Purchase of Services Grant Agreement - St. Mark Youth Enrichment Copyright 2014
City of Dubuque Consent Items # 20.
ITEM TITLE: Purchase of Services Grant Agreement-St. Mark Youth
Enrichment
SUMMARY: City Manager recommending approval of a Purchase of
Services Agreement with St. Mark Youth Enrichment Before
&After School Program for Fiscal Year 2017.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Purchase of Services-St Mark Youth Enrichment-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Application Supporting Documentation
Grant Agreement Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement— FY17
St. Mark Youth Enrichment Before & After School Program Staffing &
Professional Development Opportunities
DATE: June 28, 2016
Housing and Community Development Department Director Alvin Nash recommends
City Council approval of a Purchase of Services Agreement with St. Mark Youth
Enrichment Before & After School Program for Fiscal Year 2017 in the amount of
$201000.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
AII-America City
DUBgkE 1
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
SUBJECT. Purchase of Service Agreement— FY17
St. Mark Youth Enrichment Before & After School Program Staffing &
Professional Development Opportunities
DATE: June 24, 2016
Introduction
Attached for City Council approval is the Purchase of Services Grant Agreement with St.
Mark Youth Enrichment for Fiscal Year 2017. The agreement includes attachment of the
City Council Goals and Priorities.
Background
The Fiscal Year 2017 budget recommends an allocation of $30,000 in Community
Development Block Grant (CDBG) and $72,706 in General Funds for Purchase of
Services activities. During the budget process, $10,000 CDBG was allocated to Four
Mounds HEART Program. The remaining $92,706 was available for competition.
At the June 20th, 2016 meeting, City Council approved the Community Development
Advisory Commission recommendation to fund St. Mark Youth Enrichment Before &
After School Program with CDBG funds in the amount of $20,000.
Discussion
The grant application states, "Funding from the City will support hiring vetted educators
and training to equip them with the skills needed to lead students at a critical point in
their growth...St Mark serves four downtown Title 1 elementary schools with a focus on
engaging students in hands-on literacy & STEAM (Science, Technology, Engineering,
Arts, Math & Music) activities...The program will work to connect Dubuque's most
under-served and vulnerable members to opportunities, resources, and partners who
share in our commitment to nurture a diverse, equitable, safe, engaging, and
sustainable community for all."
Requested Action
I respectfully request the City Council approve the attached Purchase of Services
Agreement with St. Mark Youth Enrichment and authorize the Mayor to execute the
agreement on behalf of the City.
Prepared by Erica Haugen, Community Development Specialist
Purchase of Services Application
Purchase of Services Grant Application
This form should be submitted by organizations applying to participate in the Fiscal
Year 2016 Purchase of Services Grant Application Competition.
Applicant Information
Contact Person Kaitlin Kellogg ext. 108
Date 5/6/2016
Phone 563-582-6211
Email kkellogg(cDstmarkyouthenrichment.org
Executive Director Dawn Cogan
Organization Name St. Mark Youth Enrichment
Organization Address 1 1201 Locust St.
Organization Address2 Field not completed.
City Dubuque
State Iowa
Zip 52001
Program/Service Information
"Limit each answer to Z 500 characters
Program Name St. Mark Youth Enrichment: Before &After School Program
Staffing & Professional Development Opportunities
Amount of Request 25000
Has your organization Yes
ever received Community
Development Block
Grant(CDBG)funding?
Has this program received Yes
Purchase of Services
Grant in Previous Years?
If yes, what year was the 2016 Summer Heroes Academy CDBG funds through Large
program last funded? Neighborhood Grant, 2015-2016 School Year Programs POS
funds
What was the funding 5000 CDGB, 15000 POS Grant
amount?
Program Information
1. Program/Service With more than 26 years of experience serving underprivileged
Information (limited to students, St. Mark Youth Enrichment knows that learning and
2,500 characters) development is highly reliant on passionate, committed
educators that can make life-changing connections with the
students we serve. Our strong relationship with the district and
local colleges allows us to hire school day staff and passionate
students studying the fields of education, social work, and
psychology. Funding from the City will support hiring vetted
educators and training to equip them with the skills needed to
lead students at a critical point in their growth. These vital
components are the reason students in our programs make
progress in their academic achievement, homework completion
rates, relationship skills, and social-emotional growth. St. Mark
serves 4 downtown Title 1 elementary schools with a focus on
engaging students in hands-on literacy& STEAM (Science,
Technology, Engineering, Arts, Math, & Music) activities. We
also implement Conscious Discipline curriculum that helps
students develop skills needed to manage internal and external
conflict so they feel safe, loved, and ready to learn. Each day
students receive a nutritious snack and/or breakfast, followed
by wellness/physical literacy activities and then engage in
various student-driven, active learning centers where team-
building and independent critical thinking skills are infused
throughout. Enrichment activities this year have included
agricultural literacy with ISU Extension, arts/culture with
Dubuque Museum of Art, Bee Branch watershed and creek,
Chinese language, gardening at Dr. Viner's garden,
health/wellness with Hillcrest, sustainable practices with Go
Green Iowa, and service learning at Almost Home, St.
Stephen's and Bethany Home. These are just a few examples
of how St. Mark partners with over 50 different community
providers to bring real-life knowledge to students through
enrichment activities on a regular basis. In alignment with the
Council's Goals & Priorities for Fiscal Year 2017, St. Mark
programs are progressive and inclusive, aspire to cultivate
quality, livable neighborhoods with an abundance of fun things
to do, open doors to new understanding and immerse our
students and their families in arts and cultural experiences, and
connect Dubuque's most under-served and vulnerable
members to opportunities, resources, and partners who share
in our commitment to nurture a diverse, equitable, safe,
engaging, and sustainable community for all.
Location of the Program: Audubon, Fulton, Lincoln, and Marshall Elementary Schools in
Dubuque, IA
Is this a new Program? No
Will this funding increase Yes
the level of services
provided?
Is this a continuous or Yes
ongoing program?
2. Briefly describe your St. Mark Youth Enrichment is a non-profit organization
organization, its mission dedicated to serving vulnerable, K-5 students with the mission
and goals, and additional to provide innovative programs and services that cultivate the
services provided. educational and social-emotional growth of youth and families.
St. Mark puts this mission into action with quality before and
after school and summer learning programs, along with family
engagement events and field trips, that annually engage 400+
students and their families in focused literacy/reading, STEAM,
and social-emotional skill development. Our programs foster
resilience in our students and their families by building
relationships that create a sense of belonging and trust,
provide caring role models, and offer encouragement and
hope. St. Mark aims to 1.) increase or maintain the reading
proficiency of every child enrolled in our programs. These
efforts are seen in quality program staff who stay abreast of
best practices and create hands-on curriculum that
incorporates literacy and reading throughout. When students
have opportunity to build these skills outside of school time it
empowers them to improve their proficiency during the school
day. 2.) engage families and/or caregivers of students enrolled
in our programs. St. Mark offers monthly family engagement
events to encourage active involvement in their student's
learning, equips them with skills to break cycles of poverty and
aggression, and connects them to resources that move them
toward self-sufficiency. 3.) reinforce the value of learning and
reading through enrichment activities. Strong relationships with
community partners results in impactful enrichment
opportunities, allowing learning to happen in a fun and
experiential way that our families value. 4.) inform and model
healthy lifestyles and active, responsible citizenship. St. Mark
recognizes the importance of social and emotional skill
development in building meaningful relationships and
connection to the community they live in. Conscious Discipline
curriculum focuses on these skills as a foundation on which
academic and social vibrancy can be achieved. In addition to
empowering youth through vital before and after school and
summer learning programs, St. Mark also leads collaborative
community initiatives including the Apples for Students
program providing 1400 local students with school supplies
each fall, and the Sponsor Angels program, providing warm
clothing to our students and family members during the holiday
season.
3. Identify the need for More children are impacted by adverse childhood experiences
your program and/or the resulting in greater need for resources to support them socially,
need for expansion (if emotionally, and cognitively. As school day funding dwindles
requested). while student needs are more complex than ever before, it
becomes increasingly clear that ensuring academic
achievement for our youth requires a community wide effort. As
a lead partner in Dubuque's Campaign for Grade-Level
Reading, we helped develop the Community Solutions Action
Plan. Data from this plan suggests one of the biggest
challenges facing Dubuque is disproportionate achievement
rates of minority and students in poverty. Only 25% of black 3rd
graders are reading proficient and only 47% on free or reduced
lunch are on-track. Furthermore, there is an urgent need for
literacy support during out of school hours due to Iowa Chapter
62 Legislation that mandates the retention of 3rd grade
students not reading at grade level. Currently, in Dubuque, 1 in
3 students is not achieving at this level, a key indicator of
graduation/drop-out rates. A direct correlation exists between
drop-outs and ending up on public assistance or involved in the
criminal justice system. In 2015, DCSD reported a 15% chronic
absence rate among K-3rd graders at the four Title 1 schools
St. Mark serves, compared to the average 5% chronic absence
rate among the other non-Title 1 elementary schools in the
district. According to attendanceworks.org, students who miss
more school than their peers consistently score lower on
standardized tests. In addition to chronic absenteeism, schools
that St. Mark serves experience increased mobility. Research
reveals students who frequently move can be negatively
impacted academically and socially. St. Mark programs help to
ensure students are at school, on time, and ready to learn and
that they are building meaningful relationships with caring
adults on a consistent basis. Our efforts aim to make real
impact and move the needle to bridge the achievement gap so
all students are given opportunities to succeed. During last
school year St. Mark had 40 students on a waiting list and
began this year with 30 students on that list. When
compassionate, qualified staff is hired and properly trained in
our teaching philosophies, St. Mark can serve more students
and expand our impact in the community. Thus contributing to
eliminating disparities and ensuring a diverse, equitable, and
inclusive learning environment for all of Dubuque's children.
4. Describe the primary St. Mark reaches those most in need of academic and social
population served by your emotional support through caring, invested staff and fun
program. Does your educational enrichment opportunities that might not otherwise
program reach out to be accessible. Programs are offered at downtown Title 1
underserved populations? schools that have a disproportionate percentage of students
If so, explain how. How eligible for free/reduced-price lunches and higher
will these funds broaden concentrations of students from racial minorities. Disparities in
access to your program? achievement rates of minority students and students in poverty
result in dramatic achievement gaps among those St. Mark
serves. They are likely to perform one to two years behind their
peers, demonstrate very low reading and math achievement,
poor school attendance and readiness, and live in single-parent
households. Currently, for the schools that St. Mark serves, an
average of 50.2% of students are proficient in reading and
math scores, which is well below Iowa's average of 79.4%. St.
Mark now serves more than 400 students annually, the majority
from these vulnerable and under-served populations, and yet
still only reaches a fraction of students in need. This current
school year (2015-2016) more than 80% of our students
receive free or reduced priced lunch and 30% identify as a
racial minority. School day teachers that were surveyed about
students in St. Mark programs for the 2014-2015 school year
indicated that they witness the highest incidence of student
decline in the following areas: behaving well in class,
demonstrating respect for adults and peers, and getting along
well with other students. Student decline in these areas
demonstrates an increasing need for social-emotional
supports. St. Mark programs will continue to meet the needs of
these students and their families by providing a safe
environment with qualified, compassionate staff and caring
adult mentors for students in grades K-5 at Dubuque's most at-
risk schools. These funds will broaden access to our programs
by helping to ensure the most qualified staff are hired and
retained and receive in-depth, relevant training that equips
them to meet the complex needs of our students and their
families in a manner that is consistent with our philosophies
and practices that create thriving, successful learning
environments. Hiring and training the right team results in being
able to more fully meet the multifaceted needs of and build
solid relationships with those we serve and those we partner
with to serve, ultimately increasing the number of students and
the depth of impact we make.
5. Goals, Objectives and Top Priorities
Select up to three goals that your program will address and the corresponding
priority. If your program meets more than one goal, pick the primary goal met and
list the other goals in the narrative. Explain how your program will meet the
objectives listed under the chosen priority. Be sure to refer to the City Council
Goals and Priorities and match the Community Goal to the matching Priority.
Example: Goal. SociaUC.ultural Vibrancy paired with Priority. Arts and Culture
Master Plan.
Goal #1 Social/Cultural Vibrancy
If applicable, select Inclusive Dubuque Action Plan
Top/High Priority:
Explain how your St. Mark brings social and cultural enrichment to life in each of
program addresses the our programs. It is through providing our students with access
identified goal, objective to equitable opportunities for education and positive
and/or priority. recreational activities in safe places surrounded by caring
adults that helps them thrive. Achievement gaps for students
can occur due to lack of resources and means to academic
supports but also due to fewer opportunities to connect to what
they learn in their classrooms. Providing experiences for our
students brings context to their learning, increasing their
understanding through application. We have an incredible task
at St. Mark to help ensure students are given an equal
opportunity to succeed in school and life. We understand that
in order to create a diverse and sustainable community, we
must not only work to better prepare all students to become
productive members of the community, we must also celebrate
and welcome cultural and social differences. Students who
attend schools or programs with a diverse population develop a
better understanding of the perspectives of children from
different backgrounds and learn to function in a multicultural,
multi-ethnic environment. At St. Mark we model inclusiveness,
understanding, and celebration of differences. We incorporate
culturally diverse curriculum and enrichment. St. Mark is active
in the Inclusive Dubuque initiative and focused on doing its part
to create a diverse, equitable, and inclusive community in the
areas of housing, thriving/safe neighborhoods, art and culture,
education, health, and economic well being. Outcomes that
change lives for the better are at the fore-front of St. Mark's
goals as we work together with dedicated partners to make
progress in bringing opportunity to those that are marginalized
and under-served in the community. In addition to the Inclusive
Dubuque network St. Mark partners with the My Brother's
Keeper Initiative. This network is specifically focused on
connecting youth of color and low income youth in our
community to opportunities to raise grade level reading scores
and to develop employment and career skills. Being a part of
the Inclusive Dubuque and My Brother's Keeper networks also
allows St. Mark to actively strive for diversity in the staff and
volunteers that engage with students in program. St. Mark
recognizes the importance of connecting our students with
positive role models that reflect the diversity and the
experiences of those we serve.
Goal #2: Partnering for a Better Dubuque
If applicable, select Field not completed.
Top/High Council
priority
Explain how your St. Mark concentrates on building strategic partnerships with a
program addresses the core group of community leaders focused on how we can
identified goal, objective collectively improve student achievement. In addition to
and/or priority. Inclusive Dubuque and My Brother's Keeper networks, St.
Mark staff actively engage in school site council and PBIS
teams, best practice and advocacy work groups, neighborhood
associations, youth and family well being, advisory committees,
and leadership networks. Examples of impact can be found in
our partnerships with local colleges, AmeriCorps, and
Dubuque's Campaign for Grade Level Reading (GLR). St. Mark
programs are integrated in many local college's class syllabus.
This ranges from students volunteering to help tutor all the way
to class projects to develop and implement engaging literacy
activities with students and their families. AmeriCorps members
are trained in literacy strategies and dispersed throughout the
district during the school year and then bring their knowledge
and experience to students in our Summer Heroes Academy.
As a lead partner in GLR, St. Mark focuses at least an
additional five hrs/week in out-of-school time literacy
enrichment and tutoring for more than 400 at-risk students,
producing real results for reluctant and struggling readers.
Sharing ideas, resources, and data not only benefits our
students, families, and schools, it is essential for the economic
development of the Dubuque community. The Annie E. Casey
Foundation notes that"every student who does not complete
high school costs our society an estimated $260,000 in lost
earnings, taxes and productivity." St. Mark programs give local
students the tools they need to experience a positive
connection to school and community—increasing the likelihood
that they will graduate. St. Mark has extensively partnered with
Dubuque Community School District since 1988 to provide
excellent programs. We hire staff from the district and train
their future employees by placing college education and social
work students in our programs to provide struggling students
with the highest quality educational enrichment. We also work
with partners such as Leisure Services to streamline services
for our families, Bell Tower to facilitate family field trips, and
engage students in sustainability efforts through partnerships
with community gardens, Scouts, Go Green Iowa, Swiss Valley
Nature Center, and the National Mississippi River Museum and
Aquarium. Partnering for a better Dubuque is inherent in all that
we dol
Goal #3: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your 1201 Locust St. ATTN: MASONIC GRANT
program addresses the
identified goal, objective
and/or priority.
Outcomes
6. Describe your St. Mark implements Results Based Accountability strategies
program's impact on the that focus on asking three types of questions, 'How much did
Dubuque Community. we do?', 'How well did we do it?', and 'Is anyone better off?'.
Ensuring those we serve are better off because of what we do
is so important that we recently added an Evaluation & Data
Management Coordinator to our team. St. Mark collects
feedback from stakeholders including students, parents,
staff/volunteers, school day teachers, and community partners.
This data is used, along with district and statewide assessment
information, to ascertain our level of impact, areas of strength,
and opportunities for growth. Our programs contribute to school
attendance, engagement in learning, test scores and grades,
keep kids safe, healthy and on track for success, and provide
support for working families. In tracking our data, we see that
our students make significant progress in both academic and
social-emotional growth. We also see that our ability to hire and
retain quality staff, and provide relevant training to them,
directly correlates to the impact we make. It is evident in the
number of incident reports for behaviors/aggression and
removal of students from program being drastically reduced
while observations and reports of students, families, and site
staff feeling safe and connected and school day teachers and
community partners feeling respected and enthusiastic about
our programs significantly increases. Teacher surveys indicate
improvement in: participating and being attentive in class,
academic performance, demonstrating respect for peers, and
time management. Staff surveys indicate that overall, students
in program improved somewhat or notably, including growth in
reading abilities. Parents also reported high levels of
improvement in school and agreed that their child has positive
academic behaviors at home like reading and math activities.
Families responded favorably in general, finding homework
help and mentoring as a critical component of the program.
Multiple families also named "learning" and "academic
activities" as part of what worked well. Because St. Mark
students are the future employees and leaders of Dubuque, it
is critical that the community work together to eliminate
disparities they face to positively impact and shape their lives
now through equitable education, safe and thriving
neighborhoods, enrichment opportunities, and compassionate
engagement. If we do not, the cost will be much greater.
7. Outcomes All students enrolled in St. Mark programs will demonstrate
increased proficiency in reading and mathematics. *75% of
enrolled students will demonstrate proficiency in annual literacy
assessments conducted by Dubuque Community School
District and St. Mark. *75% of enrolled students will
demonstrate proficiency in annual mathematics assessments
conducted by Dubuque Community School District and St.
Mark. Performance is measured through pre- and post-tests,
progress observations, formative assessments, and district and
statewide assessments. All students enrolled in St. Mark
programs will demonstrate competency in physical and social-
emotional health, positive connection to community and school,
and character development. *All actively enrolled students will
participate in wellness activities and character building
enrichment activities on a weekly basis. *At least 75% of
enrolled students will regularly attend program and school.
School-day teachers will report 75% of St. Mark enrolled
students demonstrate a motivation to learn and participate in
the classroom. *90% of St. Mark students will report feeling
safe and connected to a trusting adult. Performance is
measured through attendance and participation records,
enrichment calendars, curriculum plans, surveys, observations,
and formative assessments. Families of students enrolled in St.
Mark programs will demonstrate active engagement in the
academic and social-emotional growth of their children. *75 %
of parents will participate in literacy engagement activities. *75
% of parents will report reading to child at home and checking
homework. *75% of parents will identify two positive character
skills that are practiced at home. Performance is measured
through attendance and participation records, family
engagement calendars, parent communication tools, surveys,
observations, and formative assessments.
8. List any other agencies While many other non-profit providers offer child-care,
that provide the same or homework help, and social activities for at-risk K-5 youth in
similar services in the Dubuque, no other organization provides the depth or breadth
community, describe how of structured academic enrichment, social-emotional focused
your program is different, development, and collaboration in connecting community
and how you work in partners directly with programming. St. Mark is a leader in
partnership with them. tracking student achievement, evaluation and data
management to ensure impact, results based accountability,
effectively engaging parents, and sharing ideas, resources, and
data for collective impact. St. Mark prides itself on hiring staff
and placing volunteers who are or will be educators. We put
strong emphasis on providing staff with professional
development opportunities that help them feel confident in
meeting the academic, behavioral, and social-emotional needs
of students. St. Mark aims to achieve goals through various
strategic partnerships that advance our mission and align
efforts for a broader impact. We work incredibly hard with an
innovation and integrity mindset to collaborate with others who
are focused on similar outcomes. The depth and strength of
our partnerships is evidenced with DCSD. St. Mark provides
services on-site at the Title 1 schools we serve, hires school
day staff, convenes a 21st Century advisory council,
collaborates on professional development, partake in site
councils and PBIS teams, and align our curriculum with school
day learning. St. Mark is also a founding member of the My
Brother's Keeper initiative in collaboration with City of
Dubuque, Dream Center, Boys &Girls Club, Dubuque Black
Men's Coalition, Multicultural Family Center, DCSD, local
colleges and others. These youth serving organizations have
formed relationships built on trust and a desire to make
meaningful impact. We are working to fully understand each
other's roles and impact in order to fully understand and
identify gaps or duplication in services and opportunities to
more strategically align our efforts. St. Mark values
partnerships with many more youth serving organizations,
including: Bell Tower (enrichment programming), Boys and
Girls Club (healthy meals and gym space for students in
summer), Boy/Girl Scouts (enrichment programming), ISU
Extension (enrichment programming), Two by Two
(professional development and character tool kits) Carnegie
Stout Public Library (field trips, enrichment), and Matter
Creative (enrichment programs) to name a few.
9. Describe your plan to St. Mark works towards program sustainability with effective
sustain this program once strategies that include a diverse funding base, strong and
the City's assistance is no dependable community partnerships, strategic networking,
longer available. results based accountability, dynamic leadership at all levels,
and a culture of innovation and inclusion. Major financial
support continues to grow through: maximizing federal, state,
and local dollars to improve and expand our programs. These
grant funds make up 49% of our budget and provide a stable
base to support specific elements of program that helps inform
decisions on allocating other resources. donations secured by
cultivating new and engaging existing donors. Funding and in-
kind support from individuals, non-profits, community partners,
and enrichment providers make up 24% of our budget.
fundraising events hosted annually in the spring and winter
account for 14% of our budget. community outreach initiatives
that provide school supplies to 1400 students and warm winter
clothing to more than 100 children in need each year makes up
5% of our budget. nominal program and center rental fees
account for the remaining 8% of our budget. Community
partnerships and networks are nurtured to help build our
capacity and open doors to sustainability for St. Mark. We
benefit from financial and in-kind support, visibility, stronger
collaborations, and sharing resources that benefit us and our
families. Using a results based accountability model sets the
stage for collecting data that supports sharing our story of
success in making a meaningful difference in the lives of those
we serve. Being able to demonstrate our impact enhances our
ability to create sustainable programs. St. Mark reports
outcomes to all stakeholders and welcomes their input on what
is working well and what could be working better. In alignment
with accountability, our leadership at all levels infuses a culture
where creative thinking and doing are encouraged. Our
dynamic, innovative, and inclusive environment attracts those
who are best suited to help us put our mission into action,
whether they are funders, partners, networks, program
participants, or staff. St. Mark is committed to our mission and
is therefore strategic when analyzing opportunities for funding,
partnerships, networking, and program expansion. We do not
change our focus or programming to meet the needs of specific
funding, but rather allocate resources to those that align with
our efforts.
Can the program Yes
commence (or continue)
if partial funds are
awarded?
Program Budget
Does your organization Calendar
operate on a Calendar or
Fiscal Year?
Description of Expenses
Administrative
Most Recent Completed 5821
year actual:
Total Proposed Program 4350
Costs (Estimate):
Salaries/Benefits of Program
Most Recent Completed 307856
Year Actual:
Total Proposed Program 366675
Costs (Estimate)
Supplies & Materials
Most Recent Completed 29951
Year Actual:
Total Proposed Program 32130
Costs (Estimate)
Space & Equipment Rental
Most Recent Completed 34046
Year Actual:
Total Proposed Program 24143
Costs (Estimate)
Marketing/Publicity
Most Recent Completed 29044
Year Actual:
Total Proposed Program 30784
Costs (Estimate)
Third Party Payments
Most Recent Completed 2261
Year Actual:
Total Proposed Program 9698
Costs (Estimate)
Other: Misc & Investment Expense
Most Recent Completed 142
Year Actual:
Total Proposed Program 1275
Costs (Estimate)
Other: Field not completed.
Most Recent Completed Field not completed.
Year Actual:
Total Proposed Program Field not completed.
Costs (Estimate)
Total Expenses
Most Recent Completed 409121
Year Actual:
Total Proposed Program 469055
Costs (Estimate)
Description of Income
Earned Income
(tickets, fess, concessions, ads, sponsorship)
Most Recent Completed 20379
Year Actual:
Total Proposed Program 21075
Costs (Estimate)
Contributions
(Individuals, grants, in-kind)
Most Recent Completed 360638
Year Actual:
Total Proposed Program 416250
Costs (Estimate)
Other: Misc & Interest Income
Most Recent Completed 2606
Year Actual:
Total Proposed Program 3000
Costs (Estimate)
Total Income
Most Recent Completed 383623
Year Actual:
Total Proposed Program 440325
Costs (Estimate)
Net Gain/Loss
Most Recent Completed 25498
Year Actual:
Total Proposed Program 28730
Costs (Estimate)
Provide any additional St. Mark serves Dubuque's most economically challenged
information as needed to neighborhoods, depending on community support as 82% of
explain budget. Max students receive scholarships. We work hard to reduce
1,300 characters. expenses and restructured our team to be streamlined and
efficient while still ensuring outcomes are met. As student
challenges and barriers to success continue to increase
rapidly, we must hire and retain qualified and educated staff
who are committed to our mission. Staff need relevant training
that gives tools, skills, and resources to meet the growing
needs and address the barriers that will help eliminate the
achievement gap amongst our community's most vulnerable
youth and families. Funding will allow us to not only continue
serving our current levels but also increase the number of
students who can be pulled off of waiting lists and ensures staff
receives the proper training to create dynamic learning
environments that lay the foundation for growth. St. Mark
believes in, and research strongly supports, the notion that
investing in our community's most vulnerable children today will
pay long term dividends. And not investing now will cost much
more later on. The return on investment is evidenced by the
consistent outcomes achieved in our programs. Thank you for
your continued dedication and support!
Grant Reporting
The Fiscal Year 2017 Purchase of Service Grant will require minimum reporting on
the following. Race, Ethnicity, Age, Income of Household/Person. Reporting will be
done on a quarterly basis, with reports being due on the 15th of the month in
October, January, April, and July.
Disclaimer & Virtual Signature
I hereby certify that, to the best of my knowledge, all of the information contained in
this Application is true and correct. I understand that the City of Dubuque reserves
the right to request modifications of this application during the process of contract
negotiation, and, as finally approved by City of Dubuque, the Application shall serve
as the work plan of the organization and shall become part of the Contract with the
City of Dubuque. The Applicant certifies: 1. Agreement to submit further documents
as required by the City of Dubuque to determine project and organization eligibility;
2. Agreement to maintain any other specific records, as may be determined
necessary by the City of Dubuque, to the overall evaluation of the project; 3.
Agreement to comply with all federal, state and local regulations governing the
award and use of grant funds; 4. Agreement to submit additional information as
necessary to determine eligibility for Community Development Block Grant (CDBG)
funds.
I certify that I am authorized to submit this application on behalf of the organization
named herein.
Electronic Signature Dawn Cogan
Title Executive Director
Date 5/8/2016
Checklist of REQUIRED Articles of Incorporation, Evidence of non-profit status, List of
Attachments current Board of Directors and their affiliations, List of
program's current staff positions, Most recent Annual Financial
Statement or/Audit, Agency's Current Year Operating Budget
(Limit to one page), Attach a copy of your long range plan
Attachments may be E-Mail
emailed, mailed, or
delivered to Housing &
Community
Development. How will
you deliver the
documents
Mail or Hand Deliver to:
Erica Haugen Housing& Community Development Department 350 West 6th
Street, Suite 312, Dubuque, lA 52001
Application is Complete
Thank you for your interest in Purchase of Services Grant(POSG). Application
deadline is May 8, 2016. Grant Awards will be announced in June and contracts
begin July 1, 2016.
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City of Dubuque Iowa
Purchase of Services Grant Application
PURCHASE OF SERVICES GRANT APPLICATION
Applicant Information
Contact Person: Kaitlin Kellogg ext. 108
Phone: 563-582-6211
E-mail: kkellogg(a)stmarkyouthenrichment.org
Organization Name: St. Mark Youth Enrichment
Address Line 1: 1201 Locust St.
Address Line 2:
City, State, Zip: Dubuque, Iowa, 52001
Executive Director: Dawn Cogan
Program/Service Information
Program Name : St. Mark Youth Enrichment: Before &After School Program Staffing & Professional
Development Opportunities
Amount of Request: 25000
Program Budget
Can the program commence (or continue) if partial funds are awarded? Yes
Does your organization operate on a calendar or fiscal year? Calendar
If Fiscal Year, Start Date:
End Date:
List all expenses and revenues associated with your Program. Be specific.
Description of Expense Most Recent Total Proposed
Completed Year Program Costs
Actual Year ended
Administrative 5,821 4,350
Salaries/Benefits of Program 307,856 366,675
Supplies &Materials 29,951 32,130
Space & Equipment Rental 34,046 24,143
MarketinglPublicity 29,044 30,784
Third Party Payments 2,261 9,698
Other Ins/Misc./Bad Debt 142 1275
Other:
Other:
Total Expenses 409,121 469,055
City of Dubuque Iowa
Purchase of Services Grant Application
Description of Most Recent Completed Total Proposed Program Income
Income Year Actual Income
Earned Income 20,379 21,075
(tickets, fees,
concessions,
ads,
sponsorship)
Contributions 360,638 416,250
(Individuals,
grants, in-kind)
Other. Misc& 2,606 3,000
Interest Income
Total Income 383,623 440,325
Net Gain/Loss 25,498 28,730
Provide any additional information as needed to explain budget. 1,300 characters max
St. Mark serves Dubuque's most economically challenged neighborhoods, depending on community support as 82%of
students receive scholarships. We work hard to reduce expenses and restructured our team to be streamlined and
efficient while still ensuring outcomes are met. As student challenges and barriers to success continue to increase rapidly,
we must hire and retain qualified and educated staff who are committed to our mission. Staff need relevant training that
gives tools, skills, and resources to meet the growing needs and address the barriers that will help eliminate the
achievement gap amongst our communitya€TMs most vulnerable youth and families. Funding will allow us to not only
continue serving our current levels but also increase the number of students who can be pulled off of waiting lists and
ensures staff receives the proper training to create dynamic learning environments that lay the foundation for growth. St.
Mark believes in, and research strongly supports, the notion that investing in our community's most vulnerable children
today will pay long term dividends. And not investing now will cost much more later on. The return on investment is
evidenced by the consistent outcomes achieved in our programs. Thank you for your continued dedication and support!
CITY OF DUBUQUE, IOWA
AND
ST. MARK YOUTH ENRICHMENT
FY 17 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Agreement
THIS AGREEMENT, executed on the,_'} day of 2016 is entered into by
and between the City of Dubuque, Iowa, a municl•al co96oration organized and existing
under the laws of the State of Iowa (Recipient) and St. Mark Youth Enrichment, with its
principal place of business in Dubuque, Iowa (Subrecipient).
Whereas, Recipient is a participating city in the Community Development Block
Grant (CDBG) Program of the United States Department of Housing and Urban
Development; and
Whereas, Recipient wishes to engage Subrecipient to assist Recipient in providing
services to low -and moderate- income persons.
NOW THEREFORE, in consideration of the premises and respective covenants,
agreements and representations hereinafter set forth, the parties agree as follows:
I. SCOPE OF SERVICES:
Subrecipient shall:
a. Provide a program of services to eligible residents of the City of
Dubuque in a manner satisfactory to Recipient and consistent with all
standards required as a condition of providing these funds. Such
program will include the following activities eligible as a public service
under the Community Development Block Grant (CDBG) Program:
1) Operating costs for St. Mark Youth Enrichment: Before
& Afterschool Program Staffing & Professional
Development opportunities.
2) Program will serve underprivileged students to promote
progress in academic achievement, homework
completion rates, relationship skills, and social -
emotional growth.
b. The City Council goals and priorities are attached hereto as Exhibit A.
II. City Responsibilities
City designates the City Manager, or the City Manager's designee, to act as
its representative with respect to the work to be performed under this
Agreement, and such person shall have authority to transmit instructions,
receive information, interpret and define City's policies and provide decisions
in a timely manner pertinent to the work covered by this Agreement
until Agency has been advised in writing by City that such authority has been
1
revoked.
III. National Objective
Subrecipient certifies and maintains documentation that the activities carried
out with funds provided under this Agreement will meet the CDBG
program's National Objectives as stated:
570.208(a)(2) Activities benefiting low and moderate income persons;
Benefit a limited clientele at least 51 percent of who are low- or moderate -
income persons; and Requires information on family size, household
income, ethnic origin and female head of household. (Exhibit D lists the
income guidelines)
IV. Project Budget
The total compensation to be paid to Subrecipient by Recipient for the
services shall in no event exceed the sum of $20,000 for the program as
described in Exhibit B.
Any indirect costs charged must be consistent with the conditions of Section
II (C) (3) of the attached Exhibit C, Standard Requirements. In addition,
Recipient may require a more detailed budget breakdown, and Subrecipient
shall provide such supplementary budget information in a timely fashion in
the form and content prescribed by Recipient. The Recipient and
Subrecipient must approve any amendments to this Agreement in writing.
V Dates of Commencement and Completion
The services to be provided under this Agreement shall be commenced on
July 1, 2016 and shall be completed not later than June 30, 2017.
Recipient's right to enforce the terms of this Agreement shall be extended to
cover any additional time during which Subrecipient remains in control of
CDBG funds or other assets including program income.
VI. Agreement Documents and Provisions
Subrecipient shall perform or arrange for the provision of services under this
Agreement in the manner and time provided herein and in accordance with
the Community Development Block Grant Program, including the Standard
Requirements in Exhibit C and Income Guidelines in Exhibit D herein
attached and a part of this agreement.
VII. Payment
a. It is expressly agreed and understood that the total amount to be paid
by Recipient to Subrecipient under this Agreement shall not exceed
the amount stated in Section III of this Agreement. Such amount shall
constitute complete compensation for all services to be rendered,
including expenses for the operation of the physical structure and the
cost in providing staff to deliver homeless services. Such amount shall
be paid upon written request on the Request for Payment form, with
proof satisfactory to the recipient of expenses. Drawdowns for
payment of eligible expenses are reimbursement only.
b. Payment shall be supported by documentation provided by
2
Subrecipient of costs incurred for services provided pursuant to this
Agreement.
c. Payments are be contingent upon certification of Subrecipient's
financial management system in accordance with the standards
specified in OMB Super Circular A-110, the provisions of which are
available in the office of Recipient.
VIII. Insurance.
At the time of execution of this Agreement by Subrecipient, Subrecipient
shall provide to Recipient copies of Subrecipient's insurance certificates
showing general liability, automobile liability, and workers compensation
insurance coverage to the satisfaction of Recipient for the term of this
Agreement.
IX. Reporting and Monitoring.
Subrecipient shall render to Recipient a quarterly written report detailing its
activities, number of persons provide emergency shelter. Quarterly reports
shall be submitted no later than the 15th of the month in October, January,
April and July.
Subrecipient shall submit a measurable performance outcome for the funded
activity when submitting the quarterly report, as follows:
The program shall provide outcomes related to students demonstrated
proficiency in annual mathematic assessments, wellness and character
building enrichment activities, student attendance, motivation to learn and
participate in the classroom, feeling safe and connected to a trusting adult,
parent participation in literacy engagement activities and checking
homework, and parents identification of positive character skills.
Subrecipient shall be subject to at least one site visit by personnel of
Recipient, or a designee of Recipient or duly authorized federal officials, for
the purpose of monitoring Subrecipient's delivery of services and compliance
with terms of the agreement and federal standards that pertain to federally
funded grant activities. Income verification of the participants as provided on
the Participant Report, if applicable, shall be provided for review at the time
of monitoring. Review may include accounting books and records for
financial management and documentation of program costs. The reviewers
shall have access to and the right to examine, audit, excerpt and /or
transcribe any of Subrecipient's records pertaining to all matters covered by
this Agreement. Subrecipient shall be subject to subsequent site visits to
review correction of any deficiencies in compliance.
Recipient shall monitor the performance of Subrecipient against goals and
performance standards required herein. Substandard performance as
determined by Recipient shall constitute noncompliance with this agreement.
If action to correct such substandard performance is not taken by
Subrecipient within a reasonable period of time after being notified by
Recipient, contract suspension or termination procedures shall be initiated
3
X. Termination of Agreement
This Agreement may be terminated by either party by giving the other party a
written, ninety (90) day notice of such termination or upon such other terms
as may be mutually agreeable.
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if Agency shall violate any of the
covenants, agreements, or stipulations of this Agreement, City shall have the
right to terminate this Agreement by giving written notice to Agency of such
termination not less than five (5) days before the effective date of such
termination.
XI. Notices
Communication and details concerning this Agreement shall be directed to
the following agreement representatives:
Recipient
Community Development Specialist
Housing and Community Development
350 West 6th Street Suite 312
Dubuque, Iowa 52001
Subrecipient
Dawn Cogan, Director
St. Mark Youth Enrichment
1201 Locust St.
Dubuque, IA 52001
XII. Assignability
Agency shall not assign this Agreement or any interest in this Agreement
without prior written approval of City.
IN WITNESS WHEREOF, the parties have executed this contract with the referenced
attachment Exhibit A, B, C and D as of the date first written above.
Witness:
27;0000 rir).
4
St. Mark Youth Enrichment
Dawn Cogan, Executive Director
EXHIBIT A
Dubuque
THE CITY 07 AIMmeric CSN
ASTAINABLE
DUB &TE III
CI„' DUBUQUE
viable • livable • equitable
Masterpiece on the Mississippi
2007 • 2012 •2013
The following is the official Vision & Mission Statements, Five Year City and Community
Goals, Top & High Priorities for the City of Dubuque as well as the Management Plan
and Major Projects as adopted by the Dubuque City Council at their annual goal-setting
session.
The Dubuque 2030 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy
and expanding global connections. The Dubuque community is an inclusive community
celebrating culture and heritage and has actively preserved our "Masterpiece on the
Mississippi.” Dubuque citizens experience healthy living and retirement through quality,
livable neighborhoods with an abundance of fun things to do; and are engaged in the
community, achieving goals through partnerships. Dubuque city government is
financially sound and is providing services with citizens getting value fortheirtax dollar.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living
and a sustainable city plan for the community's future and facilitate access to critical
human services which result in financially sound city government and citizens getting
services and value for their tax dollar.
Five-Year Community Goals for a Sustainable Dubuque
Economic Prosperity
Environmental Integrity
Social/Cultural Vibrancy
Five-Year City Goals
Planned and Managed Growth
Partnering for a Better Dubuque
Improved Connectivity: Transportation and Telecommunications
Five-Year Organizational Goal
Financially Responsible City Government and High Performance Organization
2015 — 2017 Top Priorities (in alphabetical order):
1) East-West Corridor Study Implementation
City Goal: Improved Connectivity
Key Issues:
• Property acquisition
5
• Environmental assessment
• Funding for design and construction of roundabouts
2015-2017 Actions:
• Complete preliminary design and identify property acquisition parameters
• Maintain corridor preservation ordinance
• Development of a plan including prioritization of locations and capital improvement
funding options
2) Environmental Stewardship Commission (Community Resiliency Commission)
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Purpose and role of commission
• Determine process for community engagement, size and diverse representation of
community
• Staff support and funding
2015-2017 Actions:
• City Council approval of process to transition to new commission format
• Comprehensive community engagement effort to define purpose and role of
commission and to recruit candidates
3) Historic Millwork District Parking (470 spaces)
City Goal: Improved Connectivity
Key Issues:
• Land acquisition
• Funding
2015-2017 Actions:
• Opening of new intermodal facility
• Property acquisition for construction of surface parking lots
• Funding strategy for design and construction of surface parking lots
4) Inclusive Dubuque Action Plan
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement process on development of action plan for priority areas
• City role as a partner in implementation of action plan
2015-2017 Actions:
• Completion and analysis of Equity Profile assessment
• Development and implementation of Equity Profile Action Plan
• Quarterly reporting on implementation of Action Plan
5) Street Maintenance Program
City Goal: Improved Connectivity
6
Key Issues:
• Evaluate existing service level targets
• Funding to restore or expand service level targets
2015-2017 Actions:
• Review current program, assess condition of completed areas, and evaluate
community needs
• Development of a strategy including prioritization of locations and budget options to
maintain or increase service level
2015 — 2017 High Priorities (in alphabetical order):
1) Central Iowa Water Association
City Goal: Planned and Managed Growth
Key Issues:
• Annexation
• Funding
• Water Infrastructure
2015-2017 Actions:
• Research and prepare response to litigation
• Policy decisions on water extensions, annexation, and funding
2) City Economic Development
Community Goal: Economic Prosperity
Key Issues:
• Review staffing levels and partners
• Funding
• Goals and performance expectations
2015-2017 Actions:
• Identify partnership opportunities
• Develop strategic plan including funding
3) Citywide Flower-Planting Program
City Goal: Partnering for a Better Dubuque
Key Issues:
• Policy on use of volunteers
• Policy of location(s) for existing or new plantings and type of plant (annual vs.
perennial)
• Funding and hiring freeze
• Ongoing operation and maintenance costs
2015-2017 Actions:
• Review current activities and assess community needs
• Development of a strategy including: prioritization of locations, plantings and staffing
vs. volunteer needs and budget recommendations
4) Comprehensive Plan
City Goal: Planned and Managed Growth
Key Issues:
• Funding
• Community assessment and input process
2015-2017 Actions:
• Research alternative staffing and consultant options for development of process and
creation of a new 20-year plan
• City Council direction on process and funding recommendations
5) Debt Reduction Policy
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Education for general public and for city staff
• Continued implementation of strategic debt reduction
2015-2017 Actions:
• Review and assessment of existing debt-reduction strategy
• Development of a policy for evaluating future use of debt for projects including:
prioritization of capital projects and capital project assistance programs, project timing,
and budget recommendations
6) Methane Gas Plan
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Identify opportunities for methane gas reuse in city operations including BioCNG
• Development agreement for methane gas reuse
2015-2017 Actions:
• Develop cost/benefit analysis and policy for city vehicle conversion to BioCNG
• Negotiate agreement with private sector for methane gas reuse at Landfill and Water
& Resource Recovery Center including capital investment requirements
7) Surveillance Camera Funding
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Evaluate types of cameras for future purchase
• Funding and location of additional cameras
• Use and storage of data and information
2015-2017 Actions:
• Identify areas and phasing plan for installation of additional cameras, including access
8
to existing or new fiber-optic connections
• Direction on funding for additional cameras and increased video storage capacity
2015 — 2017 Management Agenda (in alphabetical order):
1) Greater Dubuque Development Corporation: Sustainable Innovation
Community Goal: Economic Prosperity
Key Issues:
• Alternative energy options including bio compressed natural gas and hydropower
• IBM Smarter Cities partnership next phase
2015-2017 Actions:
• Council direction on agreement for use of bio compressed natural gas
• Analysis of hydropower opportunities
• IBM partnership agreement for workforce development and open data
2) Industrial Park Development
Community Goal: Economic Prosperity
Key Issues:
• Actions
• Funding
2015-2017 Actions:
• Develop budget options
• City Council direction on budget and timeline
3) National Incident/Event Report
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Community engagement effort to identify issues
• Review other city and federal reports to develop local best practices
• Prepare report with local options and recommendations
4) Skate Park
City Goal: Partnering for a Better Dubuque
Key Issues:
• Location and scope of project
2015-2017 Actions:
• Contract for evaluation, design and site location
• Initiate private fundraising effort
9
5) Police: Review Best Practices
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Review 21 st Century National Police Report to identify best practices and analyze
opportunities for Dubuque
• Prepare action plan with options for City Council review and direction
10
Exhibit B
Program Budget for CDBG Expenditures
Description of Expense Total Proposed Program Costs Total Proposed CDBG
Expense
Salaries/Benefits of Program 366,675 18,000
Professional 4,350 2,000
Development/Ad min istrative
11
EXHIBIT C
STANDARD REQUIREMENTS
COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)AGREEMENTS
TABLE OF CONTENTS
i GENERAL CONDITIONS... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...1
A. General Compliance............................................................................................................1
El Independent Contractor.......................................................................................................1
C. Hold Harmless .....................................................................................................................1
D. Workers' Compensation ......................................................................................................1
E. Insurance and Bonding........................................................................................................1
F. Grantor Recognition.............................................................................................................1
G. Amendments........................................................................................................................1
H. Suspension orTermination..................................................................................................2
U. ADMINISTRATIVE REQUIREMENTS... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... .....2
A. Financial Management.........................................................................................................2
1 Accounting Standards...............................................................................................2
2. Cost Principles..........................................................................................................2
El Documentation and Reuordkeeping.....................................................................................2
1 Records tobeMaintained.........................................................................................2
2. Retention...................................................................................................................2
3. Client Data .................................................................................................................3
4. Disclosure .................................................................................................................3
5. Closeouts..................................................................................................................3
0. Audits and Inspections..............................................................................................3
C. Reporting and Payment Procedures....................................................................................3
1 Program Income .......................................................................................................3
2. Payment Procedures.................................................................................................3
3. Indirect Costs............................................................................................................4
4. Progress Reports......................................................................................................4
D. Procurement........................................................................................................................4
1 Compliance...............................................................................................................4
2. OMB Standards.........................................................................................................4
3. Travel........................................................................................................................4
E. Use and Reversion ofAssets
||| RELOCATION, PROPERTY ACQUISITION AND 0NE'F0R'0NEHOUSING REPLACEMENT 4
|V. PERSONNEL AND PARTICIPANT CONDITIONS... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ....4
A. Civil Rights...........................................................................................................................4
1 Compliance...............................................................................................................4
2. Nondiscrimination......................................................................................................5
3. Land Covenants........................................................................................................5
4. Section 504................................................................................................................5
ElAffirmative Action.................................................................................................................5
1 Approved Plan...........................................................................................................5
2. Women-Minority Businesses (KVMBE).....................................................................5
3. Access toRecords....................................................................................................0
4. Notifications...............................................................................................................0
5. Equal Employment Opportunity and Affirmative Action (EE[/AA) Statement 0
h. Subcontract Provisions .............................................................................................0
C. Employment Restrictions.....................................................................................................0
1 Prohibited Activity......................................................................................................0
2. Labor Standards........................................................................................................0
3. "Section 3' Clause.....................................................................................................7
12
a. Compliance....................................................................................................7
b. Notifications....................................................................................................7
C. Subcontracts..................................................................................................8
D. Conduct................................................................................................................................8
1. Assignability..............................................................................................................8
2. Hatch Act...................................................................................................................8
3. Conflict of Interest.....................................................................................................8
4. Subcontracts.............................................................................................................8
a. Approvals.......................................................................................................8
b. Monitoring.......................................................................................................8
Content...........................................................................................................8
d. Selection Process...........................................................................................8
5. Lobbying....................................................................................................................9
6. Copyright...................................................................................................................9
7 Faith Based Organization..........................................................................................9
V. ENVIRONMENTAL CONDITIONS... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... .....9
A. Air and Water.......................................................................................................................9
B. Flood Disaster Protection.....................................................................................................9
C. Lead Based Paint...............................................................................................................10
D. Historic reservation ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ....... .......10
VI. SEVERABILITY... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ............ ....... ...10
VII SECTION HEADINGS AND SUBHEADS...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ..........10
VIIIWAIVER...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ...........10
IX ENTIRE AGREEMENT...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ......10
13
EXHIBIT C
STANDARD REQUIREMENTS
COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)AGREEMENTS
I. GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with the requirements of Title 24 Code of Federal Regulations,
Part 570 of the Housing and Urban Development regulations concerning Community Development
Block Grants (CDBG) including subpart K of these regulations, except that (1) the Subrecipient
does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and
(2) the Subrecipient does not assume the recipient's responsibility for initiating the review process
under the provisions of 24 CFR Part 52. The Subrecipient further agrees to utilize funds available
under this Agreement to supplement rather than supplant funds otherwise available. The
Subrecipient agrees to comply with all applicable federal, state and local laws and regulations
governing the funds provided under this contract.
B. Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as
creating or establishing the relationship of employer/employee between the parties. The
Subrecipient shall at all times remain an independent contractor with respect to the services to be
performed under this Agreement. The Recipient shall be exempt from payment of all
Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers'
Compensation Insurance as the Subrecipient is an independent contractor.
C. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify the Recipient from any and all claims,
actions, suits, charges and judgments whatsoever that arise out of the Subrecipient's performance
or nonperformance of the services or subject matter called for in this Agreement.
D. Workers' Compensation
The Subrecipient shall provide Workers' Compensation Insurance coverage for all employees
involved in the performance of this contract.
E. Insurance and Bonding
The Subrecipient shall maintain insurance to the extent and against such hazards and liabilities as
are in keeping with the current insurance program of Recipient.
The Subrecipient shall comply with the bonding and insurance requirements of 24 CFR 84.31 and
84.48, Bonding and Insurance.
F. Grantor Recognition
The Subrecipient shall insure recognition of the role of the Recipient in providing services through
the agreement. All activities, facilities and items utilized pursuant to this contract shall be
prominently labeled as to funding source. In addition, the Subrecipient will include a reference to
the support provided herein in all publications made possible with funds available under this
contract.
G. Amendments
Recipient or subrecipient may amend this Agreement at any time provided that such amendments
make specific reference to this Agreement, and are executed in writing, signed by a duly authorized
representative of both organizations and approved by the Recipient's governing body. Such
amendments shall not invalidate this Agreement, nor relieve or release Recipient or Subrecipient
from its obligations under this Agreement.
Recipient may, in its discretion, amend this Agreement to conform with federal, state or local
governmental guidelines, policies and available funding amounts, or for other reasons. If such
amendments result in a change in the funding, the scope of services, or schedule of, the activities
to be undertaken as part of this Agreement, such modifications will be incorporated only by written
amendment signed by both Recipient and Subrecipient.
- 14-
H. Suspension or Termination
In accordance with 24 CFR 85.43, the Recipient may suspend or terminate this Agreement if the
Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not
limited to)the following: 1) Failure to comply with any of the rules, regulations or provisions referred to
herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as
may become applicable at any time, 2) Failure, for any reason, of the Subrecipient to fulfill in a timely
and proper manner its obligations under this Agreement, 3) Ineffective or improper use of funds
provided under this Agreement, or 4)Submission by the Subrecipient to the Recipient reports that are
incorrect or incomplete in any material respect.
In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either
the Recipient or the Subrecipient, in whole or in part, by setting forth the reasons for such termination,
the effective date, and, in the case of partial termination, the portion to be terminated. However, if in
the case of a partial termination, the Recipient determines that the remaining portion of the award will
not accomplish the purpose for which the award was made, the Recipient may terminate the award in
its entirety.
II. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
The Subrecipient agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient shall administer its program in conformance with OMB Circular A-122,
"Cost Principles for Nonprofit Organizations"or A-21, "Cost Principles for Educational
Institutions"as applicable. These principles shall be applied for all costs incurred whether
charged on a direct or indirect basis.
B. Documentation and Record Keeping
1. Records to be Maintained
The Subrecipient shall maintain all records required by the federal regulations specified in 24
CFR Part 570.506 that are pertinent to the activities to be funded under this Agreement.
Such records shall include but not be limited to:
a. Records providing a full description of each activity undertaken,
b. Records demonstrating that each activity undertaken meets one of the National
Objectives of the CDBG program'
C. Records required determining the eligibility of activities,
d. Records required to document the acquisition, improvement, use or disposition of real
property acquired or improved with CDBG assistance,
e. Records documenting compliance with the fair housing and equal opportunity
components of the CDBG program, and
f. Financial records as required by 24 CFR Part 570.502, and 24 CFR 84.21-28: and
g. Other records necessary to document compliance with Subpart K of 24 CFR 570.
2. Retention
The Subrecipient shall retain all financial records, supporting documents, statistical records, and
all other records pertinent to the Agreement for a period of five (5) years. The retention period
begins on the date of the submission of the Recipient's annual performance and evaluation
report to HUD in which the activities assisted under the Agreement are reported on for the final
time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions
that involve any of the records cited and that have started before the expiration of the four-year
period, then such records must be retained until completion of the actions and resolution of all
issues, or the expiration of the four-year period, whichever occurs later.
3. Client Data
The Subrecipient shall maintain client data demonstrating client eligibility for services
provided. Such data shall include, but not be limited to client name, address, income level or
other basis for determining eligibility, and description of services provided. Such information
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shall be made available to Recipient monitors or their designees for review upon request.
4. Disclosure
The Subrecipient understands that client information collected under this contract is private
and the use or disclosure of such information, when not directly connected with the
administration of the Recipient's or Subrecipient's responsibilities with respect to services
provided under this contract, is prohibited by law unless written consent is obtained from
such person receiving service and, in the case of a minor, that of a responsible
parent/guardian.
5. Closeouts
Subrecipient obligation to the Recipient shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to, making
final payments, disposing of program assets (including the return of all unused materials,
equipment, unspent cash advances, program income balances, and accounts receivable to
the Recipient), and determining the custodianship of records. Notwithstanding the foregoing,
the terms of this Agreement shall remain in effect during any period that the Subrecipient
has control over CDBG funds, including program income.
6. Audits and Inspections
All Subrecipient records with respect to any matters covered by this Agreement shall be made
available to the Recipient, grantor agency, and the Comptroller General of the United States or
any of their authorized representatives, at anytime during normal business hours, as often as
deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data.
Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days
after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit
requirements will constitute a violation of this contract and may result in the withholding of
future payments. The Subrecipient hereby agrees to have an annual agency audit conducted in
accordance with current Recipient policy concerning subrecipient audits and OMB Circular A-
133
C. Reporting and Payment Procedures
1. Program Income
The Subrecipient shall report quarterly all program income (as defined at 24 CFR 570.500(a))
generated by activities carried outwith CDBG funds made available under this contract.The use
of program income by the Subrecipient shall comply with the requirements set forth at 24 CFR
570.504. By way of further limitations, the Subrecipient may use such income during the contract
period for activities permitted under this contract and shall reduce requests for additional funds
by the amount of any such program income balances on hand. All unexpended program income
shall be returned to the Recipient at the end of the contract period. Any interest earned on cash
advances from the U.S. Treasury and from funds held in a revolving fund account is not program
income and shall be remitted promptly to the Recipient.
2. Payment Procedures
The Recipient will pay to the Subrecipient funds available under this agreement based upon
information submitted by the Subrecipient and consistent with any approved budget and
Recipient policy concerning payments. With the exception of certain advances, payments
will be made for eligible expenses actually incurred by the Subrecipient, and not to exceed
actual cash requirements. Payments will be adjusted by the Recipient in accordance with
advance fund and program income balances available in Subrecipient accounts. In addition,
the Recipient reserves the right to liquidate funds available under this contract for costs
incurred by the Recipient on behalf of the Subrecipient.
3. Indirect Costs
If indirect costs are charged, the Subrecipient will develop an indirect cost allocation plan for
determining the appropriate Subrecipient's share of administrative costs and shall submit
such plan to the Recipient for approval, in a form specified by the Recipient.
4. Progress Reports
The Subrecipient shall submit quarterly Activity Progress Reports to the Recipient in the form
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and content as required by the Recipient.
D. Procurement
1. Compliance
The Subrecipient shall comply with current Recipient policy concerning the purchase of
equipment and shall maintain inventory records of all nonexpendable personal property as
defined by such policy as may be procured with funds provided herein. All program assets
(unexpended program income, property, equipment, etc.) shall revert to the Recipient upon
termination of this Agreement.
2. OMB Standards
Unless specified otherwise within this agreement, the Subrecipient shall procure all materials,
property, or services in accordance with the requirements of 24 CFR 84.40-48.
3. Travel
The Subrecipient shall obtain written approval from the Recipient for any travel outside the
metropolitan area to be paid for with funds provided under this contract.
E. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in
compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and
570.504, as applicable, which include but are not limited to the following:
1. The Subrecipient shall transfer to the Recipient any CDBG funds on hand and any accounts
receivable attributable to the use of funds under this Agreement at the time of expiration,
cancellation, or termination.
2. Real property under the Subrecipient's control that was acquired or improved, in whole or in
part, with funds under this Agreement in excess of $25,000 shall be used to meet one of the
CDBG National Objectives pursuant to 24 CFR 570.208 until five(5)years after expiration of this
Agreement. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets
a CDBG National Objective for the prescribed period of time, the Subrecipient shall pay the
Recipient an amount equal to the current fair market value of the property less any portion of the
value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the
property. Such payment shall constitute program income to the Recipient.The Subrecipient may
retain real property acquired or improved under this Agreement after the expiration of the five-
year period.
3. In all cases in which equipment acquired, in whole or in part, with funds underthis Agreement
is sold, the proceeds shall be program income (prorated to reflect the extent to that funds
received underthis Agreement were used to acquire the equipment). Equipment not needed by
the Subrecipient for activities under this Agreement shall be (a)transferred to the Recipient for
the CDBG program or (b) retained after compensating the Recipient [an amount equal to the
current fair market value of the equipment less the percentage of non-CDBG funds used to
acquire the equipment].
III. RELOCATION, PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING REPLACEMETN
The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at
49 CFR Part 24 and 24 CFR 570.606(b)I (b)the requirements of 24 CFR 570.606(c)governing
the Residential Anti-displacement and Relocation Assistance Plan under section 104(d) of the
HCD Act, and(c)the requirements in 24 CFR 570.606(d)governing optional relocation policies.
The Subrecipient shall provide relocation assistance to displaced persons as defined by 24
CFR 570.606(b)(2)that are displaced as a direct result of acquisition, rehabilitation, demolition
or conversion for a CDBG-assisted project. The Subrecipient also agrees to comply with
applicable Recipient ordinances, resolutions and policies concerning the displacement of
persons from their residences.
IV. PERSONNEL AND PARTICIPANT CONDITIONS
A. Civil Rights
1. Compliance
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The Subrecipient agrees to comply all federal, state and local regulations in effect as of the
date of this Agreement as they apply to federally assisted programs and activities of the
Department of Housing and Urban Development and with Title VI of the Civil Rights Act of 1964
as amended, Title VII I of the Civil Rights Act of 1968 as amended, Section 104(b)and Section
109 of Title I of the Housing and Community Development Act of 1974 as amended, Section
504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by
Executive Orders 11375, 11478, 12107 and 12086.
2. Nondiscrimination
The Subrecipient agrees to comply with the non-discrimination in employment and
contracting opportunities laws, regulations, and executive orders referenced in 24 CFR
570.607, as revised by Executive Order 13279. The applicable non-discrimination
provisions in Section 109 of the HCDA are still applicable.
3. Land Covenants
This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964(P. L. 88-
352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land
acquired, cleared or improved with assistance provided under this contract, the Subrecipient
shall cause or require a covenant running with the land to be inserted in the deed or lease for
such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the
use or occupancy of such land, or in any improvements erected or to be erected thereon,
providing that the Recipient and the United States are beneficiaries of and entitled to enforce
such covenants.The Subrecipient, in undertaking its obligationto carryoutthe program assisted
hereunder, agrees to take such measures as are necessary to enforce such covenant, and will
not itself so discriminate.
4. Section 504
The Subrecipient agrees to comply with all Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),which prohibits discrimination
against the individuals with disabilities or handicaps in any Federally assisted program. The
Recipient shall provide the Subrecipient with any guidelines necessary for compliance with that
portion of the regulations in force during the term of this Agreement.
B. Affirmative Action
1. Approved Plan
The Subrecipient agrees that it shall be committed to carry out pursuant to the Recipient's
specifications an Affirmative Action Program in keeping with the principles as provided in
President's Executive Order 11246 of September 24, 1966. The Recipient shall provide
Affirmative Action guidelines to the Subrecipient to assist in the formulation of such program.
The Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the
award of funds.
2. Women-Minority-Owned Businesses (W/MBE)
The Subrecipient will use its best efforts to afford small businesses, minority business
enterprises, and women's business enterprises the maximum practicable opportunity to
participate in the performance of this contract. As used in this contract, the terms "small
business" means a business that meets the criteria set forth in section 3(a) of the Small
Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise"
means a business at least fifty-one (51) percent owned and controlled by minority group
members or women. For the purpose of this definition, "minority group members" are Afro-
Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-
Americans, and American Indians. The Subrecipient may rely on written representations by
businesses regarding their status as minority and female business enterprises in lieu of an
independent investigation.
3. Access to Records
The Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to
furnish all information and reports required hereunder and will permit access to its books,
records and accounts by the Recipient, HUD or its agent, or other authorized Federal
officials for purposes of investigation to ascertain compliance with the rules, regulations and
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provisions stated herein.
4. Notifications
The Subrecipient will send to each labor union or representative of workers with which it has
a collective bargaining agreement or other contract or understanding, a notice, to be
provided by the agency contracting officer, advising the labor union or worker's
representative of the Subrecipient's commitments hereunder, and shall post copies in
conspicuous places available to employees and applicants for employment.
5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The Subrecipient will, in all solicitations or advertisements for employees placed by or on
behalf of the Subrecipient, state that it is an Equal Opportunity or Affirmative Action
employer.
6. Subcontract Provisions
The Subrecipient will include the provisions of Paragraphs X A, Civil Rights, and B,
Affirmative Action, in every subcontract or purchase order, specifically or by reference, so
that such provisions will be binding upon each of its own subrecipients or subcontractors.
C. Employment Restrictions
1. Prohibited Activity
The Subrecipient is prohibited from using funds provided herein or personnel employed in
the administration of the program for political activities, explicitly religious activities, lobbying,
political patronage, and nepotism activities.
2. Labor Standards
The Subrecipient agrees to comply with the requirements of the Secretary of Labor in
accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and
Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local
laws and regulations pertaining to labor standards insofar as those acts apply to the
performance of this Agreement.The Subrecipient agrees to comply with the Copeland Anti-Kick
Back Act (18 U.S.C. 874 et seq.) and its implementing regulations of the U.S. Department of
Labor at 29 CFR Part 5. The Subrecipient shall maintain documentation that demonstrates
compliance with hour and wage requirements of this part. Such documentation shall be made
available to the Recipient for review upon request.
The Subrecipient agrees that, except with respect to the rehabilitation or construction of
residential property containing less than eight(8)units, all contractors engaged under contracts
in excess of$2,000.00 for construction, renovation or repair work financed in whole or in part
with assistance provided under this contract, shall comply with Federal requirements adopted
by the Recipient pertaining to such contracts and with the applicable requirements of the
regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the
payment of wages and ratio of apprentices and trainees to journey workers, provided that, if
wage rates higher than those required under the regulations are imposed by state or local law,
nothing hereunder is intended to relieve the Subrecipient of its obligation, if any, to require
payment of the higher wage. The Subrecipient shall cause or require to be inserted in full, in all
such contracts subject to such regulations, provisions meeting the requirements of this
paragraph.
3. "Section 3"Clause
a. Compliance
Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and
as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and
orders issued hereunder prior to the execution of this contract, shall be a condition of the
Federal financial assistance provided under this contract and binding upon the Recipient,
the Subrecipient and any of the Subrecipient's subrecipients and subcontractors. Failure
to fulfill these requirements shall subject the Recipient, the Subrecipient and any of the
Subrecipient's subrecipients and subcontractors,their successors and assigns,tothose
sanctions specified by the Agreement through which Federal assistance is provided.The
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Subrecipient certifies and agrees that no contractual or other disability exists that would
prevent compliance with these requirements.
The Subrecipient further agrees to comply with these "Section 3" requirements and to
include the following language in all subcontracts executed under this Agreement:
"The work to be performed under this Agreement is a project assisted under a
program providing direct Federal financial assistance from HUD and is subject
to the requirements of Section 3 of the Housing and Urban Development Act of
1968, as amended (12 U.S.C. 1701). Section 3 requires that to the greatest
extent feasible opportunities for training and employment be given to low-and
very low-income residents of the project area, and that contracts for work in
connection with the project be awarded to business concerns that provide
economic opportunities for low- and very low-income persons residing in the
metropolitan area in which the project is located."
The Subrecipient further agrees to ensure that opportunities for training and employment
arising in connection with a housing rehabilitation(including reduction and abatement of
lead-based paint hazards), housing construction, or other public construction project are
given to low-and very low-income persons residing within the metropolitan area in which
the CDBG-funded project is located,where feasible, priority should be given to low-and
very low-income persons within the service area of the project or the neighborhood in
which the project is located, and to low-and very low-income participants in other HUD
programs, and award contracts for work undertaken in connection with a housing
rehabilitation(including reduction and abatement of lead-based paint hazards), housing
construction, or other public construction project to business concerns that provide
economic opportunities for low- and very low-income persons residing within the
metropolitan area in which the CDBG-funded project is located,where feasible, priority
should be given to business concerns that provide economic opportunities to low- and
very low-income residents within the service area or the neighborhood in which the
project is located, and to low-and very low-income participants in other HUD programs.
The Subrecipient certifies and agrees that no contractual or other legal incapacity exists
that would prevent compliance with these requirements.
b. Notifications
The Subrecipient agrees to send to each labor organization or representative of
workers with which it has a collective bargaining agreement or other contract or
understanding, if any, a notice advising said labor organization or worker's
representative of its commitments under this Section 3 clause and shall post copies
of the notice in conspicuous places available to employees and applicants for
employment or training.
C. Subcontracts
The Subrecipient will include this Section 3 clause in every subcontract and will take
appropriate action pursuant to the subcontract upon a finding that the subcontractor is
in violation of regulations issued by the Recipient. The Subrecipient will not
subcontract with any entity where is has notice or knowledge that the latter has been
found in violation of regulations under 24 CFR 135 and will not let any subcontract
unless the entity has first provided it with a preliminary statement of ability to comply
with the requirements of these regulations.
D. Conduct
1. Assignability
The Subrecipient shall not assign or transfer any interest in this contract without the prior
written consent of the Recipient thereto, provided, however, that claims for money due or to
become due to the Subrecipient from the Recipient under this contract may be assigned to a
bank, trust company or other financial institution without such approval. Notice of any such
assignment or transfer shall be furnished promptly to the Recipient.
2. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this
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contract, shall be in any way or to any extent engaged in the conduct of political activities in
violation of Chapter 15 of Title V United States Code.
3. Conflict of Interest
The Subrecipient agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which
include (but are not limited to) the following:
a. The Subrecipient shall maintain a written code or standards of conduct that shall govern
the performance of its officers, employees or agents engaged in the award and
administration of contracts supported by Federal funds.
b. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the
award, or administration of, a contract supported by Federal funds if a conflict of interest,
real or apparent, would be involved.
c. No covered persons who exercise or have exercised any functions or responsibilities with
respect to CDBG-assisted activities, or who are in a position to participate in a decision-
making process or gain inside information with regard to such activities, may obtain a
financial interest in any contract, or have a financial interest in any contract, subcontract,
or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds
from the CDBG-assisted activity, either for themselves or those with whom they have
business or immediate family ties, during their tenure or for a period of one (1) year
thereafter. For purposes of this paragraph, a"covered person" includes any person who is
an employee, agent, consultant, officer, or elected or appointed official of the Recipient,
the Subrecipient, or any designated public agency.
4. Subcontracts
a. Approvals
The Subrecipient shall not enter into any subcontracts with any agency or individual in
the performance of this contract without the written consent of the Recipient prior to
the execution of such agreement.
b. Monitoring
The Subrecipient will monitor all subcontracted services on a regular basis to assure
contract compliance. Results of monitoring efforts shall be summarized in written
reports and supported with documented evidence of follow up actions taken to correct
areas of noncompliance.
C. Content
The Subrecipient shall cause all of the provisions of this contract in its entirety to be
included in and made a part of any subcontract executed in the performance of this
agreement.
d. Selection Process
The Subrecipient shall undertake to insure that all subcontracts let in the performance
of this agreement shall be awarded on a fair and open competition basis in
accordance with applicable procurement requirements. Executed copies of all
subcontracts shall be forwarded to the Recipient along with documentation
concerning the selection process.
5. Lobbying
The Subrecipient hereby certifies that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of it,to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement,
b. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this Federal contract, grant, loan, or
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cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions, and
C. It will require that the language of paragraph(d)of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all
Subrecipients shall certify and disclose accordingly:
d. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352,title
31, U.S.C. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
6. Copyright
If this contract results in any copyrightable material or inventions, the Recipient and/or grantor
agency reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce,
publish or otherwise use and to authorize others to use,the work or materials for governmental
purposes.
7. Religious Organization
The Subrecipient agrees that funds provided under this Agreement will not be utilized for
explicitly religious activities prohibited by 24 CFR 570.2000), such as worship, religious
instruction, or proselytization.
a) The organization may not discriminate against a beneficiary or prospective
beneficiary based on religion, a religious belief, a refusal to hold a religious belief,
or a refusal to attend or participate in a religious practice;
b) The organization may not require a beneficiary to attend or participate in any
explicitly religious activities that are offered by the organization, and any
participation by the beneficiaries in those activities must be purely voluntary;
c) The organization must separate in time or location any privately funded explicitly
religious activities from activities supported by direct Federal financial assistance;
d) If a beneficiary or prospective beneficiary objects to the religious character of the
organization, the organization will undertake reasonable efforts to identify and refer
the beneficiary to an alternative provider to which the beneficiary has no such
objection; and
e) A beneficiary or prospective beneficiary may report violations of these protections,
including any denials of services or benefits, to the Federal agency or intermediary
administering the program.
V. ENVIRONMENTAL CONDITIONS
A. Air and Water
1. The Subrecipient agrees to comply with the following regulations insofar as they apply to the
performance of this contract:
2. Clean Air Act, 42 U.S.C., 7401, ET seq.
3. Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended
1318 relating to inspection, monitoring, entry, reports and information, as well as other
requirements specified in said Section 114 and Section 308, and all regulations and
guidelines issued hereunder.
4. Environmental Protection Agency(EPA) regulations pursuant to 40 CFR, Part 50, as
amended.
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B. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973(42 U.S.C. 4001),the
Subrecipient shall assure that for activities located in an area identified by the Federal Emergency
Management Agency (FEMA) as having special flood hazards, flood insurance under the National
Flood Insurance Program is obtained and maintained as a condition of financial assistance for
acquisition or construction purposes (including rehabilitation).
C. Lead Based Paint
The Subrecipient agrees that any construction or rehabilitation of residential structures with
assistance provided under this contract shall be subject to HUD Lead Based Paint Regulations at
24 CFR 570.608, and 24 CFR Part 35 subpart B. Such regulations pertain to all CDBG assisted
housing and require that all owners, prospective owners, and tenants or properties constructed
prior to 1978 be properly notified that such properties may include lead based paint. Such
notification shall point out the hazards of lead based paint and explain the symptoms, treatment
and precautions that should be taken when dealing with lead based paint poisoning and the
advisability and availability of blood lead level screening for children under seven. The notice
should also point out that if lead-based paint is found on the property, abatement measures may be
undertaken. The regulations further require that, depending on the amount of Federal funds applied
to a property, paint testing, risk assessment, treatment and/or abatement may be conducted.
D. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the
National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set
forth in 36 CFR, Part 800, Advisory Council on Historic Preservation Procedures for Protection of
Historic Properties, insofar as they apply to the performance of this contract.
In general, this requires concurrence from the State Historic Preservation Officer for all
rehabilitation and demolition of historic properties that are fifty years old or older or that are included
on a federal, state or local historic property list.
VI. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected
thereby and all other parts of this Agreement shall nevertheless be in full force and effect.
VII. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience
only and shall not limit or otherwise affect the terms of this Agreement.
VIII. WAIVER
The Recipient's failure to act with respect to a breach by the Subrecipient does not waive its right to
act with respect to subsequent or similar breaches. The failure of the Recipient to exercise or enforce
any right or provision shall not constitute a waiver of such right or provision.
IX. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the Recipient and the Subrecipient for the
use of funds received under this Agreement and it supersedes all prior or contemporaneous
communications and proposals, whether electronic, oral, or written between the Recipient and the
Subrecipient with respect to this Agreement.
NOTE: For the above sections, if the Subrecipient is a governmental or quasi-governmental agency, the applicable
sections of 24 CFR Part 85, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments," and OMB Circular A-87 would apply.
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Exhibit D
CITY OF DUBUQUE, IOWA
INCOME GUIDELINES FOR
FINANCIAL ASSISTANCE
Income limits are defined and occasionally revised by the U.S. Department of Housing and Urban Development's
estimated median family income.
A low income person or family has a total income which falls between the fifty (50) percent and eighty (80) percent
median for the area, adjusted for size.
A veru low income person, family, or household has a total income which falls between thirty (30) and fifty (50)
percent of the median income, adjusted for size, of the metropolitan area.
A 30% median income person, family or household has a total income which is between 0 and thirty(30) percent
of the median income, adjusted for size, of the metropolitan area.
The maximum income limits as of March 2016 for the Dubuque Metropolitan Area are as follows:
Maximum Annual Income
Income Limits for Dubuque
(Effective 3/28/2016)
30%AMI 50%AMI 80%AMI Over 80%AMI
Family Size 1 : ❑ $0 - $14,150 ❑ $14,151 - $23,600 ❑ $23,601 - $37,750 ❑ Above $37,750
Family Size 2 : ❑ $0 - $16,200 ❑ $16,201 - $27,000 ❑ $27,001 - $43,150 ❑ Above $43,150
Family Size 3 : ❑ $0 - $20,160 ❑ $20,161 - $30,350 ❑ $30,351 - $48,550 ❑ Above $48,550
Family Size 4 : ❑ $0 - $24,300 ❑ $24,301 - $33,700 ❑ $33,701 - $53,900 ❑ Above $53,900
Family Size 5 : ❑ $0 - $28,440 ❑ $28,441 - $36,400 ❑ $36,401 - $58,250 ❑ Above $58,250
Family Size 6 : ❑ $0 - $32,580 ❑ $32,581 - $39,100 ❑ $39,101 - $62,550 ❑ Above $62,550
Family Size 7 : ❑ $0 - $36,730 ❑ $36,731 - $41,800 ❑ $41,801 - $66,850 ❑ Above $66,850
Family Size 8 : ❑ $0 - $40,890 ❑ $40,891 - $44,500 ❑ $44,501 - $71,150 ❑ Above $71,150
F:\USERS\CDBG\CDBG\Purchase of Services\FY17 POSG\To Council\Grant Agreements\FY17 St. Mark Youth Enrichment 2.doc
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