Lowell Street Reconstruction Project Acceptance Copyright 2014
City of Dubuque Consent Items # 14.
ITEM TITLE: Lowell Street Reconstruction Project Acceptance
SUMMARY: City Manager recommending acceptance of the
construction contract for the Lowell Street Reconstruction
Project as completed by Drew Cook and Sons Excavating.
RESOLUTION Accepting the Lowell Street Reconstruction
Project and authorizing the payment to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Lowell Street Reconstruction Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineers Certificate of Completion Supporting Documentation
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Lowell Street Reconstruction Project
Cl P 74025041 71024061 71024071 7202414
DATE: June 29, 2016
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Lowell Street Reconstruction Project, as completed by Drew Cook and Sons
Excavating, in the final contract amount of$230,680.83, which is 11% above the original
contract of$207,725.00. The increase in the contract was due primarily to additional
water main repairs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF 11111-1
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Masterpiece on the Mississippi -1007.21112.x013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 13, 2016
SUBJECT: Lowell Street Reconstruction Project
CIP 7402504, 7102406, 7102407, 7202414
INTRODUCTION
The following resolution provides for the acceptance of the construction contract for the
Lowell Street Reconstruction Project.
BACKGROUND
The water main on Lowell Street between Woodworth and Abbott Streets has
experienced a number of breaks leading to private property damage; undermining of
road base materials; and causing sanitary sewer flooding and overflows leading to
claims against the City. The most recent main break on February 27, 2015 caused
debris to enter the sanitary sewer system causing a sanitary sewer overflow in the 2400
block of Hempstead Street.
The sanitary sewer portion of the project was originally scheduled for CIPP lining
rehabilitation in FY2015 between Abbott and Woodworth on Lowell, however it has
been determined the very poor condition of the 6 inch diameter pipe is beyond CIPP
rehabilitation and it is recommended the pipe be replaced. These improvements are in
Consent Decree Sewershed 7 and were identified in the Sewershed 7 Corrective Action
Plan as a source of inflow and infiltration.
The original scope of the project included the replacement of approximately 400 LF of 6-
inch diameter sanitary sewer between Abbott and Woodworth Streets, approximately
515 LF of 6-inch diameter water main, and approximately 140 LF of 15-inch diameter
storm sewer, along with ancillary street pavement and ADA curb ramp replacements.
The Lowell Street Reconstruction Project was completed by Drew Cook And Sons
Excavating Inc. of Dubuque, Iowa in the final contract amount of$230,680.83. This is
11% above the original contract of$207,725.00. The increase in the contract was due
primarily to additional water main repairs.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $230,680.83 for the Lowell Street Reconstruction Project.
BUDGETIMPACT
The project cost summary for the Lowell Street Reconstruction Project is as follows:
Award Final
Construction Contract $207,725.00 $230,680.83
Contingency 20,772.50 0.00
Construction Engineering & Inspection 10,386.25 11,534.04
Total Project Cost $238,835.75 $242,214.87
The Project funding summary is as follows:
CIP No. Fund Descril2tion Fund Amount
7102639 Lowell Street Sanitary $ 133,997.70
7402639 Lowell Street Water Main 108,237.17
Total Project Funding $ 242.214.87
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvements and establish the final contract amount of$230,680.83, for the payment
of the contract amount to Drew Cook and Sons Excavating for the Lowell Street
Reconstruction Project.
cc: Jenny Larson, Budget Director
Denise Ihrig, PE Environmental Engineer
Deron Muehring, Civil Engineer II
Charlie Gau, Engineering Technician
2
RESOLUTION NO. 259-16
ACCEPTING THE LOWELL STREET RECONSTRUCTION PROJECT AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Lowell Street Reconstruction
Project (the Project) has been completed by the Contractor, Drew Cook & Sons
Excavating, Inc. (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $230,680.83;
WHEREAS, the Contractor has previously been paid $219,146.79, leaving a balance
of $11,534.04; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $11,534.04 as provided in Iowa Code chapter 573, and to
pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 5th day of July, 2016.
Attest:
Kevin r5 ° Firnstahl, CM°C City Clerk
Roy D. Be, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE LOWELL
STREET RECONSTRUCTION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Lowell Street Reconstruction Project, and that said Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $242,214.87.
Dated this day of , 2016.
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Gus Psihoyos, City Engineer
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Filed in the office of the City Clerk on the �day of v , 20 .
KeA- Firnsta I, CTVIC, City Clerk
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