Purchase of Services Grant Agreement - Cedar Valley Friends of the Family Copyright 2014
City of Dubuque Consent Items # 26.
ITEM TITLE: Purchase of Services Grant Agreement- Cedar Valley
Friends of the Family
SUMMARY: City Manager recommending approval of a Purchase of
Services Agreement with Cedar Valley Friends of the
Family Northeast Iowa Shelter Services for Fiscal Year
2017 to provide immediate, confidential safety to anyone
fleeing domestic or sexual violence across Northeast Iowa.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Purchase of Services-Cedar Valley Friends of Family- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Application Supporting Documentation
Grant Agreement Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement— FY17
Cedar Valley Friends of Family, Northeast Iowa Shelter Services
DATE: June 28, 2016
Housing and Community Development Department Director Alvin Nash recommends
City Council approval of a Purchase of Services Agreement with Cedar Valley Friends
of the Family Northeast Iowa Shelter Services for Fiscal Year 2017 in the amount of
$10,000 to provide immediate, confidential safety to anyone fleeing domestic or sexual
violence across Northeast Iowa.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
6"-Z�
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
AII-America City
DUBgkE 1
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
SUBJECT. Purchase of Service Agreement— FY17
Cedar Valley Friends of the Family, Northeast Iowa Shelter Services
DATE: June 24, 2016
Introduction
Attached for City Council approval is the Purchase of Services Grant Agreement with
Cedar Valley Friends of the Family for Fiscal Year 2017. The agreement includes
attachment of the City Council Goals and Priorities.
Background
The Fiscal Year 2017 budget recommends an allocation of $30,000 in Community
Development Block Grant (CDBG) and $72,706 in General Funds for Purchase of
Services activities. During the budget process, $10,000 CDBG was allocated to Four
Mounds HEART Program. The remaining $92,706 was available for competition.
At the June 20th, 2016 meeting, City Council approved the Community Development
Advisory Commission recommendation to fund Cedar Valley Friends of the Family
Northeast Iowa Shelter Services in the amount of $10,000.
Discussion
The grant application states, "Cedar Valley Friends of the Family's (CVFF) Northeast
Iowa Shelter Services Program provides immediate, confidential safety to anyone
fleeing domestic or sexual violence across Northeast Iowa...those who are homeless,
or at-risk of homelessness because of violence within the last 6 months are eligible for
assistance through our program. The purpose of our program is to increase both the
safety and stability of victims of domestic violence...we offer an array of services that
meet the client where they are at...CVFF designed its program to increase women's
access to safe and affordable housing."
Requested Action
I respectfully request the City Council approve the attached Purchase of Services
Agreement with Cedar Valley Friends of the Family and authorize the Mayor to execute
the agreement on behalf of the City.
Prepared by Erica Haugen, Community Development Specialist
Purchase of Services Application
Purchase of Services Grant Application
This form should be submitted by organizations applying to participate in the Fiscal
Year 2016 Purchase of Services Grant Application Competition.
Applicant Information
Contact Person Casey Reints
Date 5/5/2016
Phone 319-352-1108
Email caseyncvfriendsofthefam i Iy.org
Executive Director Ben Brustkern
Organization Name Cedar Valley Friends of the Family
Organization Address 2728 Asbury Rd
Organization Address2 Field not completed.
City Dubuque
State IA
Zip 52001
Program/Service Information
"Limit each answer to 2,500 characters
Program Name Northeast Iowa Shelter Services
Amount of Request 10,000
Has your organization No
ever received Community
Development Block
Grant(CDBG)funding?
Has this program received No
Purchase of Services
Grant in Previous Years?
Program Information
1. Program/Service Cedar Valley Friends of the Family's (CVFF) Northeast Iowa
Information (limited to Shelter Services Program (NISS) provides immediate,
2,500 characters) confidential safety to anyone fleeing domestic or sexual
violence across Northeast Iowa. The program serves primarily
women and children, as 1 in 4 women will experience domestic
or sexual violence in her lifetime. However, we do serve
roughly 6 male victims per year as well. In addition to providing
immediate safety in highly dangerous situations, CVFF
provides short-term rental/utility assistance, also known as
rapid rehousing and homeless prevention, to those whose
recent violence has caused housing instability. Those who are
homeless, or at-risk of homelessness because of violence
within the last 6 months are eligible for assistance through our
program. The purpose of our program is to increase both the
safety and stability of victims of domestic violence. To do this,
we offer an array of services that meet the client where they
are at. We recognize that traditional shelter facilities will likely
always be needed in emergency situations, however, the group
living environment, as well as many other features of shelters,
are not always the best fit for victims. For this reason, we offer
other types of shelter options, such as hotel vouchering and
relocation, so that the victim has a choice in their safety plan.
92% of homeless women in Iowa have experienced domestic
or sexual violence. We know that violence and homelessness
are related, and that the effects of abuse can be long-lasting
and far-reaching. For this reason, CVFF designed its program
to increase women's access to safe and affordable housing.
While transitional housing programs are an excellent option for
many women, there are also many who do not need that length
or depth of assistance, and can function better in their own
rental property with fewer guidelines and restrictions. Our
program is victim-centered in that it does not have strict
requirements, putting the power and control back in the hands
of the victim, empowering them to make choices for
themselves. With 1-3 months of rental/utility assistance and
case management, many women can stabilize housing in their
community of choice.
Location of the Program: City of Dubuque
Is this a new Program? No
Will this funding increase Yes
the level of services
provided?
Is this a continuous or Yes
ongoing program?
2. Briefly describe your Cedar Valley Friends of the Family was founded in 1992 by
organization, its mission Church Women United to provide crisis services to the rural
and goals, and additional counties of Bremer and Butler. It began with a crisis hotline for
services provided. domestic violence victims, and grew over the years to include a
variety of programs for victims and the homeless. Today, CVFF
operates a 21-bed domestic violence safe shelter, located in
Bremer County. The Northeast Iowa Shelter Services Program
covers 14 counties, across which we maintain a variety of
safety options, including hotel vouchering and partnering with
other shelters for safe shelter stays. The program also offers
housing assistance, known as homeless prevention and rapid
rehousing, to more quickly assist victims is obtaining and
maintaining housing in their community of choice, thus
reducing the average length of stay in shelters and/or length of
stay with family and friends. In addition to the NISS program,
CVFF offers violence prevention education to youth and adults
in 3 counties of Northeast Iowa. We also operate two homeless
programs in rural Northeast Iowa. The Turning Point
Transitional Housing Project provides up to 2 years of
rental/utility assistance and case management to families and
individuals who are homeless. The Northeast Iowa Permanent
Housing Program provides up to 2 years of rental/utility
assistance and case management to families who are
homeless and whose disabilities cause additional barriers to
housing stability. The agency's mission is to provide safe
shelter, confidential services, and housing assistance to
individuals and families in crisis due to domestic violence,
sexual assault, and homelessness. Through prevention
education and community engagement, we seek a future free
of violence and homelessness.
3. Identify the need for There is a clear need for the Northeast Iowa Shelter Services
your program and/or the Program in the Dubuque community. In July 2013, the state of
need for expansion (if Iowa transitioned to a regional model for victim services
requested). providers, allowing us to expand our quality program across 14
counties, including Dubuque County. While the Dubuque
YMCA/YWCA continues to operate its traditional shelter facility
in Dubuque, we partner closely with them to assure that all
victims have access to safety, particularly in situations in which
their facility is not a good fit. Sometimes, due to physical
disabilities, or family dynamics, or if the victim is a male, the
shelter is not the best or safest option for a victim. In these
cases, we can provide shelter via hotel vouchering or
transporting to another safety option in a different community.
Beyond safe shelter in lethal situations, victims also report that
their highest barrier is access to affordable housing. Unlike
many transitional housing programs, CVFF's rapid rehousing
and homeless prevention services require few prerequisites,
allowing the victim the flexibility to move forward and secure
housing in the community in a timely fashion. They rent their
own house or apartment, and when our assistance ends, they
do not have to move to a new location, and can continue their
relationship with their landlord, living in that property. So far this
fiscal year, CVFF has provided safety in confidential hotels to 6
women and 4 children fleeing domestic violence in Dubuque.
We have also provided safety in our safe shelter in Bremer
County to 3 adults from Dubuque who needed to leave the
area for safety reasons. Beyond shelter, we have provided
rapid rehousing/homeless prevention services to 15 women
and 14 children who were homeless or at-risk of homeless
because of recent violence. These families did not need the 2
years of assistance that a traditional transitional housing
program would offer, and benefitted from the flexibility of our
short-term program.
4. Describe the primary The primary population served is women and children fleeing
population served by your domestic violence. CVFF employs a full-time Housing Support
program. Does your Specialist in Dubuque to provide safe shelter services, housing
program reach out to services, and case management to clients. We also employ a
underserved populations? full-time Diversity Advocate which builds partnerships across
If so, explain how. How the region to increase access to services for victims from a
will these funds broaden variety of backgrounds. This can include reaching out to
access to your program? LGBTQ communities, Spanish-speaking communities, African
Americans, and many others, to assure they are aware of
services and comfortable coming forward if they or someone
they know is in need. Funds from the City of Dubuque will help
us cover the cost of having our Diversity Advocate in Dubuque
more often. Right now, our travel and training funds are limited,
and this grant support would help drastically increase our
outreach in the community.
5. Goals, Objectives and Top Priorities
Select up to three goals that your program will address and the corresponding
priority. If your program meets more than one goal, pick the primary goal met and
list the other goals in the narrative. Explain how your program will meet the
objectives listed under the chosen priority. Be sure to refer to the City Council
Goals and Priorities and match the Community Goal to the matching Priority.
Example: Goal. SociaUC.ultural Vibrancy paired with Priority. Arts and Culture
Master Plan.
Goal #1 Social/Cultural Vibrancy
If applicable, select Comprehensive Plan
Top/High Priority:
Explain how your Our program meets the social and cultural vibrancy goal of the
program addresses the City of Dubuque, in the city's comprehensive plan. Our
identified goal, objective program is related to social vibrancy and health, in that
and/or prioritiy. domestic violence is a community health issue. As stated in
goal 2.3, we aim to increase awareness that injuries due to
violence are a health issue. We also align with goal 4.2 by
promoting domestic violence services and prevention. CVFF's
program offers a variety of services to address these
community goals. We aim to increase awareness by offering
outreach and community education. Funding from the city
would greatly assist us in this action step, especially when it
comes to reaching underserved populations. We strive to help
women break the cycle of violence by offering immediate and
confidential safety options to victims whose safety is at-risk,
while offering permanent solutions such as housing assistance
which can help reduce the amount of times that a victim returns
to their abuser for financial support. Because our services can
help end the cycle of violence, and reduce the amount of times
women return to their abuser, they can lead to alleviating
burdens on other systems, such as police responses,
emergency medical responses and emergency room visits, and
mental health services.
Goal #2: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Goal #3: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Outcomes
6. Describe your 1. Fewer homeless women and children: Because of our focus
program's impact on the on housing stability and quickly re-housing women and children
Dubuque Community. fleeing violence, we will see fewer women and children in
shelters, doubled up with family and friends, and living in
un-inhabitable or unsafe environments. In many cases, we can
speed up the process of homeless women finding and securing
housing, and in some cases, we can even prevent their
homelessness if they contact us in time before being evicted. 2.
Financial and housing stability of women and children: Our
in-depth assessment process, prior to placing a victim in a
housing program, helps us determine the potential success of
that client in a particular program. By taking the time to assess
their true needs, barriers, and strengths, we can determine
what length and type of housing assistance is the best fit, thus
increasing their chances of successfully retaining housing after
our services have ended. The goal is to avoid having women
and children return to homelessness after you have invested
funds into their housing. By supporting our program, you are
supporting effective services that help solve the issue of
financial and housing instability. 3. Fewer violent incidents,
particularly lethal incidents, of domestic violence: Because of
our combination of safety options, paired with our housing
assistance options, fewer women and children are returning to
abusive homes. Many women report that finances and housing
are their biggest barriers to ending the relationship for good.
We aim to address those barriers by providing financial literacy
education, budgeting support, resource and referral, and direct
rental/utility assistance. These services can lead to a reduction
in returning to the abuser, thus reducing the likelihood that they
would suffer continued violence. We also believe that no one
safety option is appropriate for every victim. Because their
needs are varying and unique from client-to-client, and we
have seen victims utilize all of our safety options, we believe
very strongly that if those options weren't in-place, some
victims simply wouldn't have access to shelter, and would
continue to be at-risk for lethal violence.
7. Outcomes The outcomes below are directly related to the 3 impacts listed
above. 1. Shorten the average length of stay in shelters or the
average length of homelessness for victims of domestic
violence. This will be measured by looking at our program data,
such as the number of nights of shelter provided overall,
divided by the number of women provided safe shelter. We
look very closely at this data, broken down by county of origin,
and city of origin, to see any trends across our service area.
This data can tell us very clearly how difficult it is to find safe
and affordable housing in each community. Our goal is that we
reduce the average length of stay in shelters for women
affected by violence in Dubuque. The shorter the shelter stay,
the better it is for family stability, and the more cost-efficient for
the program providing the service. 2. That 70% of clients
provided rapid rehousing/homeless prevention will retain their
housing after 6 months or 180 days. We measure this outcome
by following up with our past clients housed after 30 days, 60
days, 90 days, and 180 days, to find out their housing situation
and see if they are in need of any further support. This goal is
above the state and national standards for housing programs,
as we strive to exceed their standards for housing stability and
retention. 3. That 100% of callers who screen lethal in our
assessment are offered an immediate safe shelter option,
regardless of their gender, accessibility needs, and geographic
location. This goal/outcome is measured by reviewing data
related to our lethality assessments conducted. Each caller is
screened for their risk of lethal intimate partner violence, before
determining which safety or housing option may be the best fit
for the client. It is our goal, that no woman whose safety is
at-risk is turned away from shelter due to understaffing, lack of
funding, or any other reason. This is why we know our services
are so critical. In partnership with the YMCA/YWCA shelter, we
help assure that if that shelter is not a good fit or does not have
space, that the caller still has one or more safety options,
including hotel vouchering, or relocating out of town to our
shelter or another shelter.
8. List any other agencies The Dubuque YMCA/YWCA continues to operate its traditional
that provide the same or shelter facility in Dubuque, and we partner closely with them to
similar services in the assure that all victims have access to safety, particularly in
community, describe how situations in which their facility is not a good fit. Sometimes,
your program is different, due to physical disabilities, or family dynamics, or if the victim
and how you work in is a male, the shelter is not the best or safest option for a
partnership with them. victim. In these cases, we can provide shelter via hotel
vouchering or other out-of-town options. We also partner with
the shelter when they have clients in the facility that could
benefit from our rapid rehousing services. Our Housing Support
Specialist will meet with clients directly at the shelter and offer
case management and referral. When the client is a good fit for
our housing assistance, they transition into our services and
can receive assistance for 1-3 months. Other victim service
agencies which serve Dubuque include Waypoint for domestic
violence advocacy/outreach services, and Riverview Center for
sexual assault advocacy/outreach services. Our agency
partners closely with all victim service agencies to assure
smooth referrals for these specialized services, and to assure
that clients receive the best, most appropriate service
available.
9. Describe your plan to CVFF maintains funding from a variety of sources, including
sustain this program once federal, state, and local grants, as well as fundraising activities,
the City's assistance is no so as to reduce dependence upon one source. Our state and
longer available. federal grants provide the foundation for providing services,
covering major costs such as employee salaries and benefits,
travel and training, supplies, equipment, and rent. We utilize
local grants and fundraising to supplement the government
grants to help increase our ability to meet the ever-changing
needs of the communities we serve, allow room for growth and
innovation, and to pay for costs that our government funds
won't pay for, such as certain trainings and mileage for
increased outreach. Once funding from the Purchase of
Services is no longer available, CVFF will have been
established in the Dubuque community for several more years,
and hopefully local funders such as the community foundation
will begin funding our critical services. We have been applying
for funds since entering the Dubuque Community in July 2013,
and have had little data to show the need for our programs. We
feel that with increased awareness of our services and their
effectiveness, we will begin to see the local community support
our program. At that time, we also plan to have grown our
donor base in Dubuque, so that we receive more business,
group, and individual contributions from the area than we do
currently.
Can the program Yes
commence (or continue)
if partial funds are
awarded?
Program Budget
Does your organization Fiscal
operate on a Calendar or
Fiscal Year?
Start Date 7/1/2016
End Date 6/30/2017
Description of Expenses
Administrative
Most Recent Completed 0
year actual:
Total Proposed Program 0
Costs (Estimate):
Salaries/Benefits of Program
Most Recent Completed 56,430
Year Actual:
Total Proposed Program 58,995
Costs (Estimate)
Supplies & Materials
Most Recent Completed 1150
Year Actual:
Total Proposed Program 1200
Costs (Estimate)
Space & Equipment Rental
Most Recent Completed 1,440
Year Actual:
Total Proposed Program 1,440
Costs (Estimate)
Marketing/Publicity
Most Recent Completed 2,000
Year Actual:
Total Proposed Program 2,000
Costs (Estimate)
Third Party Payments
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Other: Direct Assistance to Clients
Most Recent Completed 11,000
Year Actual:
Total Proposed Program 12,000
Costs (Estimate)
Other: Travel &Training
Most Recent Completed 2,100
Year Actual:
Total Proposed Program 2,600
Costs (Estimate)
Total Expenses
Most Recent Completed 74,120
Year Actual:
Total Proposed Program 78,235
Costs (Estimate)
Description of Income
Earned Income
(tickets, fess, concessions, ads, sponsorship)
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Contributions
(Individuals, grants, in-kind)
Most Recent Completed 74,120
Year Actual:
Total Proposed Program 68,235
Costs (Estimate)
Other: Field not completed.
Most Recent Completed Field not completed.
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Total Income
Most Recent Completed 76,780
Year Actual:
Total Proposed Program 68,235
Costs (Estimate)
Net Gain/Loss
Most Recent Completed 0
Year Actual:
Total Proposed Program 10,000
Costs (Estimate)
Provide any additional Cedar Valley Friends of the Family operates a variety of
information as needed to programming across Northeast Iowa, all of which provide
explain budget. Max different services to different geographic areas of the region.
1,300 characters. This project budget is based solely on the victim services work
done in the City of Dubuque, based on our current and
anticipated client caseload and outreach efforts.
Grant Reporting
The Fiscal Year 2017 Purchase of Service Grant will require minimum reporting on
the following. Race, Ethnicity, Age, Income of Household/Person. Reporting will be
done on a quarterly basis, with reports being due on the 15th of the month in
October, January, April, and July.
Disclaimer & Virtual Signature
I hereby certify that, to the best of my knowledge, all of the information contained in
this Application is true and correct. I understand that the City of Dubuque reserves
the right to request modifications of this application during the process of contract
negotiation, and, as finally approved by City of Dubuque, the Application shall serve
as the work plan of the organization and shall become part of the Contract with the
City of Dubuque. The Applicant certifies: 1. Agreement to submit further documents
as required by the City of Dubuque to determine project and organization eligibility;
2. Agreement to maintain any other specific records, as may be determined
necessary by the City of Dubuque, to the overall evaluation of the project; 3.
Agreement to comply with all federal, state and local regulations governing the
award and use of grant funds; 4. Agreement to submit additional information as
necessary to determine eligibility for Community Development Block Grant (CDBG)
funds.
I certify that I am authorized to submit this application on behalf of the organization
named herein.
Electronic Signature Casey Reints
Title Grants&Communications Coordinator
Date 5/6/2016
Checklist of REQUIRED Articles of Incorporation, Evidence of non-profit status, List of
Attachments current Board of Directors and their affiliations, List of
program's current staff positions, Most recent Annual Financial
Statement or/Audit, Agency's Current Year Operating Budget
(Limit to one page), Attach a copy of your long range plan
Attachments may be E-Mail
emailed, mailed, or
delivered to Housing &
Community
Development. How will
you deliver the
documents
Mail or Hand Deliver to:
Erica Haugen Housing& Community Development Department 350 West 6th
Street, Suite 312, Dubuque, lA 52001
Application is Complete
Thank you for your interest in Purchase of Services Grant(POSG). Application
deadline is May 8, 2016. Grant Awards will be announced in June and contracts
begin July 1, 2016.
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City of Dubuque Iowa
Purchase of Services Grant Application
PURCHASE OF SERVICES GRANT APPLICATION
Applicant Information
Contact Person: Casey Reints
Phone: 319-352-1108
E-mail: casey(a)cvfriendsofthefamily.org
Organization Name: Cedar Valley Friends of the Family
Address Line 1: 2728 Asbury Rd
Address Line 2:
City, State, Zip: Dubuque, IA, 52001
Executive Director: Ben Brustkern
Program/Service Information
Program Name : Northeast Iowa Shelter Services
Amount of Request: 10000
Program . .
Can the program commence (or continue) if partial funds are awarded? Yes
Does your organization operate on a calendar or fiscal year? Fiscal
If Fiscal Year, Start Date: 07/01/2016
End Date: 06/30/2017
List all expenses and revenues associated with your Program. Be specific.
Description of Expense Most Recent Total Proposed
Completed Year Program Costs
Actual Year ended
Administrative 0 0
Salaries/Benefits of Program 56,430 58,995
Supplies &Materials 1,150 1,200
Space & Equipment Rental 1,440 1,440
MarketinglPublicity 2,000 2,000
Third Party Payments 0 0
Other Ins/Misc./Bad Debt 11,000 12,000
Other: Travel & Training 2,100 2,600
Other:
Total Expenses 74,120 78,235
City of Dubuque Iowa
Purchase of Services Grant Application
Description of Most Recent Completed Total Proposed Program Income
Income Year Actual Income
Earned Income 0 0
(tickets, fees,
concessions,
ads,
sponsorship)
Contributions 74,120 68,235
(Individuals,
grants, in-kind)
Other. 0
Total Income 76,780 68,235
Net Gain/Loss 0 10,000
Provide any additional information as needed to explain budget. 1,300 characters max
Cedar Valley Friends of the Family operates a variety of programming across Northeast Iowa, all of which provide different
services to different geographic areas of the region. This project budget is based solely on the victim services work done in
the City of Dubuque, based on our current and anticipated client caseload and outreach efforts.
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
CEDAR VALLEY FRIENDS OF THE FAMILY
THIS AGREEMENT, dated for reference purposes the 1st day of July 2016, by and
between the City of Dubuque, Iowa (City) and Cedar Valley Friends of the Family (Agency).
WHEREAS, City proposes to provide certain financial assistance to enable Agency to
provide public services that meet the identified goals and priorities as identified by the City
Council; and
WHEREAS, City has deemed it to be in the public interest to provide financial assistance in
the form of a Purchase of Services Grant to be used to cover general operating expenses of
Agency's program.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall provide immediate, confidential safety to anyone fleeing domestic or sexual
violence to increase both the safety and stability of victims of domestic violence in the City
of Dubuque. The project aligns with the City's goals and priorities as described in the
Purchase of Services Grant Application. The City Council goals and priorities are attached
hereto as Exhibit A.
2. City Responsibilities
City designates the Housing and Community Development Director to act as its
representative with respect to the work to be performed under this Agreement, and such
person shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that such
authority has been revoked.
3. Time of Performance
The term of this Agreement shall be from July 1, 2016 through June 30, 2017.
4. Compensation
City shall pay Agency $10,000 as compensation for the services provided by Agency,
which payment shall constitute full and complete compensation for such services.
The compensation shall be paid by City to Agency within ten (10) business days after
receipt by City of a requisition for such sum from Agency.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all expenditures.
The records of Agency, including payroll accounts and other records of disbursements and
receipts, and other records relating to the performance of the activities herein specified,
shall be made available for inspection by City or any Certified Public Accountant acting on
its behalf, in order to ascertain performance of Agency under this Agreement. Agency
agrees to retain such records for not less than three (3) years.
6. Reporting and Monitoring
Agency shall render to the Housing and Community Development Director a quarterly
report detailing its activities related to the use of City funds provided to Agency. Such
report shall include a performance report on the program(s) supported by City funds and a
financial report on the use of City funds, which shall be rendered no later than the fourth
Thursday October, January, April, July. A written annual report shall be submitted to the
City Council within sixty (60) days of year end. The annual report shall include a
performance report on the program(s) supported by City funds and a financial report on the
use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual
audit report within three months of year-end.
7 Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against any
employee or applicant for employment because of race, creed, color, sex, age, national
origin, religion, sexual orientation, gender identity, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Agency assures that all
qualified applicants will receive consideration for employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that no
2
person shall be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activities funded in whole or in part with any of the
funds made available to Agency under the terms of this Agreement because of race, color,
creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying the
effective date thereof not less than thirty days before the effective date of such termination.
If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion
within such thirty day period, this Agreement shall be deemed terminated at the end of
such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval
from of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City copies
of Agency's insurance certificates showing general liability, automobile liability, and workers
compensation insurance coverage to the satisfaction of City for the term of this Agreement.
WITNESS:
Ke in Firnstahl, Cit
CITY OF DIJ BUQUE, IOWA
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Roy D. B , Mayor
Cedar Valley Friends of the Family
Ben Brustkern, Executive Director
Exhibit A
Dubuque
brtkill
All-Ametica City
THE CITY OF
DUB E SUSTAINABLE
Ci DUBUQUE
Masterpiece on the Mississippi 2007.2012•=013 viable - linable - equitable
The Dubuque 2030 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy and
expanding global connections. The Dubuque community is an inclusive community celebrating
culture and heritage and has actively preserved our "Masterpiece on the Mississippi." Dubuque
citizens experience healthy living and retirement through quality, livable neighborhoods with an
abundance of fun things to do; and are engaged in the community, achieving goals through
partnerships. Dubuque city government is financially sound and is providing services with citizens
getting value for their tax dollar.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living and a
sustainable city plan for the community's future and facilitate access to critical human services
which result in financially sound city government and citizens getting services and value for their
tax dollar.
Five-Year Community Goals for a Sustainable Dubuque
• Economic Prosperity
• Environmental Integrity
• Social/Cultural Vibrancy
Five-Year City Goals
• Planned and Managed Growth
• Partnering for a Better Dubuque
• Improved Connectivity: Transportation and Telecommunications
Five-Year Organizational Goal
Financially Responsible City Government and High Performance Organization
2015 - 2017 Top Priorities (in alphabetical order):
4
1) East-West Corridor Study Implementation
City Goal: Improved Connectivity
Key Issues:
• Property acquisition
• Environmental assessment
• Funding for design and construction of roundabouts
2015-2017 Actions:
• Complete preliminary design and identify property acquisition parameters
• Maintain corridor preservation ordinance
• Development of a plan including prioritization of locations and capital improvement funding
options
2) Environmental Stewardship Commission (Community Resiliency Commission)
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Purpose and role of commission
• Determine process for community engagement, size and diverse representation of
community
• Staff support and funding
2015-2017 Actions:
• City Council approval of process to transition to new commission format
• Comprehensive community engagement effort to define purpose and role of commission and
to recruit candidates
3) Historic Millwork District Parking (470 spaces)
City Goal: Improved Connectivity
Key Issues:
• Land acquisition
• Funding
2015-2017 Actions:
• Opening of new intermodal facility
• Property acquisition for construction of surface parking lots
• Funding strategy for design and construction of surface parking lots
4) Inclusive Dubuque Action Plan
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement process on development of action plan for priority areas
• City role as a partner in implementation of action plan
2015-2017 Actions:
• Completion and analysis of Equity Profile assessment
• Development and implementation of Equity Profile Action Plan
5
• Quarterly reporting on implementation of Action Plan
5) Street Maintenance Program
City Goal: Improved Connectivity
Key Issues:
• Evaluate existing service level targets
• Funding to restore or expand service level targets
2015-2017 Actions:
• Review current program, assess condition of completed areas, and evaluate community
needs
• Development of a strategy including prioritization of locations and budget options to maintain
or increase service level
2015 — 2017 High Priorities (in alphabetical order):
1) Central Iowa Water Association
City Goal: Planned and Managed Growth
Key Issues:
• Annexation
• Funding
• Water Infrastructure
2015-2017 Actions:
• Research and prepare response to litigation
• Policy decisions on water extensions, annexation, and funding
2) City Economic Development
Community Goal: Economic Prosperity
Key Issues:
• Review staffing levels and partners
• Funding
• Goals and performance expectations
2015-2017 Actions:
• Identify partnership opportunities
• Develop strategic plan including funding
3) Citywide Flower-Planting Program
City Goal: Partnering for a Better Dubuque
Key Issues:
• Policy on use of volunteers
• Policy of location(s) for existing or new plantings and type of plant (annual vs. perennial)
• Funding and hiring freeze
• Ongoing operation and maintenance costs
6
2015-2017 Actions:
• Review current activities and assess community needs
• Development of a strategy including: prioritization of locations, plantings and staffing vs.
volunteer needs and budget recommendations
4) Comprehensive Plan
City Goal: Planned and Managed Growth
Key Issues:
• Funding
• Community assessment and input process
2015-2017 Actions:
• Research alternative staffing and consultant options for development of process and creation
of a new 20-year plan
• City Council direction on process and funding recommendations
6) Debt Reduction Policy
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Education for general public and for city staff
• Continued implementation of strategic debt reduction
2015-2017 Actions:
• Review and assessment of existing debt-reduction strategy
• Development of a policy for evaluating future use of debt for projects including: prioritization
of capital projects and capital project assistance programs, project timing, and budget
recommendations
6) Methane Gas Plan
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Identify opportunities for methane gas reuse in city operations including BioCNG
• Development agreement for methane gas reuse
2015-2017 Actions:
• Develop cost/benefit analysis and policy for city vehicle conversion to BioCNG
• Negotiate agreement with private sector for methane gas reuse at Landfill and Water &
Resource Recovery Center including capital investment requirements
7) Surveillance Camera Funding
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Evaluate types of cameras for future purchase
• Funding and location of additional cameras
• Use and storage of data and information
7
2015-2017 Actions:
• Identify areas and phasing plan for installation of additional cameras, including access to
existing or new fiber-optic connections
• Direction on funding for additional cameras and increased video storage capacity
2015 — 2017 Management Agenda (in alphabetical order):
1) Greater Dubuque Development Corporation: Sustainable Innovation
Community Goal: Economic Prosperity
Key Issues:
• Alternative energy options including bio compressed natural gas and hydropower
• IBM Smarter Cities partnership next phase
2015-2017 Actions:
• Council direction on agreement for use of bio compressed natural gas
• Analysis of hydropower opportunities
• IBM partnership agreement for workforce development and open data
2) Industrial Park Development
Community Goal: Economic Prosperity
Key Issues:
• Actions
• Funding
2015-2017 Actions:
• Develop budget options
• City Council direction on budget and timeline
3) National Incident/Event Report
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Community engagement effort to identify issues
• Review other city and federal reports to develop local best practices
• Prepare report with local options and recommendations
4) Skate Park
City Goal: Partnering for a Better Dubuque
Key Issues:
• Location and scope of project
2015-2017 Actions:
8
• Contract for evaluation, design and site location
• Initiate private fundraising effort
5) Police: Review Best Practices
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Review 21 st Century National Police Report to identify best practices and analyze
opportunities for Dubuque
• Prepare action plan with options for City Council review and direction
9