Wireless Data Transmiss Sys UpgMEMORANDUM
March 26, 2002
TO:
Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Wireless Data Transmission System Upgrade
Police Chief Wadding is recommending selection of a vendor for upgrading the wireless
data transmission system used in conjunction with the patrol unit computers to transmit
data to and from the marked patrol vehicles. This project is included in the current CIP
budget for $175,884
Request for Proposals were issued in 2001 and Racom was the iow bidder. At the time
the RFP was submitted, both vendors made reference to a parallel decode system that
uses two antennas for the transmissions. Neither vendor included this as part of their
proposal since there didn't appear to be reom available on the tower for a second
antenna. Since that time, however, tower space has become available allowing for
placement of an additional antenna.
There are several advantages to a Parallel Decode System including: faster
transmissions, with fewer retries; greater data integrity due to redundancy capability of
second antennas; and ability to transmit photos and maps. The Parallel Decode
System equipment with maintenance charges and tower rental totals $166, 719. The
increase in annual tower rental and maintenance expense over the current system will
be $15,640;
I support the recommendation of Chief Wadding and recommend approval of the
Racom Parallel Decode System.
THE CITY OF DUBUQUE
MEMORANDA
Date: March 22 2002
To: Michael C. Van Milligen
City Manager
Re: Data Radio-Modem Project
INTRODUCTION:
The purpose of this memorandum is to support the purchase of the Parallel Decode
System as described in Captain Gieseman's attached memoranda.
BACKGROUND:
The police department has been working to replace its original radio-modem
transmission system purchased originally from Data Radio in 1994. This radio-modem
system is used in conjunction with patrol unit computers to transmit data to and from the
marked patrol vehicles. Last year (2001) the department sent out request for proposals
(RFP) requesting bids for a 19.2-baud system to replace the current system. Of those
requests, we received two responses, Motorola through their local vendor Comelec and
Data Radio, through their local vendor. Racom.
DISCUSSION:
During the review of the two submitted proposals, a February 2002 meeting was held
with the Iow bidder Racom and representatives for Data Radio to clarify points within
their proposal. Of significance was their reference to a Parallel Decode System that
uses two antennas for the transmissions and why the Parallel Decode System was not
proposed as part of their original bid. The reason it was not included was the belief no
room was available on the KFXB tower for a second antenna. Since that time we have
learned tower space has become available on the KFXB tower allowing for the
placement of an additional antenna. KFXB gave Racom a verbal quote of $1.000 per
month tower rental for the second antenna
The selection of Data Radio as our vendor with the Parallel Decode System allows a
number of advantages. Those advantages include:
> Transmissions of more complex data (i.e. photos and maps)
> Transmissions are faster, with the need for fewer retries
> Maintains greater data integrity by offering a redundancy capability
allowing us to function if one of the two antennas, either located on the
police vehicle or tower, is disabled
> Provides slightly expanded coverage of our geographic area, but does
significantly improve signal reception (as we expand our corporate
limits this expansion becomes more and more important)
As outlined in the attached memorandum from Captain Gieseman. the Data Radio
quote includes the following:
Basic 19.2-baud system (single antenna) $134.258.09
Addition of the Parallel Decode System $ 16,560.69
(Labor and equipment to equip 21 police vehicles with an extra antenna and the
addition of an additional antenna to the KFXB tower- one time cost)
Annual Towe¢ Fee- Parallel Decode System $ 12,000.00
(Additional Tower Antenna: $1,000 per mo. @ f2 mos.) - Reoccurring Cost
Second Antenna Tower Rental - FY02 $ 3,000.00
(Remaining three-month Tower Rental Second Antenna April-June 2002)
Annual rental fee - partial T-1 line $ 900.00
(Applies to either basic or parallel system)
TOTAL $166,718.78
Annual maintenance fee - cost after first two years $ 2 740.00*
(Applies to either basic or para/le/ system)
RECOMMENDATION:
With the additional benefits of the Parallel Decode System, I concur with the
assessment done by the project team in consu tation with our project consultant
Leonard Koehnen to upgrade the Data Radio system to the Parallel Decode System.
ACTION REQUESTED:
Request consideration by the City Council to approve the Racom bid of $151 718.78
and authorize the police department to enter into contract negotiations with Racom to
negotiate a finalized contract subject to the approval of the City Council. Additionally,
authorize the police department to enter into lease negotiations with KFXB to secure the
second antenna tower lease with KFXB for the projected cost of $15,000 ($12.000
tower rental fee for FY03 and $3,000 tower rental fee for FY02 (April-June) subject to
approval of the City Council. This project is contained within the CIP budget in the
amount of $174,766; the proposed project expenditure above totals $166,718.78.
CITY OF DUBUQUE, IOWA
MEMORANDUM
To: Kim Wadding
Chief of Police
Fr: Paula Gieseman
Staff Captain
Re: Data Radio-Modem Project
March 4, 2002
TOPIC
We are prepared to choose a vendor to upgrade our wireless data transmission system.
The system we want to purchase is an enhanced version of the system the company
proposed. During a meeting with the company representatives to discuss their proposal,
we asked for more information about the enhanced version, since we believed it would
better suit our needs. The company had referred to, but did not propose, the enhanced
version initially, because it seemed unlikely that the tower space needed for it to operate
would be available to us. After the meeting, we learned that a recem opening had
developed, making it possible for us to rent the tower space, which would make the
enhanced version workable for us.
BACKGROUND
We are using rite original data radio-modem transmission system, which was purchased
from Data Radio, Inc. in 1994, when we began using computers in the patrol cars. That
system transmits data at a 4800-baud rate. With compression features built into our
Aether software, the data we handle actually travels at approximately a 7000-baud rate.
The system hardware is outdated and overtaxed by our user load.
As part of the ftve-year replacement schedule, we initially began to budget for this
project in 1998, when we requested $70,000 for a CIP. By the following year we knew
we could not upgrade for that amount, and we requested an additional $100,000 for the
CIP. Other major projects took precedence, including Y2K and the purchase and
implementation of new software for DLEC, was delayed until last year the data
transmission upgrade.
After some research we decided to request proposals for a 19.2-baud system, instead of
the newer 25.6-baud (2 gigabyte) systems just entering the market. Last year we sent out
RFP's for a t9.2-baud (19,200 Kbps/9600 Plus DBA) system. We received responses
from Motorola through their local vendor, Comelec, and from Data Radio tkrough their
local vendor, Racom.
Our project team is composed of Chief Wadding, Assistant Chief Lambert, Captain
Callahan, Captain Gieseman and Ronda Powers, our Lead Application and Network
Adminstrator from the City IS Department. We analyzed the two proposals and
consulted with Leonard Koehnen, a wireless communications engineer, who is familiar
with our voice and data radio systems. Though we have not formally announced our
choice to the vendors, we have unanimously selected Data Radio.
Last month we held an initial meeting with representatives from Racom and Data Radio
to ask questions formulated during our analyses of their proposal. One of our primary
questions was why they had not proposed their Parallel Decode system for us. since iT
was referenced in their literature as the flagship of their products, and alleged'to provide
more consistent coverage and transmission integrity than their other solutions, l'hey had
based their proposal on the belief that we wanted to use no more than one amerma in our
upgrade, and their industry knowledge that antenna space is a rare and valuable
commodity these days. The KFXB tower where our current antenna resides has been full
for some time, so no space was likely to be available there for the second antenna
required by their Parallel Decode solution.
We asked them to check with KFXB in case something had opened up, and we learned
that a company had just left this area, so their antenna space at 525' is available. We
already have one antenna at 600' for which we pay $3800 monthly rent. KFXB gave
Racom a verbal quote orS1000 monthly rent for the second antenna space. The primary
hardware Data Radio had quoted us comes ready to accept Parallel Decode, whether or
not we use it. That means the additional costs to purchase the Parallel Decode system
involve only ancillary items, including: remove the defunct company's antenna; purchase
and install a second antenna for us; purchase second antennas for each patrol car; and
increase the monthly antenna rental cost by $1000 ($12,000/year; see attachinenr). All
other aspects of the Data Radio proposal would remain the same.
DISCUSSION
Data Radio can provide us with a number of advantages Motorola cannot. Data Radio
allows us to work locally with Racom, which also services the voice radio systems used
by the City and County public safety entities. In 2001 Racom's parent company,
Ericsson, entered a nationwide partnership with Data Radio, Inc. We know from
experience that Racom handles reliable products, and thai Data Radio hardware has
performed near flawlessly for us, well past its life expectancy.
The Parallel Decode system improves on the basic 19.2-baud system in the following
ways. It will allow us to transmit more complex data, such as photos and maps, more
efficiently, with transmissions that will be faster, need fewer retries, and mainrmn greater
data integrity than a basic 19.2-baud system. It also offers us a redundancy capability,
that would allow ns to continue to function if one of the two antennas is disabled by a
lightning strike. Parallel Decode provides slightly expanded coverage of our geographic
area, but significantly improves signal reception. This feature becomes more important
as we have expanded the city limits, and will gradually begin responding to more calls for
service in outlying areas.
We believe that purchasing the Parallel Decode system now is the best use of our money
for the future. Technology does not advance in the RF arena as rapidly as in other
communication milieus, and despite the arrival of the 25.6-baud system, we believe our
needs will be best met by the Parallel Decode technology during its expected life. In the
words of Captain Callahan, Parallel Decode "retards the obsolescence" of the data
transmission system.
BUDGET IMPACT
The initial proposals are as follows:
DESCRIPTION DATA RADIO $ MOTOROLA $
Mobile Hardware $65,079.89 $59,942.25
Base Station Hardware $23,686.60 $51,578.00
Installation $11,475.00 $10,780.00
Project Management $7,500.00 $27,987.00
Technical Services $23,400.00 $18,763.00
Maintenance - Yearly (after first two years) $2,740.00*# $15,946.00*
Remote Diagnostics $3,116.60 DNA
Coverage Test DNA (already done) $28,476.00
Recommended Spares DNA $31,995.00
Annual Rental of Partial T-1 Line $900.00* DNA
Annual Service and Support DNA (incl w maint/yr)$39,478.00*
INITIAL BID TOTALS *(exclude annual recurring $) t $134,258.09
5229,521.25
Revised Data Radio total to purchase Parallel Decode capability = $150,818.78
The additional costs to purchase the parallel decode system fi'om Data Radio are
$16,560.69 for labor and equipment, and $12,000.00 for annual tower rent. Data Radio
deducted $2,036.00 from the original bid for equipment that will be replaced with
different components if we buy the Parallel Decode system (see attachment).
Annual Recurring costs for the Data Radio system would be $15,640.00, and for the
Motorola system would be $55,424.00. (NOTE: Either of those figures would be in
addition to the ongoing annual tower rental for the first antenna, which is $45,600.00.)
We have $174,766.00 in the CIP budget for the data transmission project. The Data
Radio annual expenses are distributed as follows:
$12,000.00 annual rent for the second antenna
$ 900.00 annual rent for the partial T-1 line
$ 2,740.00 annual maintenance fees (after 2 year warranty)
(NOTE: Three year extended wan-anty is available from Data Radio, costing $7,890
[= $2,630.00/year], which is slightly more cost effective than paying on an annual basis.)
RECOMMENDATION
I recommend we purchase Parallel Decode equipment rather than the basic 19.2-baud
system that Data Radio initially proposed.
Vic Endress - Area Sales Manager. 1017 -- 1st Street. Coal Valley, [L 61265
Fax/Phone C309) 799-8483
February 15, 2002
Captain Paula Gieseman
Dubuque Police Department
Law Enforcement Center
PO Box 875
Dubuque, IA 52_004-0875
Captain Gieseman,
Our discussions on 3anuary 15~ lelt me with the task of computing the cost of upgrading our
proposal from :[9.2 to 25.6 data speed. This involved adding additional antenna equipment to the
KFXB tower. To everyone's surprise we were able te option a spot at the 525-fcot level of the
tower for $1,000.00 per month. The price is significantly lower than we expected. RACOH will
have to remove equipment on the tower to make room for the new panel antennas and tower
top amplifier required for this upgrade. [ have prepared a list of equipment and labor cos'cs for
your review. Please note that we will deduct $2,036.00 from the odginal bid for equipment that
will be replaced with different components on the upgrade. ] have induded additional antennas
for the mobile units as well.
Otv M~gl Description List PH~e Extended
2 AP88 [208 ANTENNA $ 703.80 $ 1,~07.60
I P010072 PHASING HARNESS $ 193.80 $ ::93.80
575 LOF S-50A HELTAX $ 6.17 $ 2,971.60
2 LSPNF coNNECTOR $ 81,60 $ 163.20
1 L4NN-NH-3 J1UHpER S 95.00 $ 95.00
i L4NM-NFI-6 ]UMPER S 101.75 $ 101.76
14 31670-3 ROUND MEHBER ADAPTERS $ 23.65 $ 331.06
14 42_396A-5 7/8" HANGER - BTR.r-Ly $ 31.~- $ 441.49
2 192568 7/8" HO]5'I'J[NG GP,~ $ 35.02 $ 70.0~
6 UNI-KDF-2CT GROUNDING K~T $ 36.4:1 $ :218.48
i B537A 7/8' BOOT $ 40.46 $ 40.46
! [SDCS0LN71$1~A PROTECTOR $ 110.46 $ 110.46
I 421-86A-07~15-117 ~X/RXTowerTop Preamp $ 5,729.43 $ 5,729.43
2 30011<102 ADCU CARDS FOR T-:[ $ 607.75 s 1,215.50
-2! MLPVS00 Hexrad Low Profile antenna $ 37.04- $ 777.74
:Z1 MLC Maxrad Moun~, '~IC, RG§X, 17 ft. $ 20.70 $ 434.70
7 Dubuque Shop Labor Installation and hook-up $ 65.00 $ 455.00
! Con~ract Tower Crew TdStateTower $3,840.00 $ 3,840.00
$ L018.30 $ (2,036.60)
$ 16,560.69
12 Tower Rent Annual Tower rent $ I,OOO.O0 $ 12~000.00
Feb 15 02 02: 5Bp Victor F. Endres$
Vic Endress Page 2
3DS-799-8483
2/15/2002
RACOM Corporal:ion and Data Radio are looking forward to providing the Ob/of Dubuque with
the fastest mobile data system available today. We will have'to exercise the option with KFXB
fairly soon. Please contact me if you need additional irlformation or have any questions, Thank
you for the opportunity to serve your communications needs.
Sincerely,.~ /?
Vic En~ress
Area Sales Manager
RACOM Corporation
MEMORANDUM
March 26, 2002
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Wireless Data Transmission System Upgrade
Police Chief Wadding is recommending selection of a vendor for upgrading the wireless
data transmission system used in conjunction with the patrol unit Computers to transmit
data to and from the marked patrol vehicles. This project is included in the current CIP
budget for $175,884
Request for Proposals were issued in 2001 and Racom was the Iow bidder. At the time
the RFP was submitted, both vendors made reference to a parallel decode system that
uses two antennas for the transmissions. Neither vendor included this as part of their
proposal since there didn't appear to be room available on the tower for a second
antenna. Since that time, however, tower space has become available allowing for
placement of an additional antenna.
There are several advantages to a Parallel Decode System including: faster
transmissions, with fewer retries; greater data integrity due to redundancy capability of
second antennas; and ability to transmit photos and maps. The Parallel Decode
System equipment with maintenance charges and tower rental totals $166,719. The
increase in annual tower rental and maintenance expense over the current system will
be $15,640.
I support the recommendation of Chief Wadding and recommend approval of the
Racom Parallel Decode System,
MEMORANDA
Date: March 22, 2002
To: Michael C. Van Milligen
City Manager
From: Klm B. Wadding'~'~
Police Chief
Re: Data Radio-Modem Project
INTRODUCTION:
The purpose of this memorandum is to support the purchase of the Parallel Decode
System as described in Captain Gieseman's attached memoranda.
BACKGROUND:
The police department has been working to replace its original radio-modem
transmission system purchased originally from Data Radio in 1994. This radio-modem
system is used in conjunction with patrol unit computers to transmit data to and from the
marked patrol vehicles. Last year (2001) the department sent out request for proposals
(RFP) requesting bids for a 19.2-baud system to replace the current system. Of those
requests, we received two responses, Motorola through their local vendor Comelec and
Data Radio, through their local vendor. Racom
DISCUSSION:
During the review of the two submitted proposals, a February 2002 meeting was held
with the Iow bidder Racom and representatives for Data Radio to clarify points within
their proposal. Of significance was their reference to a Parallel Decode System that
uses two antennas for the transmissions and why the Parallel Decode System was not
proposed as part of their original bid. The reason it was not included was the belief no
room was available on the KFXB tower for a second antenna. Since that time we have
learned tower space has become available on the KFXB tower allowing for the
placement of an additional antenna. KFXB gave Racom a verbal quote of $1,000 per
month tower rental for the second antenna.
The selection of Data Radio as our vendor with the Parallel Decode System allows a
number of advantages. Those advantages include:
Transmissions of more complex data (i.e. photos and maps)
Transmissions are faster, with the need for fewer retries
Maintains greater data integrity by offering a redundancy capability
allowing us to function if one of the two antennas, either located on the
police vehicle or tower, is disabled
Provides slightly expanded coverage of our geographic area. but does
significantly ~mprove signal reception (as we expand our corporate
limits this expansion becomes more and more important)
As outlined in the attached memorandum from Captain Gieseman, the Data Radio
quote includes the following:
Basic 19.2-baud system (single antenna) $134,258.09
Addition of the Parallel Decode System $ 16,560.69
(Labor and equipment to equip 21 police vehicles with an extra antenna and the
addition of an additional antenna to the KFXB tower- one time cost)
Annual Tower Fee- Parallel Decode System $ 12,000.00
(Additional Tower Antenna: $~,000 per mo. @ ~2 mos.) - Reoccurring Cost
Second Antenna Tower Rental - FY02 $ 3,000.00
(Remaining three-month Tower Rental Second Antenna April-June 2002)
Annual rental fee- partial T-1 line $ 900.00
(Applies to either basic or parallel system)
TOTAL $166,718.78
Annual maintenance fee - cost afterfirsl two years $ 2,740.00*
(Applies to either basic or parallel system)
RECOMMENDATION:
With the additional benefits of the Para lei Decode System, I concur with the
assessment done by the project team in consultation with our project consultant
Leonard Koehnen to upgrade the Data Radio system to the Parallel Decode System.
ACTION REQUESTED:
Request consideration by the City Council to approve the Racom bid of $151.718.78
and authorize the police department to enter into contract negotiations with Racom to
negotiate a finalized contract subject to the approval of the City Council. Additionally,
authorize the police department to enter into lease negotiations with KFXB to secure the
second antenna tower lease with KFXB for the projected cost of $15.000 ($12,000
tower rental fee for FY03 and $3,000 tower rental fee for FY02 (April-June) subject to
approval of the City Council. This project is contained within the CIP budget in the
amount of $174,766; the proposed project expenditure above totals $166 718.78.
CITY OF DUBUQUE, IOWA
MEMORANDUM
To: Kim Wadding
Chief of Police J
Fr: Paula Gieseman (_f,~
Staff Captain
Re: Data Radio-Modem Project
March 4, 2002
TOPIC
We are prepared to choose a vendor to upgrade our wireless data transmission system.
The system we want to purchase is an enhanced versiorFofthe system the company
proposed. During a meeting with the company representatives to discuss their proposal.
we asked for more information about the enhanced version, since we believed it would
better suit our needs. The company had referred to, but did not propose, the enhanced
version initially, because it seemed tmlikely that the tower space needed for it to operate
would be available to us. After the meeting, we learned that a recent opening had
developed, making it possible for us to rent the tower space, which would make the
enhanced version workable for us.
BACKGROUND
We are using the original data radio-modem transmission system, which was purchased
fi.om Data Radio, Inc. in 1994, when we began using computers in the patrol cars. That
system transmits data at a 4800-baud rate. With compression features built into our
Aether software, the data we handle actually travels at approximately a 7000-baud rate.
The system hardware is outdated and overtaxed by our user load.
As part of the five-year replacement schedule, we initially began to budget for this
project in 1998, when we requested $70,000 for a CIP. By the following year we knew
we could not upgrade for that amount, and we requested an additional $100,000 for the
CIP. Other major projects took precedence, including Y2K and the purchase and
implementation of new software for DLEC, was delayed until last year the data
transmission upgrade.
After some research we decided to request proposals for a 19.2-baud system, instead of
the newer 25.6-baud (2 gigabyte) systems just entering the market. Last year we sent om
RFP's for a 19.2-baud (19,200 Kbps/9600 Plus DBA) system. We received responses
from Motorola through their local vendor, Comelec, and from Data Radio through their
local vendor, Racom.
Our project team is composed of Chief Wadding, Assistant Chief Lambert, Captain
Cailahan, Captain Gieseman and Ronda Powers, our Lead Application and Network
Adminstrator from the City IS Department. We analyzed the two proposals and
consulted with Leonard Koehnen, a wireless communications engineer, who is familiar
with our voice and data radio systems. Though we have not formally announced our
choice to the vendors, we have unanimously selected Data Radio.
Last month we held an initial meeting with representatives from Racom and Data Radio
to ask questions formulated during our analyses of their proposal. One of our primary
questions was why they had not proposed their Parallel Decode system for us, since it
was referenced in their literature as the flagship of their products, and alleged to provide
more consistent coverage and transmission integrity than their other solutions. They had
based their proposal on the belief that we wanted to use no more than one antenna in our
upgrade, and their industry knowledge that antenna space is a rare and valuable
commodity these days. The KFXB tower where our current antenna resides has been full
for some time, so no space was likely to be available there for the second antenna
required by their Parallel Decode solution.
We asked them to check with KFXB in case something had opened up, and we learned
that a company had just left this area, so their antenna space at 525' is available. We
already have one antenna at 600' for which we pay $3800 monthly rem. KFXB gave
Racom a verbal quote of $1000 monthly rent for the second antenna space. The primary
hardware Data Radio had quoted us comes ready to accept Parallel Decode, whether or
not we use it. That means the additional costs to purchase the Parallel Decode system
involve only ancillary items, including: remove the defunct company's antenna; purchase
and install a second antenna for us; purchase second antennas for each patrol car; and
increase the monthly antenna rental cost by $1000 ($12,000/year; see attachment). Alt
other aspects of the Data Radio proposal would remain the same.
DISCUSSION
Data Radio can provide us with a number of advantages Motorola cmmot. Data Radio
allows us to work locally with Racom, which also services the voice radio systems used
by the City and County public safety entities. In 2001 Racom's parent company,
Ericsson, entered a nationwide partnership with Data Radio, Inc. We know from
experience that Racom handles reliable products, and that Data Radio hardware has
performed near flawlessly for us, well past its life expectancy.
The Parallel Decode system ~mproves on the basic 19.2-baud system in the following
ways. It will allow us to transmit more complex data, such as photos and maps, more
efficiently, with transmissions that will be faster, need fewer retries, and maintain greater
data integrity than a basic 19.2-baud system. It also offers us a redundancy capability,
that would allow us to continue to function if one of the two antennas ~s disabled by a
lightning strike. Parallel Decode provides slightly expanded coverage of our geo~aphic
area, but significantly improves signal reception. This feature becomes more important
as we have expanded the city limits, and will gradually begin responding to more calls for
service in outlying areas.
We believe that purchasing the Parallel Decode system now is the best use of our money
for the future. Technology does not advance in the RF arena as rapidly as in other
communication milieus, and despite the arrival of the 25.6-baud system, we believe our
needs will be best met by the Parallel Decode technology during its expected life. In the
words of Captain Callahan, Parallel Decode "retards the obsolescence" of the data
transmission system.
BUDGETIMPACT
The initial proposals are as follows:
DESCRIPTION DATA RADIO $ MOTOROLA $
Mobile Hardware $65,079.89 $59,942.25
Base Station Hardware $23,686.60 $51,578.00
Installation $11,475.00 $10,780.00
Project Management $7,500.00 $27,987.00
Technical Services $23,400.00 $18,763.00
Maintenance - Yearly (after first two years) $2,740.00*# $15,946.00*
Remote Diagnostics $3,116.60 DNA
Coverage Test DNA (already done) $28,476.00
Recommended Spares DNA $31,995.00
Annual Rental of Partial T-1 Line $900.00* DNA
Annual Service and Support DNA (incl w raaint/yr) $39,478.00*
Revised Data Radio total to purchase Parallel Decode capability = $150.818.78
The additional costs to purchase the parallel decode system from Dam Radio are
$16,560.69 for labor and equipment, and $12,000.00 for annual tower rent. Data Radio
deducted $2,036.00 from the original bid for equipment that will be replaced with
different componems if we buy the Parallel Decode system (see attachment).
Annual Recurring costs for the Data Radio system would be $15,640.00, and for the
Motorola system would be $55,424.00. (NOTE: Either of those figures wouid be in
addition to the ongoing annual tower rental for the first antenna, which is $45,600.00.)
We have $174,766.00 in the CIP budget for the data transmission project. The Data
Radio annual expenses are distributed as follows:
$12,000.00 annual rent for the second antenna
$ 900.00 annual rent for the partial T-1 line
$ 2,740.00 annual maintenance fees Iafter 2 year warranty)
# (NOTE: Three year extended warranty is available from Data Radio, costing $7,890
[= $2,630.00/year], which is slightly more cost effective than paying on an annual basis.)
RECOMMENDATION
I recommend we purchase Parallel Decode equipment rather than the basic 19.2-baud
system that Data Radio initially proposed.
Feb 02 02:SBp Victor F. Endme~$ 309-?~9-8~83
Vic Endress. Area ~ales Manager o 1017 -- ist Street · Coal Valley, IL & 1265
Fax/Phone (309) 799-8483
Februa~/15, 2002
Captain Paula Giesernan
Dubuque Police DeparLment
Law Enforcement Center
PO Box 875
Dubuque, IA 52004-0875
Captain Gieseman,
Our discussions on ]anuary *~5~ left me with the task of computing the cost of upgrading our
proposa~ from i9.2 to 25.6 data speed. This involved adding additional antenna equipment to the
KFXB tower. To everyone's surprise we were able to option a spot at the 525-foot level of the
tower for $i,000.00 per month. The price is significantly lower than we expected. RACOM will
have to remove equipment on the tower to make room for the new panel ar~ennas and tower
top amplifier required for this upgrade. [ have prepared a list of equipment and labor costs for
your review. Please note that we will deduct $2,036.00 from the original bid for equipment that
will be replaced with different components on the upgrade. ! have included additional antennas
for the mobile units as well.
620954800010 4~Wire Leased Ur.~ Modem $1,018.30 $ (2,036.60)
16,560.69
Tower Rent Annual Tower rent s 1,000.00 $ 12~OOO.O0
Feb t5 02 02:SBp Victor ~. Endres$ 309-799-84B3
Vic' Endress Page 2 2/15/2002
RACOIVi Corporation and Data Radio ~re looking forward to providing the City of~ Dubuque with
the fastest mobile data system available today. We will have'to exercise the option with KF)(B
fairly soon. Please contact me if you need additional information or have any questions, Thank
you for the opportunity to serve your communications needs.
Sinaerely~/~/~
Vic En~ress
Area Sales t4anager
RACOr-1 Corporation