FY 2002 Annual Act Pln Amend 3MEMORANDUM
March 25, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
FY 2002 Annual Action Plan - Amendment 3
The Grand Opera House is requesting additional CDBG funding for an accessible
restroom at the community theater. In October, the Commission and Council approved
funding of $18,350 for the renovation to create an accessible restroom that is ADA
compliant. The initial funds were awarded based on a cost estimate for the project.
Bids received for the project exceed the cost estimates. The Grand requested
additional CDBG funds of $9,410 for the project.
The Community Development Advisory Commission and Housing and Community
Development Director David Harris recommend approval of Amendment 3 to the City's
FY 2002 Annual Action Plan for the use of CDBG funds in the amount of $4,650 to allow
the Grand Opera House to expend additional funds for eligible expenses for the
accessible restroom.
I concur with the recommendation and respectfully request Mayor and City Council
approval. As I have advised in the past, I serve as a member of the Grand Opera
House Foundation Board of Directors.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO:
FROM:
March 22, 2002
Michael Van Milligen, City Manager
David Harris, Homing and Community Development Department
SUBJECT: FY 2002 Annual Action Plan - Amendment 3
INTRODUCTION
This memorandum presents for City Council consideration proposed changes in the City's
Community Development Block Grant (CDBG) FY 2002 Annual Action Plan These changes
provide for additional funding for the Grand Opera House accessible restroom
NON SUBSTANTIAL AMENDMENT
The Grand Opera House is requesting additional CDBG funding for au accessible restroom at the
comrmmity theater. In October, the Commission and Council approved funding of $18,350 for the
renovation to create an accessible restroom that is ADA compliant. The initial funds were
awarded based on a cost estimate for the project. Bids received for the project exceeded the cost
estimates. The Grand requested additional CDBG funds of $9,410 for the project.
The Citizen Participation Plan states a substantial amendment is any change in the use of CDBG
funds from one eligible activity to another in excess of $25,000 in one program year. Since the
funds requested are less than $25,000, the proposed amendment is non-substantial and can be
adopted by resolution of the City Council following review and recommendation of the
Community Development Advisory Commission.
The Community Development Advisory Commlasion reviewed the request at their February and
March meetings. There were no public comments regarding the request. By a vote of 5-1, the
Commission voted to approve the proposed amendment and recommend City Council approval
for an additional $4,650, for a total of $23,000 for the project. They found that some of the
additional costs were not appropriate for CDBG funding. This amendment would further reduce
the contingeney to $82,694.
RECOMMENDATION
I recommend that the City Council approve the above-described Amendment 3 to the City's FY
2002 (Program Year 2001 ) Annual Action Plan for the use of CDBG funds. These changes will
allow the Grand Opera House to expend additional funds for the accessfole restroom.
ACTION STEP
The Action Step is for the City Council to adopt the attached resolution.
Prepared by Aggie Kramer, Community Development Specialist
RESOLUTION NO. 181-02
RESOLUTION APPROVING AMENDMENT 3 TO TlqT. FISCAL YEAR
2002 ( PROGRAM YEAR 2001) ANNUAL ACTION PLAN FOR
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS.
Whereas, the City of Dubuque ha~ prepared and filed with the U.S. Department of
Housing and Urban Development an Annual Action Plan for Fiscal Year 2002 (Program Year
2001); and
Whereas, the City has previously amended the FY 2002 Annual Action Plan on October 1,
2001 and November 27, 2001; and
Whereas, the City now desires to amend said FY 2002 Annual Action Plan to allocate
funds as per the attached ExN"oit A; and
Wherea~ said amendment is a non-substantial amendment as provided in the City's Citizen
Participation Plan and must therefore be approved by resolution of the City Council after review
by the Community Development Advisory Commi~'iol~ and
Whereas, the Community Development Advisory Commission reviewed the proposed
alllendment on February 14, 2002 and March 14, 2002, and ha~ voted to approve said amellchlIl.~nt
and te recommend approval by the City Council
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That Amendment 4 to the Fiscal Year 2002 (Program Year 2001) Annual
Action Plan for the Comm~mity Development Block Gram Program hereto attached as ExN"oit A
is hereby approved.
Section 2. That the City Manager is hereby authorized and directed to submit a copy of
this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted this
1 st day of April, 2002.
' Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Amendment No 3
Community Development Block Grant (CDBG)
FY 2002 Annual Action Plan Amendment
Program Year 2001 July 1, 2001 to June 30, 2002
City of Dubuque, Iowa B-01-MC-19-004
Exhibit A
Proposed Activities/Costs
Activity Name National
Objective
Implementibg Original
Agency Statement
Amendment Change
Grand Opera Low/Moderate Grand Opera
House Accessible Income Persons Home
Room
$18,350 $23,000 + $ 4,650
Contingency $87,344 $ 82,694 -$ 4,650
This amendment will reallocate $4,650 of contingency funds for the G-hind Opera Home Accessible Restx~om
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