Purchase of Services Grant Agreement - Lutheran Services in Iowa Copyright 2014
City of Dubuque Consent Items # 24.
ITEM TITLE: Purchase of Services Grant Agreement- Lutheran Services
in Iowa
SUMMARY: City Manager recommending approval of a Purchase of
Services Agreement with Lutheran Services in Iowa
Community Wraparound Services for Fiscal Year 2017 to
allow a degreed Social Worker to provide in-home services
on a variety of topics including, but not limited to, parenting,
behavioral issues, referral to community resources and
skills sessions.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Purchase of Services Lutheran Services in Iowa-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Application Supporting Documentation
Grant Agreement Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement— FY17
Lutheran Services in Iowa, Community Wraparound Services
DATE: June 28, 2016
Housing and Community Development Department Director Alvin Nash recommends
City Council approval of a Purchase of Services Agreement with Lutheran Services in
Iowa Community Wraparound Services for Fiscal Year 2017 in the amount of$2,500 to
allow a degreed Social Worker to provide in-home services on a variety of topics
including, but not limited to, parenting, behavioral issues, referral to community
resources and skills sessions.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
AII-America City
DUBgkE 1
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
SUBJECT. Purchase of Service Agreement— FY17
Lutheran Services in Iowa, Community Wraparound Services
DATE: June 24, 2016
Introduction
Attached for City Council approval is the Purchase of Services Grant Agreement with
Lutheran Services in Iowa's Community Wraparound Services for Fiscal Year 2017.
The agreement includes attachment of the City Council Goals and Priorities.
Background
The Fiscal Year 2017 budget recommends an allocation of $30,000 in Community
Development Block Grant (CDBG) and $72,706 in General Funds for Purchase of
Services activities. During the budget process, $10,000 CDBG was allocated to Four
Mounds HEART Program. The remaining $92,706 was available for competition.
At the June 20th, 2016 meeting, City Council approved the Community Development
Advisory Commission recommendation to fund Lutheran Services in Iowa's Community
Wraparound Services in the amount of $2,500.
Discussion
The grant application states, "Community Wraparound Services is a proven program
designed to assist families referred by the Dubuque Community School District that
address issues related to behavior, truancy and student achievement. The program
allows a degreed Social Worker to provide in-home services on a variety of topics
including but not limited to, parenting, behavioral issues, referral to community
resources and skills sessions."
Requested Action
I respectfully request the City Council approve the attached Purchase of Services
Agreement with Lutheran Services in Iowa and authorize the Mayor to execute the
agreement on behalf of the City.
Prepared by Erica Haugen, Community Development Specialist
Purchase of Services Application
Purchase of Services Grant Application
This form should be submitted by organizations applying to participate in the Fiscal
Year 2016 Purchase of Services Grant Application Competition.
Applicant Information
Contact Person James Guentherman
Date 5/3/2016
Phone 563-582-0044
Email randy.batch(aD.lsiowa.org
Executive Director John Twardos
Organization Name Lutheran Services in Iowa
Organization Address 2255 JFK Road
Organization Address2 Field not completed.
City Dubuque
State Iowa
Zip 52002
Program/Service Information
"Limit each answer to 2,500 characters
Program Name LSI community WrapAround
Amount of Request 7,500
Has your organization No
ever received Community
Development Block
Grant(CDBG)funding?
Has this program received Yes
Purchase of Services
Grant in Previous Years?
If yes, what year was the NA
program last funded?
What was the funding 4,025.00
amount?
Program Information
1. Program/Service Lutheran Services in Iowa's (LSI) Community Wraparound
Information (limited to Services is a proven program designed to assist families
2,500 characters) referred by the Dubuque Community School District that
addresses issues related to behavior, truancy and student
achievement. The program allows a degreed Social Worker to
provide in-home services on a variety of topics including but
not limited to, parenting, behavioral issues, referral to
community resources and skills sessions. Should additional
services be needed, the Social Worker makes appropriate
referrals and assists with service coordination. Services are
provided at no cost to the family and LSI strives to reach as
many families as possible. Families receiving Title 19 will utilize
the service temporarily until other services can be put in place.
These services are for uninsured and under-insured families
who otherwise could not afford services due to cost. LSI is
requesting $7,500 for Wraparound services as to meet current
demands in Dubuque public schools.
Location of the Program: Dubuque
Is this a new Program? No
Will this funding increase Yes
the level of services
provided?
Is this a continuous or Yes
ongoing program?
2. Briefly describe your Lutheran Services in Iowa (LSI) is a nationally accredited non-
organization, its mission profit human services agency staffed with highly skilled
and goals, and additional professionals. For 151 years, LSI has delivered services that
services provided. improve our communities. LSI is currently one of Iowa's largest
human service agencies, employing more than 1,100
individuals. The agency impacts tens of thousands of Iowans
annually across all of Iowa's 99 counties through child abuse
prevention programs, residential treatment for children with
severe mental health issues, intervention and skill-building
programs for families in crisis, services for people with
disabilities, foster care and adoption through a statewide
collaboration, and refugee community services. Services
specific to our Dubuque office include: • A range of therapy and
counseling services to help children and families address
social, emotional and behavioral issues, including: • Mental
Health Counseling-Therapy services are available for young
children, teens and adults, and • Play Therapy-Play is a natural
way for children to express their feelings, and it can be a
therapeutic way for children to cope with stress or trauma. It
can help a child struggling with a parent's divorce or family
problem. It can also help children who have suffered abuse or
neglect. • Behavioral Health Intervention Services (BHIS)-BHIS
services help families struggling with a child's behavior learn
skills to improve behavior, such as anger management, coping,
decision-making, communication, problem-solving, conflict
resolution and relationship-building. • Family Safety Risk and
Permanency Services (FSRP)-LSI holds one of two contracts
with the Iowa Department of Human Services (DHS) for FSRP
services in the Northern East service area, including Dubuque.
These services help families in crisis that have been referred
by DHS who are at risk of abuse or neglect. • Services for
People with Disabilities (SFPD)-SFPD services help children
and adults with disabilities and chronic mental illness learn life
skills for independence and lead lives of meaning and
fulfillment. • Foster Care/Adoption-LSI is a partner in Iowa
KidsNet, a statewide collaboration that recruits, trains, licenses
and supports all of Iowa's foster and foster adoptive families,
including those within Dubuque County, in partnership with
Iowa's Department of Human Services. LSI's mission is to
"respond to the love of Jesus Christ through compassionate
service."
3. Identify the need for According to the Iowa Department of Public Health, Dubuque
your program and/or the County is a designated Health Professional Shortage Area in
need for expansion (if the area of mental health. In addition, the Dubuque County
requested). Community Needs Assessment and Health improvement Plan
for 2011-2016 cites that 9% of the county population under the
age of 65 is without health insurance. To help address these
needs within the public schools, LSI was able to leverage the
$4,025 it was awarded last year from the City of Dubuque to
help many students and families there suffering from mental
health and disorders. However, the outcry for more
Wraparound services in Dubuque public schools for mental
health counseling and coordination of services to students and
their families has risen sharply—these vulnerable students and
families have no other wraparound services and no financial
resources to obtain mental health treatment. The barrier to LSI
providing mental health treatment to children (students) and
families in need is a lack of funding. By funding this project, the
City of Dubuque will ensure that no children suffering from
mental health and behavioral disorders get left behind.
4. Describe the primary The program is available to students and their families in all
population served by your Dubuque Community School District schools from preschool
program. Does your through grade 12. Referrals for services are provided in
program reach out to coordination with school counselors for students/families
underserved populations? lacking resources to provide needed services for themselves.
If so, explain how. How This includes uninsured and under-insured families that are
will these funds broaden unable to access paid services through their private insurance
access to your program? and those with Title 19 that do not have services in the home,
or are unsure where to access services. Currently similar
services, including BHIS (Behavioral Health Improvement
Services) are only approved for those Title 19 children with a
mental health diagnosis. LSI's wraparound services through
the Dubuque Community Schools allow these children to
receive in-home services that would otherwise not be unable to
be provided.
5. Goals, Objectives and Top Priorities
Select up to three goals that your program will address and the corresponding
priority. If your program meets more than one goal, pick the primary goal met and
list the other goals in the narrative. Explain how your program will meet the
objectives listed under the chosen priority. Be sure to refer to the City Council
Goals and Priorities and match the Community Goal to the matching Priority.
Example: Goal. SociaUC.ultural Vibrancy paired with Priority.-Arts and Culture
Master Plan.
Goal #1 Social/Cultural Vibrancy
If applicable, select Field not completed.
Top/High Priority:
Explain how your LSI's Wraparound Services teach children and their families
program addresses the how to build skills in areas including anger management,
identified goal, objective coping, good decision-making, communication, conflict
and/or prioritiy. resolution, social skills, and healthy relationships. Developing
these skills help children learn how to avoid future crises, build
better relationships, and find positive success at home, in
school and in the community. This program allows many
families that may not have been able to access services
previously, the opportunity to learn these skills, increase their
child's well-being, restore family functioning, and reduce the
need for out-of-home placement.
Goal #2: Partnering for a Better Dubuque
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Family involvement in this program allows families to learn
program addresses the more about health services in the community. It also provides
identified goal, objective immediate services for those in need. The program will make
and/or priority. referrals to behavioral health improvement services when it is
seen as fit and they meet the necessary guidelines. The
program will help all families within the school district to access
information at no cost to them.
Goal #3: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Outcomes
6. Describe your LSI's Wraparound Services teach children and their families
program's impact on the how to build skills in areas including anger management,
Dubuque Community. coping, good decision-making, communication, conflict
resolution, social skills, and healthy relationships. Developing
these skills help children learn how to avoid future crises, build
better relationships, and find positive success at home, in
school and in the community. This program allows many
families that may not have been able to access services
previously, the opportunity to learn these skills, increase their
child's well-being, restore family functioning, and reduce the
need for out-of-home placement. The program allows school
children, who may otherwise be expelled for bad behavior,
cope with their struggles and remain in school.
7. Outcomes LSI is dedicated to providing programs and services of the
highest quality that are customer focused and cost effective.
Each program develops specific, individualized objectives to
ensure this level of quality is maintained. Service objectives
specific to the Dubuque Community Schools Wraparound
Services Programming include the following: 1. 95% of all
participants will remain stable. 2. 80% of all participants will
remain in a safe and stable environment following the initial
assessment. 3. 90% of all participants will attend the family
team meeting with other family members. 4. 85% of all
participants will attend school regularly. LSI utilizes a strong
continuous quality improvement (CQI) process, overseen by
our Service Quality department. This process ensures that
compliance is monitored regularly and that programs are
achieving stated objectives and utilizing best practices. Three
components comprise the CQI process, quarterly outcome
reports, monthly compliance reviews and quarterly case record
reviews (review of quality). Action plans are developed for any
problem areas identified. Perhaps the best evaluation criterion
of all comes from the testimony of educators in the Dubuque
school system: "During the past school year, I have referred
several families to the Family Support Services (LSI
Wraparound) program offered through Lutheran Services of
Iowa. These families do not have insurance and would not be
able to receive counseling services without Wraparound
services funding. I am extremely pleased with how Amanda
Reynolds has handled these cases. Ms. Reynolds has been
prompt in contacting families and starting services. Through
this program, she has been able to meet with students, assist
families with setting up in-home programs to address behavior
concerns, assist families in connecting to outside mental health
services, and connect families to other community resources.
These services have been crucial to the students and families
at Irving Elementary."—Wendy Kiefer, Counselor, Irving
Elementary
8. List any other agencies LSI is unaware of any other agencies in Dubuque that provide
that provide the same or a similar in-home service to District students and their families.
similar services in the The District partners with other agencies to provide services,
community, describe how however, they do not include an in-home component or limit
your program is different, participation based upon income or age. LSI's program is
and how you work in available to all students and their families within the District. In
partnership with them. addition, as services do not prescribe to a standardized
curriculum such as Parents as Teachers, they can be custom
tailored to meet the family's individualized needs.
9. Describe your plan to LSI plans to sustain services through the renewal of the
sustain this program once agreement with the Dubuque Community School District. In
the City's assistance is no addition, the agency employs two full-time grant writers that
longer available. continuously seek funding opportunities for projects such as
the Dubuque Community Wraparound Services. The program
could continue should partial funds be awarded, however the
number of individuals served would be limited.
Can the program Yes
commence (or continue)
if partial funds are
awarded?
Program Budget
Does your organization Fiscal
operate on a Calendar or
Fiscal Year?
Start Date 7/1/2016
End Date 6/30/2017
Description of Expenses
Administrative
Most Recent Completed 1,316.71
year actual:
Total Proposed Program 5,417
Costs (Estimate):
Salaries/Benefits of Program
Most Recent Completed 4536.58
Year Actual:
Total Proposed Program 23,257
Costs (Estimate)
Supplies & Materials
Most Recent Completed 0
Year Actual:
Total Proposed Program 264
Costs (Estimate)
Space & Equipment Rental
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Marketing/Publicity
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Third Party Payments
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Other: Travel
Most Recent Completed 321.65
Year Actual:
Total Proposed Program 2,520
Costs (Estimate)
Other: Service management
Most Recent Completed 206.01
Year Actual:
Total Proposed Program 1,042
Costs (Estimate)
Total Expenses
Most Recent Completed 6380.95
Year Actual:
Total Proposed 32,500
Program Costs
Description of Income
Earned Income
(tickets, fess, concessions, ads, sponsorship)
Most Recent Completed 0
Year Actual:
Total Proposed Program 25,000
Costs (Estimate)
Contributions
(Individuals, grants, in-kind)
Most Recent Completed 6380.95
Year Actual:
Total Proposed Program 7500
Costs (Estimate)
Other: Field not completed.
Most Recent Completed Field not completed.
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Total Income
Most Recent Completed 6380.95
Year Actual:
Total Proposed Program 32,500
Costs (Estimate)
Net Gain/Loss
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Provide any additional Please see e-mail attachments
information as needed to
explain budget. Max
1,300 characters.
Grant Reporting
The Fiscal Year 2017 Purchase of Service Grant will require minimum reporting on
the following. Race, Ethnicity, Age, Income of Household/Person. Reporting will be
done on a quarterly basis, with reports being due on the 15th of the month in
October, January, April, and July.
Disclaimer & Virtual Signature
I hereby certify that, to the best of my knowledge, all of the information contained in this
Application is true and correct. I understand that the City of Dubuque reserves the right
to request modifications of this application during the process of contract negotiation,
and, as finally approved by City of Dubuque, the Application shall serve as the work
plan of the organization and shall become part of the Contract with the City of
Dubuque. The Applicant certifies: 1. Agreement to submit further documents as
required by the City of Dubuque to determine project and organization eligibility;
2. Agreement to maintain any other specific records, as may be determined
necessary by the City of Dubuque, to the overall evaluation of the project; 3.
Agreement to comply with all federal, state and local regulations governing the
award and use of grant funds; 4. Agreement to submit additional information as
necessary to determine eligibility for Community Development Block Grant (CDBG)
funds.
I certify that I am authorized to submit this application on behalf of the organization
named herein.
Electronic Signature RJ Balch
Title Grants Coordinator
Date 5/3/2016
Checklist of REQUIRED Articles of Incorporation, Evidence of non-profit status, List of
Attachments current Board of Directors and their affiliations, List of
program's current staff positions, Most recent Annual Financial
Statement or/Audit, Agency's Current Year Operating Budget
(Limit to one page), Attach a copy of your long range plan
Attachments may be E-Mail
emailed, mailed, or
delivered to Housing &
Community
Development. How will
you deliver the
documents
Mail or Hand Deliver to:
Erica Haugen Housing& Community Development Department 350 West 6th
Street, Suite 312, Dubuque, lA 52001
Application is Complete
Thank you for your interest in Purchase of Services Grant(POSG). Application
deadline is May 8, 2016. Grant Awards will be announced in June and contracts
begin July 1, 2016.
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City of Dubuque Iowa
Purchase of Services Grant Application
PURCHASE OF SERVICES GRANT APPLICATION
Applicant Information
Contact Person: James Guentherman
Phone: 563-582-0044
E-mail: randy.balch(a)lsiowa.org
Organization Name: Lutheran Services in Iowa
Address Line 1: 2255 JFK Road
Address Line 2:
City, State, Zip: Dubuque, Iowa, 52002
Executive Director: John Twardos
Program/Service Information
Program Name : LSI community WrapAround
Amount of Request: 7500
Program . .
Can the program commence (or continue) if partial funds are awarded? Yes
Does your organization operate on a calendar or fiscal year? Fiscal
If Fiscal Year, Start Date: 07/01/2016
End Date: 06/30/2017
List all expenses and revenues associated with your Program. Be specific.
Description of Expense Most Recent Total Proposed
Completed Year Program Costs
Actual Year ended
Administrative 1,316.71 5,417
Salaries/Benefits of Program 4,536.57 23,257
Supplies &Materials 0 264
Space & Equipment Rental 0 0
MarketinglPublicity 0 0
Third Party Payments 0 0
Other Ins/Misc./Bad Debt 321.64 2,520
Other: Service management 206.00 1042
Other:
Total Expenses 6,380.95 32,500
City of Dubuque Iowa
Purchase of Services Grant Application
Description of Most Recent Completed Total Proposed Program Income
Income Year Actual Income
Earned Income 0 25,000
(tickets, fees,
concessions,
ads,
sponsorship)
Contributions 6,380.94 7,500
(Individuals,
grants, in-kind)
Other. 0
Total Income 6,380.94 32,500
Net Gain/Loss 0 0
Provide any additional information as needed to explain budget. 1,300 characters max
Please see e-mail attachments
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
LUTHERAN SERVICES IN IOWA
THIS AGREEMENT, dated for reference purposes the 1st day of July 2016, by and
between the City of Dubuque, Iowa (City) and Lutheran Services in Iowa (Agency).
WHEREAS, City proposes to provide certain financial assistance to enable Agency to
provide public services that meet the identified goals and priorities as identified by the City
Council; and
WHEREAS, City has deemed it to be in the public interest to provide financial assistance in
the form of a Purchase of Services Grant to be used to cover general operating expenses of
Agency's program.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall provide Community Wraparound Services to assist families referred by the
Dubuque Community School District that address issues related to behavior, truancy and
student achievement. The project aligns with the City's goals and priorities as described in
the Purchase of Services Grant Application. The City Council goals and priorities are
attached hereto as Exhibit A.
2. City Responsibilities
City designates the Housing and Community Development Director to act as its
representative with respect to the work to be performed under this Agreement, and such
person shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that such
authority has been revoked.
3. Time of Performance
The term of this Agreement shall be from July 1, 2016 through June 30, 2017.
4. Compensation
City shall pay Agency $2,500 as compensation for the services provided by Agency, which
payment shall constitute full and complete compensation for such services.
The compensation shall be paid by City to Agency within ten (10) business days after
receipt by City of a requisition for such sum from Agency.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all expenditures.
The records of Agency, including payroll accounts and other records of disbursements and
receipts, and other records relating to the performance of the activities herein specified,
shall be made available for inspection by City or any Certified Public Accountant acting on
its behalf, in order to ascertain performance of Agency under this Agreement. Agency
agrees to retain such records for not less than three (3) years.
6. Reporting and Monitoring
Agency shall render to the Housing and Community Development Director a quarterly
report detailing its activities related to the use of City funds provided to Agency. Such
report shall include a performance report on the program(s) supported by City funds and a
financial report on the use of City funds, which shall be rendered no later than the fourth
Thursday October, January, April, July. A written annual report shall be submitted to the
City Council within sixty (60) days of year end. The annual report shall include a
performance report on the program(s) supported by City funds and a financial report on the
use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual
audit report within three months of year-end.
7. Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against any
employee or applicant for employment because of race, creed, color, sex, age, national
origin, religion, sexual orientation, gender identity, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Agency assures that all
qualified applicants will receive consideration for employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that no
2
person shall be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activities funded in whole or in part with any of the
funds made available to Agency under the terms of this Agreement because of race, color,
creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying the
effective date thereof not less than thirty days before the effective date of such termination.
If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion
within such thirty day period, this Agreement shall be deemed terminated at the end of
such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval
from of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City copies
of Agency's insurance certificates showing general liability, automobile liability, and workers
compensation insurance coverage to the satisfaction of City for the term of this Agreement.
WITNESS:
,0011110,111111v,,,r4r77,e'
CITY OF DU UQUE, IOWA
Key irnstahl, ity yl'erk Roy D. Buo Mayor
Lutheran Services in Iowa
John Twardos, Executive Director
3
Exhibit A
Dubuque
brtkill
All-Ametica City
THE CITY OF
DUB E SUSTAINABLE
Ci DUBUQUE
Masterpiece on the Mississippi 2007.2012•=013 viable - linable - equitable
The Dubuque 2030 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy and
expanding global connections. The Dubuque community is an inclusive community celebrating
culture and heritage and has actively preserved our "Masterpiece on the Mississippi." Dubuque
citizens experience healthy living and retirement through quality, livable neighborhoods with an
abundance of fun things to do; and are engaged in the community, achieving goals through
partnerships. Dubuque city government is financially sound and is providing services with citizens
getting value for their tax dollar.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living and a
sustainable city plan for the community's future and facilitate access to critical human services
which result in financially sound city government and citizens getting services and value for their
tax dollar.
Five-Year Community Goals for a Sustainable Dubuque
• Economic Prosperity
• Environmental Integrity
• Social/Cultural Vibrancy
Five-Year City Goals
• Planned and Managed Growth
• Partnering for a Better Dubuque
• Improved Connectivity: Transportation and Telecommunications
Five-Year Organizational Goal
Financially Responsible City Government and High Performance Organization
2015 - 2017 Top Priorities (in alphabetical order):
4
1) East-West Corridor Study Implementation
City Goal: Improved Connectivity
Key Issues:
• Property acquisition
• Environmental assessment
• Funding for design and construction of roundabouts
2015-2017 Actions:
• Complete preliminary design and identify property acquisition parameters
• Maintain corridor preservation ordinance
• Development of a plan including prioritization of locations and capital improvement funding
options
2) Environmental Stewardship Commission (Community Resiliency Commission)
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Purpose and role of commission
• Determine process for community engagement, size and diverse representation of
community
• Staff support and funding
2015-2017 Actions:
• City Council approval of process to transition to new commission format
• Comprehensive community engagement effort to define purpose and role of commission and
to recruit candidates
3) Historic Millwork District Parking (470 spaces)
City Goal: Improved Connectivity
Key Issues:
• Land acquisition
• Funding
2015-2017 Actions:
• Opening of new intermodal facility
• Property acquisition for construction of surface parking lots
• Funding strategy for design and construction of surface parking lots
4) Inclusive Dubuque Action Plan
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement process on development of action plan for priority areas
• City role as a partner in implementation of action plan
2015-2017 Actions:
• Completion and analysis of Equity Profile assessment
• Development and implementation of Equity Profile Action Plan
5
• Quarterly reporting on implementation of Action Plan
5) Street Maintenance Program
City Goal: Improved Connectivity
Key Issues:
• Evaluate existing service level targets
• Funding to restore or expand service level targets
2015-2017 Actions:
• Review current program, assess condition of completed areas, and evaluate community
needs
• Development of a strategy including prioritization of locations and budget options to maintain
or increase service level
2015 — 2017 High Priorities (in alphabetical order):
1) Central Iowa Water Association
City Goal: Planned and Managed Growth
Key Issues:
• Annexation
• Funding
• Water Infrastructure
2015-2017 Actions:
• Research and prepare response to litigation
• Policy decisions on water extensions, annexation, and funding
2) City Economic Development
Community Goal: Economic Prosperity
Key Issues:
• Review staffing levels and partners
• Funding
• Goals and performance expectations
2015-2017 Actions:
• Identify partnership opportunities
• Develop strategic plan including funding
3) Citywide Flower-Planting Program
City Goal: Partnering for a Better Dubuque
Key Issues:
• Policy on use of volunteers
• Policy of location(s) for existing or new plantings and type of plant (annual vs. perennial)
• Funding and hiring freeze
• Ongoing operation and maintenance costs
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2015-2017 Actions:
• Review current activities and assess community needs
• Development of a strategy including: prioritization of locations, plantings and staffing vs.
volunteer needs and budget recommendations
4) Comprehensive Plan
City Goal: Planned and Managed Growth
Key Issues:
• Funding
• Community assessment and input process
2015-2017 Actions:
• Research alternative staffing and consultant options for development of process and creation
of a new 20-year plan
• City Council direction on process and funding recommendations
6) Debt Reduction Policy
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Education for general public and for city staff
• Continued implementation of strategic debt reduction
2015-2017 Actions:
• Review and assessment of existing debt-reduction strategy
• Development of a policy for evaluating future use of debt for projects including: prioritization
of capital projects and capital project assistance programs, project timing, and budget
recommendations
6) Methane Gas Plan
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Identify opportunities for methane gas reuse in city operations including BioCNG
• Development agreement for methane gas reuse
2015-2017 Actions:
• Develop cost/benefit analysis and policy for city vehicle conversion to BioCNG
• Negotiate agreement with private sector for methane gas reuse at Landfill and Water &
Resource Recovery Center including capital investment requirements
7) Surveillance Camera Funding
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Evaluate types of cameras for future purchase
• Funding and location of additional cameras
• Use and storage of data and information
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2015-2017 Actions:
• Identify areas and phasing plan for installation of additional cameras, including access to
existing or new fiber-optic connections
• Direction on funding for additional cameras and increased video storage capacity
2015 — 2017 Management Agenda (in alphabetical order):
1) Greater Dubuque Development Corporation: Sustainable Innovation
Community Goal: Economic Prosperity
Key Issues:
• Alternative energy options including bio compressed natural gas and hydropower
• IBM Smarter Cities partnership next phase
2015-2017 Actions:
• Council direction on agreement for use of bio compressed natural gas
• Analysis of hydropower opportunities
• IBM partnership agreement for workforce development and open data
2) Industrial Park Development
Community Goal: Economic Prosperity
Key Issues:
• Actions
• Funding
2015-2017 Actions:
• Develop budget options
• City Council direction on budget and timeline
3) National Incident/Event Report
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Community engagement effort to identify issues
• Review other city and federal reports to develop local best practices
• Prepare report with local options and recommendations
4) Skate Park
City Goal: Partnering for a Better Dubuque
Key Issues:
• Location and scope of project
2015-2017 Actions:
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• Contract for evaluation, design and site location
• Initiate private fundraising effort
5) Police: Review Best Practices
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Review 21 st Century National Police Report to identify best practices and analyze
opportunities for Dubuque
• Prepare action plan with options for City Council review and direction
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