Purchase of Services Grant Agreement - Riverview Center Copyright 2014
City of Dubuque Consent Items # 25.
ITEM TITLE: Purchase of Services Grant Agreement- Riverview Center
SUMMARY: City Manager recommending approval of a Purchase of
Services Agreement with Riverview Center for Fiscal Year
2017 to help fund Riverview Center Sexual Assault Therapy
Services.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Purchase of Services-Riverview Center-MVM Memo City Manager Memo
Staff memo Staff Memo
Application Supporting Documentation
Grant Agreement Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement— FY17
Riverview Center
DATE: June 28, 2016
Housing and Community Development Department Director Alvin Nash recommends
City Council approval of a Purchase of Services Agreement with Riverview Center for
Fiscal Year 2017 in the amount of$6,250 to help fund Riverview Center Sexual Assault
Therapy Services.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
AII-America City
DUBgkE 1
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
SUBJECT. Purchase of Service Agreement— FY17
Riverview Center
DATE: June 24, 2016
Introduction
Attached for City Council approval is the Purchase of Services Grant Agreement with
Riverview Center for Fiscal Year 2017. The agreement includes attachment of the City
Council Goals and Priorities.
Background
The Fiscal Year 2017 budget recommends an allocation of $30,000 in Community
Development Block Grant (CDBG) and $72,706 in General Funds for Purchase of
Services activities. During the budget process, $10,000 CDBG was allocated to Four
Mounds HEART Program. The remaining $92,706 was available for competition.
At the June 20th, 2016 meeting, City Council approved the Community Development
Advisory Commission recommendation to fund Riverview Center Sexual Assault
Therapy Services in the amount of $6,250.
Discussion
The grant application states, "The request is to partially fund a Sexual Assault Therapist
working in our Dubuque office. Riverview Center provides free, confidential, and
specialized prevention and intervention services for child, teen, and adult survivors of
sexual assault/abuse. During the last year, 187 survivors in the city of Dubuque
received short and long-term, in-person, specialized therapy and advocacy services to
reduce and even prevent long-term struggles, including chronic disease, mental health
issues...poor educational achievement, reduced earnings...and lower job
performance..."
Requested Action
I respectfully request the City Council approve the attached Purchase of Services
Agreement with Riverview Center and authorize the Mayor to execute the agreement on
behalf of the City.
Prepared by Erica Haugen, Community Development Specialist
Purchase of Services Application
Purchase of Services Grant Application
This form should be submitted by organizations applying to participate in the Fiscal
Year 2016 Purchase of Services Grant Application Competition.
Applicant Information
Contact Person Coral Jablonsky
Date 5/5/2016
Phone (563) 557-0310
Email co ral(cDrivervi ewcenter.org
Executive Director Carrie Melton
Organization Name Riverview Center
Organization Address 2600 Dodge Street
Organization Address2 Field not completed.
City Dubuque
State IA
Zip 52003
Program/Service Information
"Limit each answer to 2,500 characters
Program Name Riverview Center- Dubuque Sexual Assault Therapy Services
Amount of Request 6,250
Has your organization No
ever received Community
Development Block
Grant(CDBG)funding?
Has this program received Yes
Purchase of Services Grant
in previous years?
If yes, what year was the 2016
program last funded?
What was the funding 25,000
amount?
Program Information
1. Program/Service This request is to partially fund a Sexual Assault Therapist
Information (limited to working in our Dubuque office. Riverview Center provides free,
2,500 characters) confidential, and specialized prevention and intervention
services for child, teen, and adult survivors of sexual
assault/abuse. During the last year, 187 survivors in the city of
Dubuque received short and long-term, in-person, specialized
therapy and advocacy services to reduce and even prevent
long-term struggles, including chronic disease, mental health
issues (Campbell, 2006), poor educational achievement,
reduced earnings (MacMillan, 2000), and lower job
performance (Anda, 2004). To prevent abuse before it starts,
3,517 children and adults or 6% of Dubuque's population from
all socio-economic levels received violence prevention
programming to reinforce what behaviors are appropriate, and
where to seek help. These services meet the Council's Goals
and Priorities for Fiscal Year 2016 by Partnering for a Better
Dubuque to meet the human service needs of the underserved
through: 1. supporting families and children in need by
ensuring all of their needs related to the abuse are met,
including creating/maintaining a healthy, stable home
environment conducive to healing after abuse, 2. meeting the
needs of the underserved by providing free services that
eliminate any need to favor those with funds, and 3. by
partnering for economic and workforce development by helping
to reset the trajectory of the survivor's life from prior to the
abuse, including educational and career goals that can help to
fill mid-level skill jobs that remain vacant in Iowa. In the past
year in Dubuque: • 24-Hour Crisis Hotline: 199 residents
received trauma-focused crisis counseling, and connected with
24-hour advocacy support and other community services.
Therapy: 71 children and 92 adults received 1,686.25 hours of
specialized therapies to help them heal and move forward.
Legal and Medical Advocacy: 64 children and 93 adults
received 358.25 hours of emotional support in the hospital
during the first hours after an assault, advocacy during all legal
meetings and court proceedings, and other needs related to
the abuse. •Violence Prevention Education: 3,517 children and
mentors received in-classroom presentations and other
educational initiatives to cope with threats to children's safety.
Professional Trainings: 785 professionals participated in
trainings, and one-on-one meetings to protect the rights of
survivors.
Location of the Program: Dubuque, IA
Is this a new Program? No
Will this funding increase Yes
the level of services
provided?
Is this a continuous or Yes
ongoing program?
2. Briefly describe your For the past eighteen years, Riverview Center has been
organization, its mission offering the healing and justice survivors of sexual violence in
and goals, and additional Dubuque deserve, free of charge. Our crisis intervention-
services provided. trained staff and volunteers respond to crisis calls, police
stations, and the emergency room in Dubuque 24-hours a day
to ensure that survivors receive comprehensive intervention
support as soon as they reach out for services. Riverview
Center's advocates thoroughly explain all medical and legal
options the survivor has at her/his disposal and lets her/him
make the determination of next steps. Our master's degree
trained therapists have advanced training in a multitude of
trauma-focused therapy approaches so that survivors can
custom-tailor their therapy plan to best meet their needs and
goals. To work to prevent violence before it starts, Riverview
Center's violence prevention educators provide programming
for students, teachers, coaches, parents and other community
members to create a community free from violence. Mission
Riverview Center is a nonprofit agency committed to providing
compassionate, client-centered care for individuals affected by
sexual assault in 16 counties in Iowa, and for individuals
affected by sexual and domestic violence in 2 counties in
Illinois. Our free services include a 24-hour crisis hotline, legal
and medical advocacy, long and short-term counseling,
arrangements for emergency shelter and transition assistance
for domestic violence survivors, and violence prevention
education initiatives. Goals/Vision Since Riverview Center's
inception in 1992, when several area sexual assault cases
resulted in blatant disregard for the survivors, our primary
concern has been to create a safe environment for survivors of
violence. By providing choices, we empower survivors to
decide how we can best serve their needs on their road to
healing. Riverview Center is creating a community free of
violence through our violence prevention initiatives, including
educational programming provided to thousands of
schoolchildren, parents, teachers, and other mentors each
year. Additional Services Provided Since 2010, Riverview
Center has also been providing domestic violence services for
survivors in northwest Illinois (Jo Daviess and Carroll
Counties).
3. Identify the need for According to the Centers for Disease Control and Prevention,
your program and/or the approximately 15,367 children and adults or 26.6% of the
need for expansion (if population of Dubuque will be sexually abused during their
requested). lifetime (National Intimate Partner and Sexual Violence Survey,
2010). Due to the prevalence of sexual assault/abuse, it is not
surprising that our therapists in Dubuque are currently
managing full or almost full caseloads. Riverview Center is
requesting $6,250 to maintain and increase the availability of
therapy for survivors in the city of Dubuque. We have applied
for funding through the state of Iowa through several funding
streams but we do not know at what level funding will be
received. If we do not maintain our current staffing level, we will
have to consider instituting a limit on the number of
appointments a survivor can schedule over time or decrease
the frequency of appointments for survivors, neither of which is
not beneficial for survivors of traumatic abuse. Riverview
Center is the only organization in Dubuque County providing
free advocacy and therapy services for survivors of sexual
assault. We are also the only organization providing extensive
interpersonal violence prevention education services in the
schools and the broader community. Without trauma-focused
therapy services, sexual assault survivors are at risk of
complex, long-term physical, mental, and economic struggles,
including impaired brain development in children, heightened
stress hormone production, immune system dysfunction
(National Scientific Council on the Developing Child, 2005),
chronic disease, depression, anxiety (Campbell, 2006), poor
educational achievement, reduced earnings (MacMillan, 2000),
and lower job performance (Anda, 2004). Through custom-
tailored therapy plans using methods recommended by the
American Psychiatric Association and created in conjunction
with the survivor, using their strengths as the foundation for the
healing process, survivors can regain a sense of control over
her/his life, dispel self-blame, and create the necessary
foundation to repair and realign psychological and social
development for the healthy integration of the abuse to
reestablish the trajectory of their lives from prior to the abuse
(Clements, 2004). These plans also include the needed
wraparound care to ensure all of the survivor's needs related to
the abuse are met, including advocacy within the schools,
employment situations, and other systems, and other social
service agencies.
4. Describe the primary 74 children and 113 adults living in the city of Dubuque
population served by your received in-person sexual assault therapy and advocacy
program. Does your services April 2015 — March 2016. Beyond those directly
program reach out to served, countless others, including spouses, parents, children,
underserved populations? friends, co-workers, employers and others within the
If so, explain how. How community also benefit from our services due to survivors'
will these funds broaden ability to heal and move forward, including an increased ability
access to your program? to function normally on a day-to-day basis. Riverview Center's
city of Dubuque clients' demographic breakdown includes:
19.8% male clients, 4.9% African American, 2.7% Hispanic,
23% under the age of 13 (of which 32.6% were male), 16.6%
are 13-17, 4.3% are 60+, and 20.4% have physical,
developmental, and/or mental health issues. It is essential that
our staff reaches out to and is able to meet the unique needs of
all populations in our community. To overcome the barriers
experienced by marginalized and underserved populations,
and to meet the increasing need for advocacy services in
Dubuque, we hired a Dubuque Legal/Medical
Advocate/Marginalized Populations, who is creating an even
more comprehensive plan to provide culturally and linguistically
appropriate awareness, outreach and advocacy services. Our
executive director also completed a year-long cultural
competency training through the City of Dubuque to further
refine our policies, procedures and forms to be inclusive and
sensitive to all groups. Our agency has cultural competency
continuing education requirements for all staff members. Due
to our outreach efforts, we provide ongoing education and
therapy sessions at the Multicultural Family Center for
Dubuque's Marshallese, African American, Hispanic and low
socio-economic status communities. We have volunteer
translators, and materials in Spanish to help us better meet the
needs of individuals with limited English proficiency. In addition,
because 1 in 4 women on college campuses will experience an
attempted or completed rape, our educators and advocate
present to college classrooms at the Dubuque area colleges,
and participate in college awareness events, health fairs, and
healthy relationship weeks. Because our therapists are
currently working with full or near full caseloads, without
funding, we may need to reduce the frequency or total number
of sessions provided per client. These time limitations will also
severely impact our ability meet the need of underserved
populations by providing off-site services in the community.
5. Goals, Objectives and Top Priorities
Select up to three goals that your program will address and the corresponding
priority. If your program meets more than one goal, pick the primary goal met and
list the other goals in the narrative. Explain how your program will meet the
objectives listed under the chosen priority. Be sure to refer to the City Council
Goals and Priorities and match the Community Goal to the matching Priority.
Example: Goal. SociaYC.ultural Vibrancy paired with Priority. Arts and Culture
Master Plan.
Goal #1 Partnering for a Better Dubuque
If applicable, select Field not completed.
Top/High Priority:
Explain how your Riverview Center's program meets the City Council Goal of
program addresses the Partnering for a Better Dubuque by: • Partnering for support of
identified goal, families and children Throughout our agency's history, it has
objective and/or priority. been critical that our therapists are equipped to meet the
unique healing needs of children since we have always served
a significant number of children who have experienced sexual
abuse. 23% of the survivors served in Dubuque in the past
year are 12 or younger. This is not surprising, since according
to the 2000 report by the U.S. Department of Justice: Sexual
Assault of Young Children as Reported to Law Enforcement:
Victim, Incident, and Offender Characteristics, over one third of
all sexual abuse occurs prior to age 12. It is essential that
these services incorporate therapy and service plans that
include non-offending family members to ensure that survivors'
support systems have an outlet to process their own self-blame
and stresses related to the abuse so that they can focus on
creating and maintaining a safe healing environment for the
survivor at home. To facilitate this, we provide family and
significant other counseling. • Partnering for economic and
workforce development Through trauma-focused services,
survivors and therapists partner to help the survivor reset the
trajectory of her/his life from prior to the abuse, including
interest in educational attainment. By reducing and even
preventing long-term economic struggles, including poor
educational achievement, reduced earnings (MacMillan, 2000),
and lower job performance (Anda, 2004), survivors can help to
fill some of the mid-level skill jobs in Iowa that remain vacant
because individuals do not possess the necessary skills to
complete them (vacancies are detailed in the Iowa Workforce
Development's Middle-Skill Jobs in Iowa November 2015
Report). • Partnering for delivery of human services— meeting
the needs of the underserved People of all classes experience
violence, and each individual affected deserves to be able to
recover from the trauma s/he experiences. Riverview Center
offers them a free, high-quality option that utilizes best practice
methods for the treatment of traumatic abuse. In addition,
because our services are free, we have no reason to favor
those with funds or provide a sliding scale of care. According to
the agencies that refer clients, and referrals our clients need for
WIC or other services, Riverview Center can estimate that 60-
70% of our clients live below the poverty line.
Goal #2: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Goal #3: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Outcomes
6. Describe your Sexual abuse is a pervasive social issue that directly impacts
program's impact on the 26.6% of the residents of the city of Dubuque, and indirectly
Dubuque Community. affects spouses, children, parents, friends, co-workers; in short,
the entire community. With trauma-informed, specialized
support from therapists, advocates, and educators, survivors of
sexual assault can not only avert chronic health conditions and
dimmed economic prospects, they have the opportunity to
thrive. Through the use of therapies recommended by the
American Psychiatric Association for the treatment of trauma,
survivors of sexual assault in Dubuque have the opportunity to
return to a vision for their lives that they had created prior to the
abuse. The funded therapist is trained in Trauma-Focused
Cognitive Behavioral Therapy and Eye Movement
Desensitization & Reprocessing, both of which focus on
assisting the survivor to assimilate the trauma into her/his life.
In the past year, 163 Dubuque residents used these and other
trauma-informed strategies to have more control over their
future through higher self-worth, healthier relationships,
building trust for others, creating healthy coping habits for
stressful situations, greater self-awareness, and renewed
interest in future education and job growth. Through violence
prevention education initiatives, 3,517 children and adults in
Dubuque in the past year were empowered to cope with hostile
situations such as unhealthy relationships, sexual harassment,
inappropriate sexual contact, Internet predators, and other
threats to their safety. Through in-classroom presentations,
student-led action committees in schools, interactive activities
at health fairs, and other initiatives, our community mobilizes to
prevent violence.
7. Outcomes Outcome#1 Bigger"bang" for tax dollars: Survivors of sexual
assault in the city of Dubuque receive the therapy, case
management, and educational services they deserve through
survivor-driven service plans to ensure all of their needs related
to the abuse are met, including coordination of services
throughout the community to connect them with housing, child
care, educational/job training opportunities, and other needs,
and the coordination of therapy services among agencies in
Dubuque, including substance abuse treatment, family
counseling, and other needs identified by the survivor. Our
therapists screen all incoming clients for other services needed
within the community. The funded Therapist formerly worked
as a substance abuse counselor, and maintains strong case
management/team meeting and referral ties with the
Substance Abuse Services Center to ensure that the clients we
serve receive the needed wraparound services to help her/him
heal and move forward from the abuse, including the
development of healthy coping mechanisms. To work to
prevent violence before it starts, over 3,500 children and adults
in the city of Dubuque receive violence prevention education
programming each year to protect our children from abuse.
Outcome#2 More ownership of end products: During intake
and when providing services, we use a trauma-focused
approach where the survivor leads the process and discloses
the information s/he feels is pertinent. We work together to
assess strengths and areas of concern, and develop service
goals that empower the survivor. Survivors choose which
services they receive. Our services are designed to create a
safe, non-judgmental, non-blaming environment in which the
survivor is the expert on her/his own healing, we never direct
behavior, and we utilize the survivor's strengths as the
foundation for healing. Therapy can help survivors overcome
and/or prevent the chronic impacts of sexual assault, and is
available to survivors whenever survivors choose to reach out
for services. Performance Measures Aggregate evaluation of
bi-annual client surveys Anecdotal examples of survivor
outcomes#of new clients#of service hours# of crisis calls#
of requests for educational programming#of Facebook
followers
8. List any other agencies Our therapy/counseling, advocacy, outreach, and professional
that provide the same or training services are unique in that our agency's sexual assault
similar services in the staff specializes in the provision of trauma-informed services
community, describe how for this specific victim population and their required yearly
your program is different, continuing education trainings are to maintain their proficiency
and how you work in in trauma-focused methods, such as Cognitive Behavioral
partnership with them. Therapy and EMDR that have demonstrated the highest
success rates among individuals who have experienced sexual
abuse as well as trainings for working with underserved
communities. In order to prevent duplication of services, Iowa's
Crime Victim Assistance Division and the Iowa Coalition
Against Sexual Assault (lowaCASA) only accredit and fund one
Victim Services Support Program (VSS) per county to provide
sexual assault/abuse services. For Dubuque and 13 other Iowa
counties, we are recognized as that accredited agency. As a
VSS and IowaCASA member program, we must: meet basic
victim services standards of knowledge, philosophy, and
practice, train and certify staff in accordance to the standards in
the Iowa Code related to Victim Counselors, and adhere to a
Victim Counselor Code of Ethics. VSS and IowaCASA member
programs complete biannual performance reports, participate
in regular VSS program audits, and receive ongoing technical
assistance from VSS and lowaCASA, all of which ensure
communities and victims/survivors receive best practice, victim-
centered therapy, counseling, support, and advocacy.
Riverview Center additionally has networking agreements with
Mercy Hospital, Finley Hospital, the Dubuque Police
Department and the Dubuque County Sheriff's Office to ensure
that there is not a duplication of services. Riverview Center
makes referrals to and receives referrals from the Dubuque
Community Y Shelter Program, the Substance Abuse Services
Center, Hillcrest, Mercy Hospital, Crossroads Counseling
Center, and other counseling centers. If a survivor is in need of
other therapy/counseling resources, or is already receiving
other services, we provide coordinated case management (with
signed releases of information) to ensure that the therapists are
complimenting rather than duplicating each other's efforts. We
do not provide services for offenders, and Sinnissippi in Illinois
remains one of our primary referrals for these services.
9. Describe your plan to The program can continue on a very limited basis if partial
sustain this program once funding is provided. Riverview Center will need to establish
the City's assistance is no limits on the number of sessions clients can schedule or
longer available. decreases the frequency of appointments. Another potential
consequence is the creation of a waiting list for therapy
services. Neither of these changes would be in keeping with
best practice models for healing after abuse. To address the
continuing funding challenges, Riverview Center is utilizing a
multipronged approach. We hired a development director in
May 2015 to create and manage annual events throughout our
extensive service area, including events in Dubuque,
Manchester, Cedar Rapids, Waterloo, Decorah, Galena, and
Savanna, and have a grants and publications director whose
duties include grant research and writing to increase funding
from corporate and family foundation sources. We also
maintain a large scale social and internet media awareness
campaign utilizing Facebook, Twitter, and Google Ads to build
awareness in all of our service areas to increase community
buy-in and financial backing.
Can the program Yes
commence (or continue)
if partial funds are
awarded?
Program Budget
Does your organization Fiscal
operate on a Calendar or
Fiscal Year?
Start Date 7/1/2016
End Date 6/30/2017
Description of Expenses
Administrative
Most Recent Completed 114,052
year actual:
Total Proposed Program 255,382
Costs (Estimate):
Salaries/Benefits of Program
Most Recent Completed 651,554
Year Actual:
Total Proposed Program 792,407
Costs (Estimate)
Supplies & Materials
Most Recent Completed 50,652
Year Actual:
Total Proposed Program 23,332
Costs (Estimate)
Space & Equipment Rental
Most Recent Completed 68,246
Year Actual:
Total Proposed Program 85,163
Costs (Estimate)
Marketing/Publicity
Most Recent Completed 20,885
Year Actual:
Total Proposed Program 19,974
Costs (Estimate)
Third Party Payments
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Other: Transportation to provide mobile therapy and advocacy
Most Recent Completed 59,930
Year Actual:
Total Proposed Program 97,235
Costs (Estimate)
Other: Miscellaneous
Most Recent Completed 30,484
Year Actual:
Total Proposed Program 18,109
Costs (Estimate)
Total Expenses
Most Recent Completed 995,803
Year Actual:
Total Proposed Program 1,291,602
Costs (Estimate)
Description of Income
Earned Income
(tickets, fess, concessions, ads, sponsorship)
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Contributions
(Individuals, grants, in-kind)
Most Recent Completed 58,766
Year Actual:
Total Proposed Program 137,154
Costs (Estimate)
Other: Grant Funding
Most Recent Completed 937,037
Year Actual:
Total Proposed Program 1,154,448
Costs (Estimate)
Total Income
Most Recent Completed 995,803
Year Actual:
Total Proposed Program 1,291,602
Costs (Estimate)
Net Gain/Loss
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Provide any additional As requested, the income and expenses included above only
information as needed to include our Iowa Sexual Assault Program. These numbers for
explain budget. Max our most recently completed fiscal year, July 1, 2014—June
1,300 characters. 30, 2015 were generated from reports created through our
accounting software, QuickBooks. Our annual A-133 audit
Schedules of Functional Expenses does not break out our
expenses between the two states. Rather, the auditors break it
out based on the sexual assault services program (includes
two Illinois counties) and the domestic violence services
program. Contributions and fundraising revenues are included
only in the Statements of Activities and are not attributed to
either program but rather applied to the bottom line to pay
expenses. Any amount funded through this request would be
applied to the salary ($44,941) and benefits ($12,790) of the
funded Sexual Assault Therapist. If the request is fully funded
at$6,250, this would reflect 10.9% of the funding for this
position. The proposed expenses for the Iowa Sexual Assault
Program were generated by our Executive Director and Fiscal
Director based on the Iowa Sexual Assault Program budget for
next fiscal year.
Grant Reporting
The Fiscal Year 2017 Purchase of Service Grant will require minimum reporting on
the following. Race, Ethnicity, Age, Income of Household/Person. Reporting will be
done on a quarterly basis, with reports being due on the 15th of the month in
October, January, April, and July.
Disclaimer & Virtual Signature
I hereby certify that, to the best of my knowledge, all of the information contained in
this Application is true and correct. I understand that the City of Dubuque reserves
the right to request modifications of this application during the process of contract
negotiation, and, as finally approved by City of Dubuque, the Application shall serve
as the work plan of the organization and shall become part of the Contract with the
City of Dubuque. The Applicant certifies: 1. Agreement to submit further documents
as required by the City of Dubuque to determine project and organization eligibility;
2. Agreement to maintain any other specific records, as may be determined
necessary by the City of Dubuque, to the overall evaluation of the project; 3.
Agreement to comply with all federal, state and local regulations governing the
award and use of grant funds; 4. Agreement to submit additional information as
necessary to determine eligibility for Community Development Block Grant (CDBG)
funds.
I certify that I am authorized to submit this application on behalf of the organization
named herein.
Electronic Signature Carrie Melton
Title Executive Director
Date 5/5/2016
Checklist of REQUIRED Articles of Incorporation, Evidence of non-profit status, List of
Attachments current Board of Directors and their affiliations, List of
program's current staff positions, Most recent Annual Financial
Statement or/Audit, Agency's Current Year Operating Budget
(Limit to one page), Attach a copy of your long range plan
Attachments may be E-Mail
emailed, mailed, or
delivered to Housing &
Community
Development. How will
you deliver the
documents
Mail or Hand Deliver to:
Erica Haugen Housing& Community Development Department 350 West 6th
Street, Suite 312, Dubuque, lA 52001
Application is Complete
Thank you for your interest in Purchase of Services Grant(POSG). Application
deadline is May 8, 2016. Grant Awards will be announced in June and contracts
begin July 1, 2016.
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City of Dubuque Iowa
Purchase of Services Grant Application
PURCHASE OF SERVICES GRANT APPLICATION
Applicant Information
Contact Person: Coral Jablonsky
Phone: (563) 557-0310
E-mail: coral(a)riverviewcenter.org
Organization Name: Riverview Center
Address Line 1: 2600 Dodge Street
Address Line 2:
City, State, Zip: Dubuque, IA, 52003
Executive Director: Carrie Melton
Program/Service Information
Program Name : Riverview Center - Dubuque Sexual Assault Therapy Services
Amount of Request: 6250
Program . .
Can the program commence (or continue) if partial funds are awarded? Yes
Does your organization operate on a calendar or fiscal year? Fiscal
If Fiscal Year, Start Date: 07/01/2016
End Date: 06/30/2017
List all expenses and revenues associated with your Program. Be specific.
Description of Expense Most Recent Total Proposed
Completed Year Program Costs
Actual Year ended
Administrative 114,052 255,382
Salaries/Benefits of Program 651,554 792,407
Supplies &Materials 50,652 23,332
Space & Equipment Rental 68,246 85,163
MarketinglPublicity 20,885 19,974
Third Party Payments 0 0
Otherins/Misc./Bad Debt 59,930 97,235
Other: Miscellaneous 30,484 18,109
Other:
Total Expenses 995,803 1,291,602
City of Dubuque Iowa
Purchase of Services Grant Application
Description of Most Recent Completed Total Proposed Program Income
Income Year Actual Income
Earned Income 0 0
(tickets, fees,
concessions,
ads,
sponsorship)
Contributions 58,766 137,154
(Individuals,
grants, in-kind)
Other. Grant 937037 1,154,448
Funding
Total Income 995,803 1,291,602
Net Gain/Loss 0 0
Provide any additional information as needed to explain budget. 1,300 characters max
As requested, the income and expenses included above only include our Iowa Sexual Assault Program.
These numbers for our most recently completed fiscal year, July 1, 2014 6C'June 30, 2015 were generated
from reports created through our accounting software, QuickBooks. Our annual A-133 audit Schedules of
Functional Expenses does not break out our expenses between the two states. Rather, the auditors break it
out based on the sexual assault services program (includes two Illinois counties) and the domestic violence
services program. Contributions and fundraising revenues are included only in the Statements of Activities
and are not attributed to either program but rather applied to the bottom line to pay expenses. Any amount
funded through this request would be applied to the salary($44,941) and benefits ($12,790) of the funded
Sexual Assault Therapist. If the request is fully funded at$6,250, this would reflect 10.9% of the funding for
this position.
The proposed expenses for the Iowa Sexual Assault Program were generated by our Executive Director and Fiscal
Director based on the Iowa Sexual Assault Program budget for next fiscal year.
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
RIVERVIEW CENTER
THIS AGREEMENT, dated for reference purposes the 1st day of July 2016, by and
between the City of Dubuque, Iowa (City) and Riverview Center (Agency).
WHEREAS, City proposes to provide certain financial assistance to enable Agency to
provide public services that meet the identified goals and priorities as identified by the City
Council; and
WHEREAS, City has deemed it to be in the public interest to provide financial assistance in
the form of a Purchase of Services Grant to be used to cover general operating expenses of
Agency's program.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall provide free, confidential and specialized prevention and intervention services
for child, teen, and adult survivors of sexual assault/abuse. The project aligns with the
City's goals and priorities as described in the Purchase of Services Grant Application. The
City Council goals and priorities are attached hereto as Exhibit A.
2. City Responsibilities
City designates the Housing and Community Development Director to act as its
representative with respect to the work to be performed under this Agreement, and such
person shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that such
authority has been revoked.
3. Time of Performance
The term of this Agreement shall be from July 1, 2016 through June 30, 2017.
4. Compensation
City shall pay Agency $6,250 as compensation for the services provided by Agency, which
payment shall constitute full and complete compensation for such services.
The compensation shall be paid by City to Agency within ten (10) business days after
receipt by City of a requisition for such sum from Agency.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all expenditures.
The records of Agency, including payroll accounts and other records of disbursements and
receipts, and other records relating to the performance of the activities herein specified,
shall be made available for inspection by City or any Certified Public Accountant acting on
its behalf, in order to ascertain performance of Agency under this Agreement. Agency
agrees to retain such records for not less than three (3) years.
6. Reporting and Monitoring
Agency shall render to the Housing and Community Development Director a quarterly
report detailing its activities related to the use of City funds provided to Agency. Such
report shall include a performance report on the program(s) supported by City funds and a
financial report on the use of City funds, which shall be rendered no later than the fourth
Thursday October, January, April, July. A written annual report shall be submitted to the
City Council within sixty (60) days of year end. The annual report shall include a
performance report on the program(s) supported by City funds and a financial report on the
use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual
audit report within three months of year-end.
7. Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against any
employee or applicant for employment because of race, creed, color, sex, age, national
origin, religion, sexual orientation, gender identity, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Agency assures that all
qualified applicants will receive consideration for employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, or be subjected to
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discrimination under any program or activities funded in whole or in part with any of the
funds made available to Agency under the terms of this Agreement because of race, color,
creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying the
effective date thereof not less than thirty days before the effective date of such termination.
If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion
within such thirty day period, this Agreement shall be deemed terminated at the end of
such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval
from of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City copies
of Agency's insurance certificates showing general liability, automobile liability, and workers
compensation insurance coverage to the satisfaction of City for the term of this Agreement.
WITNESS:
Kevin Firnstahl, Cit Jerk
CITY OF DU UQUE, IOWA
Roy D. Bu Mayor
Riverview Center
Carrie Melton, Executive Director
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Exhibit A
Dubuque
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All-Ametica City
THE CITY OF
DUB E SUSTAINABLE
Ci DUBUQUE
Masterpiece on the Mississippi 2007.2012•=013 viable - linable - equitable
The Dubuque 2030 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy and
expanding global connections. The Dubuque community is an inclusive community celebrating
culture and heritage and has actively preserved our "Masterpiece on the Mississippi." Dubuque
citizens experience healthy living and retirement through quality, livable neighborhoods with an
abundance of fun things to do; and are engaged in the community, achieving goals through
partnerships. Dubuque city government is financially sound and is providing services with citizens
getting value for their tax dollar.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living and a
sustainable city plan for the community's future and facilitate access to critical human services
which result in financially sound city government and citizens getting services and value for their
tax dollar.
Five-Year Community Goals for a Sustainable Dubuque
• Economic Prosperity
• Environmental Integrity
• Social/Cultural Vibrancy
Five-Year City Goals
• Planned and Managed Growth
• Partnering for a Better Dubuque
• Improved Connectivity: Transportation and Telecommunications
Five-Year Organizational Goal
Financially Responsible City Government and High Performance Organization
2015 - 2017 Top Priorities (in alphabetical order):
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1) East-West Corridor Study Implementation
City Goal: Improved Connectivity
Key Issues:
• Property acquisition
• Environmental assessment
• Funding for design and construction of roundabouts
2015-2017 Actions:
• Complete preliminary design and identify property acquisition parameters
• Maintain corridor preservation ordinance
• Development of a plan including prioritization of locations and capital improvement funding
options
2) Environmental Stewardship Commission (Community Resiliency Commission)
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Purpose and role of commission
• Determine process for community engagement, size and diverse representation of
community
• Staff support and funding
2015-2017 Actions:
• City Council approval of process to transition to new commission format
• Comprehensive community engagement effort to define purpose and role of commission and
to recruit candidates
3) Historic Millwork District Parking (470 spaces)
City Goal: Improved Connectivity
Key Issues:
• Land acquisition
• Funding
2015-2017 Actions:
• Opening of new intermodal facility
• Property acquisition for construction of surface parking lots
• Funding strategy for design and construction of surface parking lots
4) Inclusive Dubuque Action Plan
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement process on development of action plan for priority areas
• City role as a partner in implementation of action plan
2015-2017 Actions:
• Completion and analysis of Equity Profile assessment
• Development and implementation of Equity Profile Action Plan
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• Quarterly reporting on implementation of Action Plan
5) Street Maintenance Program
City Goal: Improved Connectivity
Key Issues:
• Evaluate existing service level targets
• Funding to restore or expand service level targets
2015-2017 Actions:
• Review current program, assess condition of completed areas, and evaluate community
needs
• Development of a strategy including prioritization of locations and budget options to maintain
or increase service level
2015 — 2017 High Priorities (in alphabetical order):
1) Central Iowa Water Association
City Goal: Planned and Managed Growth
Key Issues:
• Annexation
• Funding
• Water Infrastructure
2015-2017 Actions:
• Research and prepare response to litigation
• Policy decisions on water extensions, annexation, and funding
2) City Economic Development
Community Goal: Economic Prosperity
Key Issues:
• Review staffing levels and partners
• Funding
• Goals and performance expectations
2015-2017 Actions:
• Identify partnership opportunities
• Develop strategic plan including funding
3) Citywide Flower-Planting Program
City Goal: Partnering for a Better Dubuque
Key Issues:
• Policy on use of volunteers
• Policy of location(s) for existing or new plantings and type of plant (annual vs. perennial)
• Funding and hiring freeze
• Ongoing operation and maintenance costs
6
2015-2017 Actions:
• Review current activities and assess community needs
• Development of a strategy including: prioritization of locations, plantings and staffing vs.
volunteer needs and budget recommendations
4) Comprehensive Plan
City Goal: Planned and Managed Growth
Key Issues:
• Funding
• Community assessment and input process
2015-2017 Actions:
• Research alternative staffing and consultant options for development of process and creation
of a new 20-year plan
• City Council direction on process and funding recommendations
6) Debt Reduction Policy
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Education for general public and for city staff
• Continued implementation of strategic debt reduction
2015-2017 Actions:
• Review and assessment of existing debt-reduction strategy
• Development of a policy for evaluating future use of debt for projects including: prioritization
of capital projects and capital project assistance programs, project timing, and budget
recommendations
6) Methane Gas Plan
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Identify opportunities for methane gas reuse in city operations including BioCNG
• Development agreement for methane gas reuse
2015-2017 Actions:
• Develop cost/benefit analysis and policy for city vehicle conversion to BioCNG
• Negotiate agreement with private sector for methane gas reuse at Landfill and Water &
Resource Recovery Center including capital investment requirements
7) Surveillance Camera Funding
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Evaluate types of cameras for future purchase
• Funding and location of additional cameras
• Use and storage of data and information
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2015-2017 Actions:
• Identify areas and phasing plan for installation of additional cameras, including access to
existing or new fiber-optic connections
• Direction on funding for additional cameras and increased video storage capacity
2015 — 2017 Management Agenda (in alphabetical order):
1) Greater Dubuque Development Corporation: Sustainable Innovation
Community Goal: Economic Prosperity
Key Issues:
• Alternative energy options including bio compressed natural gas and hydropower
• IBM Smarter Cities partnership next phase
2015-2017 Actions:
• Council direction on agreement for use of bio compressed natural gas
• Analysis of hydropower opportunities
• IBM partnership agreement for workforce development and open data
2) Industrial Park Development
Community Goal: Economic Prosperity
Key Issues:
• Actions
• Funding
2015-2017 Actions:
• Develop budget options
• City Council direction on budget and timeline
3) National Incident/Event Report
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Community engagement effort to identify issues
• Review other city and federal reports to develop local best practices
• Prepare report with local options and recommendations
4) Skate Park
City Goal: Partnering for a Better Dubuque
Key Issues:
• Location and scope of project
2015-2017 Actions:
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• Contract for evaluation, design and site location
• Initiate private fundraising effort
5) Police: Review Best Practices
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Review 21 st Century National Police Report to identify best practices and analyze
opportunities for Dubuque
• Prepare action plan with options for City Council review and direction
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