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Iowa DOT 5-Year Maintenance Agreement and Supplemental Agreements Copyright 2014 City of Dubuque Consent Items # 17. ITEM TITLE: Iowa DOT 5-Year Maintenance Agreement and Supplemental Agreements SUMMARY: City Manager recommending approval for the City Manager to execute Iowa Department of Transportation Supplemental Agreements for Local Primary Highway Maintenance, Pavement Markings, Julien Dubuque Bridge Sidewalk Maintenance, Street Sweeping Maintenance and Traffic Signal. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type Iowa DOT Supplemental Agreements-MVM Memo City Manager Memo Staff Memo Staff Memo Local Primary Highway Maintenance Supporting Documentation Pavement Markings Supporting Documentation Julien Dubuque Bridge Supporting Documentation Street Sweeping Maintenance Supporting Documentation Traffic Signal Maintenance Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Iowa Department of Transportation Supplemental Agreements DATE: June 29, 2016 City Engineer Gus Psihoyos recommends City Council approval for the City Manager to execute Iowa Department of Transportation Supplemental Agreements for Local Primary Highway Maintenance, Pavement Markings, Julien Dubuque Bridge Sidewalk Maintenance, Street Sweeping Maintenance and Traffic Signal. Every five years a "master agreement" is prepared by the Iowa DOT and distributed to all Iowa municipalities that have State primary highways within its corporate limits. Acceptance of this master agreement is necessary in order to coordinate the maintenance of the State roadways located within the municipality jurisdictions. The City has executed the Five-Year Maintenance Agreement for Maintenance and Repair of Primary Roads in Municipalities between the Iowa DOT and the City on May 16, 2016 for the time period of July 1, 2016 to June 30, 2021. The Supplemental Agreements are required for specific areas that are not included in the Five-Year Maintenance Agreement. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer THE CITYOF DubuqueDUJBQTE fAll Amerl�caiC•itYi Masterpiece ofl the Mississippi 7107,Z11,.71113 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Iowa Department of Transportation Supplemental Agreements DATE: June 28, 2016 INTRODUCTION The purpose of this memorandum is to request approval of several Iowa Department of Transportation (Iowa DOT) Supplemental Agreements for Local Primary Highway Maintenance, Pavement Markings, Julien Dubuque Bridge Sidewalk Maintenance, Street Sweeping Maintenance and Traffic Signal Maintenance (collectively referred to as Supplemental Agreements) between the Iowa DOT and the City of Dubuque (City). BACKGROUND Every five years a "master agreement" is prepared by the Iowa DOT and distributed to all Iowa municipalities that have State primary highways within its corporate limits. Acceptance of this master agreement is necessary in order to coordinate the maintenance of the State roadways located within the municipality jurisdictions. The City has executed the Five-Year Maintenance Agreement for Maintenance and Repair of Primary Roads in Municipalities between the Iowa DOT and the City on May 16, 2016 for the time period of July 1, 2016 to June 30, 2021. The Supplemental Agreements are required for specific areas that are not included in the Five-Year Maintenance Agreement. Public Works Director John Klostermann and Assistant City Engineer Robert Schiesl have reviewed and approved the Supplemental Agreements. DISCUSSION The Supplemental Agreements between the Iowa DOT and the City are as follows: Local Primary Highway Maintenance This agreement concerns various primary road extensions within the corporate city limits, a combined distance of 9.54 miles, during the period of July 1, 2016 through June 30, 2017. • Locust Street (IA 946) from Charter St to Locust St • Locust Street Connector (IA 946) from Locust St to US 61 • 9th Street (SB & NB US 52) from Central Ave to East 911 Connector • Central Avenue (SB US 52) from 9th Street to Ruby Street • 11th Street (connects SB US 61 to NB US 52) from US 61 SB off ramp to White Street • White Street (NB US 52) from 9th Street to 21St Street • 21St Street (NB US 52) from White Street to Central Avenue • East 911 Connector/Pine Street (carries SB US 52 to NB US 61) from 9th Street to 11 th Street Pavement Markings This agreement concerns one application for the traffic line markings on US 61/151, US 52, US 20, IA 946 & IA 32 during the period of July 1, 2016 through June 30, 2017. • Hwy 61/151: Elmwood Drive to Twin Valley Drive • Hwy 52: Twin Valley Drive to 9th Street Exit Ramp • Hwy 61/151: 11th Street Exit Ramp to Wisconsin Bridge • Hwy 52: 9th Street Exit Ramp • IA 32: Hwy 20 to Hwy 52/3 • Hwy 20: Illinois Bridge to Barrington Drive • IA 946: Hwy 52 to Hwy 61/151 Julien Dubuque Bridge This agreement concerns the removal of snow and ice from the portion of the sidewalk on the Julien Dubuque Bridge that is within Illinois during the period of July 1, 2016 through June 30, 2017. • The City of Dubuque will hire a contractor to remove snow and ice from the portion of sidewalk on the Julien Dubuque Bridge that is within Illinois. • Snow and ice removal will be in accordance with the City's standards for snow and ice removal on the Iowa portion of sidewalk on the Julien Dubuque Bridge. Street Sweeping Maintenance This agreement concerns sweeping of curbed/barrier lane on US 20 & US 61/151 in Dubuque, including the Julien Dubuque Bridge, Wisconsin Bridge and all ramps during the period of May 1, 2016 through November 1, 2016. • The City of Dubuque will provide a street sweeper and operator three (3) times a year for sweeping curbed/barrier wall lanes. • The three (3) occurrences must be provided before Memorial Day, the Fourth of July and Labor Day. Traffic Signal Maintenance This agreement concerns the maintenance and monitoring/adjusting of the signal timing as needed for the traffic installations at two locations during the period of July 1, 2016 through June 30, 2017. • US 52/61/151 at the intersection with Twin Valley Drive. • Iowa 3/US 52 at the intersection with Iowa 32 (Northwest Arterial) ACTION TO BE TAKEN I recommend that the City Manager be authorized to execute the Supplemental Agreements for for Local Primary Highway Maintenance, Pavement Markings, Julien Dubuque Bridge Sidewalk Maintenance, Street Sweeping Maintenance and Traffic Signal between the Iowa DOT and the City. Prepared by Robert Schiesl, Assistant City Engineer cc: John Klostermann, Public Works Director Troy Kress, Engineering Technician David Ness, Civil Engineer II Duane Richter, Traffic Engineer C410WADOT SMARTER I SIMPLER 1 CUSTOMER DRIVEN www.iowadot.gov District 6 Office / Highway Division 5455 Kirkwood Blvd SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov May 31, 2016 Ref: 832 City of Dubuque Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 dvogt@cityofdubuque.org Dear Mr. Schiesl: Please find enclosed the Supplemental Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns various primary road extensions (see back of agreement for descriptions) within the corporate city limits, a combined distance of 9.54 lane miles, during the period of July 1, 2016 through June 30, 2017. Please review the documents and if in agreement, please have the appropriate authority sign their approval and return it to our office at the address listed above. A copy of the signed agreement by both parties will be sent to you for your records. Also a voucher in the amount of $22,896.00 for payment of the Supplemental Agreement covering the period from July 1, 2015 to June 30, 2016 has been forwarded to the proper individuals for payment processing. If you have any further questions, please contact me at this office. Sincerely, )04 -- Jeff Tjaden District Maintenance Manager JT/dh Enclosure CC: John Klostermann, Public Works Director, City of Dubuque C3IOwAD0T SMARTER I SIMPLER 1 CUSTOMER DRIVEN May 31, 2016 Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 Dear Mr. Schiesl: District 6 Office / Highway Division 5455 Kirkwood Blvd SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov Ref: 832 City of Dubuque (Traffic Line Markings) Please find enclosed the Supplemental Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns one application for the traffic line markings on US 61/151, US 52, US 20, IA 946 & IA 32, during the period of July 1, 2016 through June 30, 2017. Please review the documents and if in agreement, please have the appropriate authority sign their approval and return it to our office at the address listed above. A copy of the signed agreement by both parties will be sent to you for your records. If you have any further questions, please contact me at this office. Sincerely, .f a Jeff Tjaden District Maintenance Manager JT/d h Enclosures Cc: John Klostermann, Public Works Director, City of Dubuque C3I0wADOT SMARTER 1 SIMPLER 1 CUSTOMER DRIVEN May 31, 2016 Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 Dear Mr. Schiesl: www.iowadot.gov District 6 Office/Highway Division 5455 Kirkwood Boulevard SW Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov Ref: 832 City of Dubuque (sidewalk snow removal - Julien Dubuque Bridge) Please find enclosed the Roadway Maintenance Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns the removal of snow and ice from the portion of the sidewalk on the Julien Dubuque Bridge that is within Illinois during the period of July 1, 2016 through June 30, 2017. Please review the document and if in agreement have the appropriate authority sign their approval. It will then need to be returned to this office for approval by our district engineer. A copy of the signed agreement by both parties will be sent to you for your records. Please forward the invoices for the snow removal as noted in the Roadway Maintenance Agreement covering the period of July 1, 2016 to June 30, 2017. Once the bills are received they will then be generated and forwarded to the proper individuals for payment processing. If you have any further questions, please contact me at this office. Sincere Jeff Tjaden District Maintenance Manager JT/dh Enclosure (1) CC: John Klostermann, Public Works Director, City of Dubuque IOWA DEPARTMENT OF TRANSPORTATION ! WWW.IOWADOT.GOV C3IOWADOT SMARTER 1 SIMPLER I CUSTOMER DRIVEN May 31, 2016 Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 Dear Mr. Schiesl: www.iowadot.gov District 6 Office/Highway Division 5455 Kirkwood Boulevard SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov Ref: 832 City of Dubuque (Street Sweeping) Please find enclosed the Roadway Maintenance Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns sweeping of 16.6 curbed/barrier lane miles on US 20 & US 61/151 in Dubuque, not limited to but including the Julien Dubuque Bridge, Wisconsin Bridge and all ramps during the period of May 1, 2016 through November 1, 2016. Please review the document and if in agreement have the appropriate authority sign their approval. It will then need to be returned to this office for approval by our district engineer. A copy of the signed agreement by both parties will be sent to you for your records. Please forward the bills for the sweepings as noted in the Roadway Maintenance Agreement covering the period of May 1, 2016 to November 30, 2016. Once the bills are received they will then be generated and forwarded to the proper individuals for payment processing. If you have any further questions, please contact me at this office. Sincerely, 1/41 Jeff Tjaden District Maintenance Manager JT/dh Enclosure (1) CC: John Klostermann, Public Works Director, City of Dubuque IOWA DEPARTMENT OF TRANSPORTATION L WWW.IOWADOT.GOV C3I0WADOT SMARTER I SIMPLER 1 CUSTOMER DRIVEN May 31, 2016 Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 Dear Mr. Schiesl: www.iowadot.gov District 6 Office / Highway Division 5455 Kirkwood Blvd SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov Ref: 832 City of Dubuque (Traffic Signal Lights) Please find enclosed the Supplemental Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns the maintenance and monitoring/adjustment of the signal timing as needed for the traffic installations at two locations during the period of July 1, 2016 through June 30, 2017. Please review the documents and if in agreement, please have the appropriate authority sign their approval and return it to our office at the address listed above. A copy of the signed agreement by both parties will be sent to you for your records. Please submit the costs for the personnel labor and any parts as noted in the Supplemental Agreement covering the period of July 1, 2015 through June 30, 2016. Once costs are submitted and received they will then be generated and forwarded to the proper individuals for payment processing. If you have any further questions, please contact me at this office. Sincerely, Jeff Tjaden District Maintenance Manager JT/dh Enclosure Cc: John Klostermann, Public Works Director, City of Dubuque &IOWA DOT SMARTER I SIMPLER I CUSTOMER DRIVEN www.iowadot.gov District 6 Office / Highway Division 5455 Kirkwood Blvd SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov July 15, 2016 Ref: 832 City of Dubuque Bob Schiesl, P.E., Assistant City Engineer City of Dubuque 50 W. 13th Street Dubuque, IA 52001 engineer@cityofdubuque.org Dear Mr. Schiesl: Enclosed you will find the approved Supplemental Agreement between the City of Dubuque and the Iowa Department of Transportation for the period of July 1, 2016 through June 30, 2017 for your files. If you have any further questions, please contact me at this office. J E closure Cc: Sincerely, -cam Jeff Tjaden District Maintenance Manager Mayor Roy D. Buol, City of Dubuque, 50 W. 13th St, Dubuque, IA 52001-4864 John Klostermann, Public Works Director, City of Dubuque, 925 Kerper Ct, Dubuque, IA 52001 Sheri Harris, ERMS, Records Management Services, Iowa Department of Transportation Bob Younie, Office of Maintenance Director, Iowa Department of Transportation Art Gourley, Area Engineer, Iowa Department of Transportation Joe Kilburg, Dubuque/Maquoketa Area Supervisor, Iowa Department of Transportation Form 810035wd 4-01 � Iowa Department of Transportation "VP SUPPLEMENTAL AGREEMENT For Maintenance of Primary Roads in Municipalities This Supplemental Agreement made and entered into by and between the Municipality of City of Dubuque Dubuque County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter referred to as the Department. AGREEMENT: I. This Agreement supplements the Agreement for Maintenance and Repair of Primary Roads in Municipalities entered into by the parties on May 26 , 2016 , and in effect from July 1, 2016 , to June 30, 2021 II. The Municipality agrees to perform and accept all responsibility for those maintenance activities listed in Sections I.B.1, I.B.3, I.B.4 and I.C.1 of the basic Agreement, with respect to the primary roads within the corporate limits of the Municipality specifically described in this section. In consideration thereof, the Department agrees to pay the Municipality at the rate of $2,400.00 / lane mile for acceptable work at the end of the fiscal year ending on June 30th: Route From To Lane Miles Total Cost *See reverse side of agree ment for route descriptions Pavement maintenance does not include full depth patching and bituminous resurfacing. I.C.1 does not include traffic services and painting and structural repair to bridges. III. The Municipality further agrees to perform additional maintenance for the Department on primary roads as specifically described below: Any special maintenance will be covered by a supplemental contract. In consideration thereof, the Department agrees to pay the Municipality the following amounts after the work has been completed: N/A IV. This Supplemental Agreement may be terminated at any time by either party upon 30 days written notice. V. This Supplemental Agreement shall be in effect from July 1, 2016 to June 30, 2017 unless re -negotiated or terminated. IN WITNESS WHEREOF, the parties hereto have set their hands, for the purposes herein expressed on the dates indicated below. City of Dubuque BY IOWA DEPARTME OF T' A NSPORTATION 1 Mayor District Engineer Date 7/5/1 Date 7- t 4/1(49 Description of Routes for Supplemental Agreement with Dubuque Route From To Lane Miles Rate (per lane -mile) Total Cost Comments Locust St. (IA 946) Charter Street Locust Street 2.20 $2,400.00 $5,280.00 2 way traffic. Both directions are primary road. Locust Street Connector (IA 946) Locust Street US 61 0.60 $2,400.00 $1,440.00 2 way traffic. Both directions are primary road. 9th Street (SB & NB US 52) Central Avenue East 911 Connector 0.52 $2,400.00 $1,248.00 2 way traffic. The north 1/2 of the street (about 100' = 0.02 lane miles) between the NB 61 off ramp and the East 911 Connector/Pine Street, and the north 1/2 of the street between White Street and Central Avenue (about 300' = 0.06 lane miles) will be the city's. The remainder will be primary and will carry both directions of US 52. Central Avenue (SB US 52) 9th Street Ruby Street 4.30 $2,400.00 $10,320.00 9th Street to 21st Street is 1 way traffic (SB), 21st Street to Ruby Street is 2 way traffic. All lanes are primary road. 11th Street (connects SB US 61 to NB US 52) US 61 SB off ramp White Street 0.26 $2,400.00 $624.00 2 way. South 1/2 of street is city's (EB), north 1/2 is primary (WB) White Street (NB US 52) 9th Street 21st Street 1.47 $2,400.00 $3,528.00 1 way traffic (NB). Both lanes are primary road. 21st Street (NB US 52) White Street Central Avenue 0.05 $2,400.00 $120.00 1 way traffic (WB). Both lanes are primary road. East 911 Connector/Pine Street (carries SB US 52 to NB US 61) 9th Street 11th Street 0.14 $2,400.00 $336.00 West 1/2 of street is city's (SB), east 1/2 is primary (NB) 9.54 Total = $22,896.00 C40110 A DOT SMARTER I SIMPLER I CUSTOMER DRIVEN www.iowadot.gov District 6 Office / Highway Division 5455 Kirkwood Blvd SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov July 15, 2016 Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 Dear Mr. Schiesl: Ref: 832 City of Dubuque (Traffic Line Markings) Please find enclosed a copy of the approved Supplemental Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns one application for the traffic line markings on US 61/151, US 52, US 20, IA 946 & IA 32, during the period of July 1, 2016 through June 30, 2017. If you have any further questions, please contact me at this office. Sincerely, Jeff Tjaden District Maintenance Manager J dh Enclosures Cc: Mayor Roy D. Buol, City of Dubuque, 50 W. 13th St, Dubuque, IA 52001-4864 John Klostermann, Public Works Director, City of Dubuque, 925 Kerper Ct, Dubuque, IA 52001 Sheri Harris, ERMS, Records Management Services, Iowa Department of Transportation Bob Younie, Office of Maintenance Director, Iowa Department of Transportation Art Gourley, Area Engineer, Iowa Department of Transportation J Kilburrg, Dubuque/Maquoketa Area Supervisor, Iowa Department of Transportation Form 810035wd 4-01 itAIowa Department of Transportation SUPPLEMENTAL AGREEMENT For Maintenance of Primary Roads in Municipalities This Supplemental Agreement made and entered into by and between the Municipality of City of Dubuque Dubuque County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter referred to as the Department. AGREEMENT: I. This Agreement supplements the Agreement for Maintenance and Repair of Primary Roads in Municipalities entered into by the parties on May 26 , 2016 , and in effect from July 1, 2016 , to June 30, 2021 . II. The Municipality agrees to perform and accept all responsibility for those maintenance activities listed in Sections I.B.1, 1.113, I.B.4 and I.C.1 of the basic Agreement, with respect to the primary roads within the corporate limits of the Municipality specifically described in this section. In consideration thereof, the Department agrees to pay the Municipality at the rate of N/A / lane mile for acceptable work at the end of the fiscal year ending on June 30th: Route From To Lane Miles Total Cost Pavement maintenance does not include full depth patching and bituminous resurfacing. I.C.1 does not include traffic services and painting and structural repair to bridges. III. The Municipality further agrees to perform additional maintenance for the Department on primary roads as specifically described below: Traffic Line Markings on US 61/151, US 52, US 20, IA 946 & IA 32 - (See reverse side for details) In consideration thereof, the Department agrees to pay the Municipality the following amounts after the work has been completed: Payment determined by let contract prices by LF & per symbols x 1 application = $13,637.29 (see reverse side for details). The City of Dubuque shall submit to the Iowa Department of Transportation an annual breakdown of total quantites painted (L.F. & symbols) applied to each route. Upon which reimbursement will be made. IV. This Supplemental Agreement may be terminated at any time by either party upon 30 days written notice. V. This Supplemental Agreement shall be in effect from July 1, 2016 to June 30, 2017 unless re -negotiated or terminated. IN WITNESS WHEREOF, the parties hereto have set their hands, for the purposes herein expressed on the dates indicated below. City of Dubuque By UNICIPA TY IOWA DEPARTMT OF ,'ANSPORTATION td. BY lry'�TJ Mayor Date 7/5/1 Date District Engineer Traffic Line Markings Payment based on a price, not to exceed let contract prices (by City of Dubuque), of actual markings for each of 1 application. Necessary additional permanent or miscellaneous markings will require written approval prior to application. Payment will be by L.F. & per symbols x 1 application = $13,637.29; unless prior written approval is obtained from the Iowa Department of Transportation District Operations Manager. QUANTITIES HWY 61/151: ELMWOOD DRIVE (184.1) TO TWIN VALLEY DRIVE (186.54) w/ FACTOR FIGURED UNIT LF COST @ TOTAL CHW8: Channelizing Line (White) 0 STA $10.60 $0.00 DLW4: Dotted Line (White) 0 STA $8.60 $0.00 SLW4: Solid Lane Line (White) 30.59 STA 3058.87 $8.60 $263.06 CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $22.70 $0.00 LTAW: Left Turn Arrow (White) 16 EA $22.70 $363.20 ONLW: Only Word Marking (White) 14 EA $25.00 $350.00 RTAW: Right Turn Arrow (White) 12 EA $22.70 $272.40 TOTAL 3058.87 $1,248.66 $1,248.66 HWY 52: TWIN VALLEY DRIVE (43.96) TO 9TH ST EXIT RAMP (47.08) QUANTITIES (INCLUDES 9TH STREET EXIT RAMP QUANTITIES) w/ FACTOR FIGURED UNIT LF COST @ TOTAL CHW8: Channelizing Line (White) 0 STA $10.60 $0.00 DLW4: Dotted Line (White) 0 STA $8.60 $0.00 SLW4: Solid Lane Line (White) 10.62 STA 1061.64 $8.60 $91.30 CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $22.70 $0.00 LTAW: Left Turn Arrow (White) 8 EA $22.70 $181.60 ONLW: Only Word Marking (White) 7 EA $25.00 $175.00 RTAW: Right Turn Arrow (White) 8 EA $22.70 $181.60 TOTAL 1061.64 $629.50 $629.50 QUANTITIES HWY 61/151: 11TH ST EXIT RAMP (189.71) TO WI BRIDGE (191.88) w/ FACTOR FIGURED UNIT LF COST @ TOTAL CHW8: Channelizing Line (White) 0 STA $10.60 $0.00 DLW4: Dotted Line (White) 0 STA $8.60 $0.00 SLW4: Solid Lane Line (White) 0 STA $8.60 $0.00 CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $22.70 $0.00 LTAW: Left Turn Arrow (White) 0 EA $22.70 $0.00 ONLW: Only Word Marking (White) 1 EA $25.00 $25.00 RTAW: Right Turn Arrow (White) 2 EA $22.70 $45.40 TOTAL 0 $70.40 $70.40 QUANTITIES HWY 52: 9TH ST EXIT RAMP (47.08)TO IA 32 (50.6) w/ FACTOR FIGURED UNIT LF COST @ TOTAL CHW8: Channelizing Line (White) 0 STA $10.60 $0.00 DLW4: Dotted Line (White) 0 STA $8.60 $0.00 SLW4: Solid Lane Line (White) 8.06 STA 805.81 $8.60 $69.30 CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $22.70 $0.00 LTAW: Left Turn Arrow (White) 16 EA $22.70 $363.20 ONLW: Only Word Marking (White) 4 EA $25.00 $100.00 RTAW: Right Turn Arrow (White) 0 EA $22.70 $0.00 TOTAL 805.81 $532.50 $532.50 QUANTITIES IA 32: HWY 20 (0)TO HWY 52/3 (5.08) w/ FACTOR FIGURED UNIT LF COST @ TOTAL CHW8: Channelizing Line (White) 17.78 STA 888.8 $10.60 $188.47 DLW4: Dotted Line (White) 1.19 STA 360.47 $8.60 $10.23 SLW4: Solid Lane Line (White) 84.63 STA 8462.72 $8.60 $727.79 CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $22.70 $0.00 LTAW: Left Turn Arrow (White) 48 EA $22.70 $1,089.60 ONLW: Only Word Marking (White) 33 EA $25.00 $825.00 RTAW: Right Turn Arrow (White) 37 EA $22.70 $839.90 TOTAL 9711.99 QUANTITIES $3,681.00 $3,681.00 HWY 20: IL BRIDGE (320.5) TO BARRINGTON DRIVE (313.21) CHW8: Channelizing Line (White) DLW4: Dotted Line (White) SLW4: Solid Lane Line (White) CSRW: Combined Straight and Right Turn Arrow (White) LTAW: Left Turn Arrow (White) ONLW: Only Word Marking (White) RTAW: Right Turn Arrow (White) w/ FACTOR FIGURED UNIT LF COST @ TOTAL 0 1.25 130.35 0 76 68 59 STA STA STA EA EA EA EA 380 13034.5 $10.60 $8.60 $8.60 $22.70 $22.70 $25.00 $22.70 $0.00 $10.75 $1,120.97 $0.00 $1,725.20 $1,700.00 $1,339.30 IA 946: (0.0 - 0.96) HWY 52 TO HWY 61/151 (INCLUDES S. LOCUST STREET) CHW8: Channelizing Line (White) DLW4: Dotted Line (White) SLW4: Solid Lane Line (White) CSRW: Combined Straight and Right Turn Arrow (White) LTAW: Left Turn Arrow (White) ONLW: Only Word Marking (White) RTAW: Right Turn Arrow (White) TOTAL 13414.5 QUANTITIES w/ FACTOR FIGURED UNIT LF COST @ $5,896.22 TOTAL 23.88 0.46 15.09 2 20 15 10 STA STA STA EA EA EA EA 1194.36 139.12 1509.25 $10.60 $8.60 $8.60 $22.70 $22.70 $25.00 $22.70 $253.13 $3.96 $129.80 $45.40 $454.00 $375.00 $227.00 TOTALS BY. YPE CHW8: Channelizing Line (White) DLW4: Dotted Line (White) SLW4: Solid Lane Line (White) CSRW: Combined Straight and Right Turn Arrow (White) LTAVV: Left Turn Arrow (White) ONLW: Only Word Marking (White) ,RTAW: Right Turn Arrow (White) TOTAL 2842.73 GRAND TOTALS 30895.5 $1,488.28 41.66 8TA: 2083.16 $10.60 $441.60 499APIN 11,s8ljkli,!1!„:111,88-92HR$8.60 $24 94 -111V279 33 STAT 27,933 $8.60. $2402 22 2 EA $22.70 $45.40 11a8.41cip.J(1,gigrAi,.:,E,EAD.R11!!::Ermainsigilli$2ZWMEN$447Iglag 142.00 EA $25.00 $3,550.00 128.00 EA $22.70 $2)905 60 TOTALS WITH FACTORS APPLIED FOR PLAN QUANTITY CHW8: Channelizing Line (White) DLW4: Dotted Line (White) SLW4: Solid Lane Line (White) FACTOR 2 0.33 1 TOTAL GRAND TOTAL $13,546.56 i $13,546.56 !. $5,896.22 $1,488.28 $13,546.56 COI DOT SMARTER I SIMPLER I CUSTOMER DRIVEN www.iowadot.gov July 18, 2016 Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 Dear Mr. Schiesl: District 6 Office/Highway Division 5455 Kirkwood Boulevard SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov Ref: 832 City of Dubuque (sidewalk snow removal - Julien Dubuque Bridge) Enclosed you will find your copy of the approved Roadway Maintenance Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns the removal of snow and ice from the portion of the sidewalk on the Julien Dubuque bridge that is within Illinois during the period of July 1, 2016 through June 30, 2017. If you have any further questions, please contact me at this office. Sincerely, ij d Jeff Tjaden District Maintenance Manager JT/ Enclosure Cc: Mayor Roy D. Buol, City of Dubuque, 50 W. 13th St, Dubuque, IA 52001-4864 John Klostermann, Public Works Director, City of Dubuque, 925 Kerper Ct, Dubuque, IA 52001 Sheri Harris, ERMS, Records Management Services, Iowa Department of Transportation Bob Younie, Office of Maintenance Director, Iowa Department of Transportation Art Gourley, Area Engineer, Iowa Department of Transportation Joe Kilburg, Dubuque/Maquoketa Area Supervisor, Iowa Department of Transportation IOWA DEPARTMENT OF TRANSPORTATION WWWIOWADOT.GOV Form 810056wd 08-12 Iowa Department of Transportation qop ROADWAY MAINTENANCE AGREEMENT AGENCY COUNTY CITY Dubuque BOARD This written agreement made and entered into by and between the (AGENCY) (COUNTY) (CITY) (BOARD) of Dubuque, Party of the First Part, and the Iowa Depaitnient of Transportation, Party of the Second Part. The parties hereby desire to enter into this roadway maintenance agreement concerning the following roadway: US 20 Julien Dubuque Bridge 1. ROUTINE MAINTENANCE A. Party of the First Part will perform the following routine maintenance: Routine maintenance not applicable with respect to this agreement B. Party of the First Part will perform the above described routine maintenance in compliance with the Iowa Department of Transportation's standard maintenance policies and procedures which include, but are not limited to, the Department's standards for maintenance activities and instructional memorandums. Particularly, Party of the First Part shall comply with: N/A C. Party of the Second Part will perform the following routine maintenance: Routine maintenance not applicable with respect to this agreement 2. SPECIAL MAINTENANCE A. Party of the First Part will perform the following special maintenance: The City of Dubuque will hire a contractor to remove snow and ice from the portion of sidewalk on the Julien Dubuque Bridge that is within Illinois. (From the state line to the bridge end joint in Illinois is approximately 3,460 linear feet). B. Party of the First Part will perform the above described special maintenance in compliance with the Iowa Department of Transportation's standard maintenance policies and procedures which include, but are not limited to, the Department's standards for maintenance activities and instructional memorandums. Particularly, Party of the First Part shall comply with: Snow and ice removal to be in accordance with city standard's for snow and ice removal on the Iowa portion of sidewalk on the Julien Dubuque Bridge. C. Party of the Second Part will perform the following special maintenance: None 3. PAYMENT A. It is agreed that payment for the routine maintenance operations will be made after the work has been completed for the fiscal year ending June 30, and payment for maintenance operations will be made after the work has been completed. It is also understood and agreed that the right is reserved by both Parties to review, adjust, or terminate this Agreement at any time, provided however that written notice be given either Party at least thirty days prior to such review, adjustment, or termination. B. Payment for routine maintenance at the rate of $ XX per lane mile per year. Total lane miles XX at $ XX per lane mile = $ XXXX C. Payment for special maintenance shall be made as follows: Reimbursement to be based on actual cost of completed work with supporting documentation provided by the City of Dubuque. The overall cost for snow removal from bridge end/bridge end would be split: 60% IDOT/40% City of Dubuque. 4. AGREEMENT TIME PERIOD Beginning Date: Ending Date: July 1, 2016 June 30, 2017 5. Party of the First Part agrees to indemnify and save harmless the Party of the Second Part, the State of Iowa, and its agents or employees from any and all causes of action, suits, at law or in equity, for losses, damages, claims or demands, and from any and all liability and expense of whatsoever nature (including reasonable attorney fees), arising out of or in connection with the execution, performance, or attempted performance of this Agreement and work provided herein. 6. If any section, provision or part of this Agreement shall be found to be invalid or unconstitutional, such judgment shall not affect the validity of the Agreement as a whole or any section, provision, or part thereof not found to be invalid or unconstitutional. 7. Party of the First Part will follow all federal and state laws and regulations with regard to worker safety and the handling and disposal of hazardous waste and/or substances in performing any maintenance task. 8. Any subsequent change or modification to the terms of this Agreement shall be in the form of a duly executed addendum or amendment to this Agreement. .. RECOMMENDED FOR APPROVAL: (AGENCY) (CO BY TITLE Mayor IOWA DEPARTMENT OF RANSPDRTATION 12C' BY Disirict Engineer 7/5/16 (DATE) 7/ig lb (DATE) July 15, 2016 DOT SMARTER I SIMPLER I CUSTOMER DRIVEN Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 Dear Mr. Schiesl: .iowadot.gov District 6 Office/Highway Division 5455 Kirkwood Boulevard SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov Ref: 832 City of Dubuque (Street Sweeping) Enclosed you will find your copy of the approved Roadway Maintenance Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns the sweeping of 16.6 curbed/barrier lane miles on US 20 & US 61/151 in Dubuque not limited to but including the Julien Dubuque Bridge, Wisconsin Bridge and all ramps during the period of July 1, 2016 through June 30, 2017. If you have any further questions, please contact me at this office. Sincerely, Jeff Tjaden District Maintenance Manager JT/dh Enclosure Cc: Mayor Roy D. Buol, City of Dubuque, 50 W. 13th St, Dubuque, IA 52001-4864 John Klostermann, Public Works Director, City of Dubuque, 925 Kerper Ct, Dubuque, IA 52001 Sheri Harris, ERMS, Records Management Services, Iowa Department of Transportation Bob Younie, Office of Maintenance Director, Iowa Department of Transportation Art Gourley, Area Engineer, Iowa Department of Transportation Joe Kilburg, Dubuque/Maquoketa Area Supervisor, Iowa Department of Transportation IOWA ;DEPARTMENT OF TRANSPORTATION WWW. IOWA DOT.GOV Form 810056wd 08-12 ifs� Iowa Department of Transportation `� ROADWAY MAINTENANCE AGREEMENT AGENCY COUNTY CITY Dubuque BOARD This written agreement made and entered into by and between the (AGENCY) (COUNTY) (CITY) (BOARD) of Dubuque, Party of the First Part, and the Iowa Department of Transportation, Party of the Second Part. The parties hereby desire to enter into this roadway maintenance agreement concerning the following roadway: bridge/ramps on US 20 & US 61/151 within City of Dubuque 1. ROUTINE MAINTENANCE A. Party of the First Part will perform the following routine maintenance: Routine maintenance not applicable with respect to this agreement B. Party of the First Part will perform the above described routine maintenance in compliance with the Iowa Department of Transportation's standard maintenance policies and procedures which include, but are not limited to, the Department's standards for maintenance activities and instructional memorandums. Particularly, Party of the First Part shall comply with: N/A C. Party of the Second Part will perform the following routine maintenance: Routine maintenance not applicable with respect to this agreement 2, SPECIAL MAINTENANCE A. Party of the First Part will perform the following special maintenance: The City of Dubuque will provide a street sweeper and operator three (3) times a year for sweeping 16.6 curbed/barrier wall lane miles (LM) on US 20 & US 61/151 highways in Dubuque, not limited to but including the Julien Dubuque Bridge, Wisconsin Bridge and all ramps. The three (3) occurrences must be provided before the following dates: Memorial Day, the Fourth of July, and Labor Day B. Party of the First Part will perform the above described special maintenance in compliance with the Iowa Department of Transportation's standard maintenance policies and procedures which include, but are not limited to, the Department's standards for maintenance activities and instructional memorandums. Particularly, Party of the First Part shall comply with: C. Party of the Second Part will perform the following special maintenance: Provide traffic control for the sweeping operation, provide haul truck for sweeper to dump into and pay landfill fees. 3. PAYMENT A. It is agreed that payment for the routine maintenance operations will be made after the work has been completed for the fiscal year ending June 30, and payment for maintenance operations will be made after the work has been completed. It is also understood and agreed that the right is reserved by both Parties to review, adjust, or terminate this Agreement at any time, provided however that written notice be given either Party at least thirty days prior to such review, adjustment, or termination. B. Payment for routine maintenance at the rate of $ XX per lane mile per year. Total lane miles XX at $ XX per lane mile = $ XXXX C. Payment for special maintenance shall be made as follows: 16.6 LM x $112.92 (equipment/labor rate) x per occurrence = $1,874.47. Not to exceed 3 occurrences (max payment of $5,623.42). The City of Dubuque shall invoice the Iowa Department of Transportation after each occurrence or after all occurrences have been completed for the season. 4. AGREEMENT TIME PERIOD Beginning Date: May 1, 2016 Ending Date: November 1, 2016 5. Party of the First Part agrees to indemnify and save harmless the Party of the Second Part, the State of Iowa, and its agents or employees from any and all causes of action, suits, at law or in equity, for losses, damages, claims or demands, and from any and all liability and expense of whatsoever nature (including reasonable attorney fees), arising out of or in connection with the execution, performance, or attempted performance of this Agreement and work provided herein. 6. If any section, provision or part of this Agreement shall be found to be invalid or unconstitutional, such judgment shall not affect the validity of the Agreement as a whole or any section, provision, or part thereof not found to be invalid or unconstitutional. 7. Party of the First Part will follow all federal and state laws and regulations with regard to worker safety and the handling and disposal of hazardous waste and/or substances in performing any maintenance task. 8. Any subsequent change or modification to the terms of this Agreement shall be in the form of a duly executed addendum or amendment to this Agreement. RECOMMENDED FOR APPROVAL: (AGENCY) (COUNTY) ( BY Y) (BOARD) TITLE Mayor IOWA DEPAR MENT OF TRANSPORTATION BY 7/5/16 (DATE) g 7/k qi Distri tEnineer (DATE) July 15, 2016 DOT SMARTER I SIMPLER I CUSTOMER DRIVEN®. Bob Schiesl, Assistant City Engineer City of Dubuque 925 Kerper Court Dubuque, IA 52001 Dear Mr. Schiesl: www.iowadotgov District 6 Office / Highway Division 5455 Kirkwood Blvd SW I Cedar Rapids, IA 52404 Phone: 319-364-0235 I Email: Jeffrey.Tjaden@dot.iowa.gov Ref: 832 City of Dubuque (Traffic Signal Lights) Please find enclosed the approved copy of the Supplemental Agreement between the City of Dubuque and the Iowa Department of Transportation. This agreement concerns the maintenance and monitoring/adjustment of the signal timing as needed for the traffic installations at two locations during the period of July 1, 2016 through June 30, 2017. If you have any further questions, please contact me at this office. Sincerely, Jeff Tjaden District Maintenance Manager JTIh Enclosure Cc: Mayor Roy D. Buol, City of Dubuque, 50 W. 13th St, Dubuque, IA 52001-4864 John Klostermann, Public Works Director, City of Dubuque, 925 Kerper Ct, Dubuque, IA 52001 Sheri Harris, ERMS, Records Management Services, Iowa Department of Transportation Bob Younie, Office of Maintenance Director, Iowa Department of Transportation Art Gourley, Area Engineer, Iowa Department of Transportation Joe Kilburg, Dubuque/Maquoketa Area Supervisor, Iowa Department of Transportation Form 81b035wd 4-01 ("A Iowa Department of Transportation '44111. SUPPLEMENTAL AGREEMENT For Maintenance of Primary Roads in Municipalities This Supplemental Agreement made and entered into by and between the Municipality of City of Dubuque Dubuque County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter referred to as the Department. AGREEMENT: I. This Agreement supplements the Agreement for Maintenance and Repair of Primary Roads in Municipalities entered into by the parties on May 26 , 2016 , and in effect from July 1, 2016 , to June 30, 2021 II. The Municipality agrees to perform and accept all responsibility for those maintenance activities listed in Sections I.B.1, I.B.3, I.B.4 and I.C.1 of the basic Agreement, with respect to the primary roads within the corporate limits of the Municipality specifically described in this section. In consideration thereof, the Department agrees to pay the Municipality at the rate of N/A / lane mile for acceptable work at the end of the fiscal year ending on June 30th: Route From To Lane Miles Total Cost Pavement maintenance does not include full depth patching and bituminous resurfacing. I.C.1 does not include traffic services and painting and structural repair to bridges. III. The Municipality further agrees to perform additional maintenance for the Department on primary roads as specifically described below: The City of Dubuque will provide routine maintenance and monitor/adjust the signal timing as needed for traffic installations at the locations listed below. Maintenance will be in accordance with the City's guidelines for the "Annual Maintenance of Traffic Signals and Cabinets", attached as Exhibit "A". Locations: 1. U.S. 52/61/151 at the intersection with Twin Valley Drive. 2. Iowa 3/U.S. 52 at the intersection with Iowa 32 (Northwest Arterial). In consideration thereof, the Department agrees to pay the Municipality the following amounts after the work has been completed: The cost of labor will be billed back to the State based on the wages of the personnel involved. The cost of parts will be billed back to the State on an actual cost basis. The City of Dubuque shall submit to the State of Iowa an annual accounting of costs upon which reimbursement will be made. IV. This Supplemental Agreement may be terminated at any time by either party upon 30 days written notice. V. This Supplemental Agreement shall be in effect from July 1, 2016 to June 30, 2017 unless re -negotiated or terminated. IN WITNESS WHEREOF, the parties hereto have set their hands, for the purposes herein expressed on the dates indicated below. City of Dubuque By Date a -j Mayor 7/5/1 BY IOWA DEPART NT OF, RANSPORTATION 513 District Engineer Date 7/('/R las. updated April, 2012 EXHIBIT "A" Annual Maintenance of Traffic Signals and Cabinets Yearly maintenance shall consist of: Signals • Exterior cleaning of signal heads if needed. • Check angle of alignment of each head (try to align all heads) • Observe for broken or extremely faded back plates • Check operability of pedestrian buttons • Observe Walk / Don't Walk status, lenses etc • Inspect exterior equipment, note in log if painting, replacement, etc is necessary • Wash camera lenses • Replace any burned out incandescent or LED signal lamps • Observe signal timings — note any needed adjustments to Engineering • Confirm correct operation of microwave vehicle detection Cabinet • Vacuum • Replace Filter • Check/Clean exhaust fan • Log Make, Model and Serial numbers of the following: - Cabinet Controller Conflict Monitor Video detection equipment and monitors Pre-emption systems - Battery Backup Devices • Perform Test of Conflict monitor and attach printout to log, Note any failures immediately to Engineering • Oil Locks and Hinges • Tighten electrical connections • Note any changes to timings or Video detection. Notify Engineering of changes so data can be backed up electronically • Check if accurate phase diagram is present in cabinet • Update database sheet printout and return to Engineering once maintenance is complete.