National Disaster Resilience Grant (NDRG) Copyright 2014
City of Dubuque Action Items # 10.
ITEM TITLE: National Disaster Resilience Grant (NDRG)
SUMMARY: City Manager recommending approval of the
implementation plan associated with the National Disaster
Resilience Grant (NDRG)from the U.S. Department of
Housing and Urban Development (HUD).
Staff will make a presentation.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve,
Presentation
ATTACHMENTS:
Description Type
HUD National Disaster Resilience Grant-MVM Memo City Manager Memo
Staff Memo Staff Memo
Organizational Chart Supporting Documentation
Job Description - Coordinator Supporting Documentation
Job Description - Grant Accountant Supporting Documentation
Home Adwcate RFP Supporting Documentation
HUD Award Announcement Supporting Documentation
HUD NDRG Presentation Supporting Documentation
THE CITY OF Dubuque
UB §kE
111 111-America Ci i
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: National Disaster Resilience Grant (NDRG)
DATE: June 13, 2016
The City of Dubuque has received $160 million in federal and state grants to support the
$219 million Bee Branch Watershed Flood Mitigation Project. The most recent award
was a $31.5 million National Disaster Resilience Grant from the U.S. Department of
Housing and Urban Development. The City will also be receiving $630,000 for
administrative expenses. The special significance of this grant is that $8.4 million is
dedicated to direct assistance to 320 low income properties who have suffered flood
damage. This is the first major flood grant the City has received that provides this direct
assistance to property owners.
The City has five years to complete the work on these 320 properties. This will be a
massive effort that will require development of an organizational structure to deliver the
assistance. The grant will fund five positions and some service contracts. Housing and
Community Development Department Director Alvin Nash and City Engineer Gus
Psihoyos are recommending the creation of two limited term City positions, Resiliency
Project Coordinator in the Housing and Community Development Department and a
Grant Accountant in the Budget Office.
The City will issue a Request for Proposals for inspection services and Healthy Homes
Services. Also, the City will contract with ECIA for technical services.
This grant will coordinate with the recent Federal Lead Paint Remediation Grant that will
impact 127 properties over the next three years and the newly created CHANGE
program that over the next five years will acquire 100 dilapidated rental properties and
convert them to home ownership. This means the City's most economically challenged
neighborhoods will see their flooding problems cured and see well over 500 properties
have significant rehabilitation improvements.
Housing and Community Development Department Director Alvin Nash and City
Engineer Gus Psihoyos are recommending:
• Hire two full-time limited term City employees, the Project Coordinator and the
Grant Accountant
• Approval to contract with ECIA as a sole-source agency to function as a Council
of Governments to provide technical assistance for the administrative plan,
perform 106 environmental reviews, manage the relocation process where
applicable and maintain state and federal administrative procedures as required
• Develop and solicit request for proposals for the Home Advocate Services
• Develop and solicit request for proposals for the inspection services and the
resiliency rehab work
I concur with the recommendation and respectfully request Mayor and City Council
approval.
City staff now has a presentation.
z 1� k:4
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
Gus Psihoyos, City Engineer
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THE CITY OF Dubuque
AII4meric11 a City
DUBgkE r
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C Van Milligen, City Manager
FROM: Alvin Nash, Director Housing and Community Development
Gus Psihoyos, City Engineer
DATE: June 13, 2016
RE: National Disaster Resilience Grant (NDRG)
INTRODUCTION
The purpose of this memo is to outline an implementation plan for the U. S. Department
of Housing and Urban Development (HUD) NDRC grant.
BACKGROUND
In March 2015, the City was part of an Iowa Economic Development Authority (IEDA)
Phase I application to the National Disaster Resilience Competition. IEDA was invited
on to Phase II, the final round of the competition. The City worked with state partners
and the Iowa Flood Center throughout the summer and fall to prepare the Phase II
application.
The competition defined a resilient community as one that is able to resist and rapidly
recover from disasters or other shocks with minimal outside assistance. Reducing
current and future risk is essential to the long-term vitality, economic well-being, and
security of all communities. By identifying future risk and vulnerabilities, resilient
recovery planning can maximize preparedness, save lives, and bring benefits to a
community long after recovery projects are complete.
In January 2016, the HUD National Disaster Resiliency Competition grant awarded the
State of Iowa $95.7 million. The City of Dubuque received $31.5 million of this award in
disaster resiliency funds for the Bee Branch Healthy Homes Resiliency Program and
storm water infrastructure improvements. The City partnered with the State of Iowa to
apply for the federal funds through the National Disaster Resilience Competition
(NDRC), which invited communities that experienced natural disasters in 2011, 2012, or
2013 to compete for funds to help them rebuild and increase their resilience to future
disasters.
DISCUSSION
Iowa's application highlights the need to address remaining impacts from the flooding
experienced in downtown Dubuque and continuing vulnerabilities to future flooding
across the state. The application cites property owners with limited resources, which
hinders their ability to perform home maintenance and renovations to decrease
environmental health and safety issues from flooding such as dampness and mold
growth, electrical hazards, and structural issues. A comprehensive "Bee Branch Healthy
Homes Resiliency Program" (BBHHRP) is outlined to help residents meet unmet
structural needs and engagement to empower individuals to be part of the creation of
more resilient housing through onsite storm water management principles and
sustainable, healthy homes disciplines.
The resiliency grant awarded to the City of Dubuque will include the following projects:
HOUSING PROJECTS
Performing repairs to homes that were damaged in the 2011 flood that includes but not
limited to: Remediation of mold and mildew; replacement of equipment such as hot
water heaters, furnaces and electrical panels; basic basement waterproofing; and
making a home resilient to run off water and future flooding. We plan to make resilient
320 housing units, which will affect approximately 1 ,120 individuals.
• 188 single-family units
• 30 duplexes (60 family units)
• 28 single-family rental units
• 5 Quad-plexes (20 family units)
• 4 triplexes (12 family units)
• 1-12 unit apartment complex (12 family units)
A special feature of the Bee Branch Healthy Homes Resiliency Program will be the
services of a Home Advocate, whose job is to assist family members with information
services and options to help them become resilient with regard to health issues,
employment, education, and prevention.
INFRASTRUCTURE PROJECTS
Bee Branch Railroad Culvert Infrastructure Improvements
The proposed improvements involve the installation of six 8-foot diameter culverts
utilizing tunneling methods from the Lower Bee Branch Creek, approximately 165 feet
through Canadian Pacific railroad right-of-way, to a proposed junction box. It also
includes the construction of five 12-foot wide by 10-foot high box storm sewers from the
proposed junction box two hundred feet north towards Garfield Avenue and the Upper
Bee Branch Creek.
22"d Street/Kaufmann Ave Storm Sewer Improvements
The storm sewer would be a 10-foot by 6-foot reinforced concrete box culvert (RCBC).
In addition, 80 standard single grate inlets would be provided with local storm sewer and
connections to the new box culvert.
17th & Locust St Storm Sewer Improvements
The proposed West Locust Street Corridor storm sewer is to be a 10-foot by 5-foot
RCBC from 17th Street to approximately 280 feet west of Angella Street, 10-foot by 4-
2
foot RCBC from 280 feet west of Angella Street to 400 feet west of Kirkwood Street, and
8-foot by 4-foot RCBC from 400 feet west of Kirkwood Street to Rosedale Avenue.
IMPLEMENTATION AND OPERATIONAL STRUCTURE
The implementation and operational structure of the Resiliency grant will come under
the Engineering Department and the Department of Housing and Community
Development. The Engineering Department, under the direction of City Engineer Gus
Psihoyos, will manage and coordinate the three infrastructure pieces of the resiliency
grant consisting of the installation of the Bee Branch culvert under the railroad, and the
two storm water improvements at 22nd St. and Kaufmann Avenue and 17th Street &
Locust. These improvements will be completed in conjunction with the Bee Branch
Watershed Flood Mitigation Project. The Department of Housing and Community
Development, under the supervision of Housing Director Alvin Nash, will manage the
resiliency grant responsible for addressing the flood damage issues for 320 housing
units in the Bee Branch Watershed project. Because this is a National Disaster
Resiliency grant under Community Development Block Grant (CDBG) and HUD,
managed by IEDA, it is recommended that we hire a Council of Governments (COG)
agency, to perform certain administrative and service delivery duties that are unique to
this type of funding and project delivery. The East Central Intergovernmental Agency,
referred to as ECIA, is designated by the state as a COG. The State recommended we
engage the agency to assist with various parts of the Resiliency grant, specifically
developing the administrative plan, implementation of certain CDBG administrative
procedures and reporting, the intake verification process, duplication of benefits,
relocation services and, when applicable, Davis-Bacon Act requirements.
The City of Dubuque will staff the project by hiring two full-time limited term employees.
The first full-time employee will be the Project Coordinator, who will be overseeing the
resiliency work on the 320 housing units. The second full-time employee will be the
Grant Accountant to process and track the financial requirements of the contract,
manage drawdowns, pay subcontractors, manage the budget, assist with A-133 audits
and coordinate with ECIA regarding administrative procedures related to our contract
with the Iowa Economic Development Authority. The Resiliency Grant Accountant will
report directly to Jenny Larson, in the Budget Office, and coordinate with both the
Engineering and Housing and Community Development programs. To complete the
work related to inspections, work write ups and actual repairs to the homes, the city will
publish an RFP. Should the bids the city receives for this work be less than the cost the
city would incur by hiring additional city employees, we will subcontract the work.
Otherwise two full-time city inspectors will be hired to complete the work. We will also
subcontract the Home Advocate services through an RFP process.
ECIA will perform technical duties for both Engineering and the Housing departments
and report to the designated personnel in each department. The Home Advocate
services and the inspections and rehab contracts will be coordinated by the Resiliency
Project Coordinator.
3
The City of Dubuque has made a decision that instead of hiring at least five additional
full-time staff it is more prudent to hire critical staff persons and subcontract for the other
positions. The subcontracting will do three things: First, reduce the number of full-time
additional employees the City has to hire; second, is a cost-effective measure in which
to manage the funds; and third, to hire the expertise is critical to the project so that all
categories of the program can hit the ground running and not have to spend enormous
amounts of time trying to hire and train specific people in a perspective expertise of
infrastructure and housing resiliency.
Please review the attached organizational chart which lays out how the resiliency
program is structured in coordination with the engineering and housing departments.
The cost of these proposed positions will be covered by the grant for a period of five
years.
BUDGETIMPACT
The total amount awarded for Dubuque projects is $31 ,527,665with an additional
$630,000 to help defray administrative costs to implement the project. The budget for
each portion of the Resiliency Grant is as follows:
Kauffman Storm Sewer $11 ,500,000
Bee Branch Railroad Culverts $ 9,000,000
Bee Branch Healthy Homes $ 8,427,665
West Locust Storm Sewer $ 2,600,000
Direct City leverage totals $22,400,000; these funds have already been committed to
the Bee Branch Watershed Flood Mitigation Project and Lead and Healthy Homes as
follows:
State Flood Mitigation Program $21 ,600,000
Lead and Healthy Homes Program $ 400,000
Please see City of Dubuque partner letter for detailed description of those funds.
In addition to Direct City Leverage, the Resiliency grant also required Supporting
Leverage. This is an additional monetary commitment by the City that is not used
directly for the projects listed in the grant, but support the efforts of those improvements.
The City of Dubuque has committed an additional $37,719,000 in supporting leverage in
the form of State Revolving Loan Funds already issued for the Green Alley's and Upper
Bee Branch Creek Restoration.
REQUESTED ACTION
4
We respectfully request City Council to approve implementation of the HUD National
Disaster Resiliency Grant as outlined in this memo and to specifically cover the
following actions:
• Hire two full-time city employees, the Project Coordinator and the Grant
Accountant
• Approval to contract with ECIA as a sole-source agency to function as a Council
Of Governments to provide technical assistance for the administrative plan,
perform 106 environmental reviews, manage the relocation process where
applicable and maintain state and federal administrative procedures as required
• Develop and solicit request for proposals for the Home Advocate Services
• Develop and solicit request for proposals for the inspection services and the
resiliency rehab work.
Cc: Teri Goodmann, Assistant City Manager
Laura Carstens, Planning Services Director
Mary Rose Corrigan, Public Health Specialist
Resiliency Development Team
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NATIONAL DISASTER RESILIENCE GRANT
Jenny Larson, Alvin Nash, Director Gus Psihoyos,
Budget Director Housing & Community Development City Engineer
GRANT ACCOUNTANT
LEAD/HEALTHY HOME RESILIENCY PROGRAM INFRASTRUCTURE
— LEVERAGE COORDINATOR Bee Branch Creek Railroad Culverts
22"d St/Kaufmann Ave Storm Sewer Capacity Improvement
17th St/W. Locust St Storm Sewer Capacity Improvement
HOME ADVOCATE INSPECTION SERVICES �
ECIA
ECIA Davis Bacon
Contractor Clearance
RESILIENCY PROJECTS
Intake
Environmental Reports Section 106
320 HOUSING UNITS 106 Reviews Environmental Reports
Basement Waterproofing Administration Request Funds
Lead Remediation Relocation Services
Mold&Mildew
Bee Branch Healthy Homes Resiliency Program
PROGRAM COORDINATOR
Bargaining Unit: General
SALARY RANGE
$52,436.80 - $68,577.60 Annually
DESCRIPTION:
GENERAL STATEMENT OF DUTIES: Coordinates and supervises the activities of the
Housing Bee Branch Resiliency Program. Performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS: The employee in this class is responsible
for planning, organizing, supervising, and performing technical work in the
implementation and administration of the Resiliency Grant Program. Supervision is
exercised over other employees and sub-contractors assigned to the Resiliency
Program. Although the work is performed in accordance with established procedures
and Housing and Urban Development Department Regulations, a high degree of
independent judgment and discretion is required. The work is evaluated from
benchmark result achievements and completed under the direction of the Housing and
Community Development Director and Housing and Urban Development Department
representatives.
EXAMPLES OF DUTIES:
EXAMPLES OF WORK (ILLUSTRATIVE ONLY):
ESSENTIAL: Supervises and directs the activities of the overall Resiliency Grant
Program. This includes assign, direct and review the work of employees and sub-
contractors involved in the Program. Assist in the selection of new employees,
establish a training program for new employees; instructs, trains and supports
employees to ensure compliance with written Policies and Procedures; recommends
new or revised operating policies and procedures, monitor and coordinate the
application and approval process for Resiliency Program participants; interpret program
regulations; performs periodic quality control field inspections; reviews inspection
reports and work specifications, prepare and monitor Program budget; maintain and
oversee the maintenance of program records; advise owners and occupants of
dwellings on the requirements of the Resiliency Program; complete quality assurance
inspections; refers violations to the appropriate City department for additional
consultation; oversees and collaborates with sub-contractors in inspection protocol, cost
estimating, bidding, and be a liaison to owners of dwellings in preparing and reviewing
cost estimates and/or verifying privately provided cost estimates for home repairs;
advise owners and occupants of dwellings on requirements for abating violations of the
City's Housing Code and improving the residential health and safety housing standards
and living conditions.
KNOWLEDGE, SKILLS AND ABILITIES:
ESSENTIAL: Considerable knowledge of Federal and State laws, local codes and
ordinances relating to the Housing Code and housing related health standards. Ability to
prepare clear and concise reports, to communicate clearly both orally and in writing;
ability to communicate and interpret Resiliency Program standards; ability to oversee
sub-contractors on inspection, bidding, and remediation process; ability to deal amicably
with homeowners, landlords and tenants in explaining and interpreting the City's
Housing Code and housing related health standards; ability to be firm, tactful and
impartial; ability to maintain effective working relationships with employees, the general
public and representatives of public and private agencies; ability to refer Program
participants to appropriate community agencies; ability to plan, assign, supervise,
coordinate and evaluate the work of other employees; demonstrated ability to follow a
management philosophy that is input oriented and values problem solving and the
development of partnerships and collaborations; demonstrated ability to work effectively
as a member of a team; a desire to be part of an organization that values service,
people, integrity, responsibility, innovation and teamwork.
ACCEPTABLE EXPERIENCE AND TRAINING: Considerable training and experience
in housing construction, housing code enforcement and housing related health
standards and graduation from an accredited college or university with major
coursework in environmental and/or health sciences, business, construction or related
field; or any equivalent combination of experience and training which provides the
essential knowledge, skills and abilities.
ADDITIONAL REQUIREMENTS: Possession of or ability to obtain a valid Iowa driver's
license at the time of appointment.
"Experience with affordable housing development or rehabilitation is required, such as
low income housing tax credits, State of Iowa housing programs, federal housing
programs such as HOME, CDBG, Section 8, and tax increment financing."
Supervise the Home Advocate Activities
Coordinate with ECIA intake, verifications and duplicate benefit monitoring
Coordinate with the Grants Account administrator
Coordinate with Lead Healthy Homes Leverage
Monthly, Quarterly and evaluation reporting
Oversee and collaborates with sub-contractors in inspection protocol, cost estimating,
and bidding. Serve as a liaison to owners of dwellings in preparing and reviewing cost
estimates and/or verifying privately provided cost estimates for home repairs; advice
owners and occupants of dwellings on requirements for abating violations of the City's
Housing Code and improving the residential health and safety housing standards and
living condition-same as above.
03/2016
Grant Accountant
GENERAL STATEMENT OF DUTIES: Under general supervision, performs work of considerable
complexity in grant, capital project and general accounting and reporting involving multiple city
departments, performs work as required.
DISTIGUISHING FEATURES OF THE CLASS: This is responsible technical work in the monitoring of
and financial reporting for grants, loans and capital projects and maintaining the City's accounting
systems related to such work. The employee reports directly to the Budget Director. The work requires
the exercise of independent judgment and is performed with almost complete independence. Work is
reviewed by the Budget Director through reports, conferences and results achieved.
EXAMPLES OF WORK(ILLUSTRATIVE ONLY):
ESSENTIAL: Directly consults with all stakeholders as it relates to financial administration of grants and
the budgeting of such grants, including interpretation of federal requirements pertaining to allowable and
un-allowable costs based on the guidelines provided by the agency and contained in the grant
stipulations, determines grant specific indirect costs monthly, develops and maintains procedures and
processes for accurate and timely financial reporting and monitoring of local, state and federal grants,
prepares quarterly reports as required by grant stipulations, prepares City Council documents and project
schedules for City Council approval, coordinates the A-133 Audit work papers as they relate to specific
awards and preparation of the CAFR, prepares, reviews, or directs accounting entries (transactions and
journals) related to grants, attends professional development training and stays abreast of the Office of
Management and Budget Circulars and their applicability to grants management related to A-133 audit,
maintains and updates the financial database and multiple reports as they pertain to grants, provides on-
going grant training to City staff, assists in the preparation of the City's long-range financial projections for
capital projects related to grants, completes special analytical assignments, follows City-wide policies and
practices, seeks new or additional on-the-job training opportunities to obtain mastery over tasks, expand
personal knowledge and add value to the work group,
KNOWLEDGE. SKILLS AND ABILITIES
ESSENTIAL: Considerable knowledge of spreadsheet software, including knowledge of pivot tables,
complex formulas, charts, graphs, and maintaining data integrity, considerable knowledge of word
processing software, including formatting, creating table of contents and data links, knowledge of public
budgeting and accounting principles, knowledge of general laws and administrative policies governing
municipal finance practices and procedures, knowledge of generally accepted accounting principles and
governmental accounting principles, excellent verbal, written and interpersonal communication skills,
strong organizational skills to prioritize a heavy workload under the pressure of competing assignments,
ability to independently research, analyze, evaluate and solve complex analytical problems, ability to
establish and maintain effective working relationships with employees, the City Council, the general public
and local, state and federal agencies, ability to communicate clearly, both orally and in writing, ability to
provide consistent, timely and high quality work that has been self-reviewed for accuracy and completed
in its entirety, demonstrated ability to work effectively as a member of a team, ability to follow a
management philosophy that is input oriented and values problem solving and the development of
partnerships, a desire to be part of an organization that values service, people, integrity, responsibility,
innovation and teamwork
ACCEPTABLE EXPERIENCE AND TRAINING: Graduation from an accredited college or university with
major coursework in accounting, finance or related field, progressively responsible experience in
budgeting, accounting and project management, possession of a CPA certification is preferred, or any
equivalent combination of experience and training which provides the essential knowledge, skills and
abilities.
SPECIAL REQUIREMENTS: Some travel outside of the City is required. The employee must possess
or have the ability to obtain and maintain a valid Iowa Driver's License and automobile insurance
coverage consistent with the City's insurance requirements.
Revised 05/09/16
Home Advocate RFP Outline
City of Dubuque, Iowa Request for Proposals for Home Advocate Services in
conjunction with the HUD Natural Disaster Resiliency Competition Award.
BACKGROUND INFORMATION
The U.S. Department of Housing and Urban Development (HUD) has awarded the City
of Dubuque $31 .5 million to assist Bee Branch Watershed homeowners in repairing and
"flood-proofing" their homes and for stormwater infrastructure improvements.
The City of Dubuque partnered with the State of Iowa to apply for federal funds through
the final phase of the National Disaster Resilience Competition (NDRC). This nearly $1
billion competition invited communities that have experienced natural disasters in 2011 ,
2012, or 2013 to compete for funds to help them rebuild and increase their resilience to
future disasters.
HUD awarded $96.9 million in National Disaster Resilience Competition funds to Iowa
through the competition. Dubuque was part of the Iowa Economic Development
Authority's application, which outlined the "Iowa Watershed Approach" (IWA), a
watershed-scale program based on a holistic approach recognizing that: 1) heavy
precipitation and flooding events are increasing in frequency; 2) upstream activities
impact downstream communities; 3) upstream and downstream communities need to
voluntarily work together; 4) when possible, flooding should be addressed at its source,
using science-based, reasonable, cost-effective practices; 5) improving community
resilience to floods requires risk mitigation and community-directed initiatives and
planning; and 6) program strategies must also respect, protect, and sustain Iowa's
valuable agricultural economy, which provides food, fuel, and fiber for the world and
sustains family incomes for many Iowans.
The Iowa Watershed Approach has six specific goals: 1) reduce flood risk; 2) improve
water quality; 3) increase resilience; 4) engage stakeholders through collaboration and
outreach/education; 5) improve quality of life and health, especially for vulnerable
populations; and 6) develop a program that is scalable and replicable throughout the
Midwest and the United States.
Dubuque's portion of the application highlighted the need to address remaining impacts
from the flooding experienced in downtown Dubuque and continuing vulnerabilities to
future flooding.
The grant funds will help with home maintenance and renovations to decrease
environmental health and safety issues from flooding such as dampness and mold
growth, electrical hazards, and structural issues. A comprehensive "Bee Branch Healthy
Homes Resiliency Program" was outlined to help Dubuque residents meet unmet
structural needs and empower individuals to be part of the creation of more resilient
housing through onsite stormwater management principles and sustainable, healthy
homes behaviors.
More specifically, Dubuque's portion of the application detailed the following
components:
• Single & Multi-Unit, Rental and Owner-Occupied Residential Rehabilitations: The
proposed program includes $8.4 million for the rehabilitation of 320 housing
units, including owner-occupied homes, single-unit rentals, and small, multi-
family residential units, all within the targeted Bee Branch Watershed areas. The
program's rehabilitation projects are expected to generate significant work for
local contractors and vendors. The City's contribution to this component of the
project will be $800,000 in already budgeted Lead and Healthy Homes Program
funds. Nk
• Bee Branch Railroad Culvert Infrastructure Improvements: The osed
improvements total $9 million and involve the installation of six 8-foot diameter
culverts to convey stormwater from the Upper Bee Branch Creek (currently under
construction) through Canadian Pacific railroad right-of-way to the Lower Bee
Branch Creek. The total cost for this component of the Bee Branch Project is
estimated at $18 million, with the remaining funds already in the City budget.
• West Locust Street Storm Sewer Improvements: These improvements total $2.6
million and will increase the capacity of the West Locust Street corridor
stormwater management system by constructing a storm sewer from 17th Street
toward Rosedale Avenue.
• Kaufmann Avenue Storm Sewer Improvements: These improvements total $11 .5
million and will increase capacity of the stormwater management system in this
area (from Central Avenue to Kane Street) by constructing a storm sewer with 80
stormwater drains. dF
HOME ADVOCACY SERVICES RELATED TO THE HEALTHY HOMES SINGLE &
MULTI-UNITY, RENTAL, AND OWNER-OCCUPIED RESIDENTIAL
REHABILITATIONS
Each housing unit will be inspected by a Resiliency Inspector to identify the seven
principles of a healthy home (dry, clean, pest-free, safe, contaminant-free, ventilated,
and maintained), and resiliency work will be completed to address: foundation repairs,
foundation raising or shifting to accommodate water levels, water and sewage services,
furnace replacement, basement windows, mold and mildew remediation, lead
remediation, water heater replacement, soil modification, lateral connection repairs,
asbestos, sidewalk and curb cuts, sump pumps, and downspouts.
Home Advocacy Services will address individual homeowners' needs by providing
education, awareness, tools, and resources needed to live in an urban watershed.
Services to assess general resilience needs and challenges faced by residents and
businesses in the Bee Branch Watershed and one-on-one interaction with residents to
complete a comprehensive assessment at the household level will be offered and
conducted at each home. Assistance with education and referrals to increase
understanding of what it means to live in a watershed, and what resources and services
are available to support development, employment, education, health, and
neighborhood revitalization will be part of the Home Advocacy Services portfolio. A
variety of community resources will be used to improve housing, repair damages, and
make homes more resilient to future flooding, all while empowering the residents to
maintain their homes in a resilient manner.
Clear and compelling evidence shows that unsafe, unhealthy housing leads to wealth
depletion, abandoned properties, housing instability, potential homelessness, and
increased risk of housing-based illnesses. Evidence also shows that healthy and safe
housing in the most distressed and impacted communities improves health, social, and
economic outcomes for families -ultimately creating safer neighborhoods and healthy
communities. This service will strive to inform, motivate, empower, and educate
residents, homeowners, and businesses on how to break the links among unhealthy
housing, unhealthy families, and unhealthy neighborhoods. Informed and engaged
residents create a resilient community.
SPECIFIC SERVICES & OUTCOMES DESIRED
Collaboration with the City of Dubuque Housing and Community Development
Department as well as Operation: New View Community Action Agency, and the Green
& Healthy Homes Initiative (GHHI) Team (including the Lead and Healthy Homes
Program staff), as well as other community-based organizations, to holistically address
unhealthy homes both physically and socially. Individual/family case management and
community organizing is essential.
Requirements
Home Advocacy Services must be provided utilizing critical thinking and creative
problem-solving, along with excellent oral, written, interpersonal and social service
skills, with a mature, credible, and motivating presence.
Education/Experience
• Staff with Bachelor's degree in a field related to social work and/or health
• Experience working with people in poverty
• Proficiency in Word, Excel, PowerPoint, and Outlook
• Proven ability to have a caseload of 10-25 clients at one time and be responsible
for other tasks simultaneously
• Experience in community organizing
• Flexible and collegial disposition and ability to work effectively with people with a
range of backgrounds, experiences, and cultures
Specific Services to be Provided
Green & Healthy Homes Team Participation
Works closely with the Lead and Healthy Homes Team as well as community GHHI
partners in every home, devising a plan on how to make each home green and healthy.
• Accompany assessors during assessment to complete family intake
• Attend meetings with City staff and GHHI Resource Group to discuss status of
homes/client
• Advocate on an individual and policy level when the client is being treated
unjustly
• Continually suggest ways to improve process and partnerships
• Facilitate a client-centered approach
Case Management
• Responsible for knowing community resources
• Connect clients with appropriate resources and Aces
• Empower clients to gain knowledge about healthy homes maintenance practices
• Track homes to assure they are oing through the GHHI process in a timely
manner
• Coordinate an communicate with me ical case managers
• Provide ongoing evaluation of home repairs and interventions in order to
evaluate outcomes
Community Organization
• Continually create partnerships with different community organizations that will
benefit clients
• Coordinate workshops and learning methods that address financial literacy,
emotional health, physical health, and environmental health
• Provide information about the Home Advocate service to funders, community-
based organizations, and community and national leaders
Volunteer Coordination
• Recruit and coordinate volunteers from various entities such as colleges,
AmeriCorps, churches, etc. to assist clients and provide community education
and outreach
• Coordinate volunteer opportunities
Personal Growth and Development
• Committed to continued professional growth and development
• Understand the culture of poverty
• Attend training classes by partnering organizations (e.g., Healthy Homes, Lead
Hazard Control Program, etc.)
• Partner with and educate local social work professionals and health care workers
about the City NDRC procjects
Requirements for Proposal
Proposals for Home Advocacy Services should include:
1 . Capacity of the organization and staff qualifications
2. A brief description of the applicant's Scope of Services and ability to provide
Home Advocacy Services as described in the "Specific Services and Outcomes"
section.
3. Cost of providing services by year, for a total of five years.
Proposals are due by_ PM Central Time on . Any
submittals received after the due date and time will be disqualified. To be considered a
qualified vendor for this project, the following must be included in the submitted
proposal summary:
• Cover letter serving as an executive summary of your firm and intent to submit
your firm's qualifications and understanding of what the City of Dubuque is
requesting as a part of this document;
• Firm profile including a description of the firm, number of professional personnel,
years in business, office location(s), organizational structure (i.e., corporation,
partnership, sole practitioner, etc.), and your areas of expertise;
• Key personnel who will be involved in this project, including manager and staff,
and their experience in similar services;
• Description of capabilities, knowledge, experience, and methods to provide the
Home Advocate Services described in this RFP.
Project Timeline
Event Date
Issue request for Proposals (RFP)
Questions related to RFQ to be Begin
received by NDRC Team End_
Supplementary information provided to
interested vendors regarding
clarifications/questions to RFQ
Presentations by vendors (if deemed
necessary by selection committee)
Recommendation of selected vendor to
City Counrii
Additional Information
Proposers shall submit a written proposal that describe the qualifications and
understanding of the work to be performed. Cost proposals are to be submitted on a
separate document, included with the submission. Your proposal should provide all the
information considered pertinent to your qualifications for this service. For ease of our
evaluation, please respond to or provide information on specific services and outcomes
desired.
Questions and Inquiries
All questions and inquiries regarding this RFP must be submitted in writing. Please
submit all inquiries to Inquiries and questions will be answered
and posted on Please visit this page and sign up for
"Notify Me," which will send you an email or text every time new information is added to
this page. As identified above, questions and inquiries will be received through
. It is the responsibility of the vendor to watch this page for updated and
supplementary information.
Vendor Presentation
One or more of the submitting professional firms, may be requested by the City of
Dubuque for an i terview.
In
Exceptions
Any exceptions related to any part of the requirements listed above must be clearly
identified as exceptions in the submitted proposal.
Confidentiality of Information
Any submitted information considered a trade secret or confidential to the vendor or its
subsidiaries, or rendered via a non-disclosure agreement with the City, must be labeled
as such.
The vendor, City of Dubuque and their agents will hold the submitted proposals and any
related materials in confidence if so requested by the vendor. Throughout the evaluation
process any information therein will not be made available to any other parties unless
precluded by Iowa State Code. No debriefings or scoring sheets will be released before
final recommendation.
Upon award of contract, all contents of the selected qualifications will be considered
public information.
All proposal material supplied, including supporting material and information disclosed
during the evaluation process, will become property of the City of Dubuque and will be
retained for internal use. The City of Dubuque reserves the right to retain all proposals
submitted and use any ideas in a proposal regardless of whether that submitting vendor
was selected. Submission of a proposal indicates acceptance by the vendor of the
conditions contained in this request for proposal, unless clearly and specifically noted in
the submitted proposal and confirmed in the contract between the City of Dubuque and
the selected vendor.
Incurring Costs
The City of Dubuque is not liable fo y incurred h replying to this request for
proposals.
Caution to Vendors
The City of Dubuque is not responsible for locating or securing any information which
has not been identified in the request for proposals and reasonably available to the City
of Dubuque. Vendors are encouraged to ask questions to clarify items in this request for
proposals that may need clarification.
Project Award
Upon selection of the desired qualifications for this project, the City will enter into
negotiations for cost and contracted services. Initial contract documents shall be
developed by the successful vendor and partnering with the City of Dubuque, a process
will be developed to ensure a successful contract favoring both parties is reached. This
contract will then be submitted to the City Manager and subsequently, the Dubuque City
Council, for approval. This approval must be obtained prior to any work beginning.
00ENTO,c
oG ill��lli
%4/V DEVEv"Oe HUD NEWS
U.S. Department of Housing and Urban Development — Julian Castro, Secretary
Office of Public Affairs, Washington, DC 20410
HUD No. 16-006 FOR RELEASE
George I. Gonzalez Thursday
202-402-6054 January 21, 2016
http://www.hud.gov/news/index.cfm
HUD AWARDS $1 BILLION THROUGH
NATIONAL DISASTER RESILIENCE COMPETITION
State oflowa to receive $96M for resilient infrastructure and housing projects
WASHINGTON—Today, U.S. Department of Housing and Urban Development(HUD)
Secretary Julian Castro and the Rockefeller Foundation announced the winners of the $1 billion
National Disaster Resilience Competition (NDRC). Among the 13 grant recipients is the State of Iowa
who will use this funding for resilient housing and infrastructure projects in particular areas that were
impacted by recent major disasters.
The National Disaster Resilience Competition winners are:
States Cities/Counties
California $70,359,459 New York City $176,000,000
Connecticut $54,277,359 New Orleans $141,260,569
Iowa $96,887,177 Minot, ND $74,340,770
Louisiana $92,629,249 Shelby County, TN $60,445,163
New Jersey $15,000,000 Springfield, MA $17,056,880
New York $35,800,000
Tennessee $44,502,374
Virginia $120,549,000
State of Iowa:
The State of Iowa will receive $96,887,177 in NDRC funding to support the Iowa Watershed
Approach, a holistic watershed-scale program designed to sustain its valuable agricultural
economy while protecting vulnerable residents and communities. HUD funding will enable
several watersheds to form Watershed Management Authorities, which will develop hydrological
assessment and watershed plans, and implement pilot projects in the upper and lower watersheds,
as well as invest in more resilient, healthy homes in Dubuque.
Read a summary of each of the NDRC awardees above.
"Climate change is real and we must think more seriously about how to plan for it," said
HUD Secretary Julian Castro. The grants we award today, and the other sources of capital these
grants will leverage, will make communities stronger, more resilient and better prepared for
future natural disasters such as floods and wildfires. The National Disaster Resilience
Competition exemplifies how government can work hand-in-hand with the philanthropic and
private sectors to create lasting partnerships that will allow us to together face the challenges of
tomorrow."
"The National Disaster Resilience Competition demonstrated where we are moving as a
country, embracing resilience as a way to build a better future," said Dr. Judith Rodin, President
of The Rockefeller Foundation. "The communities awarded funding through the Competition—
and in fact all those that competed—today have a greater awareness of their vulnerabilities and
strengths and what they need to do to be ready for whatever comes their way. This is the heart of
resilience."
"Through the competition process the State of Iowa made significant commitments to
the long-term resilience of communities focused on reducing flooding and increasing water
quality," said Regional Administrator Jennifer Tidwell.
The competition took place in two phases, with final winners selected from previously
announced 40 states and local communities designated as finalists. Finalists were then asked to
submit specific projects that would advance their community's resilience plans. More than 25
federal agencies or offices, and 100 industry experts were involved in the implementation of the
16-month long competition.
NDRC is funded through Community Development Block Grant-Disaster Recovery
(CDBG-DR) appropriations provided by the Disaster Relief Appropriations Act of 2013.
NDRC was developed in response to requests from state, local, and tribal leaders seeking
to build resilience and better prepare their communities for the impacts of climate change,
following the model of the Rebuild by Design Competition, and the recommendations of the
Hurricane Sandy Rebuilding Task Force. The National Disaster Resilience Competition was
designed to promote risk assessment, stakeholder engagement, and resilience planning in
communities where the risks of disaster are projected to increase substantially due to climate
change.
Partnership with Rockefeller Foundation
The Rockefeller Foundation worked closely with HUD and state and local governments
to encourage and support a culture of resilience around disaster preparedness and planning in
American communities. Through a companion effort,the Rockefeller Foundation provided
targeted technical assistance to the applicants and supported a stakeholder-driven process,
informed by the best available data, to identify recovery needs and innovative solutions. The
strategic partnership between the Rockefeller Foundation and HUD drew on the successful
strategies of the Rebuild by Design competition, where the Foundation provided lead support for
administration of the competition and community engagement.
Read more about the first and second phases of the National Disaster Resilience Competition.
HUD National
Resilience Competition Grant
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NDRC 's Program Goals
�-� Help communities recover from prior
^+ ti disasters and improve their ability to
withstand and recover more quickly
from future disasters, hazards, and
shocks
• Consider future risks and vulnerabilities
in planning and decision-making
AIN � -
- Help communities better understand
their risks and identify ways in which
they can protect the long-term well-
being and safety of residents
History of Bee Branch Flooding
High Water Line
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From 2004 to 2009 the assessed value of commercial
property in the flood prone area decreased by 6% while
it increased by 39% elsewhere in the city.
History of Bee Branch Flooding
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Estimated damages due to the
six disasters from 1999 to 2011
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totals $ 69 . 8 million fir
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Existing Bee Branch —sq
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NDRC Grant Framework
• Program Coordinator
• 3. . oFull -Time Equivalent Employee
• Annual Budget (with benefits) $78, 956
• Tota I Cost over 5-yea r G ra nt Pe riod $394,78o
Funding
z00% NDRC Grant $394,78o
Position ends at the conclusion of the NDRC Grant
NDRC Grant Framework
• Grant Accountant
• 1. o Full-Time equivalent Employee
• Annual Budget (with benefits) s83, 157
• Total Cost over 5-year Grant $415,785
Funding
NDRC Grant $395, 000
State Revolving Loan $ 121285
State Flood Mitigation Grant s 8, 500
Position ends at the conclusion of the HUD Resiliency Grant
NDRC Grant Framework
• Inspection Services RFP
• Request for Proposals
• Prepare Bid Documents, Bid Opening
• Coordinate Construction Work
• Initial, Intermediate and Final Inspections
• Final Reports
Complete a City Cost Comparison
NDRC Grant Framework
• Home Advocate RFP
• Request for Proposals
• Assist tenants/owners with community resources, assess and
referral
• Identify barriers to social resilience and address them
• Advocate for the tenants/owners throughout the process
• Effective advocate = independent of the City
i � '
Total HUD Resiliency Grant
. .
Infrastructure $ 23,1001000 rect Leverage
Bee Branch Healthy Homes $ 8,427,665 State Flood Mitigation Program $ 21,600,000
Administration $ 630,000 Lead and Healthy Homes Program $ 400,000
Supporting Leverage �IllllIIIIII737,73-9,000
State Revolving Loan Green Alleys $� 8,178,000
State Revolving Loan Upper Bee Branch $ 29,541,000
Resiliency Grant
QUESTIONS / DISCUSSION