Chavenelle Dr Extension ProMEMORANDUM
March 25, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Chavenelle Drive Extension
Sealed bids were received for the Chavenelle Drive Extension Project. Public Works
Director Mike Koch recommends award of the contract to the Iow bidder, Portzen
Construction, Inc., in the amount of $538,208.43, which is 8.32% under the engineer's
estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 25, 2002
TO:
FRO M:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Chavenelle Drive Extension
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Chavenelle Drive Extension Project.
DISCUSSION
The project consists of extending Chavenelle Drive 1,125 feet to the west of
Radford Road. This road will consist of a 37-foot wide back-of-curb to back-of-
curb, with storm sewer and full utilities.
The extension of this roadway is in conjunction with the construction of Alliant
Energy's new building in the Dubuque Industrial Center West; and a RISE grant has
been secured to fund 50 percent of the construction cost of $197,501, whichever
is less.
Sealed bids were received on the project on March 21, 2002. The Iow bid was
submitted by Portzen Construction, Inc. of Dubuque, Iowa, in the amount of
$538,208.43. This amount is 8.32% under the engineer's estimate. A summary
of the bids received is as follows:
Portzen Construction, Inc.
Tschiggfrie Excavating
Horsfield Construction, Inc.
Drew Cook & Sons Excavating
$538,208.43
573,843.30
599,881.80
660,780.39
RECOMMENDATION
I recommend that the contract be awarded to Portzen Construction, Inc. in the
amount of $538,208.43.
BUDGET IMPACT
The construction estimate cost of the project is as follows:
Construction Contract
Contingency
Engineering
Total Project Cost
The project will be funded as follows:
Estimate Bid
$587,063.65
58,706.37
88,059.55
$733,829.57
8538,208.43
58,706.37
88,059.55
$684,974.35
Estimate Bid
City Portion (Road Use Tax)
IDOT RISE Grant (Maximum Grant)
8536,328.57
197,501.00
8500,622.12
184,352.23
Total Funding
$733,829.57 $684,974.35
The Fiscal Year 2002 City share appropriation forthis project consists of 8632,000
in Road Use Tax Funds.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the
construction contract to Portzen Construction. Due to the use of RISE funding for
this project, the City Council's award should be subject to IDOT concurrence.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Bill Baum, Economic Development Director
Bob Green, Water Plant Manager
Gus Psihoyos, Assistant City Engineer
RESOLUTION NO. 192-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 27~ day of February, 2002, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Chavenelle
Drive Extension Project.
Whereas, notice of hearing on plans, specifications, form of contract, and estimated
cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED B.Y THE CITY COUNCIL OF THE CiTY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, adopted and approved this 1st day of April ., 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO.193 -02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the Chavenelle
Drive Extension Project pursuant to ResOlution No. 139-02 and notice to bidders published
in a newspaper published in the City.of Dubuque, Iowa on the 8t~ day of March, 2002.
Whereas, said sealed proposals were opened and read on the 21st day of March,
2002; and it has been determined that the bid of Portzen Construction, Inc. of Dubuque,
Iowa, in the amount of $538,208.43 was the lowest bid for the furnishings of all labor and
materials and performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Portzen Construction,
Inc., subject to the concurrence with the Iowa Department of Transportation, and the
Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque
for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Passed, approved and adopted this
1st
day of Apri 1, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
MEMORANDUM
February 26,2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Chavenelle Drive Extension
Public Works Director Mike Koch recommends initiation of the bidding process for the
Chavenelle Drive Extension Project, and further recommends that a public hearing be
set for Apdl 1, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
..
M~chael C. Van Mdliger~
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
February 26, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Chavenelle Drive Extension
Public Works Director Mike Koch recommends initiation of the bidding process for the
Chavenelle Drive Extension Project, and further recommends that a public headng be
set for April 1, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Chavenelle Drive Extension
February 26, 2002
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the Chavenelle
Drive Extension Project.
DISCUSSION
The project consists of extending Chavenelle Drive 1,125 feet to the west of
Radford Road. This road will consist of a 37-foot wide back-of-curb to back-of-
curb, with storm sewer and utilities installed within the designated easement.
The extension of this roadway is in conjunction with the construction of Alliant
Energy's new building in the Dubuque Industrial Center West; and a RISE grant
has been secured to fund 50 percent of the construction cost or $197,501,
whichever is less.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Hearing
Award of Contract
Completion
March 8, 2002,
March 15, 2002
March 21,2002
April 1,2002
April 1, 2002
(Subject to IDOT Approval)
June 21,2002
RECOMMENDATION
I recommend that the City Council establish the date for the public headng and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Construction Contract
Contingency
Engineering
$587,063.65
58,706.37
88,059.55
Total Project Cost
$733,829.57
The project will be funded as follows:
City Portion (Road Use Tax)
RiSE Portion (Maximum Share)
$536,328.57
197,501.00
Total Funding
$733,829.57
The Fiscal Year 2002 appropriation for this project consists of $150,000 in RISE
funding and $632,000 in Road Use Tax Funds, for a total of $782,000.
ACTION TO BE TAKEN
The City Council is requested to establish the date of public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the
enclosed resolutions.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Bill Baum, Economic Development Director
Bob Green, Water Plant Manager
Gus Psihoyos, Assistant City Engineer
RESOLUTION NO. -02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Chavenelle Drive Extension Project, in the estimated amount of $733,829.57, are hereby
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this day of ,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
RESOLUTION NO. -02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same on
file in the office of the City Clerk for public inspection of the Chavenelle Drive Extension
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That on the 1~t day of April, 2002, a public hearing will be held at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general cimulation in the City
of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days
prior to the day fixed for its consideration. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, contract, or estimated cost
of the improvement.
Passed, adopted and approved this
day of ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michaet A. Koch, Public Works Director, City of Dubuque, 50 W. 13th Street, Dubuque, Iowa (563) 589-4270
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Chavenelle Drive Extension Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public
hearing on the proposed plans, specifications, form of contract and estimate of cost for the
Chavenelle Drive Extension Project, in accordance with the provisions of Chapter 384, City
Code of Iowa, at 6:30 p.m. on the 1s' day of April, 2002, in the Public Library Auditorium,
360 West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At said hearing
any interested person may appear and file objections thereto or to the cost of the
improvements.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD
at (563) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting.
Published by order of the City Council given on the
2002.
day of ~,
Jeanne F. Schneider, City Clerk
RESOLUTION NO. -02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CI~Y OF
DUBUQUE, IOWA:
That the Chavenelle Drive Extension Project is hereby ordered to be advertised for
bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the notice to bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than
forty-five days prior to the receipt of said bids at 2:00 p.m. on the 2 l~t day of March, 2002.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 1't day of April, 2002.
Passed, adopted and approved this day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk