Report_Library Board of Trustees 5 26 16 Carnegie-Stout Public Library
Library Board of Trustees Update
From the Meering ofMay 26, 2016
Present: Jenny Weiss President; Patty Poggemiller, Vice President; Angela
Allred, Secretary; Pat Maddux, Jon Trotter, and Mike Willis
Excused: Paula Connors
• The end of April marked 83% of the fiscal year lapsing. Expenditures were
at 83%. Revenue collected is at 89% of projections.
• Visitors appreciate the technology in place that allows the greatest
efficiency when using the Library. The machines for self-check outs has
increased 20% and the number of items checked out at the self-check
machines has increased 29% compared to the same time last fiscal year.
More people are taking advantage of the library's catalog, which
demonstrates a near 9% increase compared to the same time last year.
The number of items placed on hold by patrons has increased 5% during
this time.
• There was a 29% increase in the number of unique visitors to the library's
web site during the third quarter of this fiscal year compared to the same
time in FY 2015.
• A document delivery study was conducted in April, which measures the
length of time it takes for someone to get an item if it is not on the shelf.
The average fill rate for titles filled within a month was 69%. This is 10%
lower than when the study was completed in 2014. The library's
management team will meet to discuss ideas to improve the delivery time.
Two ways to improve title availability may involve increasing the multiple
titles purchased for new releases or changing the loan period.
• The Mayor and City Council have approved the plans and specifications
for the Maker Space and the public hearing has been held. A pre-bid
meeting was held at the library on May 12. Bids will be opened on Friday,
June 3 and the contract awarded at the June 20 City Council meeting.
Construction should begin during the first week of July with completion in
early September.
• The DRA announced a grant award in the amount of$7,500 to the Library
Foundation for equipment and furniture for the space. The amount raised
is now close to the $100,000 mark.
• The Library was awarded a near $6,000 grant by Better World Books to
launch a Changing Lives Through Literature (CLTL) program. CLTL is an
alternative sentencing/diversion program. This funding should support the
program for a full year. We are targeting a launch date of July for our first
class, which will focus on mid-risk teens.
• The marketing campaign continues with radio advertising that will begin
with three ads that will run four times a week for one year on KAT FM —
92.9. We have been working on graphics for T-shirts and these will be
ordered within a week. The T-shirts will be available in three different
colors and have a collage of the "To-From" campaign slogans on the front.
The materials return box at the Asbury Plaza Hy-Vee is scheduled for a
wrap and banners are scheduled to be hung on Friday, June 10th over the
historic entrance.
• On July 1 the library's budget for salaries will be restored allowing for an
additional 72 hours of operation. A survey was made available to the
public regarding a choice of library hours. The survey closed May 15 with
a total of 551 responses. The top choices were adding Sunday hours year
round (223 responses) and adding the hours to Thursday mornings (214
responses). The Library Board voted to add Sundays year round
beginning in July, the weekend after the 4th of July holiday.
Library Board of Trustees
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Jenny Weiss, Board President Susan Henricks, Director
Angela Allred, Board Secretary
Paula Connors
Pat Maddux
Patty Poggemiller
Jon Trotter
Mike Willis