQUE CODE . OF
ORDINANCES TITLE'1
ADMINISTRATION,
CHAPTER 6 MAYOR
AND CITY COUNCIL,
ARTICLE A RULES
AND PROCEDURE,
SECTIONS 1-6A-11,
ORDER ,OF,BUSINESS
AND AGENDA AND 1-
6A-14 - RIGHTS OF
PUBLIC BY CLARIFY-
ING THE "RULES` RE-
LATING TO 'COMMU-
NICATIONS TO THE
CITY COUNCIL AND,
THE PUBLIC INPUT
AGENDA
" NOW, THEREFORE,
BE IT ORDAINED BY.
THE CITY 'COUNCIL
OF THE CITY OF DU-,
BUyE,,IOWA
rdn 1.Section 1--s
6 k he City of!ljJ
by uec.Code of O4rdi-
nances'>is amended to
read as follows:
1-6A-11: ORDER OF
BUSINESS AND AGEN-
DA:
A. Agenda: The order
of business of each
regular meeting shall
be as contained in the
agenda prepared by
the city clerk. The
agenda shall be a list-
ing by topic of subjects
to be considered by the
city council.
B. Order Of Business:
The general rule as to
the order of business in
regular meetings shall
be as follows:
1. Reading of the call.
2. Roll call.
3. Proclamations.
4. Consent items;
business licenses.
5. Items to be set for
public hearing.
6. Appointments to
boards and commis-
sions.
7. Public hearings.
8. Public input.
9 Action items.
10. Adjournment.
Section 2. Section 1-
I 6A-14 of the City of Du-
buque Code of Ordi-
nances is amended to
read as follows:
1-6A-14: RIGHTS OF
PUBLIC:
A. Addressing City
Council: No person
may address„ the city
councit by oral commu='
nication :without the
permission of the-+pte
siding officer.
B. •Manner Of Ad-
dressing City Council;
Time Limit Each', per-
son addressing the city,
council shall approach
the microphone, shall
givesuch person's
name and address and,
if representing an, -or-
ganization'' or another
person, shall so state,
in ,an audible tone of
voice for the record,
and, unless 'further
time is granted by the
presiding officer, shall
limit such person's ad-
dress to. five (5) mi- i
nutes. All remarks shall
be addressed to the
city council'as a body,
not to any 'city officer
•or employee. No per-
son, other than mem-
bers of the city council
and the person having
the floor, shall be per-
mitted to enter into
any discussion, either
directly or through the
members of the city
council. No questions
shall be asked of indi-
vidual council 'mem-
bers_nor of any, city of-
ficer or employee,ex-
cept through
xceptthrough the pre-
siding officer.
C. Personal And Slan-
derous Remarks: Any
person, making person-
al, impertinent or slan-
derous remarks, or
who shall^become bois-
terous, while address-
ing the city council
may be requested to
leave the meeting and
may be by the presid-
ing officer barred from
further audience be
fore the city council.
,D. Written Communi-
cations: Any person or
the person's author-
ized . representatives,
may address the city
council by written
communication in re-
gard to any matter
concerning the city's
business or over which
the 'city council has
control at any time by
addressing such writ-
ten communication to `"I
the city clerk. All such I
written communica-
tions must be received
by the city clerk by it
twelve o'clock (12:00)
noon of ,the Wednes-
day immediately pre-
ceding the regular
council meeting in or-
der that such material
may be placed on the
agenda for such meet-
ing.
E. Public Input Agen
da: Members of the
public may address the
city council on any ac-
tion item on the agen-
da or on any matter
not on the agenda con-
cerning city business
or over which the city
council has control.
Unless extended by
the presiding officer,
public input will.be lim-
ited to thirty (30) mi
nutes.
Section 3. This Ordi-
nance takes effect
ubon publication. j
Passed, approved, I
and adopted the 6th
day of June, 2016.
/s/Ric W. Jones,
Mayor Pro -Tem
Attest: /s/Kevin
Firnstahl, City Clerk
Published officially in,
the Telegraph Herald
newspaper on the 10th1 I
day of June, 2016,
/s/Kevin S. Firnstahl,
City Clerk
It 6/10