30-Inch Force Main Relocation Project from 11th St. to 12th St. Phase II_Hearing Copyright 2014
City of Dubuque Public Hearings # 4.
ITEM TITLE: 30-Inch Force Main Relocation Projectfrom 7th Streetto
12th Street (Phase 11)
SUMMARY: Proof of publication on notice of public hearing to consider
approval of the plans, specifications, form of contract and
the estimated cost for Phase I I of the 30-Inch Force Main
Relocation Project from 11 th Street to 12th Street and the
City Manager recommending approval.
RESOLUTION Approval of Plans, Specifications, Form of
Contract, and Estimated Cost for Phase I I of the 30-1 nch
Force Main Relocation Project from 11 th Street to 12th
Street
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Phase II of 30 Inch Force Main Relocation Project- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Phase II of the 30 Inch Force Main Relocation Project from 7th Street to
12th Street around the former Public Works Garage Site and the Alliant
Energy Site
DATE: June 10, 2016
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of$439,204.84 for Phase II of the
30 Inch Force Main Relocation Project from 11th Street to 12th Street.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB E i I Am�ericaiCitdi
Masterpiece on the Mississippi
2007-zoiz•zoi i
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Phase II of the 30 Inch Force Main Relocation Project from 7th Street to
12th Street around the former Public Works Garage Site and the Alliant
Energy Site
DATE: June 7, 2016
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Phase II of the 30
inch Force Main Relocation Project from 11th Street to 12th Street. There will be one
remaining phase to this project. Phase III will be between 7th and 9th Streets, on
Washington St.
BACKGROUND
In 1969 the existing 30 inch force main was constructed from the Cedar Street lift
station to the Terminal Street lift station.
The route went through the former A.Y. McDonald site, the former City Public Works
site, and the Alliant Energy site. During the early 1990's highway 151/61 was
constructed through Dubuque. During the highway construction portions of the 30 inch
force main were relocated and the portion running through the A.Y. McDonald site was
abandoned. However the portion running through the old Public Works Site and the
Alliant Energy site remained in place.
In October of 2011, the City experienced a significant failure in the existing force main.
Two breaks occurred simultaneously, one at the former Public Works garage site and
the other at the Alliant Energy site. After repairs were completed, a third break was
experienced at the former Public Works garage site. The cost to repair the breaks,
which occurred on the former Public works site, was significant as the site is a super
fund site. During the repair work some corrosion of the pipe was noted and it was also
found that when constructed the pipe was set on blocking prior to bedding, and the
blocking was not removed. The areas of corrosion and the failed sections of pipe were
near the old blocking that was found to be still in place. Soil and ground water
contamination has been identified on or near the existing 30 inch force main route that
may be a contributing factor to its deterioration.
The adopted budget for FY2017 includes $615,000.00 for constructing the Phase II and
Phase III, of the relocation project.
DISCUSSION
With the adoption of the FY2017 Five Year Capital Improvement Program Budget, there
will be a $640,683.88 balance to continue the Relocation of the 30 inch Force Main
around the former Public Works Garage Site.
A description of the force main relocation is as follows:
Construct Phase I: The first phase of the relocation project was completed in 2013,
ahead of the intermodal project start.
Construct Phase II (Current proiect): Phase II is the section of force main from the
Northeast corner of the 11t" Street and Elm Street intersection, to the tie-in point
near 12th Street.
Construct Phase III (Future Project): Phase III is the section of force main on
Washington Street, 7th Street to 9th Street. This section is planned to be completed
in conjunction with the reconstruction of Washington Street from 7th to 9th Streets.
Phase III would also include the tie-in, at 12th Street and 7th street, and the
abandonment of the existing force main through the old Public Works Garage and
the Alliant Energy Site. Completing phase III will complete the re-routing project.
PROJECT SCHEDULE
The proposed development schedule for Phase II of the 30 Inch Force Main Relocation
improvement projects is as follows:
Initiate Public Bidding Process June 6, 2016
Publish Notice to Bidders, Advertise for Bids June 10, 2016
Publish Public Hearing Notice on Plans & Specs June 10, 2016
Public Hearing on Plans & Specifications June 20, 2016
Receipt of Bid Proposals (Bid Letting) June 23, 2016
Award Construction Contract July 5, 2016
Project Completion Date September 30, 2016
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the 30 inch Force Main Relocation Project from 11th Street to 12th
Street and authorize the City Clerk to advertise for proposals.
2
BUDGETIMPACT
The estimate of probable cost for Phase II of the 30 Inch Force Main Relocation Project
from 11th Street to 12th Street Project is summarized as follows:
Sanitary Sewer
Construction Cost Estimate $347,197.50
Contingency (10%) 34,719.75
Engineering & Inspection 57,287.59
I
Total Estimate Project Cost $439,204.84
The project balance is summarized as follows:
CIP No. FY Fund Description Fund Amount
7102413 2017 Relocation of 30" Force Main Around $640,683.88
Old Public Works Garage
Total Project Funding $640,683.88
Phase II of the 30 inch force main relocation project will be funded through the FY2017
capital improvement project appropriation in the amount of $640,683.88, as noted
above.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Phase II of the 30 Inch Force Main Relocation Project from 11th
Street to 12th Street.
Prepared by Todd Irwin
cc: Jenny Larson, Budget Director
William O'Brien, Water Pollution Control Manager
John Klostermann, Public Works Director
Denise Ihrig, Environmental Engineer
Todd Irwin, Engineering Technician
3
RESOLUTION NO. 252-16
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR PHASE H OF THE 30 INCH FORCE MAIN RELOCATION
PROJECT FROM 11TH STREET TO 12TH STREET
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
Phase II of the 30 inch Force Main Relocation Project from 11th Street to 12th Street, in
the estimated amount $347,197.50, are hereby approved.
Passed, adopted and approved this 20th day of June, 2016.
Attest:
Kevin Firnstahl, CMC, y Clerk
oy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: June 10, 2016, and for which the charge is $102.75.
Subscribed to before na;iiik otary Public in and for Dubuque County, Iowa,
this / day of gr, 20 /lv
otary Public in and for Dubu
MARY K. WESTERMEYER
Commission Number 154885
My (. ,rTi, Exp. FEB, 1, 2017
e County, Iowa.
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR PHASE II
OF THE 30 - INCH
FORCE MAIN RELO-
CATION PROJECT
FROM 11TH STREET
TO 12TH STREET
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of Dubu-
que, Iowa 'will hold 'a
public hearing on the
'proposedplans,-,speci-
fications, form of con-
tract and estimated
cost for Phase II of the
30 inch' Force Main Re-
location Project from
llth Street to 12th
Street in accordance
with the provisions of
Chapter 26, Code of Io-
wa, at 6:30 p.m., on the
20th day of June, 2016,
in the Historic Federal
Building Council Cham-
bers (second -,[floor),
350 West 6th Street,
Dubuque, Iowa. Said
proposed plans, speci-
fications, form of con-
tract 'and r4sti,tat l
XDst. •are -J]
the office off ,t ee C, ty,1
Clerk, 50 W.18th''St.,
Dubuque. Written com-
mentsi regarding the
above public hearings a
may be submitted to
the City Clerk's• Office
on orbefore said time
of public hearing. At
said hearing any inter-
ested, person may, ap
pear and file objections
thereto.
The scope, of the Proj-
ect is as follows:
rojectisasfollows:
The 30" Sanitary Sew-
er Force Main. Reloca-
tion Phase II: project
will extend the pipe in-
stalled underthe phase
I contract, from' the
northeast corner of the
intersection of 11th
Street, and Elm Street,
to the cul-de-sac at the
east end of 12th Street.
This; contract will not
tie in to the existing;;
live 30" force main. The
project consists of; 458
LK of 30 inch DIP, '68.LF;;
of •42'. inch' bored and;
jacked steel casing, and
an air release strut
Any visual or hearing-
impaired persons
needing special assis-
tance or persons with
special accessibility
needs should contact
the City Clerk's office
at (563) 589-4100 ,, or
TDD at (563) 690-6678
at least 48 hours prior
to the meeting:
Published by order of
the City Council given
on the 6th day of. June,
2016.
Kevin S. Firnstahl,
City Clerk
1t'6/10
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE,
PUBLIC
IMPROVEMENT
PROJECT
30" Sanitary Sewer
Force Main
Relocation - Phase II
Intersection of llth
St. and EIm St.
Dubuque, IA
120.1 Time and
Place for ' Filing
Sealed Bids for the
work comprising each,
improvement as stated
below must be filed be- i
fore 2:00 p.m. on June
23, 2016, in the Office
of the City Clerk, City
Hall - First Floor, 50
West 13th Street, Du-
buque, Iowa.
120.2 Time and ,
Place Sealed Propos-
als Will be Opened
and Considered
Sealed proposals will
be opened and Bids
tabulated at 2:OOp.m.
on June 23, 2016, at
City Hall - Conference
Room B, 50 West 13th
Street, Dubuque, Iowa,;
for consideration' by
the City Council at its
meeting on July 5,
2016. The City of Dbbu-
que, Iowa, reserves the
right to reject any and
all Bids.'
utes.
120.7 Sales Tax 2000d-4 and Title 49,
The Bidder should not code of Federal Regu-
nclude State of Iowa lations, Department of
sales tax in its Bid. -A Transportation, tle Subti-
sales tax exemption
certificate will be avail- retaryA,, PartOffice 21,of Nondis-
theSec
able for .all material crimination in Federal
purchased? in Iowa for " ly assisted programs of
incorporation into the the Department of
Project.Transportation issued
120.8 General Na0 pursuant to such Act,
tune of flubhc" lm3 ° hereby notifies all bid -
prevenient Project ders that it will affir-
matively insure that in
Force Main ,ReADOO* i any contract entered.
tion Phase 11 xa ,g'.
Dubuque, IA CIP
7102413 ;. I into pursuant to this
The 30"Sanitary Sew- 1 advertisement, mmori-
er Force Main Reloca- I ty,business„enterprises :I
tion :, Phase II project ' will be afforded full Op-)
will extend the pipe in- po'rtumty • to submit,
stalled under the phase 1 bids in responto sethis'
I ,_ contract,- from the , invitation and will not
northeast corner of the be discriminated
iogrgblaoig, against oncolorthe grounds 1
Street.a d'hElm' Street, � of race, , national'
to the cul-de-sac at the origin, sex, age or dis- 'i
east end ofi1.2th Street. ability in considerat on
This contract will not for an award.!
tie in to the existing On the following date,
live 30” force main. The , June 10, 2016 this No-
Project consists of;
tice was posted at the
LF of 30 inch DIP, 68 LF 1 following locations:
yefD3bu
q ' ste
an air release strut- 2 Telegraph He
120.3 Time for Com-
mencement and
Completion of Work
Work on the°Project
must be: commenced;
within ten (10) calen
dar days after the`, No-
tice to `'Proceed ` has
been issued and shall
be fully completed by
September 30, 2016.
120.4 Bid Security
Each Bidder must ac-
company its :Bid :with a 1
Bid security as security
that the successful Bid-
der will enter into a
contract for the work
n and will fur -
Bid upo
nish after the award of
contract a corporate
surety Bond, accepta-
ble to the governmen-
tal entity, for the faith-
ful performance of the
contract, in an amount
equal to one hundred
percent ,of the amount
of the contract. The Bid
security must be in the
amount of ten percent -
(10%) of the amount of
the contract and must
be in the form of a
cashier's check or cer-
tified check drawn on a
state -chartered or fed-
erally chartered bank,
or a certified'`share
draft drawn on a state
chartered or federally
chartered credit union,
or the Bidder may pro-
vide a Bid Bond with
corporate surety satis-
factory to the govern-
mental: entity. The Bid
Bond m, ust contain no
conditions except as
provided in this sec-
tion.
120.5- Contract
Docu►nents
Copies of the Contract
Documents may be ob-
tained at the Engineer-
ing Department, City
Hall - Second Floor, 50
West 13th Street, Du-
buque,
u
buque,'lowa 52001. The
Contract Documents
will also be available
on the City's website at
www.cityofdubuque.or
g/bids.aspx. No plan
deposit is required.
120.6 Preference for
lowa : Products and'
Labor
By virtue of statutory
authority, preference
will be given to. prod-
ucts and provisions
grown and coal pro-
duced within the State
of Iowa, and to Iowa
domestic labor, to the
extent lawfully re -
r hired under Iowa stat-
ofh b
ue W
ab raid
ture. The bored and it;6/10
jacked section is under .
will
a
quire proper insurance
and coordination with
therailr Canaoaddian Pacific
Thaie�site isatin
existing brownfield site
and is within, 500 feet
of a superfund site.
The City has retained
HR Green as its envi-
ronmental consultant
for this project. HR
Green conducted
phase I and II environ-
mental investigations
along the alignment
and has made'recom-
mendations for the
work to be conducted
under this contract.
The general contrac-
tor and all personnell'.
with exception ofuthe,
boring contractor;, ,n
volved with excavat
ing, dewatering i
hauling operations,
must have a 40 .hour-.
HAZWOPER Certifica-
tion and 8 hour re-
fresher e,training if ap-
plicable. Proof of the
required certifications
must be provided with-
in 24 hours of the bid I
opening as •a condition
of award. If the low
bidder cannot produce
the required documen-
tation, the bid will be
deemed non-
responsive.
Base' Bid Estimated
Total Cost =
$347,197.50
120.9 Pre -Bid, Con-
struction Conference
Each prospective bid-
, der is encouraged:to
attend the Pre -Bid Con-
,struction Conference`
to be held at 9:00 AM
on June 15, 2016, at
City Hall,,Conference
room A (lower level) in
Dubuque, Iowa. At-
tendance by all pro-
spective bidders is not
mandatory but highly
recommended.
120.10 Title VI `= Non -
Discrimination Clause
The City of Dubuque
in accordance with Ti-
tle VI of the Civil Rights
Act of 1964, 78, Stat.',
252, 42 U.S.0 2000d-;
jacked steel
42 me casing oand red and 1 The Ciit