Minutes_Arts and Cultural Affairs Advisory Commission 2 23 16 i
Minutes
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
February 23rd , 2016
Lacy board Room, Carnegie Stout Public pibrary
The meetingwas called to order b Marina O'Rourke at 4:35 p.m. following staff
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assurance of compliance with the Iowa Open Meeting Law.
Commissioners present: Katherine Kluseman, Marina O'Rourke, Sue Riedel, Gina
Siegert and Matthew Gregory
Excused absence: Ellen Henkels
Staff present: Debra Alleyne
APPROVAL OF MINUTES of February 23rd 2016 O'Rourke made recommendations
to make changes to the minutes to accurately reflect the discussion of the Art on the
River Committee, and the members in attendance. Alleyne agreed to the make the
discussed changes
NEW BUSINESS
1. Presentation from Sustainable Dubuque about Resilient Community
Advisory Commission
Cori Burbach Sustainability Coordinator presented on the Resilient Community j
Advisory commission and concluded the presentation by seeking the counsel of
the commissioners in attendance about how they view resilience and ideas
about how this commission could function.
2. Update on Budget Presentation
O'Rourke asked if the budget for the grants had been reduced at all. Alleyne
reassured the commission that the budgets for the arts grants have remained the
same but that that the copy of the budget they had was still a working document.
3. Update on grant transition to online/workshop
Alleyne told the commission that the forms have all been converted to online
forms. All the information and application forms are online. O'Rourke asked
about when the form would be live and was told that Civic Plus was updating the
website and that there was some disruption to the forms that would be rectified
in a few days at which point the forms would be made available. Alleyne also
reminded the commissioners that the online forms will not allow applicants to
submit incomplete applications. The commissioners expressed concern about
the changes in the timeline. Kluseman made recommendations about when the
workshops could be held in order to make the schedule work. Riedel suggested
asking one of the more successful grant writers to assist with the workshop.
Riedel asked about the deadline and how the process would proceed this year
and reminded the commission about our accountability to the groups applying
for the grants and the need for Alleyne to be present at the time of adjudication.
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4. Discuss commission involvement in Master Plan implementation/ Town
Hall meeting
The discussion of the Master Plan Phase II were preempted because the
documents were not available at the meeting. Some of the commissioners
decided to keep the Phase I document and pick up a copy of the Phase II
document at the office in the upcoming week. The commission asked about the
timeline of the master plan and the progress of the consultants. Alleyne informed
then that every attempt was being made to conclude the process before the
close of the fiscal year.
5. Brainstorming session — Commission Sponsored Event
Gregory talked about his realization about the limitations and restrictions of the
commission concerning funding individual and even commission projects.
Kluseman commended his fresh ideas and encouraged his innovative thinking.
She agreed with Gregory that the commission can begin to look into working on
new projects. Riedel said that although the commission hadn't sponsored any
events, didn't mean that it couldn't, only that a proposal must first be submitted
to the city council. She also recommended that community partnerships as a j
way to get projects off the ground. Alleyne reminded the commission that Art on
the River was funded by a grant and encouraged the commission to seek grants
to fund new projects. All of the commissioners engaged in a discussion about
expanding Art on the River and new ideas.
ITEMS FROM COMMISION
ADJOURNMENT— O'Rourke made a motion to adjourn, second by Kluseman. Meeting
adjourned at 6:07 p.m.
This notice is given pursuant to Chapter 21, Code of Iowa and applicable local regulations of the City of Dubuque.
Persons with limited English proficiency or vision, hearing or speech impairments needing special assistance should
contact the City Manager's Office at 589-4110 or(563)589-4230 for TDD.
Respectfully submitted:
Debra Alleyne
Arts and Cultural Affairs Coordinator
These minutes were passed and approved on
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Gina Siegert, Secretary
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