Code of Ordinances Amendment - Title 2 Resilient Community Advisory Commission (2nd Reading) Copyright 2014
City of Dubuque Action Items # 2.
ITEM TITLE: Code of Ordinances Amendment- Title 2 Resilient
Community Advisory Commission (2nd Reading)
SUMMARY: City Manager is recommending the formation of a Resilient
Community Advisory Commission as initiated during the
August 2015 City Council goal-setting process. Consistent
with the approved recommendation, the words, "...to create
a viable, livable and equitable community' have been
added to the purpose statement.
ORDINANCE Amending City of Dubuque Code of
Ordinances Title 2 Boards and Commissions by Repealing
Chapter 6 Environmental Stewardship Advisory
Commission and Adopting a New Chapter 6 Resilient
Community Advisory Commission in Lieu Thereof
Establishing the Resilient Community Advisory
Commission and Providing for the Powers, Operation,
Membership, and Meetings
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion
A
ATTACHMENTS:
Description Type
Resilient Community Advisory Commission Second City Manager Memo
Reading-MVM Memo
Resilient Community Advisory Commission-MVM Memo Supporting Documentation
(6/20/16 Meeting)
Staff Memo (6/20/16 Meeting) Staff Memo
Master Report Supporting Documentation
RCAC Ordinance Amendment Ordinance
Suggested Motion Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Second Reading of Ordinance Creating Resilient Community Advisory
Commission
DATE: June 27, 2016
Consistent with the approved recommendation, the words, "...to create a viable, livable
and equitable community" have been added to the purpose statement.
zljii�� ' k�4 S4-,6�-
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Cori Burbach, Sustainable Community Coordinator
Mary Rose Corrigan, Public Health Specialist
Nikola Pavelic, Community Engagement Coordinator
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
ORDINANCE NO. 32-16
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS AND
COMMISSIONS BY REPEALING CHAPTER 6 ENVIRONMENTAL STEWARDSHIP
ADVISORY COMMISSION AND ADOPTING A NEW CHAPTER 6 RESILIENT
COMMUNITY ADVISORY COMMISSION IN LIEU THEREOF ESTABLISHING THE
RESILIENT COMMUNITY ADVISORY COMMISSION AND PROVIDING FOR THE
POWERS, OPERATION, MEMBERSHIP, AND MEETINGS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Title 2, Chapter 6 of the City of Dubuque Code of Ordinances is
hereby repealed and the following adopted in lieu thereof:
Chapter 6
RESILIENT COMMUNITY ADVISORY COMMISSION
2-6-1: COMMISSION CREATED:
There is hereby created the Resilient Community Advisory Commission.
2-6-2: PURPOSE:
The purpose of the commission is to advise on city policies and practices to assure
resilient outcomes; facilitate the ability to adapt to factors influencing the social/cultural„
economic and environmental wellbeing of the community; prevent, prepare for, and
recover from adverse vulnerabilities and change through coordination, data analysis,
evaluation and citizen engagement; and to create a viable, livable and equitable
community.
2-6-3: INTERNAL ORGANIZATION AND RULES:
The commission may adopt rules and regulations to govern its organizational
procedures as may be necessary and which are not in conflict with this Code of
Ordinances or the Iowa Code.
2-6-4: PROCEDURES FOR OPERATION:
All administrative, personnel, accounting, budgetary, and procurement policies of the
city govern the commission in all its operations.
2-6-5: MEMBERSHIP:
A. The commission comprises nine (9) residents of the city, appointed by the city
council.
B. Qualifications. Efforts should be taken to balance the composition of the
commission as follows:
1. Members must be able to think systemically and analyze data in order to
meet the stated purpose of the commission.
2. Members' interest and/or expertise must represent the three pillars of the
Sustainable Dubuque model: economic prosperity, environmental integrity, and
social/cultural vibrancy.
3. Members should represent a wide range of sectors within the community,
including business, neighborhoods, non-profit, and educational institutions.
4. Three (3) or more members should also hold positions on one of the
following commissions: Arts & Culture Advisory Commission, Catfish Creek
Watershed Management Authority, Community Development Advisory
Commission, Historic Preservation Commission, Housing Commission, Human
Rights Commission, Long Range Planning Advisory Commission, Parks &
Recreation Advisory Commission, Transit Advisory Commission, and/or Zoning
Advisory Commission.
5. Members should represent the socio-economic, geographic, and
demographic diversity of the community, including youth representation.
2-6-6: OATH:
Each person, upon appointment or reappointment to the commission, must execute an
oath of office at the first meeting of the commission following the appointment or
reappointment or at the city clerk's office any time prior to the first meeting of the
commission.
2-6-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
2-6-8: VACANCIES:
Vacancies must be filled in the same manner as original appointments.
2-6-9: OFFICERS/ORGANIZATION:
The commissioners must choose annually a chairperson and vice -chairperson, each to
serve a term of one (1) year. The chairperson must appoint a secretary, who need not
be a member of the commission. The commissioners must fill a vacancy among its
officers for the remainder of the officer's unexpired term.
2-6-10: MEETINGS:
A. Regular Meetings. The commission must meet monthly.
B. Special Meetings. Special meetings may be called by the chairperson or at the
written request of a majority of the commissioners.
C. Open Meetings. All meetings must be called and held in conformance with the
Iowa Open Meetings Law.
D. Attendance.
1. In the event a commissioner has been absent for three (3) or more
consecutive meetings of the commission, without being excused by the
chairperson, such absence will be grounds for the commission to recommend to
the city council that the position be declared vacant and a replacement
appointed.
2. Attendance must be entered upon the minutes of all meetings.
E. Minutes. A copy of the minutes of all regular and special meetings of the
commission must be filed with the city council within ten (10) working days after each
meeting, or by the next regularly scheduled city council meeting, whichever is later.
F. Quorum. Five (5) commissioners constitute a quorum for the transaction of
business. The affirmative vote of a majority of the commissioners present and voting is
necessary for the adoption of any motion or resolution.
2-6-11: COMPENSATION:
Commissioners serve without compensation, provided that they may receive
reimbursement for necessary travel and other expenses while on official commission
business within the limits established in the city administrative`policies budget.
2-6-12: REMOVAL:
Except as provided in 2-6-10(D)(1), the city council may remove any commissioner for
good cause.
2-6-13: POWERS:
The commission has the following powers, duties, and responsibilities:
A. To review research and data in order to provide input on re -identification,
prevention, and plans for potential economic, environmental, and social/cultural
vulnerabilities.
B. To review plans for Tong -term prevention, preparedness, and recovery
efforts.
C. To review policy and program recommendations to the city council in order
to influence resilient outcomes for the community.
D. To provide comment to the city council on the allocation of budgeted city
funding to achieve adopted resiliency goals.
E. To educate and engage the public on commission priorities.
F. To provide input on and review strategies to address identified
vulnerabilities in collaboration with city staff, other city commissions and
community partners.
G. To review and make recommendations regarding Sustainable Dubuque
Community Grant allocations.
H. To respect the policy making authority of the city council, the city
manager's responsibilities to implement the goals and priorities the council
establishes (council manager form of government) and the responsibility of city
staff to report to the city manager.
To ensure coordination and communication with other commissions.
Section 3. This Ordinance takes effect upon publication.
Passed, approved, and adopted the 5th day of July, 2016.
Attest:
oy D. Buol, Mayor
Kevin S. Firnstahl; Cij Clerk ti
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
ORDINANCE NO. -16
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS AND
COMMISSIONS BY REPEALING CHAPTER 6 ENVIRONMENTAL STEWARDSHIP
ADVISORY COMMISSION AND ADOPTING A NEW CHAPTER 6 RESILIENT
COMMUNITY ADVISORY COMMISSION IN LIEU THEREOF ESTABLISHING THE
RESILIENT COMMUNITY ADVISORY COMMISSION AND PROVIDING FOR THE
POWERS, OPERATION, MEMBERSHIP, AND MEETINGS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1 . Title 2, Chapter 6 of the City of Dubuque Code of Ordinances is
hereby repealed and the following adopted in lieu thereof:
Chapter 6
RESILIENT COMMUNITY ADVISORY COMMISSION
2-6-1 : COMMISSION CREATED:
There is hereby created the Resilient Community Advisory Commission.
2-6-2: PURPOSE:
The purpose of the commission is to advise on city policies and practices to assure
resilient outcomes; facilitate the ability to adapt to factors influencing the social/cultural,
economic and environmental wellbeing of the community; prevent, prepare for, and
recover from adverse vulnerabilities and change through coordination, data analysis,
evaluation and citizen engagement; and to create a viable, livable and equitable
community.
2-6-3: INTERNAL ORGANIZATION AND RULES:
The commission may adopt rules and regulations to govern its organizational
procedures as may be necessary and which are not in conflict with this Code of
Ordinances or the Iowa Code.
2-6-4: PROCEDURES FOR OPERATION:
All administrative, personnel, accounting, budgetary, and procurement policies of the
city govern the commission in all its operations.
2-6-5: MEMBERSHIP:
A. The commission comprises nine (9) residents of the city, appointed by the city
council.
B. Qualifications. Efforts should be taken to balance the composition of the
commission as follows:
1 . Members must be able to think systemically and analyze data in order to
meet the stated purpose of the commission.
2. Members' interest and/or expertise must represent the three pillars of the
Sustainable Dubuque model: economic prosperity, environmental integrity, and
social/cultural vibrancy.
3. Members should represent a wide range of sectors within the community,
including business, neighborhoods, non-profit, and educational institutions.
4. Three (3) or more members should also hold positions on one of the
following commissions: Arts & Culture Advisory Commission, Catfish Creek
Watershed Management Authority, Community Development Advisory
Commission, Historic Preservation Commission, Housing Commission, Human
Rights Commission, Long Range Planning Advisory Commission, Parks &
Recreation Advisory Commission, Transit Advisory Commission, and/or Zoning
Advisory Commission.
5. Members should represent the socio-economic, geographic, and
demographic diversity of the community, including youth representation.
2-6-6: OATH:
Each person, upon appointment or reappointment to the commission, must execute an
oath of office at the first meeting of the commission following the appointment or
reappointment or at the city clerk's office any time prior to the first meeting of the
commission.
2-6-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
2-6-8: VACANCIES:
Vacancies must be filled in the same manner as original appointments.
2-6-9: OFFICERS/ORGANIZATION:
The commissioners must choose annually a chairperson and vice-chairperson, each to
serve a term of one (1) year. The chairperson must appoint a secretary, who need not
be a member of the commission. The commissioners must fill a vacancy among its
officers for the remainder of the officer's unexpired term.
2-6-10: MEETINGS:
A. Regular Meetings. The commission must meet monthly.
B. Special Meetings. Special meetings may be called by the chairperson or at the
written request of a majority of the commissioners.
C. Open Meetings. All meetings must be called and held in conformance with the
Iowa Open Meetings Law.
D. Attendance.
1 . In the event a commissioner has been absent for three (3) or more
consecutive meetings of the commission, without being excused by the
chairperson, such absence will be grounds for the commission to recommend to
the city council that the position be declared vacant and a replacement
appointed.
2. Attendance must be entered upon the minutes of all meetings.
E. Minutes. A copy of the minutes of all regular and special meetings of the
commission must be filed with the city council within ten (10) working days after each
meeting, or by the next regularly scheduled city council meeting, whichever is later.
F. Quorum. Five (5) commissioners constitute a quorum for the transaction of
business. The affirmative vote of a majority of the commissioners present and voting is
necessary for the adoption of any motion or resolution.
2-6-11 : COMPENSATION:
Commissioners serve without compensation, provided that they may receive
reimbursement for necessary travel and other expenses while on official commission
business within the limits established in the city administrative policies budget.
2-6-12: REMOVAL:
Except as provided in 2-6-10(D)(1), the city council may remove any commissioner for
good cause.
2-6-13: POWERS:
The commission has the following powers, duties, and responsibilities:
A. To review research and data in order to provide input on re-identification,
prevention, and plans for potential economic, environmental, and social/cultural
vulnerabilities.
B. To review plans for long-term prevention, preparedness, and recovery
efforts.
C. To review policy and program recommendations to the city council in order
to influence resilient outcomes for the community.
D. To provide comment to the city council on the allocation of budgeted city
funding to achieve adopted resiliency goals.
E. To educate and engage the public on commission priorities.
F. To provide input on and review strategies to address identified
vulnerabilities in collaboration with city staff, other city commissions and
community partners.
G. To review and make recommendations regarding Sustainable Dubuque
Community Grant allocations.
H. To respect the policy making authority of the city council, the city
manager's responsibilities to implement the goals and priorities the council
establishes (council manager form of government) and the responsibility of city
staff to report to the city manager.
I. To ensure coordination and communication with other commissions.
Section 3. This Ordinance takes effect July 1 , 2016.
Passed, approved, and adopted the _ day of 12016.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, City Clerk
THE CITY OF Dubuque
U E I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Recommendation to Form Resilient Community Advisory Commission
Engagement Process
DATE: June 13, 2016
Sustainable Community Coordinator Cori Burbach is recommending the formation of a
Resilient Community Advisory Commission, as initiated during the August 2015 City
Council goal-setting process.
During the annual goal-setting process, the City Council added the creation of a
Community Resilience Advisory Commission to their Top Priorities list. Since then,
Public Health Specialist Mary Rose Corrigan, who is the staff person for the existing
Environmental Stewardship Advisory Commission, Community Engagement
Coordinator Nikola Pavelic, and Sustainable Community Coordinator Cori Burbach
researched best practices in resiliency and citizen commissions from communities
across the country. From March to May, staff facilitated over twenty community
engagement sessions.
This included reaching out to targeted stakeholders, an online survey, and hosting a
community dialogue to gather feedback regarding a draft recommendation. Key issues
that were addressed in the development of the Resilient Community Advisory
Commission include the following: purpose and role of the commission, size and diverse
representation on the commission, determination of staff support and funding needed to
assist the commission in fulfilling their purpose, and relationship of the commission to
other existing commissions and key partners.
Approximately 200 individuals provided input to create the following definition of
resiliency:
The ability of individuals and systems to prevent, prepare for, and recover
from adverse vulnerabilities while adapting to long-term changes.
The majority of individuals supported the development of a Resilient Community
Advisory Commission. Many individuals recommended reviewing existing commission
responsibilities to make sure that any recommendation for a new commission was not
duplicative. The Environmental Stewardship Advisory Commission was created in 1991
to review the environmental impact of City programs and projects. In reviewing their
current work, staff is recommending that the Environmental Stewardship Advisory
Commission be dissolved, and its responsibilities rolled into a new Resilient Community
Advisory Commission which considers all three pillars of the Sustainable Dubuque
model, Economic Prosperity, Environmental/Ecological Integrity and Social/Cultural
Vibrancy.
The purpose of the new Resilient Community Advisory Commission would be:
To advise on City policies and practices to assure resilient outcomes; facilitate the
ability to adapt to factors influencing the social/cultural, economic and environmental
wellbeing of the community; prevent, prepare for, and recover from adverse
vulnerabilities and change through coordination, data analysis, evaluation and citizen
engagement.
I would respectfully recommend the City Council consider adding to the purpose
statement, "...to create a viable, livable and equitable community."
The responsibilities of the Resilient Community Advisory Commission would
include:
A. To review research and data in order to provide input on identification,
prevention, and plans for potential economic, environmental, and social/cultural
vulnerabilities.
B. To review plans for long-term prevention, preparedness, and recovery efforts.
C. To review policy and program recommendations to the City Council in order to
influence resilient outcomes for the community.
D. To provide comment to the City Council on the allocation of budgeted City
funding to achieve adopted resiliency goals.
E. To educate and engage the public on commission priorities.
F. To provide input on and review strategies to address identified vulnerabilities in
collaboration with City staff, other City commissions and community partners.
G. To review and make recommendations regarding Sustainable Dubuque
Community Grant allocations.
H. To respect the policy making authority of the City Council , the City Manager's
responsibilities to implement the goals and priorities the Council establishes
(council/manager form of government) and the responsibility of City staff to report
to the City Manager.
I. To ensure coordination and communication with other commissions.
The commission comprises nine residents of the city, appointed by the City Council.
Efforts should be taken to balance the composition of the commission:
A. Members must be able to think systemically and analyze data in order to meet
the stated purpose of the commission.
B. Members' interest and/or expertise should represent the three pillars of the
Sustainable Dubuque model: economic prosperity, environmental integrity, and
social/cultural vibrancy.
2
C. Members should represent a wide range of sectors within the community, such
as business, neighborhoods, non-profit, and educational institutions.
D. Three or more members should also hold positions on one of the following
commissions: Arts & Culture Advisory Commission, Catfish Creek Watershed
Management Authority, Community Development Advisory Commission, Historic
Preservation Commission, Housing Commission, Human Rights Commission,
Long Range Planning Advisory Commission, Parks & Recreation Advisory
Commission, Transit Advisory Commission, and/or Zoning Advisory Commission.
Provided the City Council adopts the recommended ordinance, the anticipated first
meeting of the Resilient Community Advisory Commission is Fall 2016. City Clerk
Kevin Firnstahl will advertise for the open positions as he typically does for all
commission opportunities, and staff will assist in strategic recruitment if it is the will of
the Council.
The primary staff support for the Commission, as assigned by the City Manager, would
be the Sustainable Community Coordinator. It is anticipated that providing support will
require 25% of the Coordinator's time, in addition to secretarial support not currently
available due to the hiring freeze. In addition, during their goal setting, the Commission
will identify specific areas of focus on an annual basis. It is highly likely that it would be
beneficial for other key City staff to work with the Commission on an ongoing basis.
The responsibilities of the Commission will also likely require coordination from other
City staff to provide data and information regarding programs and policies in order for
them to make informed decisions and coordinate with other commissions, at the
discretion of the City Manager.
There are no funds budgeted in FY2017 to support the Commission. The primary
impact would be staff time necessary to support the Commission. Any funding request
for items such as community engagement and outreach, educational trainings on
resiliency for commissioners, and/or creation and printing of outreach materials would
appear in future budget requests.
Once commissioners are appointed, they would hold a strategic planning session to
identify priorities for the coming year, and that this practice be replicated annually.
Potential sources of information that would be considered during that session include
the input received during the community engagement process, various available data
including the STAR Communities certification, and a potential future vulnerability
assessment.
I respectfully recommend Mayor and City Council approval, with the additional words to
the purpose statement of, "... to create a viable, livable and equitable community."
3
Staff will now give a brief presentation.
Mic ael C. Van Milligen'�'
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Cori Burbach, Sustainable Community Coordinator
4
THE CITY OF Dubuque
DUB 1114mericaCi i
1111.
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael Van Milligen, City Manager
FROM: Cori Burbach, Sustainable Community Coordinator
SUBJECT: Recommendation to Form Resilient Community Advisory Commission
Engagement Process
DATE: May 30, 2016
INTRODUCTION
The purpose of this memo is to provide a recommendation regarding the formation of a
Resilient Community Advisory Commission, based on a community engagement
process initiated during the 2016 City Council goal-setting process.
BACKGROUND
During their Fiscal Year 2016 annual goal-setting process, the City Council added the
creation of a Community Resilience Advisory Commission to their Top Priorities list.
Since then, Public Health Specialist Mary Rose Corrigan, who is the staff person for the
existing Environmental Stewardship Advisory Commission (ESRC), Community
Engagement Coordinator Nikola Pavelic, and I developed a work plan to complete the
two actions identified for completion in 2015-2017:
• City Council approval of process to transition to new commission format.
• Comprehensive community engagement effort to define purpose and role of
commission and to recruit candidates.
Staff researched best practices in resiliency and citizen commissions from communities
across the country. From March to May, staff facilitated over twenty community
engagement sessions to gather the following information:
1. During community engagement, stakeholders will define "resilience" for the
ordinance.
2. During community engagement, staff will gather stakeholder perspectives on
the purpose, reasons and structure of the commission.
DISCUSSION
As outlined in a February recommendation (Attachment A), staff completed a
community engagement process that included reaching out to targeted stakeholders, an
online survey, and hosting a community dialogue to gather feedback regarding a draft
1
recommendation. Key issues that were addressed in the development of the Resilient
Community Advisory Commission (RCAC) include the following: purpose and role of the
commission, size and diverse representation on the commission, determination of staff
support and funding needed to assist the commission in fulfilling their purpose, and
relationship of the commission to other existing commissions and key partners.
A summary of the engagement process is attached (Attachment B). Notably, staff were
able to analyze data collected during the community input sessions, and from the online
survey, to draft the recommendation.
Approximately 200 individuals provided input to create the following definition of
resiliency:
The ability of individuals and systems to prevent, prepare for, and recover from adverse
vulnerabilities while adapting to long-term changes.
The majority of individuals supported the development of a Resilient Community
Advisory Commission. Many individuals recommended reviewing existing commission
responsibilities to make sure that any recommendation for a new commission was not
duplicative. The Environmental Stewardship Advisory Commission (ESAC) was created
in 1991 to review the environmental impact of City programs and projects. In reviewing
their current work, we are recommending that the ESAC be dissolved, and its
responsibilities rolled into a new RCAC which considers all three pillars of the
Sustainable Dubuque model. Although ESAC did not formally vote on approving the
RCAD ordinance being recommended (due to lack of quorum for their last meeting,)
members provided input and concurred with the recommendation. Current ESAC
members also support the recommendation of dissolving the existing commission and
are aware they are welcome to apply for positions on the new RCAC.
The purpose of the new RCAC, as defined through the community engagement
process, would be:
To advise on city policies and practices to assure resilient outcomes; facilitate the ability
to adapt to factors influencing the social/cultural, economic and environmental wellbeing
of the community; prevent, prepare for, and recover from adverse vulnerabilities and
change through coordination, data analysis, evaluation and citizen engagement.
The responsibilities of the RCAC would include:
A. To review research and data in order to provide input on identification, prevention,
and plans for potential economic, environmental, and social/cultural vulnerabilities.
B. To review plans for long-term prevention, preparedness, and recovery efforts.
C. To review policy and program recommendations to the City Council in order to
influence resilient outcomes for the community
D. To provide comment to the city council on the allocation of budgeted city funding to
achieve adopted resiliency goals
E. To educate and engage the public on commission priorities
F. To provide input on and review strategies to address identified vulnerabilities in
collaboration with city staff, other city commissions and community partners.
2
G. To review and make recommendations regarding Sustainable Dubuque Community
Grant allocations.
H. To respect the policy making authority of the City Council , the City Manger's
responsibilities to implement the goals and priorities the Council establishes (council
manager form of government) and the responsibility of City staff to report to the City
Manager.
I. To ensure coordination and communication with other commissions.
The commission comprises nine (9) residents of the city, appointed by the city
council. Efforts should be taken to balance the composition of the commission:
A. Members must be able to think systemically and analyze data in order to meet the
stated purpose of the commission.
B. Members' interest and/or expertise should represent the three pillars of the
Sustainable Dubuque model: economic prosperity, environmental integrity, and
social/cultural vibrancy.
C. Members should represent a wide range of sectors within the community, such as
business, neighborhoods, non-profit, and educational institutions.
D. Three (3) or more members should also hold positions on one of the following
commissions: Arts & Culture Advisory Commission, Catfish Creek Watershed
Management Authority, Community Development Advisory Commission, Historic
Preservation Commission, Housing Commission, Human Rights Commission, Long
Range Planning Advisory Commission, Parks & Recreation Advisory Commission,
Transit Advisory Commission, and/or Zoning Advisory Commission.
A number of individuals expressed interest during the community engagement process
in becoming commissioners on the RCAC. Provided the Council adopts the
recommended ordinance, the ordinance will take place July 1 , with an anticipated first
meeting of the RCAC in fall 2016. City Clerk Kevin Firnstahl will advertise for the open
positions as he typically does for all commission opportunities, and staff will assist in
strategic recruitment if it is the will of the Council.
Staffing & Support
We recommend that the primary staff support for the RCAC be the Sustainable
Community Coordinator. It is anticipated that providing support will require 25% of the
Coordinator's time, in addition to secretarial support not currently available due to the
hiring freeze. In addition, during their goal setting, the Commission will identify specific
areas of focus on an annual basis. It is highly likely that it would be beneficial for other
key City staff to work with the Commission on an ongoing basis. This is currently the
case with the ESAC, as the Public Works Director, Water & Resource Recovery Center
Manager, and Sustainable Community Coordinator regularly attend ESAC meetings, in
addition to the Public Health Specialist, who is the designated staff support. The
responsibilities of the Commission, as outlined above, will also likely require
coordination from other City staff to provide data and information regarding programs
and policies in order for them to make informed decisions and coordinate with other
commissions, at the discretion of the City Manager.
3
BUDGETIMPACT
There are no funds budgeted in FY2017 to support the RCAC. The primary impact
would be on staff time necessary to support the Commission. Any funding request for
items such as community engagement and outreach, educational trainings on resiliency
for commissioners, and/or creation and printing of outreach materials would appear in a
future budget request.
Operations & Focus of Work in First Year
We recommend that once commissioners are appointed, they hold a strategic planning
session to identify priorities for the coming year, and that this practice be replicated
annually. Potential sources of information that would be considered during that session
include the input received during our community engagement process, various available
data including the STAR Communities, and a potential future vulnerability assessment.
REQUESTED ACTION
I respectfully recommend City Council approval of the attached ordinance to develop a
Resilient Community Advisory Commission, approval of the associated
recommendations regarding operations of the Commission included in this memo, and
approval to dissolve the Environmental Stewardship Advisory Commission.
Cc: Mary Rose Corrigan, Public Health Specialist
Nikola Pavelic, Community Engagement Coordinator
4
CITY OF DUBUQUE
Community Engagement Report
regarding : Resilient Community
Advisory Commission
Report contributors: Cori Burbach (Sustainability Coordinator) and Mary-Rose Corrigan (Health Services Director)
Report author: Nikola Pavelic
5/12/2016
This report provides details on the planning, implementation, and results of the community engagement effort.
01 Page
Contents
Background.................................................................................................................................................................................................................... 2
Timeline.......................................................................................................................................................................................................................... 2
Community Engagement planning team:...................................................................................................................................................................... 3
CommunityEngagement goals...................................................................................................................................................................................... 3
Methodsof engagement............................................................................................................................................................................................... 3
Budget............................................................................................................................................................................................................................4
Marketing.......................................................................................................................................................................................................................4
Reach.............................................................................................................................................................................................................................. 5
Demographics........................................................................................................................................................................................................ 6
Keyfindings.................................................................................................................................................................................................................... 7
Staffrecommendations................................................................................................................................................................................................. 5
Limitations ..................................................................................................................................................................................................................... 5
11 Page
Background
The City Council added a Community Resilience Advisory Commission to their FY 16 Goals and Priorities. Key issues for this goal
include purpose and role of the commission, size and diverse representation of the community, and staff support and funding. City
staff developed a community engagement process to draft an ordinance for the Resiliency Advisory Commission, addressing the key
issues for a recommendation to city council.
Timeline
December January February 1st: March April May June-July August/
Staff plan Staff plan Council • Staff meets . Finish Council Design September
approves with all stakeholder adopts recruitment Recruit&
plan stakeholders groups ordinance process orient
• Staff creates . Hold commissioner
Schedule marketingIan
P public input
public input 0 Design public meeting
Schedule input
stakeholders
21 Page
Community Engagement planning team:
The team consisted of Cori Burbach and Mary Rose Corrigan as the project leads. Nikola Pavelic provided technical assistance in
putting the community engagement plan together and project management during the plan implementation. The plan was created
in about 7 hrs over a course of about 6 meetings.
Community Engagement goals
1. During community engagement, stakeholders will define "resilience"for the ordinance. (goal met)
2. Community engagement will involve representatives from all 3 sustainability pillars (economic prosperity; environmental and
ecological integrity; social and cultural vibrancy) with a variety of demographics. (goal met)
3. During community engagement, staff will gather stakeholder perspectives on the purpose, reasons and structure of the
commission. (goal met)
Methods of engagement
Staff facilitated one-on-one conversations with the following 19 groups:
1. Arts & Culture Affairs Advisory Commission 13. Purchase of Service recipients
2. Community Foundation of Greater Dubuque 14. Transit Advisory Commission
3. Dubuque Area Chamber of Commerce 15. Tri-state College Sustainability group
4. Community Development Advisory Commission 16. Wellness Coalition
5. Dubuque Initiatives 17. Zoning Advisory Commission
6. Environmental Stewardship Advisory Commission 18. Downtown, North End, and Point Neighborhood
7. Greater Dubuque Development Corporation Associations
8. Green Dubuque 19. Inclusive Dubuque Network
9. Housing Commission
10. Human Rights Commission In addition to hosting the one-on-one sessions, city staff
11. Long Range Planning Advisory Commission provided an online survey from April 3-10, 2016. Lastly, staff
12. Parks and Recreation Advisory Commission held a final community dialogue, open to the general public on
April 19th, 2016 at Inspire Cafe.
31 Page
Budget
• $0 budgeted
• $30 spent
Marketing
• Direct emails to the 19 stakeholder groups outlined above, announcing one-on-one conversations and April 19th public
meeting
• Additional personal e-mails, announcing online survey and April 19 meeting, were sent to ten additional partner
organizations or groups.
• Press releases were sent via Sustainable Dubuque and City website, and the information shared via social media channels.
41 Page
Reach
The total number of community members who participated in the engagement process was around 200.
Of those estimated 200 community members reached
• 107 participated in on- on-one sessions
• 87 responded to the online survey, and
• 6 attended the April 19th public meeting
The 200 community members reached represent following demographics:
• A nearly balanced split between genders
• Broad geographical reach, with the West End, Hill, Downtown and South End neighborhoods well represented
• Generally, a diverse age representation from 22 years old and up, but low representation of 18-22 years old.
• Overwhelming representation of community members with college degrees
• Overwhelming representation of white community members
5 Page
Demographics
Geography
Gender
■ Female ■ Male Education Point Area
120 Outsid 4
106 e of Downtown 2%
100 DBQ 22
18 13% North End
80 % 14
7 7 60 West End / 9%
90 40 33 43
% 20 26%
South End
1 4 25
0 Hill/college 15%
No HS HS College Graduate Other /hospital
diploma graduate graduate Degree area
39
Age . 1s-4 yo
24%
4
2%
3)
0 1 ■Black/AA
22-30 yo ■White
• 25
32 15% ■Asian
■American Indian/Alaskan
■ 60 yo 31-40 yo Native
38 38 ■Native Hawaiian/Other
23% Pacific Islander
• ,1-50 ■Hispanic/Latino
yo
30
18% dIl 0 Multi-racial 6 P a g e
Key findings
1. The following words came up the most between the online and one-on-one engagement:
100 90
90
80 74
70
60 58
60
50
50 41
40
30 30
30 23 20
20
10
0
o`e�e E PaaQti Q¢ �xs P�ti� Q` eo� Quo �Q���� Sa��e�b� ,a\O'`°o
I\e
gt�Q
2. Preference does not exist for a new commission; rather update existing ESAC and incorporate Resiliency into the work of
other commissions
3. Preference for how to go about making policy recommendations to City Council consists of: quantitative and qualitative data
driven recommendations around City programs, goals, policy and process. The data should be derived from existing sources
and input from the public.
4. Public education regarding resiliency, broadly, and specific topics may be needed before meaningful input can be solicited.
5. Preference for a diverse commission where diversity equal between demographics; expertise/skill; and sectors represented
6. There is a preference for the commission to have access to necessary material and time to do data analysis on their own
and/or at least to have the time to provide input on data analysis staff are doing
71 Page
7. There was tension between citizens who thought the commission's responsibilities should be focused on city government
functions, and a preference for resiliency to be a systems approach across sectors.
Staff recommendations
• Proposed ordinance, dissolving the Environmental Stewardship Advisory Commission and creating the Resilient Community
Advisory Commission
• Logistics and Operations Recommendations, including staff support, process, recruitment, and data/information needs.
Limitations of the Community Engagement Process
• Could not tell if person who attended the one-on-one session also filled out an online survey
• Number of participants is not more than 5,900 which would be around 10%of Dubuque's population; thus, results are not
statistically significant.
• The City Council identified development of a new commission as a priority which needed public education before meaningful
community engagement was possible. Some participants had a difficult time participating in the process without more
context for the conversation.
51 Page
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: July 8, 2016, and for which the charge is $77.39.
Subscribed to before m-_ a Notary Public in and for Dubuque County, Iowa,
this 9a day o , 20/a
otary Public in and for Dubuque County, Iowa.
MARY K. Wf STERM YER
Commission Number 154885
My Comm. Exp, FEB, 1, 2017
OFFICIAL
PUBLICATION
ORDINANCE NO. 32-16
AMENDING CITY OF
DUBUQUE CODE OF
ORDINANCES TITLE 2
' BOARDS AND COM-
P MISSIONS BY , RE-
PEALING' IAPTER,.6,
ENVIRONMENTAL
STEWARDSHIP 'ADVI-
SORY COMMISSION
i• AND ADOPTING 'A'
NEW CHAPTER 6 RE-
SILIENT COMMUNITY
ADVISORY COMMIS-
SION IN. LIEU THERE-
OF ESTABLISHING
THE RESILIENT COM-
MUNITY '
OM-MUNITY'' ADVISORY
COMMISSION AND
PROVIDING FOR THE 1
POWERS, OPERA-
TION, MEMBERSHIP,
AND MEETINGS
NOW, THEREFORE,
BE IT ORDAINED BY
THE ` CITY ,COUNCIL
OF THE CITY OF DU-
BUQUE, IOWA:
Section 1. Title 2,
Chapter:6 of the City of
Dubuque Code of .Ordi-
nances is hereby re-
pealed and the follow-
ing adopted in ` lieu
thereof:
Chapter 6
RESILIENT
COMMUNITY
ADVISORY
COMMISSION
2-6.1: COMMISSION
CREATED:
Thereis hereby creat-
ed the. Resilient Com-
munity' Advisory Com
-
1, mission.
2-6-2: PURPOSE:
The purpose of the
commission is to ad-
vise
on` city policies
;. and practices to assure
resilient outcomes; fa-
,
cilitate the ability to
adapt to factors influ-
encing the social/cul-
tural, economic and
environmental well-
being of the communi-
ty; prevent, prepare
for, and recover from
adverse vulnerabi ities
1 and change through '
coordination,. data
analysis, evaluation
and -citizen engage-
ment;:and. to create a
r viable, livable and
equitable community.
I, 2 -6 -:INTERNAL OR-
GANIZATION .AND`,
RULES:
The commission may,
adopt rules and regula
tions to govern its or-
ganizational proce
dures as may be neces-
sary
and' which are not
in conflict with this
Code of Ordinances or
the Iowa Code. 1
2-6-4: PROCEDURES
FOR OPERATION:
All administrative,
personnel„ accounting,
budgetary, and "pro-
curement policies of
the city "governthe
commission in all its I
operations.
2-6-5: MEMBERSHIP:
A. The commission ,
comprises nine (9) res-
idents of the'' city, ap-
pointed : by 'the city
council.
B. Qualifications. Ef-
forts should 'be taken
to balance the cornpo-
sition
of th commis-:
sion as follows:
1. Members must be
able to think systemi-
cally and
ystemically'and analyze data
in order to meet the
stated purpose of the
commission
2. Members' Interest
and/or expertise, must
represent the three pit=
lars of the Sustainable
Dubuque model: eco-
nomic prosperity, envi-
ronmental.'
nvironmental. ; integrity,
and social/cultural vi-
brancy.
3. Members should
represent a wide range.
of sectors" within the
community,including
business, neighbor-
hoods, 'non-profit, and
educational institu-
tions.
4. Three (3) or more,
members should also
hold positions on one
of the following` com-
missions: Arts & Cul-
ture, Advisory
ul-ture,Advisory Commis-
sion, Catfish Creek Wa-
tershed': Management
Authority, Community
Development; Advisory
Commission, , Historic
Preservation Commis-
sioh„Housing Commis-
sion, Human Rights
Commission, Long,
Range `;Planning ;Advi-
sory Commission,
Parks & Recreation (Ad-
visory Commission,)
Transit Advisory Com
mission, and/or Zoning
Advisory Commission.
5. Members should
represent the ;°socio -1
economic, geographic,
and demographic di -1
versity of the commun-
ity, 'including youth
representation. s
2-6-6: OATH:
Each person, upon ap-
pointment or reap-
pointment to the com-
mission, must execute
an oath of office at the
first meeting of the
commission following
the appointment or re--:
appointment or at the
city clerk's office any
time prior, to the first
meeting ; of the, com-
mission.
2-6-7: TERMS:
The term of office for
commissioners is three
(3) years or until such
commissioner's • suc-,
cessor is appointed
and qualified.
2-6-8: VACANCIES:
Vacancies must be,fil-,:
led in the sarne manner
as original appoint-
ments.
2-6-9: OFFICERS/OR-
GANIZATION:
The commissioners
must choose annually
a chairperson and vice -
chairperson;
each `:,"to'
serve a term of one' (1)
year. Thechairperson"
must appoint a secre-
tary, who need notbe a
member of the._ com-
mission. The commis-'
sioners must fill a va-
cancy among its' offi-
cers for the remainder
of the officer's
unexpired term..
2-6-10: MEETINGS:
A. Regular Meetings.
The commission must
meet monthly.
B. Special Meetings.,
1 Special:' meetings may
' be called by the chair-
persoh' or at the 'writ-
ten request of a majori-
ty of the commission -.i
C open All
meetings must be
called and held in con-
formance with the lo-
wa Open , Meetings
Law,
D. Attendance.
1, In the event a com-
missioner has been ab-
sent for three (3) or
more consecutive
meetings of the com-
mission, without being
excused by the chair-
Berson, such absence
will be grounds for the
commission to recom-
mend to the city coun-
cil that the position be
declared vacant and a
replacement appoint-
ed.
2. Attendance must be
entered upon the mi-
nutes
i nutes of all meetings.
E. Minutes. A copy of 1
the minutes of all regu- 1
lar and special meet-
ings of the commission
must be filed with the 1
city council within ten
(10) working days after
each meeting, or by
the next regularly
scheduled city council
meeting, whichever is I
later ,
F. Quorum. Five (5)
commissioners consti-
tute a quorum for the
transaction of busi-
ness. The affirmative
'vote of a majority:, of
the commissioners
present and voting is•
necessary;; for tjie
adoption'of any motion 1
or resolution. 11
2-6-11: COMPENSA-
TION: ..
Commissioners serve
without compensation,
provided that they may ,
receive reimbursement
for necessary travel
and other expenses
while on official com-
mission business with-
in the Inuits establish-
ed in the city 'adminis-
trative policies budget.
2-6-12: REMOVAL:
Except as provided in
2-6-10(D)(1),_ the city
council may remove'
any commissioner for
good cause.
2-6-13: POWERS::.
Thecommission has
the following powers,
duties, and responsibil-
'ities:
A. Toreview research
and data in order to,
I , provide .input on "re- j
identification, preven-
tion, and plans for po-
tential economic, envi-
ronmental, and so-
cial/cultural vulnera-
bilities.
B. To review plans for
long-term prevention,
preparedness, and re-
covery, efforts.
C. T,o-:review , policy
and program , recom-
mendations to the city
council in order' to in-
fluence resilient ,out-
comes Mt,' the ;com
munity:
D. To provide com-
ment to the city coun-
cil on the allocation of
budgeted city funding
to achieve,adopted re -1
siliency goals.
E. To. educate and en-
gage the
n-gagethe .public on
commission priorities.
F. To provide input on
and review strategies
to address identified
vulnerabilities in col-
laboration with city
staff, other city com-
missions
ommissions and commun,
itypartners. •
G. To review and
make recommenda-
tions regarding' Sus-
tainable Dubuque Com-
munity' Grant , alloca,
tions. '
H. To respect the poli-
cy making authority of
the city council, the
city manager's respon-
sibilities to implement
the goals and priorities
the council establishes
(council manager form
of .. government) and
the responsibility of
city staff to report to
the city manager.
1. To ensure coordina-
tion and communica-
tion with other corn -
,missions.
Section ‘3. This Ordi-
nance takes, effect
upon publication. .
Passed,approved,
and adopted, the 5th
day of July, 2016. •
/s/Roy D. Buol, Mayor
Attest: /s/Kevin S.
Firnstahl, City Clerk
Published officially in,
the Telegraph Herald
newspaper on the 8th
day of July, 2016.
/s/Kevin S. Firnstahl,
t. City Clerk
1t 7/8