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National Disaster Resilience Grant (NDRG) Copyright 2014 City of Dubuque Action Items # 10. ITEM TITLE: National Disaster Resilience Grant (NDRG) SUMMARY: City Manager recommending approval of the implementation plan associated with the National Disaster Resilience Grant (NDRG)from the U.S. Department of Housing and Urban Development (HUD). Staff will make a presentation. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve, Presentation ATTACHMENTS: Description Type HUD National Disaster Resilience Grant-MVM Memo City Manager Memo Staff Memo Staff Memo Organizational Chart Supporting Documentation Job Description - Coordinator Supporting Documentation Job Description - Grant Accountant Supporting Documentation Home Adwcate RFP Supporting Documentation HUD Award Announcement Supporting Documentation HUD NDRG Presentation Supporting Documentation THE CITY OF Dubuque UB §kE 111 111-America Ci i I. Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: National Disaster Resilience Grant (NDRG) DATE: June 13, 2016 The City of Dubuque has received $160 million in federal and state grants to support the $219 million Bee Branch Watershed Flood Mitigation Project. The most recent award was a $31.5 million National Disaster Resilience Grant from the U.S. Department of Housing and Urban Development. The City will also be receiving $630,000 for administrative expenses. The special significance of this grant is that $8.4 million is dedicated to direct assistance to 320 low income properties who have suffered flood damage. This is the first major flood grant the City has received that provides this direct assistance to property owners. The City has five years to complete the work on these 320 properties. This will be a massive effort that will require development of an organizational structure to deliver the assistance. The grant will fund five positions and some service contracts. Housing and Community Development Department Director Alvin Nash and City Engineer Gus Psihoyos are recommending the creation of two limited term City positions, Resiliency Project Coordinator in the Housing and Community Development Department and a Grant Accountant in the Budget Office. The City will issue a Request for Proposals for inspection services and Healthy Homes Services. Also, the City will contract with ECIA for technical services. This grant will coordinate with the recent Federal Lead Paint Remediation Grant that will impact 127 properties over the next three years and the newly created CHANGE program that over the next five years will acquire 100 dilapidated rental properties and convert them to home ownership. This means the City's most economically challenged neighborhoods will see their flooding problems cured and see well over 500 properties have significant rehabilitation improvements. Housing and Community Development Department Director Alvin Nash and City Engineer Gus Psihoyos are recommending: • Hire two full-time limited term City employees, the Project Coordinator and the Grant Accountant • Approval to contract with ECIA as a sole-source agency to function as a Council of Governments to provide technical assistance for the administrative plan, perform 106 environmental reviews, manage the relocation process where applicable and maintain state and federal administrative procedures as required • Develop and solicit request for proposals for the Home Advocate Services • Develop and solicit request for proposals for the inspection services and the resiliency rehab work I concur with the recommendation and respectfully request Mayor and City Council approval. City staff now has a presentation. z 1� k:4 Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Alvin Nash, Housing and Community Development Department Director Gus Psihoyos, City Engineer 2 THE CITY OF Dubuque AII4meric11 a City DUBgkE r Masterpiece on the Mississippi 2007-2012-2013 TO: Michael C Van Milligen, City Manager FROM: Alvin Nash, Director Housing and Community Development Gus Psihoyos, City Engineer DATE: June 13, 2016 RE: National Disaster Resilience Grant (NDRG) INTRODUCTION The purpose of this memo is to outline an implementation plan for the U. S. Department of Housing and Urban Development (HUD) NDRC grant. BACKGROUND In March 2015, the City was part of an Iowa Economic Development Authority (IEDA) Phase I application to the National Disaster Resilience Competition. IEDA was invited on to Phase II, the final round of the competition. The City worked with state partners and the Iowa Flood Center throughout the summer and fall to prepare the Phase II application. The competition defined a resilient community as one that is able to resist and rapidly recover from disasters or other shocks with minimal outside assistance. Reducing current and future risk is essential to the long-term vitality, economic well-being, and security of all communities. By identifying future risk and vulnerabilities, resilient recovery planning can maximize preparedness, save lives, and bring benefits to a community long after recovery projects are complete. In January 2016, the HUD National Disaster Resiliency Competition grant awarded the State of Iowa $95.7 million. The City of Dubuque received $31.5 million of this award in disaster resiliency funds for the Bee Branch Healthy Homes Resiliency Program and storm water infrastructure improvements. The City partnered with the State of Iowa to apply for the federal funds through the National Disaster Resilience Competition (NDRC), which invited communities that experienced natural disasters in 2011, 2012, or 2013 to compete for funds to help them rebuild and increase their resilience to future disasters. DISCUSSION Iowa's application highlights the need to address remaining impacts from the flooding experienced in downtown Dubuque and continuing vulnerabilities to future flooding across the state. The application cites property owners with limited resources, which hinders their ability to perform home maintenance and renovations to decrease environmental health and safety issues from flooding such as dampness and mold growth, electrical hazards, and structural issues. A comprehensive "Bee Branch Healthy Homes Resiliency Program" (BBHHRP) is outlined to help residents meet unmet structural needs and engagement to empower individuals to be part of the creation of more resilient housing through onsite storm water management principles and sustainable, healthy homes disciplines. The resiliency grant awarded to the City of Dubuque will include the following projects: HOUSING PROJECTS Performing repairs to homes that were damaged in the 2011 flood that includes but not limited to: Remediation of mold and mildew; replacement of equipment such as hot water heaters, furnaces and electrical panels; basic basement waterproofing; and making a home resilient to run off water and future flooding. We plan to make resilient 320 housing units, which will affect approximately 1 ,120 individuals. • 188 single-family units • 30 duplexes (60 family units) • 28 single-family rental units • 5 Quad-plexes (20 family units) • 4 triplexes (12 family units) • 1-12 unit apartment complex (12 family units) A special feature of the Bee Branch Healthy Homes Resiliency Program will be the services of a Home Advocate, whose job is to assist family members with information services and options to help them become resilient with regard to health issues, employment, education, and prevention. INFRASTRUCTURE PROJECTS Bee Branch Railroad Culvert Infrastructure Improvements The proposed improvements involve the installation of six 8-foot diameter culverts utilizing tunneling methods from the Lower Bee Branch Creek, approximately 165 feet through Canadian Pacific railroad right-of-way, to a proposed junction box. It also includes the construction of five 12-foot wide by 10-foot high box storm sewers from the proposed junction box two hundred feet north towards Garfield Avenue and the Upper Bee Branch Creek. 22"d Street/Kaufmann Ave Storm Sewer Improvements The storm sewer would be a 10-foot by 6-foot reinforced concrete box culvert (RCBC). In addition, 80 standard single grate inlets would be provided with local storm sewer and connections to the new box culvert. 17th & Locust St Storm Sewer Improvements The proposed West Locust Street Corridor storm sewer is to be a 10-foot by 5-foot RCBC from 17th Street to approximately 280 feet west of Angella Street, 10-foot by 4- 2 foot RCBC from 280 feet west of Angella Street to 400 feet west of Kirkwood Street, and 8-foot by 4-foot RCBC from 400 feet west of Kirkwood Street to Rosedale Avenue. IMPLEMENTATION AND OPERATIONAL STRUCTURE The implementation and operational structure of the Resiliency grant will come under the Engineering Department and the Department of Housing and Community Development. The Engineering Department, under the direction of City Engineer Gus Psihoyos, will manage and coordinate the three infrastructure pieces of the resiliency grant consisting of the installation of the Bee Branch culvert under the railroad, and the two storm water improvements at 22nd St. and Kaufmann Avenue and 17th Street & Locust. These improvements will be completed in conjunction with the Bee Branch Watershed Flood Mitigation Project. The Department of Housing and Community Development, under the supervision of Housing Director Alvin Nash, will manage the resiliency grant responsible for addressing the flood damage issues for 320 housing units in the Bee Branch Watershed project. Because this is a National Disaster Resiliency grant under Community Development Block Grant (CDBG) and HUD, managed by IEDA, it is recommended that we hire a Council of Governments (COG) agency, to perform certain administrative and service delivery duties that are unique to this type of funding and project delivery. The East Central Intergovernmental Agency, referred to as ECIA, is designated by the state as a COG. The State recommended we engage the agency to assist with various parts of the Resiliency grant, specifically developing the administrative plan, implementation of certain CDBG administrative procedures and reporting, the intake verification process, duplication of benefits, relocation services and, when applicable, Davis-Bacon Act requirements. The City of Dubuque will staff the project by hiring two full-time limited term employees. The first full-time employee will be the Project Coordinator, who will be overseeing the resiliency work on the 320 housing units. The second full-time employee will be the Grant Accountant to process and track the financial requirements of the contract, manage drawdowns, pay subcontractors, manage the budget, assist with A-133 audits and coordinate with ECIA regarding administrative procedures related to our contract with the Iowa Economic Development Authority. The Resiliency Grant Accountant will report directly to Jenny Larson, in the Budget Office, and coordinate with both the Engineering and Housing and Community Development programs. To complete the work related to inspections, work write ups and actual repairs to the homes, the city will publish an RFP. Should the bids the city receives for this work be less than the cost the city would incur by hiring additional city employees, we will subcontract the work. Otherwise two full-time city inspectors will be hired to complete the work. We will also subcontract the Home Advocate services through an RFP process. ECIA will perform technical duties for both Engineering and the Housing departments and report to the designated personnel in each department. The Home Advocate services and the inspections and rehab contracts will be coordinated by the Resiliency Project Coordinator. 3 The City of Dubuque has made a decision that instead of hiring at least five additional full-time staff it is more prudent to hire critical staff persons and subcontract for the other positions. The subcontracting will do three things: First, reduce the number of full-time additional employees the City has to hire; second, is a cost-effective measure in which to manage the funds; and third, to hire the expertise is critical to the project so that all categories of the program can hit the ground running and not have to spend enormous amounts of time trying to hire and train specific people in a perspective expertise of infrastructure and housing resiliency. Please review the attached organizational chart which lays out how the resiliency program is structured in coordination with the engineering and housing departments. The cost of these proposed positions will be covered by the grant for a period of five years. BUDGETIMPACT The total amount awarded for Dubuque projects is $31 ,527,665with an additional $630,000 to help defray administrative costs to implement the project. The budget for each portion of the Resiliency Grant is as follows: Kauffman Storm Sewer $11 ,500,000 Bee Branch Railroad Culverts $ 9,000,000 Bee Branch Healthy Homes $ 8,427,665 West Locust Storm Sewer $ 2,600,000 Direct City leverage totals $22,400,000; these funds have already been committed to the Bee Branch Watershed Flood Mitigation Project and Lead and Healthy Homes as follows: State Flood Mitigation Program $21 ,600,000 Lead and Healthy Homes Program $ 400,000 Please see City of Dubuque partner letter for detailed description of those funds. In addition to Direct City Leverage, the Resiliency grant also required Supporting Leverage. This is an additional monetary commitment by the City that is not used directly for the projects listed in the grant, but support the efforts of those improvements. The City of Dubuque has committed an additional $37,719,000 in supporting leverage in the form of State Revolving Loan Funds already issued for the Green Alley's and Upper Bee Branch Creek Restoration. REQUESTED ACTION 4 We respectfully request City Council to approve implementation of the HUD National Disaster Resiliency Grant as outlined in this memo and to specifically cover the following actions: • Hire two full-time city employees, the Project Coordinator and the Grant Accountant • Approval to contract with ECIA as a sole-source agency to function as a Council Of Governments to provide technical assistance for the administrative plan, perform 106 environmental reviews, manage the relocation process where applicable and maintain state and federal administrative procedures as required • Develop and solicit request for proposals for the Home Advocate Services • Develop and solicit request for proposals for the inspection services and the resiliency rehab work. Cc: Teri Goodmann, Assistant City Manager Laura Carstens, Planning Services Director Mary Rose Corrigan, Public Health Specialist Resiliency Development Team 5 NATIONAL DISASTER RESILIENCE GRANT Jenny Larson, Alvin Nash, Director Gus Psihoyos, Budget Director Housing & Community Development City Engineer GRANT ACCOUNTANT LEAD/HEALTHY HOME RESILIENCY PROGRAM INFRASTRUCTURE — LEVERAGE COORDINATOR Bee Branch Creek Railroad Culverts 22"d St/Kaufmann Ave Storm Sewer Capacity Improvement 17th St/W. Locust St Storm Sewer Capacity Improvement HOME ADVOCATE INSPECTION SERVICES � ECIA ECIA Davis Bacon Contractor Clearance RESILIENCY PROJECTS Intake Environmental Reports Section 106 320 HOUSING UNITS 106 Reviews Environmental Reports Basement Waterproofing Administration Request Funds Lead Remediation Relocation Services Mold&Mildew Bee Branch Healthy Homes Resiliency Program PROGRAM COORDINATOR Bargaining Unit: General SALARY RANGE $52,436.80 - $68,577.60 Annually DESCRIPTION: GENERAL STATEMENT OF DUTIES: Coordinates and supervises the activities of the Housing Bee Branch Resiliency Program. Performs related work as required. DISTINGUISHING FEATURES OF THE CLASS: The employee in this class is responsible for planning, organizing, supervising, and performing technical work in the implementation and administration of the Resiliency Grant Program. Supervision is exercised over other employees and sub-contractors assigned to the Resiliency Program. Although the work is performed in accordance with established procedures and Housing and Urban Development Department Regulations, a high degree of independent judgment and discretion is required. The work is evaluated from benchmark result achievements and completed under the direction of the Housing and Community Development Director and Housing and Urban Development Department representatives. EXAMPLES OF DUTIES: EXAMPLES OF WORK (ILLUSTRATIVE ONLY): ESSENTIAL: Supervises and directs the activities of the overall Resiliency Grant Program. This includes assign, direct and review the work of employees and sub- contractors involved in the Program. Assist in the selection of new employees, establish a training program for new employees; instructs, trains and supports employees to ensure compliance with written Policies and Procedures; recommends new or revised operating policies and procedures, monitor and coordinate the application and approval process for Resiliency Program participants; interpret program regulations; performs periodic quality control field inspections; reviews inspection reports and work specifications, prepare and monitor Program budget; maintain and oversee the maintenance of program records; advise owners and occupants of dwellings on the requirements of the Resiliency Program; complete quality assurance inspections; refers violations to the appropriate City department for additional consultation; oversees and collaborates with sub-contractors in inspection protocol, cost estimating, bidding, and be a liaison to owners of dwellings in preparing and reviewing cost estimates and/or verifying privately provided cost estimates for home repairs; advise owners and occupants of dwellings on requirements for abating violations of the City's Housing Code and improving the residential health and safety housing standards and living conditions. KNOWLEDGE, SKILLS AND ABILITIES: ESSENTIAL: Considerable knowledge of Federal and State laws, local codes and ordinances relating to the Housing Code and housing related health standards. Ability to prepare clear and concise reports, to communicate clearly both orally and in writing; ability to communicate and interpret Resiliency Program standards; ability to oversee sub-contractors on inspection, bidding, and remediation process; ability to deal amicably with homeowners, landlords and tenants in explaining and interpreting the City's Housing Code and housing related health standards; ability to be firm, tactful and impartial; ability to maintain effective working relationships with employees, the general public and representatives of public and private agencies; ability to refer Program participants to appropriate community agencies; ability to plan, assign, supervise, coordinate and evaluate the work of other employees; demonstrated ability to follow a management philosophy that is input oriented and values problem solving and the development of partnerships and collaborations; demonstrated ability to work effectively as a member of a team; a desire to be part of an organization that values service, people, integrity, responsibility, innovation and teamwork. ACCEPTABLE EXPERIENCE AND TRAINING: Considerable training and experience in housing construction, housing code enforcement and housing related health standards and graduation from an accredited college or university with major coursework in environmental and/or health sciences, business, construction or related field; or any equivalent combination of experience and training which provides the essential knowledge, skills and abilities. ADDITIONAL REQUIREMENTS: Possession of or ability to obtain a valid Iowa driver's license at the time of appointment. "Experience with affordable housing development or rehabilitation is required, such as low income housing tax credits, State of Iowa housing programs, federal housing programs such as HOME, CDBG, Section 8, and tax increment financing." Supervise the Home Advocate Activities Coordinate with ECIA intake, verifications and duplicate benefit monitoring Coordinate with the Grants Account administrator Coordinate with Lead Healthy Homes Leverage Monthly, Quarterly and evaluation reporting Oversee and collaborates with sub-contractors in inspection protocol, cost estimating, and bidding. Serve as a liaison to owners of dwellings in preparing and reviewing cost estimates and/or verifying privately provided cost estimates for home repairs; advice owners and occupants of dwellings on requirements for abating violations of the City's Housing Code and improving the residential health and safety housing standards and living condition-same as above. 03/2016 Grant Accountant GENERAL STATEMENT OF DUTIES: Under general supervision, performs work of considerable complexity in grant, capital project and general accounting and reporting involving multiple city departments, performs work as required. DISTIGUISHING FEATURES OF THE CLASS: This is responsible technical work in the monitoring of and financial reporting for grants, loans and capital projects and maintaining the City's accounting systems related to such work. The employee reports directly to the Budget Director. The work requires the exercise of independent judgment and is performed with almost complete independence. Work is reviewed by the Budget Director through reports, conferences and results achieved. EXAMPLES OF WORK(ILLUSTRATIVE ONLY): ESSENTIAL: Directly consults with all stakeholders as it relates to financial administration of grants and the budgeting of such grants, including interpretation of federal requirements pertaining to allowable and un-allowable costs based on the guidelines provided by the agency and contained in the grant stipulations, determines grant specific indirect costs monthly, develops and maintains procedures and processes for accurate and timely financial reporting and monitoring of local, state and federal grants, prepares quarterly reports as required by grant stipulations, prepares City Council documents and project schedules for City Council approval, coordinates the A-133 Audit work papers as they relate to specific awards and preparation of the CAFR, prepares, reviews, or directs accounting entries (transactions and journals) related to grants, attends professional development training and stays abreast of the Office of Management and Budget Circulars and their applicability to grants management related to A-133 audit, maintains and updates the financial database and multiple reports as they pertain to grants, provides on- going grant training to City staff, assists in the preparation of the City's long-range financial projections for capital projects related to grants, completes special analytical assignments, follows City-wide policies and practices, seeks new or additional on-the-job training opportunities to obtain mastery over tasks, expand personal knowledge and add value to the work group, KNOWLEDGE. SKILLS AND ABILITIES ESSENTIAL: Considerable knowledge of spreadsheet software, including knowledge of pivot tables, complex formulas, charts, graphs, and maintaining data integrity, considerable knowledge of word processing software, including formatting, creating table of contents and data links, knowledge of public budgeting and accounting principles, knowledge of general laws and administrative policies governing municipal finance practices and procedures, knowledge of generally accepted accounting principles and governmental accounting principles, excellent verbal, written and interpersonal communication skills, strong organizational skills to prioritize a heavy workload under the pressure of competing assignments, ability to independently research, analyze, evaluate and solve complex analytical problems, ability to establish and maintain effective working relationships with employees, the City Council, the general public and local, state and federal agencies, ability to communicate clearly, both orally and in writing, ability to provide consistent, timely and high quality work that has been self-reviewed for accuracy and completed in its entirety, demonstrated ability to work effectively as a member of a team, ability to follow a management philosophy that is input oriented and values problem solving and the development of partnerships, a desire to be part of an organization that values service, people, integrity, responsibility, innovation and teamwork ACCEPTABLE EXPERIENCE AND TRAINING: Graduation from an accredited college or university with major coursework in accounting, finance or related field, progressively responsible experience in budgeting, accounting and project management, possession of a CPA certification is preferred, or any equivalent combination of experience and training which provides the essential knowledge, skills and abilities. SPECIAL REQUIREMENTS: Some travel outside of the City is required. The employee must possess or have the ability to obtain and maintain a valid Iowa Driver's License and automobile insurance coverage consistent with the City's insurance requirements. Revised 05/09/16 Home Advocate RFP Outline City of Dubuque, Iowa Request for Proposals for Home Advocate Services in conjunction with the HUD Natural Disaster Resiliency Competition Award. BACKGROUND INFORMATION The U.S. Department of Housing and Urban Development (HUD) has awarded the City of Dubuque $31 .5 million to assist Bee Branch Watershed homeowners in repairing and "flood-proofing" their homes and for stormwater infrastructure improvements. The City of Dubuque partnered with the State of Iowa to apply for federal funds through the final phase of the National Disaster Resilience Competition (NDRC). This nearly $1 billion competition invited communities that have experienced natural disasters in 2011 , 2012, or 2013 to compete for funds to help them rebuild and increase their resilience to future disasters. HUD awarded $96.9 million in National Disaster Resilience Competition funds to Iowa through the competition. Dubuque was part of the Iowa Economic Development Authority's application, which outlined the "Iowa Watershed Approach" (IWA), a watershed-scale program based on a holistic approach recognizing that: 1) heavy precipitation and flooding events are increasing in frequency; 2) upstream activities impact downstream communities; 3) upstream and downstream communities need to voluntarily work together; 4) when possible, flooding should be addressed at its source, using science-based, reasonable, cost-effective practices; 5) improving community resilience to floods requires risk mitigation and community-directed initiatives and planning; and 6) program strategies must also respect, protect, and sustain Iowa's valuable agricultural economy, which provides food, fuel, and fiber for the world and sustains family incomes for many Iowans. The Iowa Watershed Approach has six specific goals: 1) reduce flood risk; 2) improve water quality; 3) increase resilience; 4) engage stakeholders through collaboration and outreach/education; 5) improve quality of life and health, especially for vulnerable populations; and 6) develop a program that is scalable and replicable throughout the Midwest and the United States. Dubuque's portion of the application highlighted the need to address remaining impacts from the flooding experienced in downtown Dubuque and continuing vulnerabilities to future flooding. The grant funds will help with home maintenance and renovations to decrease environmental health and safety issues from flooding such as dampness and mold growth, electrical hazards, and structural issues. A comprehensive "Bee Branch Healthy Homes Resiliency Program" was outlined to help Dubuque residents meet unmet structural needs and empower individuals to be part of the creation of more resilient housing through onsite stormwater management principles and sustainable, healthy homes behaviors. More specifically, Dubuque's portion of the application detailed the following components: • Single & Multi-Unit, Rental and Owner-Occupied Residential Rehabilitations: The proposed program includes $8.4 million for the rehabilitation of 320 housing units, including owner-occupied homes, single-unit rentals, and small, multi- family residential units, all within the targeted Bee Branch Watershed areas. The program's rehabilitation projects are expected to generate significant work for local contractors and vendors. The City's contribution to this component of the project will be $800,000 in already budgeted Lead and Healthy Homes Program funds. Nk • Bee Branch Railroad Culvert Infrastructure Improvements: The osed improvements total $9 million and involve the installation of six 8-foot diameter culverts to convey stormwater from the Upper Bee Branch Creek (currently under construction) through Canadian Pacific railroad right-of-way to the Lower Bee Branch Creek. The total cost for this component of the Bee Branch Project is estimated at $18 million, with the remaining funds already in the City budget. • West Locust Street Storm Sewer Improvements: These improvements total $2.6 million and will increase the capacity of the West Locust Street corridor stormwater management system by constructing a storm sewer from 17th Street toward Rosedale Avenue. • Kaufmann Avenue Storm Sewer Improvements: These improvements total $11 .5 million and will increase capacity of the stormwater management system in this area (from Central Avenue to Kane Street) by constructing a storm sewer with 80 stormwater drains. dF HOME ADVOCACY SERVICES RELATED TO THE HEALTHY HOMES SINGLE & MULTI-UNITY, RENTAL, AND OWNER-OCCUPIED RESIDENTIAL REHABILITATIONS Each housing unit will be inspected by a Resiliency Inspector to identify the seven principles of a healthy home (dry, clean, pest-free, safe, contaminant-free, ventilated, and maintained), and resiliency work will be completed to address: foundation repairs, foundation raising or shifting to accommodate water levels, water and sewage services, furnace replacement, basement windows, mold and mildew remediation, lead remediation, water heater replacement, soil modification, lateral connection repairs, asbestos, sidewalk and curb cuts, sump pumps, and downspouts. Home Advocacy Services will address individual homeowners' needs by providing education, awareness, tools, and resources needed to live in an urban watershed. Services to assess general resilience needs and challenges faced by residents and businesses in the Bee Branch Watershed and one-on-one interaction with residents to complete a comprehensive assessment at the household level will be offered and conducted at each home. Assistance with education and referrals to increase understanding of what it means to live in a watershed, and what resources and services are available to support development, employment, education, health, and neighborhood revitalization will be part of the Home Advocacy Services portfolio. A variety of community resources will be used to improve housing, repair damages, and make homes more resilient to future flooding, all while empowering the residents to maintain their homes in a resilient manner. Clear and compelling evidence shows that unsafe, unhealthy housing leads to wealth depletion, abandoned properties, housing instability, potential homelessness, and increased risk of housing-based illnesses. Evidence also shows that healthy and safe housing in the most distressed and impacted communities improves health, social, and economic outcomes for families -ultimately creating safer neighborhoods and healthy communities. This service will strive to inform, motivate, empower, and educate residents, homeowners, and businesses on how to break the links among unhealthy housing, unhealthy families, and unhealthy neighborhoods. Informed and engaged residents create a resilient community. SPECIFIC SERVICES & OUTCOMES DESIRED Collaboration with the City of Dubuque Housing and Community Development Department as well as Operation: New View Community Action Agency, and the Green & Healthy Homes Initiative (GHHI) Team (including the Lead and Healthy Homes Program staff), as well as other community-based organizations, to holistically address unhealthy homes both physically and socially. Individual/family case management and community organizing is essential. Requirements Home Advocacy Services must be provided utilizing critical thinking and creative problem-solving, along with excellent oral, written, interpersonal and social service skills, with a mature, credible, and motivating presence. Education/Experience • Staff with Bachelor's degree in a field related to social work and/or health • Experience working with people in poverty • Proficiency in Word, Excel, PowerPoint, and Outlook • Proven ability to have a caseload of 10-25 clients at one time and be responsible for other tasks simultaneously • Experience in community organizing • Flexible and collegial disposition and ability to work effectively with people with a range of backgrounds, experiences, and cultures Specific Services to be Provided Green & Healthy Homes Team Participation Works closely with the Lead and Healthy Homes Team as well as community GHHI partners in every home, devising a plan on how to make each home green and healthy. • Accompany assessors during assessment to complete family intake • Attend meetings with City staff and GHHI Resource Group to discuss status of homes/client • Advocate on an individual and policy level when the client is being treated unjustly • Continually suggest ways to improve process and partnerships • Facilitate a client-centered approach Case Management • Responsible for knowing community resources • Connect clients with appropriate resources and Aces • Empower clients to gain knowledge about healthy homes maintenance practices • Track homes to assure they are oing through the GHHI process in a timely manner • Coordinate an communicate with me ical case managers • Provide ongoing evaluation of home repairs and interventions in order to evaluate outcomes Community Organization • Continually create partnerships with different community organizations that will benefit clients • Coordinate workshops and learning methods that address financial literacy, emotional health, physical health, and environmental health • Provide information about the Home Advocate service to funders, community- based organizations, and community and national leaders Volunteer Coordination • Recruit and coordinate volunteers from various entities such as colleges, AmeriCorps, churches, etc. to assist clients and provide community education and outreach • Coordinate volunteer opportunities Personal Growth and Development • Committed to continued professional growth and development • Understand the culture of poverty • Attend training classes by partnering organizations (e.g., Healthy Homes, Lead Hazard Control Program, etc.) • Partner with and educate local social work professionals and health care workers about the City NDRC procjects Requirements for Proposal Proposals for Home Advocacy Services should include: 1 . Capacity of the organization and staff qualifications 2. A brief description of the applicant's Scope of Services and ability to provide Home Advocacy Services as described in the "Specific Services and Outcomes" section. 3. Cost of providing services by year, for a total of five years. Proposals are due by_ PM Central Time on . Any submittals received after the due date and time will be disqualified. To be considered a qualified vendor for this project, the following must be included in the submitted proposal summary: • Cover letter serving as an executive summary of your firm and intent to submit your firm's qualifications and understanding of what the City of Dubuque is requesting as a part of this document; • Firm profile including a description of the firm, number of professional personnel, years in business, office location(s), organizational structure (i.e., corporation, partnership, sole practitioner, etc.), and your areas of expertise; • Key personnel who will be involved in this project, including manager and staff, and their experience in similar services; • Description of capabilities, knowledge, experience, and methods to provide the Home Advocate Services described in this RFP. Project Timeline Event Date Issue request for Proposals (RFP) Questions related to RFQ to be Begin received by NDRC Team End_ Supplementary information provided to interested vendors regarding clarifications/questions to RFQ Presentations by vendors (if deemed necessary by selection committee) Recommendation of selected vendor to City Counrii Additional Information Proposers shall submit a written proposal that describe the qualifications and understanding of the work to be performed. Cost proposals are to be submitted on a separate document, included with the submission. Your proposal should provide all the information considered pertinent to your qualifications for this service. For ease of our evaluation, please respond to or provide information on specific services and outcomes desired. Questions and Inquiries All questions and inquiries regarding this RFP must be submitted in writing. Please submit all inquiries to Inquiries and questions will be answered and posted on Please visit this page and sign up for "Notify Me," which will send you an email or text every time new information is added to this page. As identified above, questions and inquiries will be received through . It is the responsibility of the vendor to watch this page for updated and supplementary information. Vendor Presentation One or more of the submitting professional firms, may be requested by the City of Dubuque for an i terview. In Exceptions Any exceptions related to any part of the requirements listed above must be clearly identified as exceptions in the submitted proposal. Confidentiality of Information Any submitted information considered a trade secret or confidential to the vendor or its subsidiaries, or rendered via a non-disclosure agreement with the City, must be labeled as such. The vendor, City of Dubuque and their agents will hold the submitted proposals and any related materials in confidence if so requested by the vendor. Throughout the evaluation process any information therein will not be made available to any other parties unless precluded by Iowa State Code. No debriefings or scoring sheets will be released before final recommendation. Upon award of contract, all contents of the selected qualifications will be considered public information. All proposal material supplied, including supporting material and information disclosed during the evaluation process, will become property of the City of Dubuque and will be retained for internal use. The City of Dubuque reserves the right to retain all proposals submitted and use any ideas in a proposal regardless of whether that submitting vendor was selected. Submission of a proposal indicates acceptance by the vendor of the conditions contained in this request for proposal, unless clearly and specifically noted in the submitted proposal and confirmed in the contract between the City of Dubuque and the selected vendor. Incurring Costs The City of Dubuque is not liable fo y incurred h replying to this request for proposals. Caution to Vendors The City of Dubuque is not responsible for locating or securing any information which has not been identified in the request for proposals and reasonably available to the City of Dubuque. Vendors are encouraged to ask questions to clarify items in this request for proposals that may need clarification. Project Award Upon selection of the desired qualifications for this project, the City will enter into negotiations for cost and contracted services. Initial contract documents shall be developed by the successful vendor and partnering with the City of Dubuque, a process will be developed to ensure a successful contract favoring both parties is reached. This contract will then be submitted to the City Manager and subsequently, the Dubuque City Council, for approval. This approval must be obtained prior to any work beginning. 00ENTO,c oG ill��lli %4/V DEVEv"Oe HUD NEWS U.S. Department of Housing and Urban Development — Julian Castro, Secretary Office of Public Affairs, Washington, DC 20410 HUD No. 16-006 FOR RELEASE George I. Gonzalez Thursday 202-402-6054 January 21, 2016 http://www.hud.gov/news/index.cfm HUD AWARDS $1 BILLION THROUGH NATIONAL DISASTER RESILIENCE COMPETITION State oflowa to receive $96M for resilient infrastructure and housing projects WASHINGTON—Today, U.S. Department of Housing and Urban Development(HUD) Secretary Julian Castro and the Rockefeller Foundation announced the winners of the $1 billion National Disaster Resilience Competition (NDRC). Among the 13 grant recipients is the State of Iowa who will use this funding for resilient housing and infrastructure projects in particular areas that were impacted by recent major disasters. The National Disaster Resilience Competition winners are: States Cities/Counties California $70,359,459 New York City $176,000,000 Connecticut $54,277,359 New Orleans $141,260,569 Iowa $96,887,177 Minot, ND $74,340,770 Louisiana $92,629,249 Shelby County, TN $60,445,163 New Jersey $15,000,000 Springfield, MA $17,056,880 New York $35,800,000 Tennessee $44,502,374 Virginia $120,549,000 State of Iowa: The State of Iowa will receive $96,887,177 in NDRC funding to support the Iowa Watershed Approach, a holistic watershed-scale program designed to sustain its valuable agricultural economy while protecting vulnerable residents and communities. HUD funding will enable several watersheds to form Watershed Management Authorities, which will develop hydrological assessment and watershed plans, and implement pilot projects in the upper and lower watersheds, as well as invest in more resilient, healthy homes in Dubuque. Read a summary of each of the NDRC awardees above. "Climate change is real and we must think more seriously about how to plan for it," said HUD Secretary Julian Castro. The grants we award today, and the other sources of capital these grants will leverage, will make communities stronger, more resilient and better prepared for future natural disasters such as floods and wildfires. The National Disaster Resilience Competition exemplifies how government can work hand-in-hand with the philanthropic and private sectors to create lasting partnerships that will allow us to together face the challenges of tomorrow." "The National Disaster Resilience Competition demonstrated where we are moving as a country, embracing resilience as a way to build a better future," said Dr. Judith Rodin, President of The Rockefeller Foundation. "The communities awarded funding through the Competition— and in fact all those that competed—today have a greater awareness of their vulnerabilities and strengths and what they need to do to be ready for whatever comes their way. This is the heart of resilience." "Through the competition process the State of Iowa made significant commitments to the long-term resilience of communities focused on reducing flooding and increasing water quality," said Regional Administrator Jennifer Tidwell. The competition took place in two phases, with final winners selected from previously announced 40 states and local communities designated as finalists. Finalists were then asked to submit specific projects that would advance their community's resilience plans. More than 25 federal agencies or offices, and 100 industry experts were involved in the implementation of the 16-month long competition. NDRC is funded through Community Development Block Grant-Disaster Recovery (CDBG-DR) appropriations provided by the Disaster Relief Appropriations Act of 2013. NDRC was developed in response to requests from state, local, and tribal leaders seeking to build resilience and better prepare their communities for the impacts of climate change, following the model of the Rebuild by Design Competition, and the recommendations of the Hurricane Sandy Rebuilding Task Force. The National Disaster Resilience Competition was designed to promote risk assessment, stakeholder engagement, and resilience planning in communities where the risks of disaster are projected to increase substantially due to climate change. Partnership with Rockefeller Foundation The Rockefeller Foundation worked closely with HUD and state and local governments to encourage and support a culture of resilience around disaster preparedness and planning in American communities. Through a companion effort,the Rockefeller Foundation provided targeted technical assistance to the applicants and supported a stakeholder-driven process, informed by the best available data, to identify recovery needs and innovative solutions. The strategic partnership between the Rockefeller Foundation and HUD drew on the successful strategies of the Rebuild by Design competition, where the Foundation provided lead support for administration of the competition and community engagement. Read more about the first and second phases of the National Disaster Resilience Competition. HUD National Resilience Competition Grant pills 0 PSMENT p� ze* N= BUILDING A watershed °°9 IIIIIIIIae� HEALTHY HEALTHYHOMES eAN oEV E� 1 Health I eealtny Famllles CMlllren D ROMITIGATIONNEIGHB�RH4aD NDRC 's Program Goals �-� Help communities recover from prior ^+ ti disasters and improve their ability to withstand and recover more quickly from future disasters, hazards, and shocks • Consider future risks and vulnerabilities in planning and decision-making AIN � - - Help communities better understand their risks and identify ways in which they can protect the long-term well- being and safety of residents History of Bee Branch Flooding High Water Line 1 — k III'' i lid' � -�.� ~ � From 2004 to 2009 the assessed value of commercial property in the flood prone area decreased by 6% while it increased by 39% elsewhere in the city. History of Bee Branch Flooding J!*6; Estimated damages due to the six disasters from 1999 to 2011 � e l totals $ 69 . 8 million fir • Bee Branch Creek Railroad Culverts Existing Bee Branch —sq Proposed Culverts �QCMENTOc k.'. I 9e COQ 5- -Ar WAWW'r✓ h A/y DEVE Kaufmann Ave Storm Sewer Improvements (Central to Kane Street) NO -- W32nd a Q-11 L PQM ° La ENT F y aKaufmann Ave W Locust St h 98q/V DEV��O ot as ygUd P m Penns Iv ��a ve _ _ - � �, 1 • � t Xi � Miles West Locust Storm Sewer Improvements (i7t" to west) f i r m 7 NTOc m� P y 1 Owe � I 0 X rl � II * _ Kaufmann Ave �, , .h ' w Locust St �N DEV 1 �oYas 0 015 V PennsylvanIo --------- Miles I' --- NDRC Grant Framework • Program Coordinator • 3. . oFull -Time Equivalent Employee • Annual Budget (with benefits) $78, 956 • Tota I Cost over 5-yea r G ra nt Pe riod $394,78o Funding z00% NDRC Grant $394,78o Position ends at the conclusion of the NDRC Grant NDRC Grant Framework • Grant Accountant • 1. o Full-Time equivalent Employee • Annual Budget (with benefits) s83, 157 • Total Cost over 5-year Grant $415,785 Funding NDRC Grant $395, 000 State Revolving Loan $ 121285 State Flood Mitigation Grant s 8, 500 Position ends at the conclusion of the HUD Resiliency Grant NDRC Grant Framework • Inspection Services RFP • Request for Proposals • Prepare Bid Documents, Bid Opening • Coordinate Construction Work • Initial, Intermediate and Final Inspections • Final Reports Complete a City Cost Comparison NDRC Grant Framework • Home Advocate RFP • Request for Proposals • Assist tenants/owners with community resources, assess and referral • Identify barriers to social resilience and address them • Advocate for the tenants/owners throughout the process • Effective advocate = independent of the City i � ' Total HUD Resiliency Grant . . Infrastructure $ 23,1001000 rect Leverage Bee Branch Healthy Homes $ 8,427,665 State Flood Mitigation Program $ 21,600,000 Administration $ 630,000 Lead and Healthy Homes Program $ 400,000 Supporting Leverage �IllllIIIIII737,73-9,000 State Revolving Loan Green Alleys $� 8,178,000 State Revolving Loan Upper Bee Branch $ 29,541,000 Resiliency Grant QUESTIONS / DISCUSSION