Purchase of Services Grant Agreement - My GEAR Outreach Copyright 2014
City of Dubuque Consent Items # 28.
ITEM TITLE: Purchase of Services Grant Agreement- My GEAR
Outreach
SUMMARY: City Manager recommending Council approval of a
Purchase of Services Agreement with My GEAR Outreach
for Fiscal Year 2017 to provide an overnight bag to children
entering foster care for the first time containing items they
may need while in foster care.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Purchase of Services-My GEAR Outreach-MVM Memo City Manager Memo
Staff Memo Staff Memo
Application Supporting Documentation
Grant Agreement Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement— FY17
My GEAR Outreach
DATE: June 28, 2016
Housing and Community Development Department Director Alvin Nash recommends
City Council approval of a Purchase of Services Agreement with My GEAR Outreach for
Fiscal Year 2017 in the amount of$2,500 to provide an overnight bag to children
entering foster care for the first time containing items they may need while in foster
care.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
6"-Z�
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
AII-America City
DUBgkE 1
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
SUBJECT. Purchase of Service Agreement— FY17
My GEAR Outreach
DATE: June 24, 2016
Introduction
Attached for City Council approval is the Purchase of Services Grant Agreement with
My GEAR Outreach for Fiscal Year 2017. The agreement includes attachment of the
City Council Goals and Priorities.
Background
The Fiscal Year 2017 budget recommends an allocation of $30,000 in Community
Development Block Grant (CDBG) and $72,706 in General Funds for Purchase of
Services activities. During the budget process, $10,000 CDBG was allocated to Four
Mounds HEART Program. The remaining $92,706 was available for competition.
At the June 20th, 2016 meeting, City Council approved the Community Development
Advisory Commission recommendation to fund My GEAR Outreach in the amount of
$21500.
Discussion
The grant application states, "My GEAR Outreach provides hope and comfort for
children entering foster care for the first time by providing them with an overnight bag
full of items they may need while in foster care. By providing these items for children,
we are removing at least one burden they no longer have to worry about."
Requested Action
I respectfully request the City Council approve the attached Purchase of Services
Agreement with My GEAR Outreach and authorize the Mayor to execute the agreement
on behalf of the City.
Prepared by Erica Haugen, Community Development Specialist
Purchase of Services Application
Purchase of Services Grant Application
This form should be submitted by organizations applying to participate in the Fiscal
Year 2016 Purchase of Services Grant Application Competition.
Applicant Information
Contact Person Elizabeth Estilow
Date 5/8/2016
Phone 7032017584
Email mygearoutreach2rD.yahoo.com
Executive Director Elizabeth Estilow
Organization Name My GEAR Outreach
Organization Address 1 419 N. Grandview Ave
Organization Address2 Field not completed.
City Dubuque
State IA
Zip 52003
Program/Service Information
"Limit each answer to Z 500 characters
Program Name My GEAR Outreach
Amount of Request 5388.97
Has your organization No
ever received Community
Development Block
Grant(CDBG)funding?
Has this program received No
Purchase of Services
Grant in Previous Years?
Program Information
1. Program/Service While working in social work and interacting with foster
Information (limited to children; the founder of My Gear saw a need that was not
2,500 characters) being met. We noticed that when children are removed from
their home and placed in foster care they are often unable to
bring their belongings with them. The foster home many of the
time did not have what they needed on hand. As a social
worker, we have seen how terrifying and scary being placed in
a foster home can be. My GEAR Outreach provides hope and
comfort for children entering foster care for the first time by
providing them with an overnight bag full of items they may
need while in foster care. By providing these items for children,
we are removing at least one burden they no longer have to
worry about. This stressful event of moving to an unfamiliar
home with unknown caregivers can have life long impacts for
children. The bags include a welcome box that supplies the
following: toothpaste, toothbrushes, comb, liquid bath soap,
washcloth, night light, deodorant, shampoo and conditioner.
The over night bags includes: new pajamas, new shorts, a My
GEAR t-shirt, new socks, new underwear, new pillow, new
blanket, age appropriate, journals, coloring books, crayons,
pens, makeup, balls, and stuffed animal. Infant bags include
diapers, baby wipes, Destin, thermometer, formula, sleeper,
receiving blankets, washcloths, baby soap, baby lotion, socks,
baby toys, baby comb and brush and stuffed animals. On
average, children are placed in two foster homes before
moving to their forever home. The children are able to bring
their My GEAR bag with them to each new foster home. The
bags also relieve stress from the foster family. A foster family
may be given very limited notice prior to receiving a child in
their home, leaving them unable to acquire items that may be
needed by the child. These bags not only help the children but
also the foster care parents. Around 50 children from the city of
Dubuque enter foster care each year. Entering foster care can
happen suddenly, leaving the child no time to bring their
belongings. The bags ensure the infants have the formula and
diapers they need, school aged children have clothes so they
don't have to go to school in the same outfit, as well as toys
and other items to bring them comfort in their difficult transition.
My GEAR seeks to aid in their success and provide them with
hope and comfort. My GEAR is the only organization that
provides this service to disadvantaged youth.
Location of the Program: City of Dubuque
Is this a new Program? Yes
Will this funding increase Yes
the level of services
provided?
Is this a continuous or Yes
ongoing program?
2. Briefly describe your My GEAR Outreach is non-profit committed to bringing comfort
organization, its mission and hope to children during the tough transition of entering
and goals, and additional foster care for the first time. We carry out this mission by
services provided. providing security through welcome boxes and first overnight
bags to meet basic needs. My GEAR Outreach started Clinton
County in October 1st, 2015. We expanded in to Jackson
County in November and to Dubuque County in March, 2016.
My GEAR is working on expanding into Scott County next.
Since My GEAR has started, we have given out 39 bags in
Clinton County, 8 bags in Jackson County and 8 bags in
Dubuque County. My GEAR is able to provide these bags
because of wonderful donations from major manufacturing
companies, small business, churches and individuals in the
community. My GEAR Outreach future goals are not only to
meet the most basic need of the foster child entering foster
care, but also meet the basic needs of the foster family so they
may take care of that child to the best of their ability
immediately. My GEAR would do this by providing new car
seats, cribs, highchairs or any other equipment needed by that
child.
3. Identify the need for During My Gear's founders over 7 years of service in the social
your program and/or the work field she has personally witnessed children in this very
need for expansion (if community enter foster care, and move from home to home
requested). with their belongings in nothing but a trash bag, or with no
belongings at all. My Gear was founded based on the belief
that no child should have to move from home to home with
their belongings in a trash bag. My Gear provides duffle bags,
toiletries, diapers, toys and more to children entering the
system so that when they move they have their own bag with
their own belongings no just a trash bag. My Gear was founded
based off an unmet need in the community. Children in foster
care are considered at risk and disadvantaged. When children
are placed in foster care it is often after experiencing
challenging events. The reasons children are removed from
their homes can very from neglect, witness of domestic
violence, physical abuse, parental drug use or mental illness.
Experiencing these traumatic events often hinders the child's
development, hindering their ability to develop skills, learn new
information and interact in social settings. My Gear aims to
send the message to children who have been abused,
witnessed abuse, and/or have been neglected that the
community has not forgotten or neglected them. We aim to give
them a since of normalcy and belonging so they can
successfully move through the foster care system with
confidence. According to national statistics there are half a
million foster kids in America. Everyday 1,600 children enter
the system with whatever they can fit in two garbage bags.
These children often leave everything behind and enter foster
care with no family, no friends, no support, just what they can
fit in two garbage bags. In Jackson county 40 children enter
foster care for the first time every year. Once in the system the
average child moves homes 2 to 3 times. Moving to a new
home is difficult enough for children. My Gear believes no child
should have to move from home to home with their belongings
in a trash bag. My GEAR has partnered with local business
including but not limited to : NelsonCorp Management, and
DCAT of Dubuque County to make sure that all children in
Jackson county that enter foster care for the first time will be
able to receive a My GEAR bag. My GEAR wants to know that
every Jackson County foster child feels that they are supported
and loved by their community.
4. Describe the primary Children entering foster care for the first time from the city of
population served by your Dubuque. According to Kids Net of Iowa there are around 50
program. Does your children entering foster care from the city of Dubuque every
program reach out to year. My Gear will provide every child who enters foster care
underserved populations? from the City of Dubuque with a My Gear duffle bag filled with
If so, explain how. How customized items. These children range from Ages 0 to 18
will these funds broaden years of age. Foster children are at risk and some of the most
access to your program? vulnerable members of our community. My GEAR works
closely with the Department of Human Services, Families First,
Lutheran Services , as well as Iowa Kid's net who place
children in foster care. They notify My GEAR when a child is
removed from the home and being placed in foster care. My
GEAR is given their age, gender and other information relevant
to the items the children may need. My GEAR then assembles
the bags and deliver them to the agency who then delivers
them to the children.
5. Goals, Objectives and Top Priorities
Select up to three goals that your program will address and the corresponding
priority. If your program meets more than one goal, pick the primary goal met and
list the other goals in the narrative. Explain how your program will meet the
objectives listed under the chosen priority. Be sure to refer to the City Council
Goals and Priorities and match the Community Goal to the matching Priority.
Example: Goal. SociaUC.ultural Vibrancy paired with Priority. Arts and Culture
Master Plan.
Goal #1 Partnering for a Better Dubuque
If applicable, select Field not completed.
Top/High Priority:
Explain how your My Gear will provide a customize duffle bag filled with basic
program addresses the necessity items to every child entering foster care for the first
identified goal, objective time in Jackson county over the next year. My Gear services as
and/or prioritiy. support to this at risk population seeking to lower their risk in
the future and improving our community. My Gear sees a need
of this at risk population and fulfills that need for the youth of
Jackson County. Children in the foster care system are
disadvantaged and at risk for educational, social, mental,
physical, even economical hardship. "Children who are
removed from their homes and placed in foster care often
experience detrimental short and long-term effects.
Researchers estimate that 30%to 80% of children in foster
care exhibit emotional and/or behavioral problems, either from
their experiences before entering foster care or from the foster
care experience itself." Stein, E., Rae-Grant, N.I., Ackland, S.,
and Avison, W. Psychiatric disorders of children in care:
Methodology and demographic correlates. Canadian Journal of
Psychiatry (1994) 39:341-07. Based on studies examining the
young adults who were in foster care as children tells us that
that children who remained in foster care appeared to have
greater feelings of insecurity. Moreover, many youths leaving
foster care end up in jail or on public assistance, or otherwise
represent an economic cost to the community. A study of
employment outcomes for youths aging out of foster care found
that many were underemployed and progressing more slowly in
the labor market than other low-income youths, and only half
had any earnings in the two years after aging out of care. At
the same time, studies also find that providing support services
for youths transitioning out of foster care significantly improved
outcomes. Chipungu, S. S., & Bent-Goodly, T. B. (1004).
Meeting the Challenges of Contemporary Foster Care.
Children, Families, and Foster Care, 14(1). My Gear bags
provides self-confidence and dignity to a child who has nothing.
This dignity and self-confidence provided by the simple act of
giving a child their own bag instead of a trash bag goes a long
way for a child who has no control and great insecurity. This
can go a long was for a child as they navigate the foster care
system. Studies show that support services for you in foster
care can significantly improve their outcomes. By providing
something simple as a bag, My Gear can provide a glimpse of
security instead of insecurity, dignity and self-confidence .
Goal #2: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Goal #3: Field not completed.
If applicable, select Field not completed.
Top/High Council
priority
Explain how your Field not completed.
program addresses the
identified goal, objective
and/or priority.
Outcomes
6. Describe your My Gear collaborates with the Department of Human Services
program's impact on the and Iowa Kids Net who contacts My Gear when a child is
Dubuque Community. removed from their home about to enter foster care. My Gear is
provided with the age, gender, race, and clothing size of the
child. Volunteers take this information and customize a duffle
bag for each child. The bag is filled with a tooth brush, tooth
paste, a change of cloths, a blanket and pillow, toys and more
depending of the need of the child. When My Gear is told an
African American girl is being placed in foster care My Gear will
ensure she has the hair care products she may need that the
foster home may not have. If the child is an infant, the
volunteers at My Gear gather formula, diapers, wipes, an outfit,
pacifiers, and a stuffed animal. My Gear does not assemble
general bags, but custom bags filled with the needs of each
child. My Gear bags provides self-confidence and dignity to a
child who has nothing. This dignity and self-confidence
provided by the simple act of giving a child their own bag
instead of a trash bag goes a long way for a child who has no
control and great insecurity. This can go a long was for a child
as they navigate the foster care system. Studies show that
support services for you in foster care can significantly improve
their outcomes. By providing something simple as a bag, My
Gear can provide a glimpse of security instead of insecurity,
dignity and self-confidence thus limiting the short and long term
detrimental effects. When children have support services the
long term effects are lessened this improving their educational,
economical success and lower the risk that these children will
end up in jail, on public assistance or at a cost to the
community.
7. Outcomes My Gear collaborates with the Department of Human Services
and Iowa Kids Net who contacts My Gear when a child is
removed from their home about to enter foster care. My Gear is
provided with the age, gender, race, and clothing size of the
child. Volunteers take this information and customize a duffle
bag for each child. The bag is filled with a tooth brush, tooth
paste, a change of cloths, a blanket and pillow, toys and more
depending of the need of the child. When My Gear is told an
African American girl is being placed in foster care My Gear will
ensure she has the hair care products she may need that the
foster home may not have. If the child is an infant, the
volunteers at My Gear gather formula, diapers, wipes, an outfit,
pacifiers, and a stuffed animal. My Gear does not assemble
general bags, but custom bags filled with the needs of each
child. My Gear bags provides self-confidence and dignity to a
child who has nothing. This dignity and self-confidence
provided by the simple act of giving a child their own bag
instead of a trash bag goes a long way for a child who has no
control and great insecurity. This can go a long was for a child
as they navigate the foster care system. Studies show that
support services for you in foster care can significantly improve
their outcomes. By providing something simple as a bag, My
Gear can provide a glimpse of security instead of insecurity,
dignity and self-confidence thus limiting the short and long term
detrimental effects. When children have support services the
long term effects are lessened this improving their educational,
economical success and lower the risk that these children will
end up in jail, on public assistance or at a cost to the
community.
8. List any other agencies There is no other service like our in the city of Dubuque.
that provide the same or
similar services in the
community, describe how
your program is different,
and how you work in
partnership with them.
9. Describe your plan to My GEAR Outreach is applying for other grants within and
sustain this program once outside of Dubuque county. My GEAR Outreach is reaching out
the City's assistance is no to local business and churches to help with donations and
longer available. grants. My GEAR Outreach also have fun raisers just as "jean
days"at local business and community outreach nights such as
Pizza Ranch. My GEAR is dedicated to the children of the city
of Dubuque.
Can the program Yes
commence (or continue)
if partial funds are
awarded?
Program Budget
Does your organization Calendar
operate on a Calendar or
Fiscal Year?
Description of Expenses
Administrative
Most Recent Completed 0
year actual:
Total Proposed Program 0
Costs (Estimate):
Salaries/Benefits of Program
Most Recent Completed 0
Year Actual:
Total Proposed Program 4800.0
Costs (Estimate)
Supplies & Materials
Most Recent Completed 0
Year Actual:
Total Proposed Program 5275.97
Costs (Estimate)
Space & Equipment Rental
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Marketing/Publicity
Most Recent Completed 0
Year Actual:
Total Proposed Program 185.00
Costs (Estimate)
Third Party Payments
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Other: transportation gas
Most Recent Completed Field not completed.
Year Actual:
Total Proposed Program 100.00
Costs (Estimate)
Other: Field not completed.
Most Recent Completed Field not completed.
Year Actual:
Total Proposed Program Field not completed.
Costs (Estimate)
Total Expenses
Most Recent Completed 0
Year Actual:
Total Proposed Program 10360.97
Costs (Estimate)
Description of Income
Earned Income
(tickets, fess, concessions, ads, sponsorship)
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Contributions
(Individuals, grants, in-kind)
Most Recent Completed 0
Year Actual:
Total Proposed Program 4972.00
Costs (Estimate)
Other: Field not completed.
Most Recent Completed 0
Year Actual:
Total Proposed Program 0
Costs (Estimate)
Total Income
Most Recent Completed 0
Year Actual:
Total Proposed Program 4972.00
Costs (Estimate)
Net Gain/Loss
Most Recent Completed 0
Year Actual:
Total Proposed Program 5388.97
Costs (Estimate)
Provide any additional Field not completed.
information as needed to
explain budget. Max
1,300 characters.
Grant Reporting
The Fiscal Year 2017 Purchase of Service Grant will require minimum reporting on
the following. Race, Ethnicity, Age, Income of Household/Person. Reporting will be
done on a quarterly basis, with reports being due on the 15th of the month in
October, January, April, and July.
Disclaimer & Virtual Signature
I hereby certify that, to the best of my knowledge, all of the information contained in
this Application is true and correct. I understand that the City of Dubuque reserves
the right to request modifications of this application during the process of contract
negotiation, and, as finally approved by City of Dubuque, the Application shall serve
as the work plan of the organization and shall become part of the Contract with the
City of Dubuque. The Applicant certifies: 1. Agreement to submit further documents
as required by the City of Dubuque to determine project and organization eligibility;
2. Agreement to maintain any other specific records, as may be determined
necessary by the City of Dubuque, to the overall evaluation of the project; 3.
Agreement to comply with all federal, state and local regulations governing the
award and use of grant funds; 4. Agreement to submit additional information as
necessary to determine eligibility for Community Development Block Grant (CDBG)
funds.
I certify that I am authorized to submit this application on behalf of the organization
named herein.
Electronic Signature Elizabeth Estilow
Title Director
Date 5/8/2016
Checklist of REQUIRED Articles of Incorporation, Evidence of non-profit status, List of
Attachments current Board of Directors and their affiliations, List of
program's current staff positions, Most recent Annual Financial
Statement or/Audit, Agency's Current Year Operating Budget
(Limit to one page), Attach a copy of your long range plan
Attachments may be E-Mail
emailed, mailed, or
delivered to Housing &
Community
Development. How will
you deliver the
documents
Mail or Hand Deliver to:
Erica Haugen Housing& Community Development Department 350 West 6th
Street, Suite 312, Dubuque, lA 52001
Application is Complete
Thank you for your interest in Purchase of Services Grant(POSG). Application
deadline is May 8, 2016. Grant Awards will be announced in June and contracts
begin July 1, 2016.
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City of Dubuque Iowa
Purchase of Services Grant Application
PURCHASE OF SERVICES GRANT APPLICATION
Applicant Information
Contact Person: Elizabeth Estilow
Phone: 7032017584
E-mail: mygearoutreach(ayahoo.com
Organization Name: My GEAR Outreach
Address Line 1: 419 N. Grandview Ave
Address Line 2:
City, State, Zip: Dubuque, IA, 52003
Executive Director: Elizabeth Estilow
Program/Service Information
Program Name : My GEAR Outreach
Amount of Request: 5388.97
Program Budget
Can the program commence (or continue) if partial funds are awarded? Yes
Does your organization operate on a calendar or fiscal year? Calendar
If Fiscal Year, Start Date:
End Date:
List all expenses and revenues associated with your Program. Be specific.
Description of Expense Most Recent Total Proposed
Completed Year Program Costs
Actual Year ended
Administrative 0 0
Salaries/Benefits of Program 0 4,800
Supplies &Materials 0 5,275.97
Space & Equipment Rental 0 0
MarketinglPublicity 0 185
Third Party Payments 0 0
Other Ins/Misc./Bad Debt 100
Other:
Other:
Total Expenses 01 10,360.97
City of Dubuque Iowa
Purchase of Services Grant Application
Description of Most Recent Completed Total Proposed Program Income
Income Year Actual Income
Earned Income 0 0
(tickets, fees,
concessions,
ads,
sponsorship)
Contributions 0 4,972
(Individuals,
grants, in-kind)
Other. 0 0
Total Income 0 4,972
Net Gain/Loss 0 5,388.97
Provide any additional information as needed to explain budget. 1,300 characters max
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
MY GEAR OUTREACH
THIS AGREEMENT, dated for reference purposes the 1st day of July 2016, by and
between the City of Dubuque, Iowa (City) and My GEAR Outreach (Agency).
WHEREAS, City proposes to provide certain financial assistance to enable Agency to
provide public services that meet the identified goals and priorities as identified by the City
Council; and
WHEREAS, City has deemed it to be in the public interest to provide financial assistance in
the form of a Purchase of Services Grant to be used to cover general operating expenses of
Agency's program.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall provide overnight bags with supplies to children entering the foster care
system. The project aligns with the City's goals and priorities as described in the Purchase
of Services Grant Application. The City Council goals and priorities are attached hereto as
Exhibit A.
2. City Responsibilities
City designates the Housing and Community Development Director to act as its
representative with respect to the work to be performed under this Agreement, and such
person shall have authority to transmit instructions, receive information, interpret and
define City's policies and provide decisions in a timely manner pertinent to the work
covered by this Agreement until Agency has been advised in writing by City that such
authority has been revoked.
3. Time of Performance
The term of this Agreement shall be from July 1, 2016 through June 30, 2017.
4. Compensation
City shall pay Agency $2,500 as compensation for the services provided by Agency, which
payment shall constitute full and complete compensation for such services.
The compensation shall be paid by City to Agency within ten (10) business days after
receipt by City of a requisition for such sum from Agency.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all expenditures.
The records of Agency, including payroll accounts and other records of disbursements and
receipts, and other records relating to the performance of the activities herein specified,
shall be made available for inspection by City or any Certified Public Accountant acting on
its behalf, in order to ascertain performance of Agency under this Agreement. Agency
agrees to retain such records for not less than three (3) years.
6. Reporting and Monitoring
Agency shall render to the Housing and Community Development Director a quarterly
report detailing its activities related to the use of City funds provided to Agency. Such
report shall include a performance report on the program(s) supported by City funds and a
financial report on the use of City funds, which shall be rendered no later than the fourth
Thursday October, January, April, July. A written annual report shall be submitted to the
City Council within sixty (60) days of year end. The annual report shall include a
performance report on the program(s) supported by City funds and a financial report on the
use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual
audit report within three months of year-end.
7. Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against any
employee or applicant for employment because of race, creed, color, sex, age, national
origin, religion, sexual orientation, gender identity, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. Agency assures that all
qualified applicants will receive consideration for employment without regard to race, creed,
color, sex, age, national origin, religion, sexual orientation, gender identity, or disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, or be subjected to
2
discrimination under any program or activities funded in whole or in part with any of the
funds made available to Agency under the terms of this Agreement because of race, color,
creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying the
effective date thereof not less than thirty days before the effective date of such termination.
If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion
within such thirty day period, this Agreement shall be deemed terminated at the end of
such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign any interest in this Agreement without the prior written approval
from of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City copies
of Agency's insurance certificates showing general liability, automobile liability, and workers
compensation insurance coverage to the satisfaction of City for the term of this Agreement.
WITNESS:
Ke i Firnstahl, ity " erk
CITY OF D i= UQUE, IOWA
Roy D. Bud Mayor
My GEAR Outreach
Elizabeth Estilow, Executive Director
3
Exhibit A
Dubuque
brtkill
All-Ametica City
THE CITY OF
DUB E SUSTAINABLE
Ci DUBUQUE
Masterpiece on the Mississippi 2007.2012•=013 viable - linable - equitable
The Dubuque 2030 Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified economy and
expanding global connections. The Dubuque community is an inclusive community celebrating
culture and heritage and has actively preserved our "Masterpiece on the Mississippi." Dubuque
citizens experience healthy living and retirement through quality, livable neighborhoods with an
abundance of fun things to do; and are engaged in the community, achieving goals through
partnerships. Dubuque city government is financially sound and is providing services with citizens
getting value for their tax dollar.
Mission Statement
The City's mission is to deliver excellent municipal services that support urban living and a
sustainable city plan for the community's future and facilitate access to critical human services
which result in financially sound city government and citizens getting services and value for their
tax dollar.
Five-Year Community Goals for a Sustainable Dubuque
• Economic Prosperity
• Environmental Integrity
• Social/Cultural Vibrancy
Five-Year City Goals
• Planned and Managed Growth
• Partnering for a Better Dubuque
• Improved Connectivity: Transportation and Telecommunications
Five-Year Organizational Goal
Financially Responsible City Government and High Performance Organization
2015 - 2017 Top Priorities (in alphabetical order):
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1) East-West Corridor Study Implementation
City Goal: Improved Connectivity
Key Issues:
• Property acquisition
• Environmental assessment
• Funding for design and construction of roundabouts
2015-2017 Actions:
• Complete preliminary design and identify property acquisition parameters
• Maintain corridor preservation ordinance
• Development of a plan including prioritization of locations and capital improvement funding
options
2) Environmental Stewardship Commission (Community Resiliency Commission)
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Purpose and role of commission
• Determine process for community engagement, size and diverse representation of
community
• Staff support and funding
2015-2017 Actions:
• City Council approval of process to transition to new commission format
• Comprehensive community engagement effort to define purpose and role of commission and
to recruit candidates
3) Historic Millwork District Parking (470 spaces)
City Goal: Improved Connectivity
Key Issues:
• Land acquisition
• Funding
2015-2017 Actions:
• Opening of new intermodal facility
• Property acquisition for construction of surface parking lots
• Funding strategy for design and construction of surface parking lots
4) Inclusive Dubuque Action Plan
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement process on development of action plan for priority areas
• City role as a partner in implementation of action plan
2015-2017 Actions:
• Completion and analysis of Equity Profile assessment
• Development and implementation of Equity Profile Action Plan
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• Quarterly reporting on implementation of Action Plan
5) Street Maintenance Program
City Goal: Improved Connectivity
Key Issues:
• Evaluate existing service level targets
• Funding to restore or expand service level targets
2015-2017 Actions:
• Review current program, assess condition of completed areas, and evaluate community
needs
• Development of a strategy including prioritization of locations and budget options to maintain
or increase service level
2015 — 2017 High Priorities (in alphabetical order):
1) Central Iowa Water Association
City Goal: Planned and Managed Growth
Key Issues:
• Annexation
• Funding
• Water Infrastructure
2015-2017 Actions:
• Research and prepare response to litigation
• Policy decisions on water extensions, annexation, and funding
2) City Economic Development
Community Goal: Economic Prosperity
Key Issues:
• Review staffing levels and partners
• Funding
• Goals and performance expectations
2015-2017 Actions:
• Identify partnership opportunities
• Develop strategic plan including funding
3) Citywide Flower-Planting Program
City Goal: Partnering for a Better Dubuque
Key Issues:
• Policy on use of volunteers
• Policy of location(s) for existing or new plantings and type of plant (annual vs. perennial)
• Funding and hiring freeze
• Ongoing operation and maintenance costs
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2015-2017 Actions:
• Review current activities and assess community needs
• Development of a strategy including: prioritization of locations, plantings and staffing vs.
volunteer needs and budget recommendations
4) Comprehensive Plan
City Goal: Planned and Managed Growth
Key Issues:
• Funding
• Community assessment and input process
2015-2017 Actions:
• Research alternative staffing and consultant options for development of process and creation
of a new 20-year plan
• City Council direction on process and funding recommendations
6) Debt Reduction Policy
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Education for general public and for city staff
• Continued implementation of strategic debt reduction
2015-2017 Actions:
• Review and assessment of existing debt-reduction strategy
• Development of a policy for evaluating future use of debt for projects including: prioritization
of capital projects and capital project assistance programs, project timing, and budget
recommendations
6) Methane Gas Plan
Community Goal: Environmental/Ecological Integrity
Key Issues:
• Identify opportunities for methane gas reuse in city operations including BioCNG
• Development agreement for methane gas reuse
2015-2017 Actions:
• Develop cost/benefit analysis and policy for city vehicle conversion to BioCNG
• Negotiate agreement with private sector for methane gas reuse at Landfill and Water &
Resource Recovery Center including capital investment requirements
7) Surveillance Camera Funding
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Evaluate types of cameras for future purchase
• Funding and location of additional cameras
• Use and storage of data and information
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2015-2017 Actions:
• Identify areas and phasing plan for installation of additional cameras, including access to
existing or new fiber-optic connections
• Direction on funding for additional cameras and increased video storage capacity
2015 — 2017 Management Agenda (in alphabetical order):
1) Greater Dubuque Development Corporation: Sustainable Innovation
Community Goal: Economic Prosperity
Key Issues:
• Alternative energy options including bio compressed natural gas and hydropower
• IBM Smarter Cities partnership next phase
2015-2017 Actions:
• Council direction on agreement for use of bio compressed natural gas
• Analysis of hydropower opportunities
• IBM partnership agreement for workforce development and open data
2) Industrial Park Development
Community Goal: Economic Prosperity
Key Issues:
• Actions
• Funding
2015-2017 Actions:
• Develop budget options
• City Council direction on budget and timeline
3) National Incident/Event Report
Community Goal: Social/Cultural Vibrancy
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Community engagement effort to identify issues
• Review other city and federal reports to develop local best practices
• Prepare report with local options and recommendations
4) Skate Park
City Goal: Partnering for a Better Dubuque
Key Issues:
• Location and scope of project
2015-2017 Actions:
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• Contract for evaluation, design and site location
• Initiate private fundraising effort
5) Police: Review Best Practices
Organizational Goal: Financially Responsible City Government and High Performance
Organization
Key Issues:
• Community engagement
• Community preparedness
2015-2017 Actions:
• Review 21 st Century National Police Report to identify best practices and analyze
opportunities for Dubuque
• Prepare action plan with options for City Council review and direction
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