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Grandview Avenue/Loras Boulevard/Grandview Avenue/University Intersection Improvments_Hearing Copyright 2014 City of Dubuque Public Hearings # 4. ITEM TITLE: Grandview Avenue and Loras Boulevard / Grandview Avenue and University Avenue Intersection Improvements Project SUMMARY: Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract, and estimated cost for the Grandview Avenue and Loras Boulevard and the Grandview Avenue and University Avenue Intersection Improvements Project and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Grandview Avenue and Loras Boulevard and Grandview Avenue and University Avenue Intersection Improvement Project SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type Grandview Ave at Loras Blvd and Grandview Ave at University Ave Intersection Improvement Project-MVM City Manager Memo Memo Staff Memo Staff Memo Resolution Resolutions THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Grandview Avenue & Loras Boulevard and Grandview Avenue & University Avenue Intersection Improvement Project DATE: July 25, 2016 Civil Engineer Jon Dienst recommends City Council approval of the plans, specifications, form of contract and the estimated cost of$589,424.92 for the Grandview Avenue & Loras Boulevard and Grandview Avenue & University Avenue Intersection Improvement Project. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Jon Dienst, Civil Engineer THE CITY OF Dubuque AII11-America CiI.ty UB E1 Masterpiece on the Mississippi 2007.2012.2013 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Jon Dienst, Civil Engineer DATE: July 22, 2016 RE: Grandview Avenue & Loras Boulevard and Grandview Avenue & University Avenue Intersection Improvement Project INTRODUCTION The enclosed resolution is in reference to the public hearing for the Grandview Avenue & Loras Boulevard and Grandview Avenue & University Avenue Intersection Improvement Project. BACKGROUND The project location is along Grandview Avenue between Loras and University. Currently University is a four way stop and has delays during peak movements. Loras is currently signalized, but the signals are in deteriorated condition. The existing conduits are impassable and vehicle detection has not worked for many years turning the signal essentially into a "pretimed" signal. There are also no left turn signals for Grandview Avenue traveling North or South. These two intersections are adjacent to Allison-Henderson Memorial Park which sees heavier pedestrian movements and the existing signals do not have pedestrian signal heads. This project will signalize the intersection of University and Grandview, and reconstruct the signal at Loras and Grandview. Both signals will have dedicated left turn movements along with countdown pedestrian signals. These two signals will be tied together with fiber optics so that progression for the north/south movement can be obtained. The progression will complement the traffic flow coming out of the new Delhi- Grandview Roundabout. The fiber will also go into the Traffic Operations Center at City Hall for remote monitoring and adjustments. These proposed improvements were recommended by the East/West Corridor Study that was formally adopted by the City Council at the February 20, 2012 City Council meeting. A grant application was approved by the Iowa DOT Transportation Commission on January 13, 2015 in the amount of$500,000. DISCUSSION The project provides for the reconstruction of the traffic signals at North Grandview and Loras Boulevard and the installation of new traffic signals at the intersection of North Grandview Avenue and University Avenue. Both of these intersections will include new 1 traffic signals with mastarms for improved visibility of the traffic signals, ADA pedestrian access ramps, related sidewalk replacement and pavement work. Additionally, a new storm sewer intake will be installed on University Avenue and a fire hydrant will be installed on Loras Boulevard. The Loras Boulevard intersection pavement will be replaced as part of this project due to the badly deteriorated pavement. Construction of this project is being phased to minimize impacts to the traffic on North Grandview Avenue. Traffic on North Grandview Avenue will be maintained through the intersections during construction as much as possible. This traffic phasing is especially important due to the expected traffic patterns from the new Grandview-Delhi Roundabout. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process July 18, 2016 Publish Notice to Bidders, Advertise for Bids July 26, 2016 Publish Public Hearing Notice on Plans & Specs July 19, 2016 Public Hearing on Plans & Specs August 1, 2016 Receipt of Bid Proposals (Bid-Letting) August 9, 2016 Award Construction Contract August 15, 2016 Project Completion Date October 31 2016 The project specifications also provide for a $500/day cost of delay if not completed by October 31 , 2016. RECOMMENDATION I recommend that the City Council approve the plans, specifications, form of contract and estimated cost for the Grandview Avenue & Loras Boulevard and Grandview Avenue & University Avenue Intersection Improvement Project through the adoption of the enclosed resolution. BUDGETIMPACT The estimate of probable cost for Grandview Avenue & Loras Boulevard and Grandview Avenue & University Avenue Intersection Improvement Project is as follows: Estimate Construction Contract $ 465,948.55 Contingency 46,594.86 Construction Engineering & Inspection 76,881 .51 Total Project Cost 5589.424.92 The project funding summary is as follows: CIP No. Fund Description Fund Amount 3001133 Traffic Signal Mastarm Replacement $ 49,424.92 3001425 Sidewalk Program — City Owned 40,000.00 Iowa DOT Traffic Safety Improvement Grant 500,000.00 Total Project Funding 5589.424.92 2 ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the Grandview Avenue & Loras Boulevard and Grandview Avenue & University Avenue Intersection Improvement Project through the adoption of the enclosed resolution. Prepared By Jon Dienst, P.E. cc: Bob Schiesl, Asst City Engineer Dave Ness, Civil Engineer II Duane Richter, Civil Engineer I John Klostermann, Street and Sewer Maintenance Supervisor Bob Green, Water Department Manager 3 RESOLUTION NO. 295-16 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE GRANDVIEW AVENUE & LORAS BOULEVARD AND GRANDVIEW AVENUE & UNIVERSITY AVENUE INTERSECTION IMPROVEMENT PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Grandview Avenue & Loras Boulevard and Grandview Avenue & University Avenue Intersection Improvement Project, in the estimated amount $589,424.92, are hereby approved. Passed, approved and adopted this 1st day of August, 2016. Attest: Kevin S.ir stahl, CMCJ, Cit Clerk Roy D. Buol, Mayor Kerry Bradley - Certificate for Notice to Bidders Certificate The undersigned, being first duly sworn on oath, states that The Construction Update Plan Room Network (“CU Network”) is a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Des Moines, Polk County, Iowa. The undersigned also states that he is now and was at the time hereinafter mentioned, the duly qualified and acting President / CEO of the CU Network, and that as such President / CEO of the CU Network and by full authority from the Executive Board, he caused a NOTICE TO BIDDERS City Of Dubuque N. Grandview At Loras Boulevard And N. Grandview At University Ave Intersection Improvements A printed copy of which is attached and made part of this certificate, to be posted in the Construction Update Network Plan Room, a relevant contractor plan room service with statewide circulation and a relevant contractor lead generating service with statewide circulation, on the following date(s): July 27, 2016 I certify under penalty of perjury and pursuant to the laws of the State of Iowa that the preceding is true and correct. July 27, 2016 Date President/CEO of The Construction Update Plan Room Network Carla Long Project Information Specialist - Construction Update Network Master Builders of Iowa 221 Park Street •PO Box 695 •Des Moines •Iowa •50306 Phone 515.657.4400 •Office 515.288.8904 ∙• Fax 515.288.8718 email: clong@mbionline.com web: www.mbionline.com Project Information Services Request Forms Electronic Plan Room Safety Publications Worksafe Bidding and Project Procurement Follow us on Social Media! From:Carla Long <CLong@mbionline.com> To:"kbradley@cityofdubuque.org" <kbradley@cityofdubuque.org> Date:7/28/2016 8:41 AM Subject:Certificate for Notice to Bidders Attachments:7.27.16 Notice to Bidders Part 2.pdf Page 1 of 2 7/28/2016file:///C:/Users/kbradley/AppData/Local/Temp/XPgrpwise/5799C556DBQ_DODBQ_PO1... IowaBidDate.com www.mbionline.com/construction­week Click here to report this email as spam. Page 2 of 2 7/28/2016file:///C:/Users/kbradley/AppData/Local/Temp/XPgrpwise/5799C556DBQ_DODBQ_PO1...