Purchase of Services Grant Agreement - Dubuque Dream Center Copyright 2014
City of Dubuque Consent Items # 23.
ITEM TITLE: Purchase of Services Grant Agreement- Dubuque Dream
Center
SUMMARY: City Manager recommending approval of a Purchase of
Services Agreement with Dubuque Dream Center for Fiscal
Year 2017 to provide academic support for school-aged
youth at-risk or presently reading below grade level.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Purchase of Services-Dubuque Dream Center-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Application Supporting Documentation
Grant Agreement Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement— FY17
Dubuque Dream Center
DATE: June 28, 2016
Housing and Community Development Department Director Alvin Nash recommends
City Council approval of a Purchase of Services Agreement with Dubuque Dream
Center for Fiscal Year 2017 in the amount of$10,728 to provide academic support for
school aged youth at-risk or presently reading below grade level.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
AII-America City
DUBgkE 1
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
SUBJECT. Purchase of Service Agreement— FY17
Dubuque Dream Center
DATE: June 24, 2016
Introduction
Attached for City Council approval is the Purchase of Services Grant Agreement with
Dubuque Dream Center for Fiscal Year 2017. The agreement includes attachment of
the City Council Goals and Priorities.
Background
The Fiscal Year 2017 budget recommends an allocation of $30,000 in Community
Development Block Grant (CDBG) and $72,706 in General Funds for Purchase of
Services activities. During the budget process, $10,000 CDBG was allocated to Four
Mounds HEART Program. The remaining $92,706 was available for competition.
At the June 20th, 2016 meeting, City Council approved the Community Development
Advisory Commission recommendation to fund Dubuque Dream Center in the amount
of$101728.
Discussion
The grant application states, "Providing academic support for school aged youth at-risk
or presently reading below grade level. Through our partnership with the Dubuque
Community School, youth receive an individualized academic improvement plan
determined by standardized test scores provide by the Schools...The Dream Center is
an Outreach Community Center designed to embrace the underserved in the downtown
community, empower youth and families through education programs, and uniform
through connecting caring adults through the mission of Impacting Youth."
Requested Action
I respectfully request the City Council approve the attached Purchase of Services
Agreement with Dubuque Dream Center and authorize the Mayor to execute the
agreement on behalf of the City.
Prepared by Erica Haugen, Community Development Specialist
Purchase of Services Application
Purchase of Services Grant Application
This form should be submitted by organizations applying to participate in the Fiscal
Year 2016 Purchase of Services Grant Application Competition.
Applicant Information
Contact Person Robert Kimble
Date 4/20/2016
Phone 563-258-1886
Email rkimbledreamcenter(cDgmail.com
Executive Director Robert Kimble
Organization Name Dubuque Dream Center
Organization Address 1600 White Street
Organization Address2 Field not completed.
City Dubuque
State Iowa
Zip 52001
Program/Service Information
"Limit each answer to 2,500 characters
Program Name Dubuque Dream Center
Amount of Request $25,000
Has your organization No
ever received Community
Development Block
Grant(CDBG)funding?
Has this program received No
Purchase of Services
Grant in Previous Years?
Program Information
1. Program/Service - Providing structure and supervision for school aged youth
Information (limited to during after school and summer hours. We define our program
2,500 characters) structure as Program Academies. We register youth in
activities that include instruction, discipline, skill development,
and performance or competition. We organize and provide
youth with local and travel opportunities to perform or compete.
- Providing academic support for school aged youth at-risk or
presently reading below grade level. Through our partnership
with the Dubuque Schools, youth receive an individualized
academic improvement plan determined by standardized test
scores provided by the Schools. Parents sign an academic
waiver to release academic information to Dream Center
certified Teachers. - Providing healthy meals for low income
youth during after school and summer hours. The Dubuque
Dream Center provide meals that meet City Health Department
requirements for code approval to become a Food Safety and
Inspection licensed Kitchen Facility in order to meet the USDA
(United States Department of Agriculture) guidelines of the
Bureau of Nutrition Programs and approval to serve low
income youth daily meals during the summer. We serve meals
after school and during the summer. During the summer the
Dream Center provides breakfast, lunch, and dinner.
Location of the Program: 1600 White Street
Is this a new Program? Yes
Will this funding increase Yes
the level of services
provided?
Is this a continuous or Yes
ongoing program?
2. Briefly describe your The Dream Center is an Outreach Community Center designed
organization, its mission to embrace the underserved in the downtown community,
and goals, and additional empower youth and families in through educational programs,
services provided. and unify the community through connecting caring adults
through the mission of Impacting Youth. The Dream Center
Mission is Impacting Youth, Strengthening Families, and
Building Community. Our first 3-5 years (2013-2018) are
focused on our Youth Initiatives to Impact Youth. Our Impact
Youth program goals include: 1. Youth demonstrate an
increase in positive social skills, character qualities and
competencies that protect from risk-taking behaviors. 2. Youth
demonstrate a stronger commitment to school and an increase
in reading, mathematics and writing skills. 3. Youth develop
skills in activities that produce confidence, teach the value of
discipline and develop a sense of belonging among peers,
family and the community. 4. Serve 200 youth K-9th grade by
2017. Additional services we provide our youth and families
include Family Nights and special events, open gym and
community activities , after school and weekend field trips, year
end Awards Ceremony, and transportation for all participating
youth.
3. Identify the need for 1. Our primary need is to sustain our existing program
your program and/or the operations. Through our partnership with the Dubuque School
need for expansion (if District we were projected to receive L.E.A.P. (Leadership
requested). Enrichment After School Programs) grant funding for the next
3-5 years through the 21 st Century Grant. The School District
was not approved for funding projected to begin for the 2016
fall fiscal year. Therefore, the Dream Center is in jeopardy of
not having the resources to sustain our present operations. 2.
Our goal by the end of 2017 is to expand to 200 youth served
or morel We desire for all youth to have the opportunity to
participate in quality after school and summer programming to
reduce unsupervised youth and high risk behaviors.
4. Describe the primary Our primary population we serve are low social-economic
population served by your youth. Our primary target is the underserved population in the
program. Does your Title 1 Dubuque School District. Through our partnership with
program reach out to the Dubuque Schools, Administrators, Principals, or Teachers
underserved populations? provide referrals and identify students who are at-risk or fit the
If so, explain how. How demographic we are targeting. Following the referral, a meeting
will these funds broaden is set between a school representative, a parent guardian, a
access to your program? Dream Center representative, and the student. The quality
structure and support we provide cost approximately $1,200
per youth for the year. This allows us to provide year round
services to our youth during the high risk after school and
weekend hours. The funding will allow us to provide the
resources to offer more children the services we provide. We
will use funding to cover cost of activity expenses, field trips,
and staff cost.
5. Goals, Objectives and Top Priorities
Select up to three goals that your program will address and the corresponding
priority. If your program meets more than one goal, pick the primary goal met and
list the other goals in the narrative. Explain how your program will meet the
objectives listed under the chosen priority. Be sure to refer to the City Council
Goals and Priorities and match the Community Goal to the matching Priority.
Example: Goal. SociaYC.ultural Vibrancy paired with Priority.-Arts and Culture
Master Plan.
Goal #1 Social/Cultural Vibrancy
If applicable, select Inclusive Dubuque Action Plan
Top/High Priority:
Explain how your Under the Cities Social/Cultural Vibrancy goals, grade level
program addresses the reading and L.E.A.P. (Leadership Enrichment After School
identified goal, objective Programs) are listed as part of the City goals and partners.
and/or priority. These initiatives fall directly in line with Dubuque Dream Center
goals and initiatives. With the School District no longer
receiving the L.E.A.P. funding, the Dream Center model has
the potential to fill many of the gaps that will be left as a result
funding cuts with the support of the City of Dubuque. Dream
Center programs also align with the Inclusive Dubuque Action
Plan. The nature of Dream Center activities reach an
underserved demographic at Title 1 schools that connect with
the programs we offer. Youth have a passion for programs
offered and develop a sense of community, inclusion, and
purpose.
Goal #2: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Goal #3: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Outcomes
6. Describe your By providing programming and services that at risk and low
program's impact on the social-economic youth desire and participate in high volume,
Dubuque Community. the Dream Center will contribute to reducing the number of
unsupervised youth, that lead to high risk behaviors, that lead
to delinquent behavior. The Dream Center can ultimately
contribute to the reduction of youth delinquency and contribute
to youth growing up as productive members of the community,
including the workforce.
7. Outcomes 1. Decrease of unsupervised youth during after school and
summer hours 2. Decrease in high risk and delinquent
behaviors during after school and summer hours 3. Youth
demonstrate a stronger commitment to school and an increase
in reading, mathematics and writing skills. 4. Youth develop
skills in activities that produce confidence, teach the value of
discipline and develop a sense of belonging among peers,
family and the community. Outcomes will be measured in
partnership with schools by tracking school attendance,
behavior referrals, test scores, and trimester grade. Outcomes
will also be measured in partnership with schools by tracking
low income and/or at-risk students that are registered at Dream
Center or other structured programs provided in the Dubuque
Community.
8. List any other agencies Boys and Girls Club Deference's: - Our program structure is not
that provide the same or a drop in facility structure. We register and structure youth
similar services in the through our Program Academy Model. Youth are place on
community, describe how teams that provide instruction, discipline, skill development,
your program is different, and performance or competition. We organize and provide
and how you work in youth with local and travel opportunities to perform or compete.
partnership with them. - Our academic support for school aged youth at-risk or
presently reading below grade level is strategically organized
through partnership with the Schools. Through our partnership
with the Dubuque Schools, youth receive an individualized
academic improvement plan determined by standardized test
scores provided by the Schools. Parents sign an academic
waiver to release academic information to Dream Center
certified Teachers. St. Mark's Community Center Similar
differences: - Although St. Marks offers academic support and
structure - our academic support is strategically organized
through partnership with the Schools. Through our partnership
with the Dubuque Schools, youth receive an individualized
academic improvement plan determined by standardized test
scores provided by the Schools. Parents sign an academic
waiver to release academic information to Dream Center
certified Teachers. - Our program structure and activities are
organized through team, competitive and performance
structure. Participate compete or perform in leagues,
tournaments, and performance venues. We register and
structure youth through our Program Academy Model. Youth
are place on teams that provide instruction, discipline, skill
development, and performance or competition. We organize
and provide youth with local and travel opportunities to perform
or compete.
9. Describe your plan to 1. Funding is provided through USDA grant per youth served.
sustain this program once As the number of youth served at Dream Center grows, the
the City's assistance is no more funding we will receive from USDA grant. The USDA
longer available. grant is an annual guaranteed grant as requirements are met.
2. Renovate present facility or utilize additional facility to offer
childcare services that will serve dual purpose of providing a
community need and generating revenue. 3. Partnership with
local business, City of Dubuque, and community organizations
to generate revenue through expanded programming to host
events and concessions.
Can the program Yes
commence (or continue)
if partial funds are
awarded?
Program Budget
Does your organization Calendar
operate on a Calendar or
Fiscal Year?
Description of Expenses
Administrative
Most Recent Completed 0
year actual:
Total Proposed Program 0
Costs (Estimate):
Salaries/Benefits of Program
Most Recent Completed 72,000
Year Actual:
Total Proposed Program 72,000
Costs (Estimate)
Supplies & Materials
Most Recent Completed 2,400
Year Actual:
Total Proposed Program 3,000
Costs (Estimate)
Space & Equipment Rental
Most Recent Completed 4,176
Year Actual:
Total Proposed Program 4,176
Costs (Estimate)
Marketing/Publicity
Most Recent Completed 600
Year Actual:
Total Proposed Program 750
Costs (Estimate)
Third Party Payments
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Other: Field not completed.
Most Recent Completed Field not completed.
Year Actual:
Total Proposed Program Field not completed.
Costs (Estimate)
Other: Field not completed.
Most Recent Completed Field not completed.
Year Actual:
Total Proposed Program Field not completed.
Costs (Estimate)
Total Expenses
Most Recent Completed 179,932
Year Actual:
Total Proposed Program 185,000
Costs (Estimate)
Description of Income
Earned Income
(tickets, fess, concessions, ads, sponsorship)
Most Recent Completed 36,000
Year Actual:
Total Proposed Program 36,000
Costs (Estimate)
Contributions
(Individuals, grants, in-kind)
Most Recent Completed 25,500
Year Actual:
Total Proposed Program 25,000
Costs (Estimate)
Other: Field not completed.
Most Recent Completed Field not completed.
Year Actual:
Total Proposed Program Field not completed.
Costs (Estimate)
Total Income
Most Recent Completed 194,500
Year Actual:
Total Proposed Program 200,000
Costs (Estimate)
Net Gain/Loss
Most Recent Completed 14,568
Year Actual:
Total Proposed Program 20,000
Costs (Estimate)
Provide any additional N/A
information as needed to
explain budget. Max
1,300 characters.
Grant Reporting
The Fiscal Year 2017 Purchase of Service Grant will require minimum reporting on
the following. Race, Ethnicity, Age, Income of Household/Person. Reporting will be
done on a quarterly basis, with reports being due on the 15th of the month in
October, January, April, and July.
Disclaimer & Virtual Signature
I hereby certify that, to the best of my knowledge, all of the information contained in
this Application is true and correct. I understand that the City of Dubuque reserves
the right to request modifications of this application during the process of contract
negotiation, and, as finally approved by City of Dubuque, the Application shall serve
as the work plan of the organization and shall become part of the Contract with the
City of Dubuque. The Applicant certifies: 1. Agreement to submit further documents
as required by the City of Dubuque to determine project and organization eligibility;
2. Agreement to maintain any other specific records, as may be determined
necessary by the City of Dubuque, to the overall evaluation of the project; 3.
Agreement to comply with all federal, state and local regulations governing the
award and use of grant funds; 4. Agreement to submit additional information as
necessary to determine eligibility for Community Development Block Grant (CDBG)
funds.
I certify that I am authorized to submit this application on behalf of the organization
named herein.
Electronic Signature Robert Kimble
Title Executive Director
Date 4/20/2016
Checklist of REQUIRED Field not completed.
Attachments
Attachments may be E-Mail
emailed, mailed, or
delivered to Housing &
Community
Development. How will
you deliver the
documents
Mail or Hand Deliver to:
Erica Haugen Housing& Community Development Department 350 West 6th
Street, Suite 312, Dubuque, lA 52001
Application is Complete
Thank you for your interest in Purchase of Services Grant(POSG). Application
deadline is May 8, 2016. Grant Awards will be announced in June and contracts
begin July 1, 2016.
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City of Dubuque Iowa
Purchase of Services Grant Application
PURCHASE OF SERVICES GRANT APPLICATION
Applicant Information
Contact Person: Robert Kimble
Phone: 563-258-1886
E-mail: rkimbledreamcenter(agmail.com
Organization Name: Dubuque Dream Center
Address Line 1: 1600 White Street
Address Line 2:
City, State, Zip: Dubuque, Iowa, 52001
Executive Director: Robert Kimble
Program/Service Information
Program Name : Dubuque Dream Center
Amount of Request: 25000
Program Budget
Can the program commence (or continue) if partial funds are awarded? Yes
Does your organization operate on a calendar or fiscal year? Calendar
If Fiscal Year, Start Date:
End Date:
List all expenses and revenues associated with your Program. Be specific.
Description of Expense Most Recent Total Proposed
Completed Year Program Costs
Actual Year ended
Administrative 0 0
Salaries/Benefits of Program 72,000 72,000
Supplies &Materials 2,400 3,000
Space & Equipment Rental 4,176 4,176
MarketinglPublicity 600 750
Third Party Payments 0 0
Other Ins/Misc./Bad Debt
Other:
Other:
Total Expenses 179,932 185,000
City of Dubuque Iowa
Purchase of Services Grant Application
Description of Most Recent Completed Total Proposed Program Income
Income Year Actual Income
Earned Income 36,000 36,000
(tickets, fees,
concessions,
ads,
sponsorship)
Contributions 25,500 25,000
(Individuals,
grants, in-kind)
Other.
Total Income 194,500 200,000
Net Gain/Loss 14,56E 20,000
Provide any additional information as needed to explain budget. 1,300 characters max
N/A
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE DREAM CENTER
THIS AGREEMENT, dated for reference purposes the 1st day of July 2016, by and
between the City of Dubuque, Iowa (City) and Dubuque Dream Center (Agency).
WHEREAS, City proposes to provide certain financial assistance to enable Agency to
provide public services that meet the identified goals and priorities as identified by the City
Council; and
WHEREAS, City has deemed it to be in the public interest to provide financial assistance in
the form of a Purchase of Services Grant to be used to cover general operating expenses of
Agency's program.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall provide academic support for school aged youth at -risk or presently reading
below grad level. The project aligns with the City's goals and priorities as described in the
Purchase of Services Grant Application. The City Council goals and priorities are attached
hereto as Exhibit A.
2. City Responsibilities
City designates the Housing and Community Development Director to act as its
representative with respect to the work to be performed under this Agreement, and such
person shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that such
authority has been revoked.
3. Time of Performance
The term of this Agreement shall be from July 1, 2016 through June 30, 2017.
4. Compensation
City shall pay Agency $10,728.00 as compensation for the services provided by Agency,
which payment shall constitute full and complete compensation for such services.
The compensation shall be paid by City to Agency within ten (10) business days after
receipt by City of a requisition for such sum from Agency.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all expenditures.
The records of Agency, including payroll accounts and other records of disbursements and
receipts, and other records relating to the performance of the activities herein specified,
shall be made available for inspection by City or any Certified Public Accountant acting on
its behalf, in order to ascertain performance of Agency under this Agreement. Agency
agrees to retain such records for not less than three (3) years.
6. Reporting and Monitoring
Agency shall render to the Housing and Community Development Director a quarterly
report detailing its activities related to the use of City funds provided to Agency. Such
report shall include a performance report on the program(s) supported by City funds and a
financial report on the use of City funds, which shall be rendered no later than the fourth
Thursday October, January, April, July. A written annual report shall be submitted to the
City Council within sixty (60) days of year end. The annual report shall include a
performance report on the program(s) supported by City funds and a financial report on the
use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual
audit report within three months of year-end.
7 Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against any
employee or applicant for employment because of race, creed, color, sex, age, national
origin, religion, sexual orientation, gender identity, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Agency assures that all
qualified applicants will receive consideration for employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, or be subjected to
2
discrimination under any program or activities funded in whole or in part with any of the
funds made available to Agency under the terms of this Agreement because of race, color,
creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying the
effective date thereof not less than thirty days before the effective date of such termination.
If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion
within such thirty day period, this Agreement shall be deemed terminated at the end of
such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval
from of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City copies
of Agency's insurance certificates showing general liability, automobile liability, and workers
compensation insurance coverage to the satisfaction of City for the term of this Agreement.
WITNESS:
CITY OF DUBUQUE, IOWA
e Roy D. Bug I', Mayor
Dubuque Dream Center
Robert Kimble, Executive Director
3
Exhibit A
Dubuque
brtkill
All-Ametica City
THE CITY OF
DUB E SUSTAINABLE
Ci DUBUQUE
Masterpiece on the Mississippi 2007.2012•=013 viable - linable - equitable
The Dubuque 2030 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy and
expanding global connections. The Dubuque community is an inclusive community celebrating
culture and heritage and has actively preserved our "Masterpiece on the Mississippi." Dubuque
citizens experience healthy living and retirement through quality, livable neighborhoods with an
abundance of fun things to do; and are engaged in the community, achieving goals through
partnerships. Dubuque city government is financially sound and is providing services with citizens
getting value for their tax dollar.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living and a
sustainable city plan for the community's future and facilitate access to critical human services
which result in financially sound city government and citizens getting services and value for their
tax dollar.
Five-Year Community Goals for a Sustainable Dubuque
• Economic Prosperity
• Environmental Integrity
• Social/Cultural Vibrancy
Five-Year City Goals
• Planned and Managed Growth
• Partnering for a Better Dubuque
• Improved Connectivity: Transportation and Telecommunications
Five-Year Organizational Goal
Financially Responsible City Government and High Performance Organization
2015 - 2017 Top Priorities (in alphabetical order):
4
1) East-West Corridor Study Implementation
City Goal: Improved Connectivity
Key Issues:
• Property acquisition
• Environmental assessment
• Funding for design and construction of roundabouts
2015-2017 Actions:
• Complete preliminary design and identify property acquisition parameters
• Maintain corridor preservation ordinance
• Development of a plan including prioritization of locations and capital improvement funding
options
2) Environmental Stewardship Commission (Community Resiliency Commission)
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Purpose and role of commission
• Determine process for community engagement, size and diverse representation of
community
• Staff support and funding
2015-2017 Actions:
• City Council approval of process to transition to new commission format
• Comprehensive community engagement effort to define purpose and role of commission and
to recruit candidates
3) Historic Millwork District Parking (470 spaces)
City Goal: Improved Connectivity
Key Issues:
• Land acquisition
• Funding
2015-2017 Actions:
• Opening of new intermodal facility
• Property acquisition for construction of surface parking lots
• Funding strategy for design and construction of surface parking lots
4) Inclusive Dubuque Action Plan
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement process on development of action plan for priority areas
• City role as a partner in implementation of action plan
2015-2017 Actions:
• Completion and analysis of Equity Profile assessment
• Development and implementation of Equity Profile Action Plan
5
• Quarterly reporting on implementation of Action Plan
5) Street Maintenance Program
City Goal: Improved Connectivity
Key Issues:
• Evaluate existing service level targets
• Funding to restore or expand service level targets
2015-2017 Actions:
• Review current program, assess condition of completed areas, and evaluate community
needs
• Development of a strategy including prioritization of locations and budget options to maintain
or increase service level
2015 — 2017 High Priorities (in alphabetical order):
1) Central Iowa Water Association
City Goal: Planned and Managed Growth
Key Issues:
• Annexation
• Funding
• Water Infrastructure
2015-2017 Actions:
• Research and prepare response to litigation
• Policy decisions on water extensions, annexation, and funding
2) City Economic Development
Community Goal: Economic Prosperity
Key Issues:
• Review staffing levels and partners
• Funding
• Goals and performance expectations
2015-2017 Actions:
• Identify partnership opportunities
• Develop strategic plan including funding
3) Citywide Flower-Planting Program
City Goal: Partnering for a Better Dubuque
Key Issues:
• Policy on use of volunteers
• Policy of location(s) for existing or new plantings and type of plant (annual vs. perennial)
• Funding and hiring freeze
• Ongoing operation and maintenance costs
6
2015-2017 Actions:
• Review current activities and assess community needs
• Development of a strategy including: prioritization of locations, plantings and staffing vs.
volunteer needs and budget recommendations
4) Comprehensive Plan
City Goal: Planned and Managed Growth
Key Issues:
• Funding
• Community assessment and input process
2015-2017 Actions:
• Research alternative staffing and consultant options for development of process and creation
of a new 20-year plan
• City Council direction on process and funding recommendations
6) Debt Reduction Policy
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Education for general public and for city staff
• Continued implementation of strategic debt reduction
2015-2017 Actions:
• Review and assessment of existing debt-reduction strategy
• Development of a policy for evaluating future use of debt for projects including: prioritization
of capital projects and capital project assistance programs, project timing, and budget
recommendations
6) Methane Gas Plan
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Identify opportunities for methane gas reuse in city operations including BioCNG
• Development agreement for methane gas reuse
2015-2017 Actions:
• Develop cost/benefit analysis and policy for city vehicle conversion to BioCNG
• Negotiate agreement with private sector for methane gas reuse at Landfill and Water &
Resource Recovery Center including capital investment requirements
7) Surveillance Camera Funding
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Evaluate types of cameras for future purchase
• Funding and location of additional cameras
• Use and storage of data and information
7
2015-2017 Actions:
• Identify areas and phasing plan for installation of additional cameras, including access to
existing or new fiber-optic connections
• Direction on funding for additional cameras and increased video storage capacity
2015 — 2017 Management Agenda (in alphabetical order):
1) Greater Dubuque Development Corporation: Sustainable Innovation
Community Goal: Economic Prosperity
Key Issues:
• Alternative energy options including bio compressed natural gas and hydropower
• IBM Smarter Cities partnership next phase
2015-2017 Actions:
• Council direction on agreement for use of bio compressed natural gas
• Analysis of hydropower opportunities
• IBM partnership agreement for workforce development and open data
2) Industrial Park Development
Community Goal: Economic Prosperity
Key Issues:
• Actions
• Funding
2015-2017 Actions:
• Develop budget options
• City Council direction on budget and timeline
3) National Incident/Event Report
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Community engagement effort to identify issues
• Review other city and federal reports to develop local best practices
• Prepare report with local options and recommendations
4) Skate Park
City Goal: Partnering for a Better Dubuque
Key Issues:
• Location and scope of project
2015-2017 Actions:
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• Contract for evaluation, design and site location
• Initiate private fundraising effort
5) Police: Review Best Practices
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Review 21 st Century National Police Report to identify best practices and analyze
opportunities for Dubuque
• Prepare action plan with options for City Council review and direction
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