7 5 16 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on July 5, 2016 in the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Del T6ro, Jones, Lynch, Resnick,
,Rios; City Manager Vannilligen, City Attorney-Lindahl
Abs pity'
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Sister Cities International Day (July 15, 2016) was accepted by
1
CONSENT ITEMS
Yays
Connors
Rios
Resnick
Del Toro
Jones
Nays
Buol
Lynch
1. Minutes and Reports Submitted
City Council Proceedings of 6/20; Community Development Advisory Commission of
6/15; Civil Service Commission of 6/21; Park and Recreation Advisory Commission of
6/14; Proof of Publication for City Council Proceedings of 6/2; Proofs of Publication for
2016 Water Quality Report for the City of Dubuque and 2015 Water Quality Report for
Twin Ridge Corp.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Jacob Leib for property damage; Cheryl Leirmoe-Kaiser for vehicle damage; Susan
Swanson for vehicle damage
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jacob Leib for
property damage; Cheryl Leirmoe-Kaiser for vehicle damage; Susan Swanson for
vehicle damage
Suggested Disposition: Receive and File; Concur
4. Eagles "Eyes on the Future" People that Make a Difference
City Manager transmitting Dubuque Eagles "Eye's on the Future" Committee's People
Who Make a Difference recognition of the Dubuque Police Department and Public
Works Employee William Kelly.
Suggested Disposition: Receive and File
2
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
5. Fair Housing Training Under Voluntary Compliance Agreement
City Manager recommending approval for the City Manager to execute an agreement
with Clear Impact to conduct the Fair Housing Training under the Voluntary Compliance
Agreement.
Suggested Disposition: Receive and File; Approve
6. Legal Aid Fair Housing Initiatives Program - Letters of Support
City Manager recommending approval of letters of support from the Human Rights
Department and the Housing & Community Development Department to support Iowa
Legal Aid's Fair Housing Initiative Program with planning and implementing local fair
housing outreach events over the next year and distributing fair housing materials
created by Legal Aid.
Suggested Disposition: Receive and File; Approve
7. Iowa Cancer Consortium - Radon Grant Application
City Manager recommending approval for the City Manager to execute a contract for a
grant award from the Iowa Cancer Consortium to purchase short-term Radon kits to be
used to compliment funds of the Lead & Healthy Homes Program, Rehabilitation
Program, and the National Disaster Resiliency Program.
Suggested Disposition: Receive and File; Approve
8. Upper Bee Branch Creek, Landscaping Improvement Additions
City Manager recommending approval to modify the landscape design for the Upper
Bee Branch Creek Project to allow for the substitution of My Holiday Lawn® bluegrass
seeding in place of fescue sod & seeding, and expand the irrigation system to be able to
water the seeded areas, trees, and plantings along the entire Upper Bee Branch Creek
Project corridor.
Suggested Disposition: Receive and File; Approve
3
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
9. Fiscal Year 2015 Carter Road Detention Basin Manhole Repair Project Award
and Completion
City Manager recommending that the award and completion of the FY15 Carter Road
Detention Basin Manhole Repair Project be officially recorded in the minutes of the City
Council.
Suggested Disposition: Receive and File; Make Matter of Record
10. Acceptance Lake Eleanor Lift Station and Water Main Improvement Project
City Manager recommending acceptance of the construction contract for the Lake
Eleanor Lift Station Project as completed by Horsfield Construction, Inc.
RESOLUTION 255-16 Accepting the Lake Eleanor Lift Station and Water Main
Extension Project and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Stone Brook Center Second Addition - Dedication of Lot for Storm Water
Detention Basin
City Manager recommending the dedication of Lot D of Stone Brook Center Second
Addition to the City of Dubuque to be used as a storm water detention basin owned and
maintained by the City.
RESOLUTION 256-16 Accepting Lot D in Stone Brook Center Second Addition in the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
4
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
12. Stone Brook Center Second Addition - Acceptance of Storm Water Detention
Facility
City Manager recommending acceptance of the storm water detention facility that the
developer, NEZTROP, LLC, has recently completed and is dedicating in Stone Brook
Center Second Addition to the City of Dubuque.
vFESOLUTION 257-16 Accepting stormwater detention facilities in Stone Brook Center
Second Addition in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. 2015 Sewershed 7 & 20 Manhole Replacement Project Acceptance
City Manager recommending acceptance of the public improvement construction
contract for the 2015 Sewershed 7 & 20 Manhole Replacement Project, as completed
by Top Grade Excavating, Inc.
( /RESOLUTION 258-16 Accepting the 2015 Sewershed 7 & 20 Manhole Replacement
V Project and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Lowell Street Reconstruction Project Acceptance
City Manager recommending acceptance of the construction contract for the Lowell
Street Reconstruction Project as completed by Drew Cook and Sons Excavating.
ESOLUTION 259-16 Accepting the Lowell Street Reconstruction Project and
authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
5
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
15. Dubuque Intermodal Transportation Center Project Acceptance
City Manager recommending acceptance of the construction contract for the Dubuque
Intermodal Transportation Center as completed by Conlon Construction.
RESOLUTION 260-16 Accepting the Dubuque Intermodal Transportation Center and
authorizing the payment of the contract amount to Conlon Construction Co.
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Property Acquisition - 2407 Queen Street
City Manager recommending approval to acquire property located at 2407 Queen Street
from the Estate of Joseph E. Bell.
RESOLUTION 261-16 Approving the acquisition of real estate owned by the Joseph E.
Bell Estate at 2407 Queen Street in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
Ai. Iowa DOT 5 -Year Maintenance Agreement and Supplemental Agreements
V City Manager recommending approval for the City Manager to execute Iowa
Department of Transportation Supplemental Agreements for Local Primary Highway
Maintenance, Pavement Markings, Julien Dubuque Bridge Sidewalk Maintenance,
Street Sweeping Maintenance and Traffic Signal.
Suggested Disposition: Receive and File; Approve
18. Iowa DOT Funding Agreement - University Avenue and Asbury Road
City Manager recommending approval of a Federal Aid Funding Agreement with the
Iowa Department of Transportation (Iowa DOT) for future capacity improvements at the
i ftersection of University Avenue and Asbury Road.
RESOLUTION 271-16 Approving the Iowa Department of Transportation Federal Aid
Funding Agreement for University Avenue - Asbury Road Intersection improvements
Suggested Disposition: Receive and File; Adopt Resolution(s)
6
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
19. Hope Evangelical Free Church Parking Agreement
City Manager recommending approval of a five-year Parking Agreement with Hope
Evangelical Free Church that will allow them access to the Locust Street Parking Ramp
on Sundays for a weekly cost.
SOLUTION 262-16 Approving a Parking Agreement between the City of Dubuque,
Iowa and the Hope Evangelical Free Church
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Purchase of Services Grant Agreement - St. Mark Youth Enrichment
City Manager recommending approval of a Purchase of Services Agreement with St.
Mark Youth Enrichment Before & After School Program for Fiscal Year 2017.
Suggested Disposition: Receive and File; Approve
21. Purchase of Services Grant Agreement - Hillcrest Family Services
City Manager recommending approval of a Purchase of Services Agreement with
Hillcrest Family Services for Fiscal Year 2017 for the Diversity Committee to provide
cultural competency training for staff.
Suggested Disposition: Receive and File; Approve
22. Purchase of Services Grant Agreement - Opening Doors
City Manager recommending approval of a Purchase of Services Agreement with
Opening Doors for Fiscal Year 2017 to fund a full-time staff person to manage the
Opening Doors Cottage Industry Startup to teach formerly homeless women job skills
that will help them become tax -paying members of the community.
Suggested Disposition: Receive and File; Approve
7
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
23. Purchase of Services Grant Agreement - Dubuque Dream Center
City Manager recommending approval of a Purchase of Services Agreement with
Dubuque Dream Center for Fiscal Year 2017 to provide academic support for school -
aged youth at -risk or presently reading below grade level.
Suggested Disposition: Receive and File; Approve
24. Purchase of Services Grant Agreement - Lutheran Services in Iowa
City Manager recommending approval of a Purchase of Services Agreement with
Lutheran Services in Iowa Community Wraparound Services for Fiscal Year 2017 to
allow a degreed Social Worker to provide in-home services on a variety of topics
including, but not limited to, parenting, behavioral issues, referral to community
resources and skills sessions.
Suggested Disposition: Receive and File; Approve
25. Purchase of Services Grant Agreement - Riverview Center
City Manager recommending approval of a Purchase of Services Agreement with
Riverview Center for Fiscal Year 2017 to help fund Riverview Center Sexual Assault
Therapy Services.
Suggested Disposition: Receive and File; Approve
26. Purchase of Services Grant Agreement - Cedar Valley Friends of the Family
City Manager recommending approval of a Purchase of Services Agreement with Cedar
Valley Friends of the Family Northeast Iowa Shelter Services for Fiscal Year 2017 to
provide immediate, confidential safety to anyone fleeing domestic or sexual violence
across Northeast Iowa.
Suggested Disposition: Receive and File; Approve
8
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
27. Purchase of Services Grant Agreement - St. John's Lutheran Church
City Manager recommending approval of a Purchase of Services Agreement with St.
John's Lutheran Church for Fiscal Year 2017 to help fund St. John's Lutheran Church,
Almost Home, which provides overnight shelter to homeless men.
Suggested Disposition: Receive and File; Approve
28. Purchase of Services Grant Agreement - My GEAR Outreach
City Manager recommending Council approval of a Purchase of Services Agreement
with My GEAR Outreach for Fiscal Year 2017 to provide an overnight bag to children
entering foster care for the first time containing items they may need while in foster
care.
Suggested Disposition: Receive and File; Approve
29. Pre -Annexation Agreement - Sweeney
City Manager recommending approval of a Pre -Annexation Agreement with William P.
Sweeney, owner of property located at 10524 Key West Drive, which is part of the Twin
Ridge and Key West Drive projects.
RESOLUTION 263-16 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and William P. Sweeney
Suggested Disposition: Receive and File; Adopt Resolution(s)
9
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
30. Mediacom Communications Company
Correspondence from Lee Grassley, Senior Manager of Government Relations for
Mediacom Communications Company, informing the City of the addition of foreign
language channels effective on or about July 20, 2016.
Suggested Disposition: Receive and File
31. Dubuque Bulldog Lacrosse Club
Correspondence from the Dubuque Bulldog Lacrosse Club requesting the use of the
empty lots in the Technology Park for practice areas.
Suggested Disposition: Receive and File; Refer to City Manager
32. Signed Contracts
A.Y. McDonald Mfg. Co. & Interstate Power and Light Company Revocable Property
License Agreement for a portion of 12th Street property; DISTek Integration, Inc. short-
term Lease and Site Access Agreement for 3rd -floor space in the Historic Federal
Building; Strand Associates agreement for technical services related to the Terminal
Street Pumping Station and Force Main Evaluation
Suggested Disposition: Receive and File
33. Improvement Contracts / Performance, Payment and Maintenance Bonds
Drew Cook & Sons Excavating for the Verena Court Project
Suggested Disposition: Receive and File; Approve
j4. Tobacco Compliance — Civil Penalty for Tobacco License Holder — Moondog
Music
City Manager recommending approval of the Acknowledgement/Settlement Agreement
for a tobacco compliance violation for Moondog Music, 806 Wacker Drive #120
Suggested Disposition: Receive and File; Approve
10
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
Alcohol Compliance Civil Penalty for Alcohol License Holder — National
Mississippi River Museum and Aquarium
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for National Mississippi River Museum and
Aquarium, 350 E. 3rd Street
Suggested Disposition: Receive and File; Approve
36. Business License Refund
Request by Ron Nemmers for a refund of the liquor license LA0000178 for Dubuque
Golf and Country Club located at 1800 Randall Place in the amount of $97.50 due to
license upgrade.
Suggested Disposition: Receive and File; Approve
37. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
fFESOLUTION 264-16 Approving applications for beer, liquor, and/or wine permits, as
V required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
11
ITEMS SET FOR PUBLIC HEARING
1. Sale of Property - 595 Angella Street
2. Sale of Property - 321 Valeria Street
3. Sale of Property - 2283 White Street
4. Annexation - Dubuque Industrial Center West
Yay '
Nays
-Connors
Rios
v
Resnick
Del Toro
Jones
Buol
Lynch
7/18/16
7/18/16
7/18/16
8/1/16
1. Sale of Property - 595 Angella Street
City Manager recommending a public hearing be set for July 18, 2016, on the sale of
property located at 595 Angella Street to Craig Nesteby.
RESOLUTION 265-16 Resolution of Intent to dispose of City of Dubuque real estate,
setting a time and place for hearing and providing for the publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
7/18/16
2. Sale of Property - 321 Valeria Street
City Manager recommending a public hearing be set for July 18, 2016 on the sale of
property located at 321 Valeria Street to Dawn M. Redfern a/k/a Dawn M. Adams.
RESOLUTION 266-16 Resolution of Intent to dispose of an interest in City of Dubuque
real estate, setting a time and place for hearing and providing for the publication of
notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
7/18/16
%3. Sale of Property - 2283 White Street
V City Manager recommending a public hearing be set for July 18, 2016 on the sale of
property located at 2283 White Street to Shawn and Christina Hanen.
RESOLUTION 267-16 Resolution of Intent to dispose of an interest in City of Dubuque
real estate, setting a time and place for hearing and providing for the publication of
notice thereof
12
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
7/18/16
4. Annexation - Dubuque Industrial Center West
City Manager recommending the City Council set a public hearing for August 1, 2016,
on a 100% voluntary annexation request filed by the City Manager for approximately
21.14 acres of newly acquired land near the Dubuque Industrial Center West north of
Humke Road and west of Seippel Road to facilitate a lease with Alliant Energy for a new
solar energy site.
RESOLUTION 268-16 Setting a public hearing on an application for voluntary
annexation of territory to the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
8/1/16
13
4
PUBLIC HEARINGS
1. Dubuque River Rides Docking Lease Agreement
Proof of publication on notice of public hearing to consider approval of a Docking Lease
Agreement with Dubuque River Rides in the Dubuque Ice Harbor and the City Manager
recommending approval.
/RESOLUTION 269-16 Approving the disposal of an interest in real property owned by
the City of Dubuque by Docking License Agreement between the City of Dubuque, Iowa
and Dubuque River Rides
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Connors
Rios
Resnick
L�
Del Toro
Jones
Buoi
Irj
Lynch
Oft
14
PUBLIC INPUT
15
ACTION ITEMS
1. Code of Ordinances Amendment Title 1 Start Time for City Council Meetings
(Final Reading)
City Attorney submitting a proposed ordinance adjusting the start time for regular
meetings.
ORDINANCE 28-16 Amending City of Dubuque Code of Ordinances Title 1
Administration, Chapter 6 Mayor and City Council, Article A Rules and Procedure,
Section 1-6A-3 Types of Meeting by establishing the meeting time for regular City
Council meetings of 6:00 PM
Suggested Disposition. Receive and File; Motion A
i
Snit-tt°elteit gs
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
ice'
Buol
Lynch
2710e/-
Firma ffi-a t
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
Buol
Lynch
2. Code of Ordinances Amendment - Title 2 Resilient Community Advisory
Commission (2nd Reading)
City Manager is recommending the formation of a Resilient Community Advisory
Commission as initiated during the August 2015 City Council goal -setting process.
Consistent with the approved recommendation, the words, "...to create a viable, livable
and equitable community" have been added to the purpose statement.
L/OR INANCE 32-16 Amending City of Dubuque Code of Ordinances Title 2 Boards and
Commissions by Repealing Chapter 6 Environmental Stewardship Advisory
Commission and Adopting a New Chapter 6 Resilient Community Advisory Commission
in Lieu Thereof Establishing the Resilient Community Advisory Commission and
Providing for the Powers, Operation, Membership, and Meetings
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
Nays
r
Connors
fr/
Rios
Resnick
Del Toro
1,,:fii
Jones
p%-
Buol
,L,i'"
Lynch
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Final Reading and Adopt
Yays
Nays
r
Connors
/,'" ,
Rios
Resnick
Del Toro
Jones
p%-
Buol
,L,i'"
Lynch
d/71/
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3. Code of Ordinances Amendment Title 4 - Solicitor's License
City Manager recommending adoption of an ordinance that modifies the provision for
denial, suspension, or revocation by giving the City more guidance when handling a
solicitor's license.
"RDINANCE 33-16 Amending City of Dubuque Code of Ordinances Title 4 Business
and License Regulations, Chapter 5 Solicitor's License, Section 4-5-10 Denial,
Suspension, or Revocation of License by modifying the reasons for denial, suspension,
or revocation of a license
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
Nays
Connors
°,
Rios
Resnick
Del Toro
Jones
Buol
r'
Lynch
Final Reading and Adopt
Yays,
Nays
Connors
j
Rios
Resnick
Del Toro
Jones
Buol
Lynch
18
4. 30 -Inch Sanitary Sewer Force Main Project Phase II Award
City Manager recommending award of the construction contract for the Phase II of the
30 -Inch Force Main Relocation Project from 11th Street to 12th Street to the low bidder
Top Grade Excavating, Inc.
0
RESOLUTION 270-16 Awarding the public improvement contract for Phase 11 of the 30-
L/Inch Force Main Relocation Project from 11th Street to 12th Street.
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Connors
Rios
Resnick
Del Toro
Jones
1
Buol
Lynch
19
5. Request for Proposals - Fair Housing Testing
City Manager recommending approval of the release of a Request for Proposals for Fair
Housing Testing, as approved during the Fiscal Year 2017 budget process.
Suggested Disposition: Receive and File; Approve
Yays ,
Nays
1/
Connors
Rios
Resnick
Del Toro
Jones
, Buol
Vir
Lynch
20
COUNCIL MEMBER REPORTS
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CLOSED SESSION at p.m.
Pending Litigation and Property Acquisition — Chapter 21.5(1)(c), -(j) Code of Iowa
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Lynch
ADJOURNMENT at 777 /% p.m.
Yays
Days
Connors
Rios
2.7
Resnick
i,
Del Toro
Jones
Buol
Lynch
21
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Tuesday, July 05, 2016 at 6:30 PM in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1-6
oy D. Buol, Mayor