Minutes_Arts and Cultural Affairs Advisory Commission 3 22 16 i
Minutes
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION j
March 22nd, 2016
Lacy board Room, Carnegie Stout Public pibrary
The meeting was called to order by Marina O'Rourke at 4:30 p.m. following staff
assurance of compliance with the Iowa Open Meeting Law.
Commissioners present: Katherine Kluseman, Marina O'Rourke (exited 5:36 pm), Sue
Riedel, Gina Siegert, Jessica Teckemeyer, Ellen Henkels
Excused absence: Matthew Gregory
Staff present: Debra Alleyne (arrived 4:40pm), Maurice Jones (exited 5:20 pm)
APPROVAL OF MINUTES of March 22nd 2016 O'Rourke recommended changes to
the minutes which included typographical errors and indicated that the commission
received not reviewed Phase I . Alleyne agreed to the discussed changes.
NEW BUSINESS
1. Discuss grants dates and calendar
Kluseman discussed how the grant workshops were attended and the changes
to the application process. The commissioners worked on the calendar to decide
the dates that the grants should be received, scored, submitted and discussed.
The commission then reviewed the minutes, made recommendations for
changes, and discussed improving the process of approving minutes and
posting them in a timely fashion. The commission also asked that excused and
unexcused absences be indicated more specifically.
2. Update on Art on the River
Alleyne informed the commission that Art on the River opening reception date
had been changed to June 22nd because of the Tri State Presenters Conference
being held in Dubuque. She was also able to secure the Assistant Curator for
the Madison Museum of Contemporary Art as the third and final juror for this
year's exhibition. Alleyne mentioned that she was compelled to find new sources
online to reach artist to apply because many contacts were outdated. The
commission was reassured that was a steady stream of applications but that last
minute applications were anticipated. The Jurors were still deciding on the date
to meet and adjudicate in Dubuque. Alleyne recommended that the
commissioners and the Art on the River Committee meet with the jurors together
to consolidate the process of approval. O'Rourke said that everyone should try
to be open to accommodating this request if possible. Alleyne asked if the
commission had historically rejected any selected work and Teckemeyer
indicated that they had based on the fact that the piece was incomplete and
there was not enough information that made the commission comfortable that it
could be completed. Alleyne told the commission that the jurors would be
instructed, in the interest of time, to only consider works that are completed or j
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works that the jury is confident can be completed in the given time frame.
Henkels raised the issue of the proposed feature piece, Continuum, and Alleyne
told her that she was in the process of getting more historical information to write
a memo requesting the loan of the work. The commission collectively expressed
to Henkels that the goal was to borrow the piece for the exhibit only for the
duration of one year.
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3. Discuss Phase I1: Public Engagement, Lord Cultural Resources j
Discussion of Phase II was tabled until everyone had a copy. O'Rourke asked
the commissioners to look specifically at the areas discussing the commission.
Alleyne did give an update on the master planning process which explained the
changes in the timeline and that she and Jones were in talks with Lord about
amendments to the steps originally outlined by the consulting firm. Alleyne
recommended that the commissioners read the Phase II with an open mind as
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the document exposed and explored areas for improvement.
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4. Brainstorming session — Commission Sponsored Event
Kluseman invited the commission to talk about ideas for the commission to work
on. Alleyne spoke about meeting with the snow sculptors and the idea that the
commission could expand existing projects funded by the city to include the
winter festival. Teckemeyer mentioned that she would like to see more inclusive
locations and events promoted. Alleyne mentioned that efforts to be more
inclusive are underway for the Art on the River opening reception. Siegert
informed the commission that Inclusive Dubuque met on Monday afternoons and
this meeting covered issues specifically pertaining to arts and culture. She
recommended that the commissioners and staff attend if possible. Henkels
mentioned that when the B Branch is completed, there will be a really great
location for arts and culture in a new section of town.
ADJOURNMENT— Henkels made a motion to adjourn, second by Riedel. Meeting
adjourned at 6:15 p.m.
This notice is given pursuant to Chapter 21, Code of Iowa and applicable local regulations of the City of Dubuque.
Persons with limited English proficiency or vision, hearing or speech impairments needing special assistance should
contact the City Manager's Office at 589-4110 or(563)589-4230 for TDD.
Respectfully submitted:
Debra Alleyne
Arts and Cultural Affairs Coordinator
Theseyn, inutes were passed and approved on
na Siegert, a to j
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