Oak St Sanitary Sewe Ext. ProMEMORANDUM
March 22, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Oak Street Sanitary Sewer Extension Project
Public Works Director Mike Koch recommends establishing connection fees for the Oak
Street Sanitary Sewer Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
February 26, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Oak Street Sanitary Sewer Extension Project
Work has been completed on the Oak Street Sanitary Sewer Project by Tschiggfrie
Excavating in the final contract amount of $93,738.54. The final contract price is under
the original contract amount by $12,353.46. The final assessable portion of the contract
was $1,398.57 below the original project estimate. Therefore, as a result of the lower
overall cost, the final assessments were reduced by approximately 4.05%, decreasing
the assessment from $88.61 per foot to $85.03 per foot.
Public Works Director Mike Koch recommends acceptance of the Oak Street Sanitary
Sewer Extension Project, establishing the Preliminary Schedule of Final Assessments,
and setting a public hearing for April 1, 2002, to establish connection fees for the
sanitary sewer.
I concur with the recommendation and respectfully request Mayor and Cibj Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
February 26, 2002
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Oak Street Sanitary Sewer Extension Project
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Oak Street Sanitary Sewer Extension Project and the establishment of the final
assessments.
DISCUSSION
Work has been completed on the project by Tschiggfrie Excavating in the final contract
amount of $93,738.54. The final contract price is under the original contract amount by
$12,353.46. The final assessable portion of the contract was $1,398.57 below the
original project estimate. Therefore, as a result of the lower overall cost, the final
assessments were reduced by approximately 4.05%, decreasing the assessment from
$88,61 per foot to $85.03 per foot.
The project provided for the extension of approximately 1,570 feet of 1-1/4" and 2"
sanitary sewer forcemain pipe on Oak Street. This extension also provided service to 6
homes and 7 vacant lots. All 6 homes have connected to the sanitary sewer.
A portion of the assessments related to the cost of the sanitary sewer may qualify for
the City's Iow- to moderate-income special assessment assistance program. Sanitary
sewer construction funds will provide 20% to 100% of the sanitary sewer assessments
for eligible owner-occupied property. A summary of the income qualifications of the
financial assistance program is attached.
To allow sufficient administrative time, the process of financial assistance payments for
Iow- to moderate-income families, the adoption of the final schedule of assessments will
be delayed for approximately 45 days. In its place is a resolution adopting the
preliminary schedule of final assessments. Property owners may use this period to
apply for and receive financial assistance that may reduce the amount of their
assessment paid by the property owner.
RECOMMENDATION
I would recommend the project be accepted and the final sewer assessment levy be
approved.
BUDGET IMPACT
A summary of the project costs is as follows:
Bid Final
Construction
Contingency
Engineering
$106,092.00 $ 93,738.54
8,881.00 0
14,653.65 14,060.78
Total Project Cost
$129,626.65
$107,799.32
The project will be funded as follows:
Bid Final
City Share
Connection Fees to Private Property
Special Assessments to Private
Property
$ 47,065.50
47,993.19
$ 28,578.49
46,051.44
34,567.96 33,169.39
Total Funding
$129,626.65
$107,799.32
The total City share for the project is $74,629.93. The Fiscal Year 2001 appropriation
for the project is $114,000. In addition, seven properties will have a connection fee
established such that a payment is not due at the present and would only become
payable if the property is connected to the sewer.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement, establishing the Preliminary Schedule of Final Assessments, and setting
a public hearing for April 1, 2002 to establish connection fees for the sanitary sewer.
MAK/vjd
Prepared by Gus Psihoyos, Assistant City Engineer
cc: Pauline Joyce, Administrative Services Manager
Todd Irwin, Engineering
RESOLUTION NO. -02
ACCEPTING IMPROVEMENT
Whereas, the contract for the Oak Street Sanitary Sewer Extension
Project has been completed and the City Manager has examined the work and
filed his certificate stating that the same has been completed according to the
terms of the contract, plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE iT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Fiscal Year 2001 Sanitary Sewer
Construction Fund in amount equal to the amount of this contract, less any
retained percentage provided for therein.
Passed, approved and adopted this day of
,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
RESOLUTION NO. -02
FINAL ESTIMATE
Whereas, the contract for the Oak Street Sanitary Sewer Extension
Project has been completed and the City Engineer has submitted his final
estimate showing the cost thereof including the cost of estimates, notices and
inspection and all miscellaneous costs;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$107,799.32.
'Section 2. That $33,169.39 of the cost thereof shall be assessable upon
private property and $74,629.93 shall be paid from the Fiscal Year 2001 Sanitary
Sewer Construction Fund.
Passed, approved and adopted this
day of ,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
City of Dubuque
ENGINEERING DIVISION
Date: 04-Dec-01
FINAL CONTRACT AMOUNT FOR: OAK STREET SANITARY SEWER
EXTENSION PROJECT
DESCRIPTION
MISCELLANEOUS
QTY UNIT COST
Hydro Seed (Urban Mix) 0.18 AC
Traffic Control 0.5 LS
Segmental Block Retaining Wall 0 SF
SANITARY SEWER
Simplex Grinder Pump Units
Curb Stop w/Box
Flushing Manhole Complete
t 1/4" SDR 11 HDPE
2"SDR 11 HDPE
Tie Into Existing Manhole
1" Clean Bedding Stone
Limestone Screening Backfill
Rock Excavation
$4,100.00
$440.00
$23.40
PAVEMENT REPAIR
6 EA $6,092.75
8 EA $540.85
1 EA $1,544.35
794 LF $22.70
759 LF $26.60
I EA $564.85
31.11 Ton $10.75
372.94 Ton $4.50
10.3 CY $50.00
6" PCC Driveway Pavement
3" AC Street Patch
3/4" Rolled Stone Base
15.31 SY
90.09 Ton
93.32 Ton
TOTAL COST
$738.00
$220.00
$0.00
Sub Total~
$36,556.50
$4,326.80
$1,544.35
$18,023.80
$20,t89.40
$564.85
$334.43
$1,678.23
$515.00
Sub Total~
$39.80 $609.34
$84.70 $7,630.62
$8.65 $807.22
Sub Total~
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
Micf~ael Van Milligen, City Manager
City of Dubuque, iowa
The Undersigned, , contractor for the above
improvement, does hereby accept the above 'q'otal Due Contractor", as
full saffiement for all claims for said improvement.
CONTRACTOR: ~"~o.
BY:
$93,738.54
$14,060.78
$107,799.32
Michael A. Koch
Public Works Director
RESOLUTION NO. -02
A RESOLUTION APPROVING THE PRELIMINARY SCHEDULE
OF FINAL ASSESSMENTS FOR THE OAK STREET SANITARY
SEWER EXTENSION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That attached sheet is hereby determined to be the preliminary schedule
of final assessments for the Oak Street Sanitary Sewer Extension Project, and
the valuations set out herein are hereby approved.
Passed, approved and adopted this
day of ,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
ClIY OF DUBUQUE, IOWA
OAK STREET SANITARY SEWER SCHEDULE OF VALUATION AND PRELIMINARY SCHEDULE OF FINAL ASSESSMENTS
OWNER ADDRESS LOTDESCRIPTION LEGAL GROSS VALUATION VALUATIONw/ DEFICrENCY TOTALNET
LOT# SUBDIVISION ASSESSMENT IMPROVEMENT ASSESSMENT ASSESSMENT
RESOLUTION NO. -02
FIXING DATE OF PUBLIC HEARING ON A PROPOSED
ORDINANCE ESTABLISHING SEWER CONNECTION FEES
FOR THE OAK STREET SANITARY SEWER EXTENSION
PROJECT
Whereas, there is now on file for public inspection in the office of the City
Clerk of Dubuque, Iowa, a proposed Ordinance establishing the Oak Street
Sanitary Sewer Extension Project connection fees.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That on the 6th day of May, 2002, a public hearing will be held at 6:30 p.m.
in the Public Library Auditorium, 360 West 11 Street, at which time interested
persons may appear and be heard for or against the establishment of sewer
connection fees for the Oak Street Sanitary Sewer Extension Project, and the
City Clerk be and is hereby directed to cause a notice of time and place of such
being to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall not be less than 21 days prior to the date fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed sewer connection fees for the Oak Street Sanitary
Sewer Extension Project.
Passed, approved and adopted this
day of ,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director, City of Dubuque, 50 W. 13th Street, Dubuque, Iowa (563) 589-4270
NOTICE TO PROPERTY OWNERS
Notice is given that there is now on file for public inspection in the office of
the City Clerk of Dubuque, Iowa, a proposed Ordinance establishing the Oak
Street Sanitary Sewer Extension Project connection fees.
The City Council will meet at 6:30 p.m. on the 6th day of May, 2002, in the
Public Library Auditorium, 360 West 11 Street, in the City of Dubuque, Iowa, at
which time the owners of property subject to said connection fees for the Oak
Street Sanitary Sewer Extension Project or any other person having interest in
the matter may appear and be heard for or against the establishment of the
schedule of connection fees. A property owner will be deemed to have waived
all objections unless at the time of the hearing, the property owner has filed
objections with the City Clerk.
Any visual- or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 589-4193 in the Human Rights Department at
least 48 hours prior to the meeting.
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Works Director, City of Dubuque, 50 W. 13th Street, Dubuque, Iowa (563) 5894270
ORDINANCE NO. 28-02
AN ORDINANCE ESTABLISHING A SCHEDULE OF SEWER
CONNECTION FEES FOR THE CONNECTION OF PROPERTY TO THE
OAK STREET SANITARY SEWER EXTENSION PROJECT
Whereas, after full consideration of the schedule of sanitary connection
fees proposed to be made for the Oak Street Sanitary Sewer Extension Project,
which schedule of connection fees was filed in the office of the City Clerk on the
27th day of February, 2002; and
Whereas, the City Council has determined that the amounts shown on
said schedule are proper and are in proportion to the benefits conferred; and
Whereas, the City Council further finds that the schedule of sewer
connection fees for the Oak Street Sanitary Sewer Extension Project be
approved and adopted.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. There is hereby established a schedule of sewer connection
fees the Oak Street Sanitary Sewer Extension Project for the connection of
property to said City sewer.
Section 2. Each property owner whose property will be served by
connection to said City sewer shall pay a sewer connection fee to the City, as
shown on the schedule of sewer connection fees attached hereto.
Section 3. Such connection fee shall be due and payable when a sewer
connection application is filed with the City. All fees collected under this
Ordinance shall be paid to the City Treasurer.
Section 4. The City Clerk is hereby authorized and directed to certify a
copy of this Ordinance for recording in the office of the Dubuque County
Recorder. '
Passed, approved and adopted this 1st
Attest:
Jeanne F. Schneider, City Clerk
day of Apri 1 ,2002.
Terrance M. Duggan, Mayor
CITY OF DUSUQUE~ IOWA
SCHEDULE OF CONNECTION FEES
OAK STREET SANITARY SEWER EXTENSION
$85.030085 PER LINEAL FOOT OF PROPERTY CONNECTED
OWNER ADDRESS LOT DESCRIPTION PARCEL PROPERTY CONNECTION
.... S_U B~I_VI~IO~ ..... N__U__MS~ -- -- F~OT~G~__ -- -- CmH__A R~[ --
1. John R. & Diane Holmes
2. John R. & Diane Holmes
3. Irene Margaret Hillebrand (c/o Thomas)
4. Daniel W. & Kathy M. Walker
5. Sylvester and Esther Winner
6. John W. Perry
7. John W. & Tina M. Perry
8. Ronald T. & Ann Marie Kahn
9.